HomeMy WebLinkAboutAgenda Report - May 5, 2004 E-03AGENDA ITEM rg 03�
ACIL CITY OF LODI
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AGENDA TITLE: Adopt resolution authorizing the purchase of replacement photocopier for
Community Development Department ($7,298.99)
MEETING DATE: May 5, 2004
PREPARED BY: Community Development Director
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the Community
Development Department to purchase a replacement photocopier
from Lucas Business Systems of Stockton, using a California
Multiple Awards Schedule (CMAS) contract, in the amount of
$7,29$.99.
BACKGROUND INFORMATION: The Department's existing photocopier's print quality and reliability
have deteriorated over the last few years. A number of service calls
have been made to the contracted maintenance provider, with each
instance resulting in reduced productivity. The combination of
decreasing reliability of both the machine and the maintenance service, and increased cost of annual
service contracts ($1933 annual maintenance charge for 2003), has prompted this request.
Department staff studied state contract pricing, equipment reviews, and relative ease of use of the
machine, and is recommending the purchase of a Konica Model 7145 copier. The Model 7145 received
a "Highly Recommended" rating last year from Business Equipment Research and Test Laboratories
(BERTL), and staff noted that other Konica models consistently receive awards from Better Buys for
Business and BERTL. Staff believes this model's features, ease of use, and image (copy) quality,
combined with contract pricing and service cost ($.0094 per copy for maintenance and supplies) offer an
excellent value. (The list price for this copier is $12,715, and the savings from the difference in
maintenance service costs is estimated to exceed $1000 per year). It is therefore recommended that the
City Council authorize this purchase from Lucas Business Systems under terms of the WAS contract.
FUNDING: 2003-2005 Financial Plan and Budget, account 1220451.7701.
Vicky McAthie, Finance Director
cc: Purchasing Officer
City Attorney
nradt Bartlam
Community Develop ent Director
APPROVED:
H. ixo Flynn, City Manager
SMITM1961 WIT, I will I &Vlgal a,.` . . . .
WHEREAS, Lodi Municipal Code Section 3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to do so;
and
WHEREAS, the print quality and reliability of the existing copier in the Community
Development Department has deteriorated, requiring a number of service calls and with each
instance resulting in reduced productivity; and
WHEREAS, the combination of decreasing reliability of both the machine and the
maintenance service, and increased cost of the annual service contract has prompted this
request; and
WHEREAS, staff therefore recommends a non-competitive purchase of a Konica Model
7145 copier from Lucas Business Systems under the terms of the California Multiple Awards
Schedule (CMAS) contract in the amount of $7,298,99.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby approves the
purchase of one Konica Model 7145 copier from Lucas Business Systems, of Stockton,
California, at a cost of $7,298.99, utilizing the CMAS contract.
I hereby certify that Resolution No. 2004-80 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 5, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and
Mayor Hansen
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SUSAN J. BLACKSTON
City Clerk