HomeMy WebLinkAboutAgenda Report - April 21, 2004 E-06AGENDA ITEM EW4
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Approving Specifications and Authorizing Advertisement for
Bids for Various Street Maintenance Activities, Fiscal Year 2004105, and
Authorizing the City Manager to Accept or Reject Bids, Award the Contracts and
Accept Improvements
MEETING DATE: April 21, 2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving specifications and
authorizing advertisement for bids for various street maintenance
activities, fiscal year 2004105, and authorizing the City Manager to accept
or reject bids, award the contracts, and accept improvements.
BACKGROUND INFORMATION: The following material purchases, and contract services purchases are
needed to perform our annual street maintenance programs which are
guided by our pavement management system and are consistent with
past practices.
Purchase approximately 4,000 tons of asphalt materials, at an estimated cost of $156,000, to perform
pavement repairs and the thin overlay program.
❖ Authorize the slurry seal program which covers an area of approximately 1,150,000 square feet, at an
estimated cost of $80,000.
Authorize laneline striping at an estimated cost of $25,000. This item includes use of sprayable
thermoplastic paints, which are more durable and allow us to paint on a three-year cycle as opposed to a
two-year cycle as in previous years.
❖ Authorize curb, gutter and sidewalk replacement annual contract at an estimated cost of $50,000.
Purchase of asphalt rejuvenating agent, pavement cold planer rental, and trucking services will be dealt with
on an informal bid basis, as the individual costs will be less than $5,000 per event. This will allow us to obtain
services from multiple sources on an as -needed basis rather than relying on one provider for the entire
season. The proposed operating budget has sufficient funds to cover these items and the work will be
adjusted to meet the final approved budget. The specifications will be on file in the Public Works Department
at the Municipal Service Center.
FUNDING: The money for these projects will be coming from the Street Operating Budget in the proposed
2004105 operating budget and AB 438 funds.
Combined Estimate: $311,000
Prepared by Curt Juran, Assistant Street Superintendent
RCPICJIdsg
D. Stephen Schwabauer, Interim City Attorney
George M. Bradley, Street Superintendent
Joel Harris, Purchasing Officer
APPROVED:
Com binedStMaintProject520042005. doc
4
Richard C. Prima, Jr.
Public Works Director
H. Dixon'Flynn, City Manager
411512004
RESOLUTION NO, 2004-66
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BINS FOR VARIOUS STREET MAINTENANCE
ACTIVITIES, FISCAL YEAR 2004-05, AND FURTHER AUTHORIZING THE CITY MANAGER
TO ACCEPT OR REJECT BIDS, AWARD THE CONTRACTS, AND ACCENT IMPROVEMENTS
WHEREAS, the following material purchases and contract services purchases are needed to
perform our annual street maintenance programs, which are guided by our pavement management
system and are consistent with past practices:
1) Purchase approximately 4,000 tons of asphalt materials, at an estimated cost of
$156,000, to perform pavement repairs and the thin overlay program.
2) Authorize the slurry seal program, which covers an area of approximately
1,150,000 square feet, at an estimated cost of $80,000.
3) Authorize lane line striping at an estimated cost of $25,000.. This item has been
reduced by approximately 16% due to the use of sprayable thermoplastic paints,
which are more durable and allow us to paint on a three-year cycle as opposed
to a two-year cycle as in previous years.
4) Authorize curb, gutter, and sidewalk replacement annual contract at an estimated
cost of $50,000.
WHEREAS, the purchase of asphalt rejuvenating agent, pavement cold planer rental, and
trucking services will be dealt with on an informal bid basis, as the individual costs will be less than $5,000
per event, allowing staff to obtain services from multiple sources on an as -needed basis rather than
relying on one provider for the entire season; and
WHEREAS, the proposed operating budget has sufficient funds to cover these items.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the
specifications on file in the Public Works Department at the Municipal Service Center, and authorizes
advertisement for bids for Various Street Maintenance Activities, Fiscal Year 2004-05; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to accept
or reject the bids, award the contracts, and accept improvements for this project.
Dated: April 21, 2004
I hereby certify that Resolution No. 2004-66 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held April 21, 2004, by the following vete:
AYES: COUNCIL MEMBERS -- Beckman, Hitchcock, Howard, Land, and
Mayor Hansen
NOES: COUNCIL MEMBERS -- None
ABSENT: COUNCIL MEMBERS — Mone
ABSTAIN: COUNCIL MEMBERS — None
SUSANJ.BLACKSTON
City Clerk