HomeMy WebLinkAboutAgenda Report - March 17, 2004 E-08AGENDA ITEM F14A
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AGENDA TITLE: Adopt Resolution Authorizing the Purchase of 68 Chairs from Warden's
Outlet Center of Modesto for the New Police Facility Community Room
($8,270)
MEETING DATE: March 17, 2004
PREPARED BY: Chief of Police
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the purchase of
68 chairs from Warden's Outlet Center of Modesto for the New
Police Facility Community Room.
BACKGROUND INFORMATION: The Police Department has purchased "used" tables for use
throughout the facility, including the community room. There is a
need for storable, stackable seating in the community room to allow
flexibility in use of the room. Police staff have reviewed several
different chairs and selected the HON stackable chair with a metal frame. They have negotiated the
price with Warden's Outlet Center to purchase and deliver the chairs. The purchase also includes two
4 -chair fixed seating units for use in the main lobby waiting area. (See attached sales quote.)
The chairs are needed to allow the full use of the community room and to accommodate the public
waiting at the main lobby. This is a one-time sole -source purchase based on the Police Department staff
research and negotiations.
FUNDING: There are sufficient funds in the Police Facility Project appropriations to fund this purchase
($8,267.85).
,�s_ Vicky McAthie, Finance Director
Jerry ams
Chief of Police
Prepared by Gary Wiman, Construction Project Manager
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Attachment
cc: Joel Harris, Purchasing Officer
Gary Wiman, Construction Project Manager
Captain tarry Manetti
APPROVED:
Flynn, City Manager
CC Authorize purchase From Warden's Qutlet.doc
3110/2004
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610 9th Street Book No.
Modesto, Ca. 95WO
��-WARDEPJS
PIr (209) 758-6 796
outlet center
Fac (200)
800-,�%-Wsq544-2.037
SALES QUOTE -
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Name Mall vvesvcf Emp 8:
1563mon Ship Inst:
Ord" Type New lUsed
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Manufacturer 0
487
487
Dates
First Contact
Quote Issued 2/5104
AcoeplfReject
Cust Initial
Description Quantity Unit Price TOTAL
:Guest Chair, HON Slackable w/ metal frarno I 60 1 $100.00
,Lobby Set 4 chaimplus tables and connectors. Includes all 2 $799.99 I $1.599.98
'hardware for connecong unit as seen in catalogue_
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ccount 8
Customer
DELIVERYI 51100-00t
Comparrif Lodi Police Dept. Contact LauFalee Taxes 7.3a% $567.87'
Address$0.00.,
City TOTAL
ZIP Email Notes
Phone 209.333.6800 Fax 209.333.6792
Status
0 E%1Wt0W GAs-.Uwj 0 Prowatka ClAitww
'Date of Acceptance Purchaie Order 9 50% NON REF UNDA RL E 0 SEF 10 S1 T on all cus (am Waif ed
Authorization Siqnabire pioducls 75% RESTOCKING FEE for in stock pfoductmPrmed
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WHEREAS, nodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to
do so; and
WHEREAS, there is a need for storable, stackable seating in the Community
Room of the now Police Facilityto allow flexibility in use of the room; and
WHEREAS, staff has researched several different chairs and selected the HON
stackable chair with a metal frame; and
WHEREAS, staff has negotiated the price with the Warden's Cutlet Center to
purchase and deliver the chairs, which also includes two 4 -chair fixed seating units for
use in the main lobby waiting area in the amount of $3,270.00_
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dodi
does hereby approve the sale -source purchase of 63 HON stackable chairs and two 4 -
chair fixed seating units from Warden's Cutlet Center, of Modesto, for the new Police
facility, in the total amount of $8,270.00.
Luted: March 17, 2004
I hereby certify that Resolution No. 2004-42 was passed and adapted by the City
Council of the City of Lodi in a regular meeting held March 17, 2004, by the following
vote:
;OYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and
Mayor Hansen
NOES: COUNCIL MEMBERS -- Node
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS -- None
SUSAN J. BLACKSTCN
City Clerk
2004-42