HomeMy WebLinkAboutAgenda Report - March 17, 2004 E-07AGENDA ITEM Boo
• CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt resolution authorizing the purchase of 35 ballistic vests from LC Action
Police Supply of San Jose ($25,757.64) (PD)
MEETING DATE: March 17, 2004
PREPARED BY: Police Chief
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the purchase of
35 replacement ballistic vests from LC Action Police Supply of San
Jose, using a combination of Santa Clara County contract prices for
Threat Level II vests and quoted prices for Threat Level IIIA vests
totaling $25,757.64.
BACKGROUND INFORMATION: The Police Department annually replaces a third of its officers' vests
prior to the vests' expiration dates. Maintaining such a replacement
program helps assure officers have maximum protection and safety.
For this purchase staff recommends using a combination of Santa Clara County/LC Action contract
pricing for 16 Safariland Matrix Platinum Threat Level II vests at $569 each plus tax, and LC Action's
quoted price of $779 plus tax for 19 Safariland Matrix Platinum Threat Level IIIA vests. In comparison,
Image Uniforms of Stockton quoted $585 and $775 each, plus tax, respectively, for the Level 11 and Level
IIIA vests, while Adamson Police Supply of Oakland couldn't provide a comparable contract, and didn't
respond to staff's request for pricing. LC Action's prices include onsite fitting for each of the 35 officers
receiving a replacement vest.
Lodi City Code Section 3.20.070 alloys for dispensation of the bid process when the City Council
determines that an alternative method of purchase is in the best interest of the City. Since the number of
Safariland-authorized suppliers in the greater Lodi area is limited to the three companies named above,
staff believes the best prices are afforded through existing agency contracts. Since LC Action offers the
best price for Level II vests through the Santa Clara County contract, and a reasonable price for the Level
111A vests, it is staff's recommendation that the City Council authorize the purchase of both levels of vest
from LC Action.
FUNDING: Police Department 2003-2005 Financial Plan and Budget, Operating Fund, to be
reimbursed 50% by the U.S. Department of Justice, Bureau of Justice
Administration, Bulletproof Vest Partnership. Cost: $25,757.64
Vicky McAthie, Finance Director
Prepared by Joel Harris, Purchasing Officer
cc: Betsy Peterson, Police Administration
APPROVED:
Q
Jer Adam , Chief of Police
, City Manager
RESOLUTION NO. 2004-41
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF THIRTY-FIVE (35)
BALLISTIC VESTS FOR THE POLICE DEPARTMENT
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to
do so; and
WHEREAS, the Lodi Police Department annually replaces a third of its officers'
ballistic vests prior to their expiration dates under a three-year replacement program to
assure that officers have maximum protection and safety; and
WHEREAS, staff recommends that the City Council authorize the purchase of 35
ballistic vests using ca combination of Santa Clara County/LC Action contract pricing for
16 Safariland Matrix Platinum Threat Level 11 vests at $569.00 each plus tax, and LC
Action's quoted price of $779.00 plus tax for 19 Safariland Matrix Platinum Threat Level
IIIA vests.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the purchase of 16 Safariland Matrix Platinum Threat Level 11
vests at $569.00 each plus tax, and 19 Safariland Matrix Platinum Threat Level IIIA
vests at a cost of $779.00 plus tax from LC Action Police Supply, of San Jose, CA, in
the total amount of $25,757.64.
Dated: _[Tlarch 17,2004
I hereby certify that Resolution No. 2004-41 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 17, 2004, by the following
vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and
Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk