HomeMy WebLinkAboutAgenda Report - March 17, 2004 E-06AGENDA ITEME v4
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt reeotultion authorizing the City Manager to award the purchase of a Fiber
Optic Control Building to the low bidder, E-3 Systems of Union City, CA ($32,094.84)
(EUD)
MEETING DATE: March 17, 2904
SUBMITTED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the bid for the purchase of a
Fiber Optic Control Building to the low bidder, E-3 Systems of Union City, CA. in
the amount of $32,094.64.
BACKGROUND INFORMATION: On February 4, 2004, the City Council approved specifications and
authorized advertisement for bids for the purchase of a Fiber Optic Control
Building.
The following bids were received, and opened on February 25, 2004:
Bidder Amount
E-3 Systems, Union City, CA $32,094.64
Rockway Precast, Las Vegas NV $33,713.26
Fibrebond, Inc., Minden, LA $29,550.01
The apparent low bidder did not meet specifications. The specifications called for an 11'6° X 20 -foot building and
the apparent low bidder submitted an 11'6° X 16 -foot building for their bid. The apparent low bidder has been
informed of the above recommended action and that he/she will be given the opportunity to address the City
Council at the meeting should they wish to do so.
The recommended bid was $7,094.64 over the engineer's estimate mainly due to increased costs for steel and
transportation. The increase cost will be covered by the contingency funds for this project. in addition to the
building cost approved with this action, a structural engineer will design a grade beam foundation and a contractor
will construct the foundation in the Henning Substation site at an estimated cost of $4,000.
FUNDWG: Included in the 2003-2005 Financial Plan and Budget.
Business Unit 161685
Funding Approval: /1 _
Vicky McAthie-, Finance Q09ctor
/ � ?, wo A
Alan a ow
Electric Utility Director
PREPARED BY: Al Smatsky, Senior Electrical Estimator
ANVIASA$t
cc: City Attomey
APPROVED:
Flynn, City Manager
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Councilsealled bids were received and publicly opened on February.25, 2004, at 11:00
a.m. for the purchase of a Fiber Optic Control Building described in the specifications therefore
approved by the City Council on February 4, 2004; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
E-3 S
ystenns, Union City, CA $32,094.64
RockwayPrecast, Las Vegas, NV $33,713.26
Fibrebond,:Inc., Minden, LA $29,550.01
WHEREAS, the City Manager recommends award of the bid for the purchase of a Fiber
Optic Control f3ullding:be made to the low bidder, E-3 Systems, of Union City, California, in the
amount of $32,094.64.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
bid for the purchase of a Fiber Optic Control Building be and the same is hereby awarded to the
low bidder, E-3 Systems, of Union City, CA, in the amount of $32,094.64.
Dated: March 17, 2004
I hereby ;certify that Resolution No. 2004-40 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 17, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and Mayor
Hansen
SUSAN J. BLACKSTON
City Clerk
WOOS