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Home My WebLink AboutAgenda Report - March 3, 2004 E-07AGENDA ITEM "odd Adsmhhl CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt resolution awarding the purchase of three (3) Digger/Derrick Line Trucks to Altec Industries, Inc. of Dixon, CA. through their contract with the California Multiple Award Schedule (CMAS) ($609,000) (EUD) MEETING DATE: March 3, 2004 PREPARED BY: Alan N. Vallow, Electric Utility Director ACTION: That the City council adopt a resolution awarding the purchase of three (3) Digger/Derrick line trucks to Altec, Inc. of Dixon, CA through their contract with the California Multiple Award Schedule (CMAS). BACKGROUND INFORMATION: The three (3) trucks being replaced are Altec Digger/Derrick line trucks. Two (2) of the trucks are fourteen (14) years old and one (1) truck is fifteen (15) years old. Delivery of three 3) new digger/derrick line trucks will be approximately 210 days from the date of purchase order. With Altec's manufacturing and service facility being located in Dixon, CA., it is convenient for inspection trips to view trucks during construction and for final inspection before acceptance of trucks by the City of Lodi. Altec's service and repair facility is also convenient. When there is a problem with the trucks their response time for repairs has been excellent. The majority of the repairs and yearly inspections needed for the trucks are completed at the City of Lodi Electric Utility yard. The repair personnel they send are very competent, which reduces the troubleshooting time and the downtime for the truck. The convenient location and the expertise of Aftec's service department reduces the cost of maintaining the Electric Utility Trucks. Also, standardization of trucks and equipment simplify maintenance, reduce parts inventory costs, reduce the necessity for special tools, and reduce the cost of truck operation training. This purchase would also benefit the vehicle maintenance shop mechanics. Over the past fifteen (15) years Altec Industries has always been the low bidder for the Digger/Derrick and Bucket trucks purchased by the Electric Utility Department. Digger/Derrick line truck #09009 is a 1989 Fore! F800 with a digger/derrick unit. This truck was delivered on 7/14/89. It is approximately 14 years old with an odometer reading of 45,550. The engine has significant idle time over and above the measured road mileage due to digging pole holes, setting poles, installing transformers (1431 hrs.) and keeping the battery charged for radio transmission during the work day. The original cost of the vehicle was $136,355. The cost of maintenance and repairs to date is $30,653. APPROVED: H. DixonFlynn, Adopt resolution awarding the purchase of three (3) Digger/Derrick Line Trucks to Altec Industries, Inc. of Dixon, CA. through their contract with the California Multiple Award Schedule (CMAS) ($609,000) (EUD) March 3, 2004 Page 2 of 2 Digger/Derrick line truck #09010 is a 1989 Ford F800 with a diggerlderrick unit. This truck was delivered on 7118189. It is approximately 14 years old with an odometer reading of 35,674. The engine has significant idle time over and above the measured road mileage due to digging pole holes, setting poles, installing transformers (2232 hrs.) and keeping the battery charged for radio transmission during the work day. The original cost of the vehicle was $135,690. The cost of maintenance and repairs to date is $26,132. Digger/Derrick line truck #09011 is a Ford F800 with a diggerlderrick. This truck was delivered on 4/26/88. It is approximately 15 years old with an odometer reading of 27,554. The engine has significant die time over and above the measured road mileage due to the need of digging pole holes, setting poles, installing transformers (1644 hrs.) and keeping the battery charged for radio transmission during the work day. The original cost of the vehicle was $119,250. The cost of maintenance and repairs to date is $30,591. Trucks 09009, 09010, 09011 do not have the Gross Vehicle Weight (GVW) carrying capacity needed when fully loaded with tools and equipment necessary to perform all tasks assigned in today's environment of prompt service to customers at the lowest possible cost. It is essential to be prepared to perform all tasks on arrival at a job site. The minimum replacement criterion of the "Fleet Policies and Procedure" as outlined under "Guidelines for Utilization/Replacement" Section 4.5 is 10 years. Vehicle (#09009, #09010, #09011) Digger/Derrick line trucks meet the criteria. ESTIMATED COST: Digger/Derrick line truck (3) three $593,000 Remote Control Spot Light $ 3,600 Mobile Radio, Including Installation $ 4,500 Weatherproof Steel Storage boxes $ 7,900 for tools and material TOTAL $609,000 FUNDING: Electric Utility Capital Budget (see page E82 of the 2001-2003 Financial Plan & Budget and 1611201.7851) Funding Approval: Vicky McAthie, Finan or A an N.-VallofN Electric Utility Director PREPARED BY: Carl Lindstrom, Electric Utility Superintendent ANVICLIst Attachments cc: Dennis CaNahan, Fleet Manager Vicky MeA thie, Finance Director Joel Harris, Purchasing Officer Ach CITY OF LODI I I COUNCIL COMMUNICATION Fleet Committee Review. Agrees with recommendation ow tb f t4/o3 tiY E -t t�YaR• Disagrees Reason: b I5 63 snag r D Approval of Funding Source: -X-� . ��- 10 Vicky Nltftle, Finance Director Date 11vi1 sot .'T'"{•�e- Account No. l b tl 2-0 1 .? i3S 1 4-7S7 F— I bit 2-01 .-?ST 1 4 E PREPARED BY: Cavi Lindstrom, Electric Utility Superintendent ANVAd C: City A*MWy Finance Director APPROVED: H. Dixon Flynn - City Manager MEMORANDUM FOR PURCHASE/DISPOSITION OF VEHICLE To: Fleet Manager Finance Director City Manager From: Carl Lindstrom, Fleet Coordinator oafs: June 25, 2003 Subject: Request for Approval to Purchase Replacement of and Dispose of Surplus Vehicle #X0099 Approval is requested to purchase the r-eplacement for, and complete the disposition of, the following vehicle: Year. I M Make: FFoW Model: E800 Current Assignment Dept. Elect_ n�lity City Vehicle No. 0 00 Uc. No. 261357 Body Type:Digger/Derrick Lige—Tru Current Odometer or Hour Meter Reading 45550 Division 51onstruction/Maintenance VlN 1 FDXK84A6KVA25013 MlleslHours (circle one) Replaceament Guidelines for this Vehicle Service Years 10 Mileage/Hours AdcRional Information This truck does not have the gross vehicle weight(GVW) carrying capacity needed when fully loaded with tools and equipment necessary to perform all tasks as ' ned. Cost of Repairs Cost of Maintenance Total Cost of Repairs to Date: $27.667. to Date: $2.9136. and Maintenance to Date: $:30.653. Estlmafed value (check one) ❑ No value or junk ❑ <$1,000 ❑ $1,000-$3,000 ® Other: $ 5.000 Planned medwd of disposition (check one) ❑ Intra -City Transfer to Department, Fleet ❑ Sealed Bid ® OFF -site Auction ❑ Trade-in ❑ Dismantled, for Parts (Wrecked vehicles estimated to have only junk value shall be removed from City property by the most economical means.) Fund to bec t6 0 1. S 30t 1 LAZ Fleet Coordinator— _ Approved: Cv-- – Date: Lc t 5-A -S Flt Manager Approved. a�.�%Ty Date: w Approved: Date: 1-1 ityna3ger Attachments for signature: ❑ Title ❑ VehicleNessel Transfer Form ❑ Release of Liability ❑(Other) MEMO PURCHASE -DISPOSITION OF VEHICLE 09008.000 MEMORANDUM FOR PURCHASE/DISPOSITION OF VEHICLE To: Fleet Manager Finance Director City Manager From: Carl Lindstrom, Fleet Coordinator Dale: June 25, 2003 Subject: Request for Approval to Purchase Replacement of and Dispose of Surplus Vehicle # 09010 Approval is requested to purchase the r-eplacement for, and complete the disposition of, the following vehicle: Year: Make: Ford Model: F800 Body Type: DigoerlDerrick Line Truck Current Assignment Dept. Electric Utility Division Construction/Maintenance City Vehicle No. 09010 Uc. No, 261358 VIN 1 FDXK84MKVA25012 Current Odometer or Hour Ak tet• Reading 35674 Miles/Hours (circle one) Replacomwd Guidelines for this Vehicle Service Years 10 Mileage/Hours AdMrliiional infermatkw This truck does not have the gross vehicle weight G ca in capacity needed when fully loaded with tools and equipment necessary to perform all tasks assigned. T Cost of Repairs Cost of Maintenance Total Cost of Repairs to Mete: 2 3, 031. to Date: $3.101. and Maintenance to Dans: $26.132. Eel malvd value (check one) ❑ No value or junk ❑ <$1,000 ❑ $1,00043,000 ® Other: $ 6.0� Planned method of elfsposition (check one) [] Intra -City Transfer to Department, Fleet ❑ Seated Bid ® Off-site Auction Trade-in ❑ Dismantled, for Parts (Wrecked vehides estimated to have only junk value shall be removed from City property by the most economical means.) Fund to be credlVed A 294J86 4 14. o 1. S 3 4l I FfAt Coadinator Approved: Date: lb rS� 0'3 F t Manager Approved: �R' Date: #° Fin Approved: Date: City anger Attachments for signature: ❑ Title ❑ Vehicle/Vessel Transfer Form ❑ Release of Liability ❑(Other) MEMO PURCHASE -DISPOSITION OF VEHICLE 09010.DOC O 28M MEMC)RANC)UM FOR PURCHASE/DISPOSITION OF VEHICLE To: Fleet Manager Finance Director City Manager From: Carl Lindstrom, Fleet Coordinator Date: June 25, 2003 Subject: Request for Approval to Purchase Replacement of and Dispose of Surplus Vehicle # gpQ11 Approval is requested to purchase the r-splacement for, and complete the disposidon of, the following vehicle: Year: 1W Make: Ford Model: F800 Body Type: Di erltmgjc Line Truck Current Assignment Dept. Electric Utility Division Construct ou,/Msintenance City VellNcle No. 09011 Uc. No. 200382 VIN 1 FDXF82l{XJVA13221 Current Odometer or Hour Meter Reading 27554 MilesNours (circle one) Rep/ace►nent Guldelimm for this Vehicle Service Years 0 Mileage/Hours Additional Mformadon This truck does not have the gross vehicle we' ht GVW ca capacity needed when fully loaded with tools and equipment necessa torform all tasks as Cost of Repairs Cost of Maintenance Total Cost of Repairs to Deft: 081. to Date: 510. and Maintenance to Date: $30,591. Estknatsd value (check one) ® No value or junk ❑ <$1,000 []$1,000-$3,000 ® Other: $ 5.000 Planned method of disposition (check one) ❑ Intra -City Transfer to Department, Fleet ❑ Sealed Bid ® Off-site Auction Trade-in []Dismantled, for Parts (Wrecked vehicles estimated to have only junk value shall be removed from City property by the most economical means.) Fund to be credited: tEB9-meq- fro i , S 3�i FW Coordinator Approved: Date- man ate: Lo r5 c3 F ManPA er4 Approved: LDate: Fr ance Di Approved: Date: C Manage Attachments for signature: ❑ Title ❑ VehicleNessel Transfer Form ❑ Release of Liability ❑(Other) MEMO PURCHASE -D SPOWON OF VEHICLE 09011 DOC RESOLUTION NO. 2004-34 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE BID FOR THE PURCHASE OF THREE (3) DIGGER/DERRICK TRUCKS WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for purchases of supplies, services, or equipment when it is in the best interest of the City to do so; and WHEREAS, the three Digger/Derrick trucks being replaced are Altec Digger/Derrick line trucks, with two of them over 14 years old and one 15 years old; and WHEREAS, staff recommends purchasing the trucks through Altec, Inc., of Dixon, California, utilizing its contract with the California Multiple Award Schedule (CMAS). NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the purchase of three Digger/Derrick trucks from Altec Industries, Inc., of Dixon, California, utilizing its contract with CMAS, in the total amount of $609,000.00. Dated: March 3, 2004 I hereby certify that Resolution No. 2004-34 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 3, 2004, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hitchcock, Howard, Land, and Mayor Hansen NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None IN V SUSAN J. BLACKSTON City Clerk 2004-34