HomeMy WebLinkAboutAgenda Report - February 18, 2004 E-08AGENDA ITEM &0%
CITY OF LODI
COUNCIL COMMUNICATION
1M
AGENDA TITLE: Adopt Resolution Awarding the Bid and Authorizing the City Manager to
Execute a Contract for City of Lodi/Lodi Unified School District
Compressed Natural Gas (CNG) Fueling Station Construction with
Performance Mechanical, Inc., of Sacramento ($315,310) and
Appropriate Funds Upon Receipt of Written Funding Commitment from
Lodi Unified School District
MEETING DATE: February 18, 2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the bid and
authorizing the City Manager to execute a contract for the
City of Lodi/Lodi Unified School District Compressed Natural Gas
(CNG) Fueling Station Construction with Performance Mechanical,
Inc., of Sacramento, in the amount of $315,312 (includes bid alternates) and appropriate funds upon
receipt of a written funding commitment from Lodi Unified School District (LUSD).
BACKGROUND INFORMATION: This project consists of providing the construction for LUSD's
compressed natural gas (CNG) fueling station, located at the
District's bus transportation facility, 820 South Cluff Avenue.
The City of Lodi and LUSD are working in cooperation on this CNG project. The construction of the CNG
facility for the District's on-site CNG fueling station is the next step in that process. Bidding the
equipment separately from the construction was the most cost effective and efficient way to build the
CNG station, as it reduces the cost of the equipment, since the manufacturers provide it. The bids for the
installation of the equipment have been received and are to be awarded concurrent to the construction
award.
Additionally, staff is requesting that LUSD submit a written reimbursement funding commitment for the
grant funds they received for this project. LUSD received a grant from the San Joaquin Valley Air
Pollution Control District (SJVAPCD) to match the funds the City received on behalf of the School District
from the San Joaquin Council of Governments.
Staff is recommending awarding the Base Bid, as well as Alternates 1, 3, 4, 5, 6, 7, 8, 10 and 11 (see
attached). In addition, staff is requesting that the City Council appropriate an additional $33,000 for the
purchase of a pre -cast concrete wall and a methane detection system. These bid alternates were not
selected for award but are required to be installed per code prior to operation of the fueling facility. Staff
will work with the contractor to try to acquire these additional items. Should staff not be able to reach a
consensus on price, staff will re -bid these items.
APPROVED:
CAward.doc
H. Dixon Flynn, "City Manager
2/11/2004
Adopt Resolution Awarding the Bid and Authorizing the City Manager to Execute a Contract for City of
Lodi/Lodi Unified School District Compressed Natural Gas (CNG) Fueling Station Construction with
Performance Mechanical, Inc., of Sacramento ($315,310) and Appropriate Funds Upon Receipt of
Written Funding Commitment from Lodi Unified School District
February 18, 2004
Page 2
Plans and specifications for this project were approved on August 20, 2003. The City received the
following two bids for this project:
Bidder
Location
Engineer's Estimate
Performance Mechanical, Inc. Sacramento
Allsup Corporation Upland
Bid
$340,000
$256,647
$300,497
FUNDING: Requested Appropriation: Transit Fund 1250 $315,312
City will be reimbursed by the SJCOG CMAQ grant and the
LUSD grant from the SJVAPCD.
Project Estimate: $315,312 (includes contingencies and additional funding for
wall and methane detection)
Bid Opening Date: February 4, 2004
-Y2
Vicky cAthie, Finance Director
Richard C. Prima, Jr.
Public Works Director
Prepared by Tiffani M. Fink, Transportation Manager
RCPITFlpmf
Attachment
cc: Purchasing Officer
Fleet and Facilities Manager
Transportation Manager
LUSD Superintendent
LUSD Asst. Superintendent of Facilities and Planning
LUSD Construction Project Manager
CAward.doc 2/1112004
CITY OF LODI
Public Works Department
PROJECT: City of Lodi - Lodi Unified School District Compressed Natural Gas (CNG) Fueling Station Construction
TOTAL Base Bid and Alternate Items LS
NOTES/COMMENTS:
Bid Alternates not being awarded have been bolded and italicized.
Attachment: Construction
$261,497
$370,015
Performance Mechanical, Inc.
Allsup Corporation
Sacramento, CA
Upland, CA
Item
Description
Qty
Unit
Price
Total
Price
Total
1 Base Bid Items:
2 Base Bid Item 1 - Concrete pads & post bases
1
LS
$41,896
$41,896
$59,533
$59,533
3 Base Bid Item 2 - Gas Piping/Tubing
1
LS
$68,577
$68,577
$46,840
$46,840
4 Base Bid Item 3 - Electrical System
1
LS
$64,422
$64,422
$77,880
$77,880
5 Base Bid Item 4 - Compressor Installation
1
LS
$2,000
$2,000
$8,500
$8,500
6 Base Bid Item 5 - Gas Dryer Installation
1
LS
$1,000
$1,000
$5,250
$5,250
7 Base Bid Item 6 - Priority Panel Installation
1
LS
$1,000
$1,000
$1,850
$1,850
8 Base Bid Item 7 - Stainless Stl Tubing Installation
1
LS
$8,654
$8,654
$22,850
$22,850
9 Base Bid Item 8 - Fast Fill Dispenser Installation
1
LS
$2,000
$2,000
$2,250
$2,250
10 Base Bid Item 9 - Eight Slow Fill Posts Installation
1
LS
$2,900
$2,900
$6,860
$6,860
Base Bid Item 10 - Electrical Switchboard & Svc.
1
LS
$20,005
$20,005
$20,600
$20,600
11 Alternate Bid Items:
12 Alternate #1 - 2nd Compressor Installation
1
LS
$7,520
$7,520
$7,860
$7,860
13 Alternate #2a - Two Gas Detection Systems
2
EA
$1,350
$3,240
$55,207
$55,207
14 Alternate #2b - One Additional Transceiver
1
LS
$1,610
$1,610
$1,360
$1,360
15 Alternate #3 - Two Rooftop Exhaust Fans
2
EA
$2,278
$4,556
$1,410
$2,820
16 Alternate #4 - Three Louvered Metal Doors
3
EA
$575
$1,725
$940
$2,820
17 Alternate #5 - Two Wall Louvers
2
EA
$128
$256
$95
$190
18 Alternate #6 - Two Fire -rated Dampers
2
EA
$41
$82
$145
$290
19 Alternate #7- Five Slow Fill Post Installation
1
LS
$10,229
$10,229
$12,720
$12,720
20 Alternate #8- Pressure Vessel Assembly Install
1
LS
$14,354
$14,354
$15,480
$15,480
21 Alternate #9- Remove 8 posts and install 1 wall
1
LS
N/A
N/A
$13,950
$13,950
22 Alternate #10- Two Yard Lights- Furnish/Install
2
EA
$3,910
$3,910
$2,040
$4,080
Alternate #11- Two ESD Installation
1
LS
$1,561
$1,561
$825
$825
Total Alternate Bid Items
$49,043
$117,602
TOTAL Base Bid and Alternate Items LS
NOTES/COMMENTS:
Bid Alternates not being awarded have been bolded and italicized.
Attachment: Construction
$261,497
$370,015
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed bids were received and publicly opened on February 4, 2004, at 11:00 a.m, for
the City of Lodi/Lodi Unified School District (LUSD) Compressed Natural Gas (CNG) Fueling Station
Construction described in the specifications therefore approved by the City Council on August 20,
2003, and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
910—or Locatign mitt!
Performan . ce Mechanical, Inc. Sacramento $ 2569647.00
Allsup Corporation Upland, CA $ 300,497.00
WHEREAS, the City Manager recommends award of the bid for the City of Lodi/LUSD CNG
Fueling Station Construction be made to the low bidder, Performance Mechanical, Inc., of
Sacramento, California.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby awards the bid for
the City of Lodi/LUS.D CNG Fueling Station Construction with Performance Mechanical, Inc., of
Sacramento, California, in the amount of $256,647.00; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to
execute the contract for this project on behalf of the City of Lodi; and
BE IT FURTHER RESOLVED that funds in the amount of $315.,312-00 be appropriated from
the Transit Fund 1250 for this project upon receipt of a written funding commitment from LUSD.
Dated: February 18, 2004
I hereby certify that Resolution No. 2004-24 was passed and adopted by the C4 Council of
the City of Lodi in a regular meeting held February 18, 2004, by the following vote:
AYES: COUNCIL MEMBERS – Beckman, Howard, Land, and Mayor Hansen
NOES: COUNCIL MEMBERS – None
ASSENT: COUNCIL MEMBERS – Hitchcock
ABSTAIN: COUNCIL MEMBERS – None
SUSAN J. BLACKSTON
City Clerk
CITY COUNCIL
LARRY D. HANSEN, Mayor
JOHN BECKMAN
Mayor Pro Tempore
SUSAN HITCHCOCK
EMILY HOWARD
KEITH LAND
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi,gov
http:\\www.lodi.gov
February 12, 2004
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
D. STEVEN SCHWABAUER
Interim City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
Lodi Unified School District Lodi Unified School District Lodi Unified School District
Superintendent Asst. Supt. Facilities/Planning Construction Project Mgr.
1305 E. Vine Street 1305 E. Vine Street 1305 E. Vine Street
Lodi, CA 95240 Lodi, CA 95240 Lodi, CA 95240
SUBJECT: Adopt Resolution Awarding the Bid and Authorizing the City Manager to
Execute a Contract for the City of Lodi/Lodi Unified School District
Compressed Natural Gas (CNG) Fueling Station Construction with
Performance Mechanical, Inc., of Sacramento ($315,310) and Appropriate
Funds Upon Receipt of Written Funding Commitment from Lodi Unified
School District
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, February 18, 2004. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Tiffani Fink,
Transportation Manager, at (209) 333-6800, extension 2678.
Richard C. Prima, Jr.
r ' Public Works Director
RCP/prof
Enclosure
cc: City Clerk
NCAWARD.DOC