HomeMy WebLinkAboutAgenda Report - February 18, 2004 E-07AGENDA ITEM E40"
CITY OF LODI
COUNCIL COMMUNICATION
iM
AGENDA TITLE: Adopt Resolution Awarding the Bid and Authorizing the City Manager
to Execute a Contract for the City of Lodi/Lodi Unwed School District
Compressed Natural Gas (CNG) Fueling Station Equipment with
Allsup Corporation of Upland ($308,280) and Appropriate Funds Upon
Receipt of Written Funding Commitment from Lodi Unified School
District
MEETING DATE: February 18, 2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the bid and
authorizing the City Manager to execute a contract for the
City of Lodi/Lodi Unified School District Compressed Natural Gas
(CNG) Fueling Station Equipment with Allsup Corporation of Upland
and appropriate funds upon receipt of a written funding commitment from Lodi Unified School District
(LUSD).
BACKGROUND INFORMATION: This project consists of providing the necessary equipment for
LUSD's compressed natural gas (CNG) fueling station, located at
the District's bus transportation facility, 820 South Cluff Avenue.
The City of Lodi and LUSD are working in cooperation on this CNG project. The purchase of the CNG
equipment for the District's on-site CNG fueling station is the next step in that process. Bidding the
equipment separately from the construction was the most cost-effective and efficient way to build the
CNG station, as it reduces the cost of the equipment, since the manufacturers provide it. The bids for the
installation of the equipment and construction have been received and are to be awarded concurrent to
the equipment award.
Additionally, staff is requesting that LUSD submit a written reimbursement funding commitment for the
grant funds they received for this project. LUSD received a grant from the San Joaquin Valley Air
Pollution Control District (SJVAPCD) to match the funds the City received on behalf of the School District
from the San Joaquin Council of Governments (SJCOG).
Staff is recommending awarding the Base Bid with two (2) compressors, as well as Alternates 2, 3 and 4
(see attached). Due to the selection of Alternate 2 (a heavy-duty fuel dispenser), the City will not be
awarding Base Bid Item 5 (a light-duty fuel dispenser).
Plans and specifications for this project were approved on June 18, 2003, The City received the
following two bids for this project:
APPROVED:
Caward.doc
H. Dixon Flynn; City Manager
?11712004
Adopt Resolution Awarding the Bid and Authorizing the City Manager to Execute a Contract for
the City of Lodi/ Lodi Unified School District Compressed Natural Gas (CNG) Fueling Station
Equipment with Allsup Corporation of Upland ($308,280) and Appropriate Funds Upon Receipt of
Written Funding Commitment from Lodi Unified School District
February 18, 2004
Page 2
Bidder Location Bid
Engineer's Estimate $340,000
Allsup Corporation Upland, CA $308,275
Greenfield Compression, Inc. Richardson, TX $310,876
FUNDING: Requested Appropriation: Transit Fund 1250 $308,275
City will be reimbursed by the SJCOG CMAQ grant
and the LUSD grant from the SJVAPCD.
Project Estimate: $308,275
Bid Opening Date: February 4, 2004
. 4.4a
Vicky cAthie, Financg Director
4Lj (19
Richard C. Prima, Jr.
Public Works Director
Prepared by Tiffani M. Fink, Transportation Manager
RCPITFlpmf
Attachment
cc: Purchasing Officer
Fleet and Facilities Manager
Transportation Manager
LUSD Superintendent
LUSD Asst. Superintendent of Facilities and Planning
LUSD Construction Project Manager
CaWard.d0C 2111/2004
CITY OF LODI
Public Works Department
PROJECT: CITY OF LODI-LODI UNIFIED SCHOOL DISTRICT COMPRESSED NATURAL GAS (CNG) FUELING STATION EQUIPMENT
Allsup Corporation Greenfield Compression, Inc.
Stockton Lodi
Item
Description
Qty Unit
Price
Total
Price
Total
1
CNG Compressor
2
EA
$83,900.00
$167,800.00
I $102,479.00
$204,958.00
Make/Model:
Angi CNG -75
Greenfield B65-6NG
2
Dryer
1
EA
$19,330.00
$19,330.00
$15,064.00
$15,064.00
Make/Model:
Xebec
Xebec
3
Time Fill Panel
1
EA
Included
Included
$4,501.00
$4,501.00
Make/Model:
Angi
Greenfield
4
Time Fill Station
8
EA
$2,890.00
$23,120.00
$2,857.00
$22,854.00
Make/Model:
Angi
Greenfield GFTFHP-2L
5
Fast Fill Dispenser
1
EA
$33,300.00
$33,300.00
I $31,244.00
$31,244.00
Angi MCDS
Greenfield SG/1
6
Priority Panel w/ESD
1
EA
$21,800.00
$21,800.00
I $9,401.00
$9,401.00
Make/Model:
Angi
Greenfield EPESD-3LDF
TOTAL
$265,350.00
I
$288,022.00
OPTIONAL WORK ITEMS
Alternate 1.
Pressure Vessel Assembly
1
EA
$121,850.00
$121,850.00
I $101,001.00
$101,001.00
Make/Model:
CPI
CPI/Greenfield
Alternate 2.
Fast Fill Dispenser
1
EA
$53,105.00
$53,105.00
I $31,244.00
$31,244.00
Make/Model:
Angi
Greenfield S/G1
Alternate 3.
Time Fill Station
8
EA
$2,890.00
$23,120.00
I $2,857.00
$22,854.00
Make/Model:
Angi
Greenfield GFTFHP-2L
Alternate 4.
Sound Enclosure
1
EA
Included
Included
N/A
N/A
Make/Model:
Angi
I N/A
LS
Total Alternate
Bid Items $198,075 $155,099
TOTAL Base Bid
and Alternate
Items LS $463,425 $443,121
NOTES/COMMENTS:
Items in bold indicate that since Alternate 2 is being awarded, Base Bid Item 5 is not being awarded. Alternate 1 in italics is not being awarded.
Attachment: Equipment
RESOLUTION NO. 2004-23
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed bids were received and publicly opened on February 4, 2004, at 11:00 a.m. for
the City of Lodi/Lodi Unified School District (LUSD) Compressed Natural Gas (CNG) Fueling Station
Equipment described in the specifications therefore approved by the City Council on dune 18, 2005;
and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
Allsup Corporation Upland, CA $ 308,275.00
Greenfield Compression, Inc. Richardson, TX $ 310,676.00
WHEREAS, the City Manager recommends award of the bid for the City of Lodi/LUSD CNG
Fueling StationEquipment be made to the low bidder, Allsup Corporation, of Upland, California.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby awards the bid for
the City of Lodi/LUSD CNG Fueling Station Equipment to Allsup Corporation, of upland, California,
in the amount of $308,275.00; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to
execute the contract for the project can behalf of the City of Lodi; and
BE IT FURTHER RESOLVED that Bands in the amount of $308,275.00 be appropriated from
the Transit Fuad 1250 for this project upon receipt of a written Banding commitment from LUSD.
Dated: February 18, 2004
I hereby certify that Resolution .No, 2004-23 was passed and adopted by the City Council of
the City of Lodi in a regular meeting hold February 18, 2004, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Howard, Land, and Mayor Hansen
NOES: COUNCIL MEMBERS -- None
ABSENT: COUNCIL MEMBERS -- Hitchcock
ABSTAIN: COUNCIL MEMBERS -- None
SUSAN J. BLA STON
City Clark
CITY COUNCIL
LARRY D, HANSEN, Mayor
JOHN BECKMAN
Mayor Pro Tempore
SUSAN HITCHCOCK
EMILY HOWARD
KEITH LAND
CITY OF LORI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:k\www.lodi.gov
February 12, 2004
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
D. STEVEN SCHWABAUER
Interim City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
Lodi Unified School District Lodi Unified School District Lodi Unified School District
Superintendent Asst. Supt. Facilities/Planning Construction Project Mgr.
1305 E. Vine Street 1305 E. Vine Street 1305 E. Vine Street
Lodi, CA 95240 Lodi, CA 95240 Lodi, CA 95240
SUBJECT: Adopt Resolution Awarding the Bid and Authorizing the City Manager to
Execute a Contract for the City of Lodi/Lodi Unified School District
Compressed Natural Gas (CNG) Fueling Station Equipment with Allsup
Corporation of Upland ($308,280) and Appropriate Funds Upon Receipt of
Written Funding Commitment from Lodi Unified School District
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, February 18, 2004. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. Q. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Tiffani Fink,
Transportation Manager, at (209) 333-6800, extension 2678.
Richard C. Prima, Jr.
-�r Public Works Director
RCP/pmf
Enclosure
cc: City Clerk
NCAW ARD. DOC