HomeMy WebLinkAboutAgenda Report - February 4, 2004 E-04AGENDA ITEAmo4
&IQ CITY OF LODI
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AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for Janitorial
Services for City Facilities
MEETING DATE: February 4, 2004
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council approve the specifications for janitorial
services for the City facilities and authorize advertising for bids.
BACKGROUND INFORMATION: This project consists of the janitorial specifications and contract
requirements to service City Facilities. Within the past six years, the
City facilities have grown by an estimated 110,000 square feet,
including the addition of the new police facility. Growth and
changing expectations in the quality of janitorial service indicate the need to update specifications and
contract management, which requires appropriate re -bidding of the janitorial services contract.
Significant changes to the specification include the ability to award separate contracts for each facility. In
addition, the bid will allow selection of reduced service levels to reduce the total cost. These changes will
allow the City to pursue the highest quality work with the most reasonable costs.
The specifications are on file in the Public Works Department.
FUNDING: The money for this project will be coming from the operations budget for the Public Works
Department, Electric Utility Department, Transit Division, Parks and Recreation
Department, and Hutchins Street Square. The Public Works Facilities Services Division
oversees the janitorial contract for the City. A request for appropriation of funds, if
needed, will be made at contract award.
Project Estimate $200,000 per year
Budgeted: 2003/2004 fiscal year
Planned Bid Opening Date: March 3, 2004
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Richard C. Prima, Jr.
Public Works Director
Prepared by Dennis J. Callahan, Fleet and Facilities Manager
RCP/DJC/pmf
Attachments
cc: Purchasing Officer Community Center Director Library Services Director
Parks & Recreation Director Electric Utility Director Transportation Manager
Facilities supervisor
APPROVED:
CS &A2004, DOC
H. Dixon Flynn,
Manager
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