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HomeMy WebLinkAboutAgenda Report - April 3, 1991 (63). OR CITY OF LOD1 COUNCIL COMMUNICATION AGENDA TITLE: Railroad Crossing Protection Agreement - Turner Road at Mills Avenue, Southern Pacific Railroad Crossing MEETING DATE: April 3, 1991 PREPARED BY: Public Works Director RECOMMENDEDat the City Council adopt a resolution approving Program Supplement Nos. 029 and 032 to the Local Agency -State Agreement No. 10-5154 for railroad crossing protection improvements at the Turner Road/Mills Avenue intersection and the Southern Pacific Railroad tracks, and authorize the City Manager and City Clerk to execute the agreement on behalf of the City. BACKGROUND INFORMATION: A team of City, Caltrans, California Public Utilities Commission, Federal Highway Administration, and Southern Pacific Railroad staff have recommended that improved railroad crossing protection devices be installed at the Southern Pacific railroad tracks where they cross the Turner Road/Mills Avenue intersection. City staff had questioned the original plan for crossing gates which would conflict with the City's plans for a future traffic signal. We felt that a railroad preempted signal similar to the Cherokee Lane/Lodi Avenue intersection would be appropriate. After a field meeting with the above parties, it was agreed that the Federal railroad crossing fund could be used for a traffic signal. The necessary estimates and agreements have been prepared. There are two agreements as the railroad will be installing the necessary track improvements to preempt the traffic signal and the City, under formal contract, will handle the signal installation. The cost breakdown is: Work Federal Funds City Funds Notes Preemption $ 76,500 3 8,500 Supplement #029 Signals g 85,680 $ 9,520 Supplement#032 Signal Design 315,000 by consultant Sieewalk, mise. improvements $ 4,000 within RR R/W Contingencies $ 4,980 Subtotal $162,180 $42,000 Total $204,180 APPROVED: THOMAS A. PETERSON L City Managor �< J Cc -1 CTURNER4/TXTW.02M (CO.COM) March 26, 1991 Railroad Crossing April 3, 1991 Page 2 The "City Funds" share is not presently appropriated and will need to be included in the 1991/92 Streets Capital Improvement Program. The "Federal Funds" share is not part of the Federal Aid -Urban (FAU) program and will not affect other projects. FUNDING: Not needed at this time. Jac L. Ronsko Public Works Director Prepared by Richard C. Prima Jr., Assistant City Engineer JLR/RC1'/mt Attachments CTURNER4/TXTW.02M (CO.COM) March 20, 1991 Date: January 28, 1991 rF.OGRAM SUPPLEMENT NC' -.029 Location 10 -SJ -0-LOD to Project Numbi RRP-Y308(002) LOCAL AGENCY -STATE AGREEMENT I E.A. Nuzber: FOR FEDERAL -AID PROJECTS NO. 10-5154 This Program Supplement is hereby incorporated into the Local Agency -State Agreement for Federal Aid which was entered into between the Local Agency and the State on 12/21/77 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in ac_ordance with Paragraph 3 of Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will co=,-Iy with the covenants or remarks setforth on the following pages. PROJECT TERMINI: ON TURNER ROAD AT THE SOUTHERN PACIFIC TRANSPORTATION COMPANY GRADE CROSSING NUMBER DE -105.0. TYPE OF WORK: INSTALL PREEMPTION DEVICE FOR SIGNALS LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [ ] Preliminary Engineering [ ] Right -of -Way -X]BY FORCE ACCOUNT [ ] Construction Engineering [X] Construction Estimated Cost, Federal Funds I Ma--ching Funds Local OTHER OTHER $ 85,000 139 $ 76,500 $ 8,500 S 0 $ 0 $ 0 CITY OF LODI By Date Attest Title STATE OF CALIFORNIA Department of Transportation By DEPUTY DISTRICT DIRECTOR OF TRANSPORTATION, DISTRICT 10 Date I hereby Certify upon my personal knowledge that budgeted funds are available for n:s encumbrance: Accounting officer Dow Date ��'x 8-/5/ $ Chapter Statutes I Item Year Program 1K Fund Source 467 1990 2660-101-ag0 90-91 20.30.010.500 _ 255000 892-F 76500.00 AMOUNT ?6500.00 r 10—SJ —0—LOD DATE: 01/28/91 RRP—Y308(002) PAGE: 2 SPECIAL COVENANTS OR REMARKS 1. The cost of maintenance of the crossing sha=1 be as allocated by Public Utilities Commission. 2. All required pavement marking and advance warning signs shall comform to the requirements of MUTCD, 1988 and shall be placed in their proper location by the Local Agency at the time of completion of the Railroad's work. 3. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by .the Federal Highway Administration in the Federal -Aid Project Agreement (PP.-2)/Detail Estimate, or its modification (PR -2A) or the FNM -76, and accepts any increases in Local Agency Funds as shourn on the Finance or Bid Letter or its modification as prepared by the Division of Local Streets and Roads. 4. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal -Aid Program. c ?ROGRAM. SUPPLEMENT Nk 032 to LOCAL AGENCY --STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 10-5154 Date:March 8, 1991 Locat�`-: 10 -SJ -0-LOD Project Nvmb,_.c: RRS-Y308(003) E.A. Number: 10-955361 This Program Supplement is hereby incorporated into the Local Agency -State Agreement for Federal Aid which was entered into between the Local Agency and the State on 12/21/77 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: ON TURNER ROAD, AT THE SOUTHERN PACIFIC TRANSPORTATION COMPANY RAILROAD GRADE CROSSING NUMBER DE -105-0. TYPE OF WORK: INSTALL TRAFFIC SIGNALS, REPLACE EXIST'G LENGTH: 0.1 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [ ] Preliminary Engineering [ ] Right -of -Way [X]BY CONTRACT W/CITY [ ] Construction Engineering [X] construction Estimated Cost Federal Funds I Matching Funds Local OTHER OTHER $ 95,200 138 $ 8'5,680 $ 9,520 $ 0 $ 0 $ 0 CITY OF LODI STATE OF CALIFORNIA Department of Transportation By Date Attest Title By DEPUTY DISTRICT DIRECTOR OF TRANSPORTATION, DISTRICT 10 Date hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer v ./i tZ-moo Date 3 $ 85680.00 Chapter Statutes I Item I Year ( Program 18CI Fund Source AMOUNT 467 1990 2660-101-890 90-91 20.30.010.500 C 255000 892-F 85680.00 10 -SJ -0-LOD RRS-Y308(003) SPECIAL COVENANTS OR REMARKS DATE: 03/08/91 PAGE: 2 1. The cost of maintenance of the crossing shall be as allocated by Public Utilities Commission. 2. All required pavement marking and advance warning signs sh=,11 comform to the requirements of MUTCD, 1988 and shall be placed in their proper location by the Local Agency aL the time of completion of the Railroad's work. 3. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal -Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR -2A) or the FNM -76, and accepts any increases in Local Agency Funds :is shown on the Finance or Bid Letter or its modification as prepared by the Division of Local Streets and Roads. 4. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal -Aid Program. 5. Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub -contractor incurring over $25,000 on the project. The audit report must state the applicable cost princiiales utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs. RESOLUTION NO. 91-67 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING CALTRANS SUPPLEMENT NO. 029 AND 032 TO LOCAL AGENCY -STATE AGREEMENT FOR RAILROAD CROSSING PROTECTION AGREEMENT - TURNER ROAD AT MILLS AVENUE, SOUTHERN PACIFIC RAILROAD CROSSING RESOLVED, that the City Council of the City of Lodi does hereby approve Program Supplement No. 029 and 032 to the Local Agency/State Agreement No. 10-5154 with the Department of Transportation for railroad crossing protection improvements at the Turner Road/Mills Avenue intersection and the Southern Pacific Railroad tracks; and BE IT FURTHER RESOLVED, that the Lodi City Council does hereby authorize the City Manager and City Clerk to execute the subject documents on behalf of the City of Lodi. Dated: April 3, 1991 I hereby certify that Resolution No. 91-67 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 3, 1991 by the following vote: Ayes: Council Members - Pennino, Pinkerton, Sieglock, Snider and Hinch-nan (Mayor) Noes: Council Members - None Absent: Council Members - None f y Alice M. Reimche City Clerk 91-67 RES9167/TXTA.02J CITY COUNCIL DAVID M. HINCHMAN, Mayor JAMES W. PINKERTON. Ir Mayor Pro Tempore PHILLIP A. PENNING JACK A. SIEGLOCK JOHN R. (Randcl SNIDER CITY OF LODI CITY HALL, 221 NEST PINE STREET P.O 13OX 3006 LODI, CALIFORNIA 95241.1910 (204) 33.3-5634 FAX (T09) 113-6'95 April 4, 1991 Mr. Jay J. Fisher, P.E. District Local Streets and Roads Engineer State of California Department of Transportation P.O. Box 2048 Stockton, CA 95201 Dear Mr. Fisher: GLIOMAS A PETERSON Cit' Manager ALICE M REIMCHE City Clerk ROES McNATT C"v Attorney Pursuant to your February 4, 1991 letter, enclosed please find two executed copies to Program Supplement No. 029 to Local Agency -State Agreement No. 10-5154 which was approved by the Lodi City Council at its regular meeting of April 3, 1991. Also ,ttached please find certified copy of the authorizing Resolution No. 91-67 entitled, "A Resolution Of the Lodi City Council Approving Caltrans Supplement No. 029 and 032 to Local Agency -State Agreement for Railroad Crossing Protection Agreement - Turner Road at Mills Avenue, Southern Pacific Railroad Crossing". Should you have any questions regarding this matter, please do not hesitate to call this office. Very truly yours, Alice M. Reimche City Clerk AMR/jmp Enclosures STATE OF CALIFORNIA -- BUSINESS, TRANSPORTATION AND HOUSING AGENCY PETE WILSON, Governor DEPARTMENT OF TRANSPORTATION P.O. BOX 2048 (1976 E. CHARTER WAY) 1 STOCKTON, CA 95201 (209) 948-7953 February 4, 1991 Mr. Jack L. Ronsko City Halt P.O. Box 3006 Lodi, CA 95241-1910 Dear Mr. Ronsko: Attached in duplicate ,s Program Supplement No. 029 to Local Agency -State Agreement No. 10-5154. Please have the two supplements executed by the proper officials and return both supplements to this office together with the authorizing resolution. The program supplement must contain: 1 . Date of execution. 2. Original signature of board member or other authorized offical. 3. Original signature of attestor and title. The authorizing resolution must be stamped and have an original signature by the Clerk and/or original signature by a board member. After the agreements have been executed by the State, one original will be returned for your files. A request for authorization to proceed has been submitted to the FHWA. You will be notified when the approval has been received. Sincerely, i /stric F Loc Streets Ids 5ngineer Attachment I' ` 7 1991 <(A T Y OF F LODI FLA11 q., �t.rtatixr:.q.�; -iPR3GRAM SUPPLEMENT F 029 to LOCAL AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 10-5154 Data: January 28, 1991 Locatir 10 -SJ -0-LOQ Project Nunl : RRP-Y308(002) E.A. Number: This Program Supplement is hereby incorporated into the Local Agency -State Agreement for Federal Aid which was entered into between the Local Agency and the State on 12/21/77 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Nrticle I of the aforementioned Master Agreement under authority of Resolution No. approved by the Local Agency on (See copy attached). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will co=yly with the covenants or remarks setforth on the following pages. PROJECT TERMINI: ON TURNER ROAD AT THE SOUTHERN PACIFIC TRANSPOR^_'ATIJN COMPANY GRADE CROSSING NUMBER DE -105.0. TYPE OF WORK: INSTALL PREEMPTION DEVICE FOR SIGNALS LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [ ] Preliminary Engineering [ ] Right -of -Way _X]BY FORCE ACCOUNT [ ] Construction Engineering [X] Construction Estimated Cost[ Federal Funds Marching Funds Local OTHER OTHER $ 55,000 139 $ 76,500 $ 8,500 $ 0 $ 0 $ 0 CITY OF LODI STATE OF CALIFORNIA Department of Transportation BY dd� �• A By Thomas A. Peterson DEPUTY DISTRICT DIRECTOR OF City Manager TRANSPORTATION, DISTRICT 10 Date Attest Alice M. Reimche Title City Clerk Date Approved as to form: 1 / , I ..1L_ L� I hereby Certify.upon my personal knowledge that budgeted finds are available for th's encumbrance: Accounting Officer Po•.t Date VArl"„/ $ 76500.00 Chapter) Statutes ' Item f Tear Program E3C. Fund Source ( AMCUNT 467 1990 2660-101-890 90-91 20.30.010.500 _ 255000 892-F 76500.00 10 -SJ -0-LOD DATE: 01/28/91 RRP-Y308(002) PAGE: 2 SPECIAL COVENANTS OR REMARKS 1. The cost of maintenance of the crossing shall be as allocated by Public Utilities Commission. 2. All required pavement marking and advance warning signs shall comform to the requirements of MUTCD, 1988 and shall be placed in their proper location by the Local Agency a= the time of completion of the Railroad's work. 3. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal -Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR -2A) or the FNM -76, and accepts any increases in Local Agency Funds as shown on the Finance or Hid Letter or its modification as prepared by the Division of Local Streets and Roads. 4. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal -Aid Program. STATE OF CALIFORNIA -- BUSINESS, TRANSPORTA TION AND HOUSING AGENCY PETE WILSON, Governor DEPARTMENT OF TRANSPORTATION P.O. BOX 2048 (1976 E. CHARTER WAY) ' STOCKTON, CA 95201+' (209) 948-7937 March 15. 1991 Mr. Jack L. Ronsko Director Of Public Works City Hall Call Box 3006 Lodi, CA 95241-1910 Dear Mr. Rosko: Attached in duplicate is Program Supplement No. 032 to Local Agency -State Agreement No. 10-5154. Please have the two supplements executed by t.;e proper officals and return D-Qh supplements to this office together with the authorizing resolution. The program supplement must contain: 1 . Date of execution. 2. Original signature of board member or other authorized offical. 3. Original signature of attestor and title. The authorizing resolution must be stamped and have an original signature by the Clerk and/or original signature by a board member. After the agreements have been executed by the State, one original will be returned for your files. A requ,3st for authorization to proceed has been submitted to the FHWA. You will be notified when the approval has been received. Very truly yours, /Ro r 44 ocal Streets as Engineer Attachment J Date: March 8, 1991 tROGRAM SUPPLEMENT 2 032 Locat'"'i: 10 -SJ -0-LOD to Project Num. r: RRS-Y308(003) LOCAL AGENCY -STATE AGREEMENT I E.A. Number: 10-955361 FOR FEDERAL -AID PROJECTS NO. 10-5154 This Program Supplement is hereby incorporated into the Local Agency -State Agreement for Federal Aid which was entered into between the Local Agency and the State on 12/21/77 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached) . The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth cn the following pages. PROJECT TERMINI: ON TURNER ROAD, AT THE SOUTHERN PACIFIC TRANSPORTATION COMPANY RAILROAD GRADE CROSSING NUMBER DE -105.0. TYPE OF WORK: INSTALL TRAFFIC SIGNALS, REPLACE EXIST'G LENGTH: 0.1 (MILES) PROJECT CLASSIFICATION OR PRASE(S) OF WORK [ ] Preliminary Engineering [ ] Right -of -Way [X]BY CONTRACT W/CITY [ ] Construction Engineering [X] Construction Estimated Cost! Federal Funds j Matching Funds Local OTHER OTHER $ 95,200 138 $ 85,680 $ 91520 $ 0 $ 0 $ 0 CITY OF LODI STATE OF CALIFORNIA Department of Transportation By (.? . By Thomas A. Peterson DEPUTY DISTRICT DIRECTOR OF City Manager TRANSPORTATION, DISTRICT 10 Date A=r;1 'A, togs Date Attest ' �P� _n I' ryr 1�r% Approved as to form: Alice M. Re'mche 1-1l 71 e,U�. Title City Clerk Rnh MnNat-t-, r, t -y At tnrna I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer lg�Er. Date .?_-1) / $ 85680.00 Chapcerl Statutes ' Item Year I Program 18Cl Fund Source + AHCCUNT 467 1990 2660-101-890 90-91 20.30.010.500 C 255000 892-F 85680.00 10 -SJ -0-LOD RRS-Y308(003) SPECIAL COVENANTS OR REMARKS DATE: 03/08/91 PAGE: 2 1. The cost of maintenance of the crossing shall be as allocated by Public Utilities Commission. 2. All required pavement marking and advance warning signs shall comform to the requirements of MUTCD, 1988 and shall be placed in their proper location by the Local Agency at the time of completion of the Railroad's work. 3. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal -Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR -2A) or the FNM -76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Division of Local Streets and Roads. 4. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal -Aid Program. 5. Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub -contractor incurring over $25,000 on the project. The studit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs.