HomeMy WebLinkAboutAgenda Report - April 3, 1991 (65)� of
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CITY OF LOCI COUNCIL COMMUNICATION
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AGENDA TITLE: Retain consultant to evaluate City telephone system
.MEETING DATE: April 3, 1991
PREPARED BY: Assistant City Manager
RECOMMENDED ACTION: The City Council authorize Northern California
Communications Network to conduct a
telecommunications feasibility study and a needs
assessment for the current telephone system
(Exhibit A).
BACKGROUND INFORMATION: The recommendation for this study is based on the
following factors:
1) Current hardware is antiquated and has limited potential for
continuing to meet the City's growing demand for telecommunication
services.
2) Telephone problems arise daily and are being solved in a
"band-aid" fashion with further problems ensuing.
3) City employees are experiencing phone lines going dead during the
middle of conversations, diminishing volume, squealing noises,
inability to reach outside service area lines, and numerous other
problems which ultimately results in additional staff timen
returning phone calls, and/or lost time from work while lines are
being checked for repair.
4) The City currently uses Pacific Bell, AT&T, Executone, AmeriCall,
and Contel to support its system. The juggling act of keeping
applicable services in order is cumbersome and costly.
To resolve the telephone problems which are nearing crisis levels, a needs
assessment and feasibility study must be conducted to give the City
direction for planning improvements. Northern C,.lifornia Communications
Network (NCCN) has the expertise and ability to put together such a study
for the City of Lodi.
THOMAS A. PETERSON
City Manager
CC -1
AGENDA TITLE: Retain consultant to evaluate City telephone system
MEETING DATE: April 3, 1991
Page Two
NCCN has demonstrated a thorough knowledge of the City of Lodi's telephone
syste+r, and has also demonstrated knowledge of options which the City may
pursue to resolve the telephone problems. NCCN does not represent any one
particular telephone company, so they will not be advocating or selling a
product from their company. Once the study is completed, NCCN will
present the City with three to four options at which time the City will
review and take into consideration the most feasible solution. NCCN
estimates that the time to complete the study will range from 50 to 60
hours. Their cost is $100.00 per hour.
NCCN is currently conducting a telecommunications feasibility study and a
needs assessment for the City of Placerville. Placerville's system is
similar to Lodi's; however, it is a few year's older and is not as heavily
overloaded as Lodi's system. Placerville has expressed much respect for
NCCN and recommended the company to help Lodi meet its objectives for
expansion.
Staff recommends that the City Council find it is in the best interest of
the City to contract with NCCN and not go to formal bid.
FUNDING: $6,000 Contingency Fund
Respectfully submitted,
pry L. Glenn
Assistant City Manager
Prepared by: Janet S. Keeter
Administrative Assistant to the City Manager
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Attachment
3 '91
City manager's C;ficz
{ f % J ETWORK
NORTHERN CALIFORNIA COMMUNICATIONS NETWORK
March 12, 1991
Janet Keeter
City of Lodi
221 West Pine Street
Lodi, CA. 95241-1910
Dear Janet,
Enclosed is the proposal and Schedule A that you requested for our
services. if you have any questions, or need to make any changes let me
know.
Sincerely,
Robin P. Hara?n
134 Rhoades Way • Folsom. California 95630 9 (916) 983-0955
TELEMLIUNICATIQNS FEASIBILITY STUDY
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Services shall consist of analyzing current and future telecommunication
needs, along with a written report for the following locations.
TELEPHONE SYSTEM
CITY HALL
MUNICIPAL SERVICE CENTER
HUTCHINS STREET SQUARE
PUBLIC SAFETY
CARNEGIE FORUM
PARKS AND RECREATION
WELLS/SUB-STATIONS
LIBRARY
FIRE STATION �2
FIRE STATION -r3
ASSORTED PARKS
AREAS OF RESEARCH
- EXiSTING EQUIPMENT
-CURRENT VENDOR
- FEATURE APPLICATIONS
- TRAFFIC NETWORK
- CABLE PLANT
- EOUIPMENT CAPACITY AND GROWTH
- UPGRADE OPTIONS
- T- I APPLICATIONS
- LUNG DISTANCE OPTIONS
- BUDGETARY FIGURES (IF NEEDED)
VOICE MAIL/AUTOMATED
ATTENDANT
- POSSIBLE APPLICATIONS AND BENEFITS
- CURRENT PRODUCTS ON THE MARKET
- INTEGRATION CAPABILITIES
- BUDGETARY FIGURES (IF NEEDED)
Nh�yr'46JETWGAK
1WerMge CJII�MIIa CCYMYaRCtrYIOMe KayWORR
134 Rhoades Way F.:lsoi.t, CA 95630
(916) 983-0955
Pace No. T of T Paoes
PROPOSAL SUBMITTED TG
PHONE
j DATE
City of Lodi
(209) 333-6700
^ March 12, 1991
STREET
10B NAME
I 221 West Pine Street
_
CITY. STATE AND IIP CODE
108 LOCATION
Lodi, CA 95241-1910
1_
X OUX
EAI£ OF PLANS
110B PHONE
Janet KeeterTBA
_--
L j
we ne,,"y propose 10 Own— n ve,,alf and Vpor necessary lot the compbtion Or
SERVICES PROVIDED
Teleco-mmunications Feasibility Studv and :Deeds Assessment
(See Schedule A)
Estimated Hours: 50 - 60
Hourly Rate: $100.00
WE PROPOSE hereby to furnish material and labor — complete in accordance with above specitications, tot the aim of:
cola-, i s 2 , 000.00 !.
ayment w ora made as touow,: Retainpr
Progress Payments Will be billed In 20 hoilr increments,
All material is guaranteed to be as specified. All work to be COntpleted in a sub- ! L !
stantief workmanlike manner according to specifications tubmitled, par standard Authorized / (i
practices. Any alteration or deviation from above soeCtflcations involving extra
costs will be et ecuted only upon written orders, and will become an extra charge —�
over and above the estimate_ An agreements contingent upon stnkos. accidentsor Note: TAri proposal may be
delay, beyond our Control. Owner to Carry fire, tornado and other necessary in•
%oran ze. Our workers are fully Covered Dy Workmen's Compensation lnsurJnCe. .rthdrsxn by vs f not accepted within cars,
ACCEPTANCE OF PROPOSAL Trio above once,, soaurlcallon, and conot-
trons are Satisfactory and are nereby accepien. You are outnonaeo to do trio work
as soecir{ed. Payment will De made as outline above.
(t Date of AccttYance.l�