HomeMy WebLinkAboutAgenda Report - April 17, 1991 (64),� OF
CITY OF LOD1
COUNCIL COMMUNICATION
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AGENDA TITLE: Renovation Plans for Hutchins Street Square Auditorium
MEETING DATE: April 17, 1991
PREPARED BY: City Manager
RECOMMENDED ACTION: That the City Council hear the request of the Old Lodi
Union High School Site Foundation for funding in the
amount of $170,000 for the development of plans for the
renovation of the Hutchins Street Square auditorium, and take action as deemed
appropriate.
BACKGROUND INFORMATION: Attached (Exhibit A) is a copy of a letter prepared by
Dennis Bennett, Foundation Chairman, requesting that the
City of Lodi "front" the money necessary for the
development of plans for the renovation of the auditorium.
As with past advances, the Foundation will once again ensure the City the ultimate
repayment of the amount requested. Mr. Bennett will be in attendance at Wednesday
night's meeting to present this request.
The only available source of funding, should this request be approved, is the
General Fund Operating Reserve. It has been the City's policy over the years to
maintain a balance in this reserve fund in an amount approaching two month's
appropriations to carry the City through any unforeseen fiscal emergency. This
would be 15% of the total appropriations. The current balance in this fund stands
at 7.5% of the total appropriations, a little less than one month's reserve. One
reason for the decline in the percentage of reserve is that during the past few
years it has not been possible to transfer to the General Fund Operating Reserve
each year sufficient funds to maintain the two month's figure. Another is that at
certain times this fund has been tapped to fund negotiated Memorandums of
Understanding.
The staff will be prepared to discuss this further at Wednesday night's meeting.
FUNDING: General Fund Operating Reserve
Resp fully submitted,
Thomas A. Peterson
City Manager
TAP:br
Attachment
CCCOM180
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APPROVED: _
THOMAS A. PETERSON
` Clty Manager J
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HUTCHINS
STREET February 28, 1991
SQUARE
Honorable Mayor David Hinchman
rienm• 11-11
h,irman City of Lodi
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221 W. Pine Street
Onnt, t.ince
."+<.(),.;rn.n Lodi, California 95240
,Dann H,dhnan
Sr<.narr
Dear Mayor Hinchman,
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The development of Hutchins Street Square
during the past twelve years has been a source of
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,trn,n ltn:l;ny;t.•n
pride for the constituents of the greater Lodi
!°'t••'�; (A6,r'w
area. No other city in the state car_ boast the
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dedication and generosity of our local .individuals
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and businesses alike who claim responsibility for
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building a facility like Hutchins Street Square.
As chairman of the Old Lodi Union High School
Rrd•n., Kidd. CIA
Site Foundation, I have been privileged to be part
of this metamorphosis and participate in the
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development of the once abandoned high school.
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Each year the Foundation strives to complete
another piece of this ten -acre facility. To date,
we have added outdoor playing fields, parking
facilities, a Fine Arts building and most recently
a Senior Complex. We are now ready to address the
renovation of the auditorium.
Preliminary discussions with the arcl.itects,
Wenell, Mattheis and Bowe, have shown the first
phase of design to be investigative work, which
includes many hours of community review, following
with a schematic and preliminary design. The
anticipated cost of these services will be
approximately $170,000.00.
The renovation of the auditorium will fill a
void in this community as we attempt to retain
historical reference while providing the new
theatre interior completely state-of-the-art.
We need to begin this work to be successful in
selling the project to potential donors of the
auditorium fund. Our 'investors' need to visualize
what their contributions will provide for the
benefit of all Lodi.
1R1TC}IINS AND OAK STREET/ 125 S. 11UTCHINS, St1ITE A/ MIA, CA 95240 / 204-333-6782
Page 2
Mayor Hinchman
Our past relationship with the City has been
one of cooperation and we are asking to continue
that association with the City fronting the funds
for architectural services, with the Foundation
assuming the responsibility of coordinating the
design efforts and insuring the City a return of
their monies.
As always, the Foundation stands ready to work
with the City in cooperation with our large cadre
of volunteers to complete the task of building
Hutchins Street .Square.
Sincerely,
�
l.
enn I -I Bennett, Chairman
Old L.U.H.S. Site Foundation
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