HomeMy WebLinkAboutAgenda Report - June 16, 1993 (58)� os
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Contract Award for Dial -A -Ride Radio System
MEETING DATE: June 16, 1993
PREPARED BY: Assistant City Manager
RECOMMENDED ACTION: That the City Council adopt the attached resolution
awarding the purchase of radio equipment for the
Dial -A -Ride program to Lagorio Communications of
Manteca in the amount of $14,046.70.
BACKGROUND INFORMATION: The Dial -A -Ride program is in need of a radio system
to provide communications between the dispatcher and
drivers. The City is currently renting a radio
system for Dial -A -Ride, but has received funding through the Transportation
Development Act (TDA) to purchase a communications system for the program.
Requests for Proposal (RFPs) were mailed to four vendors; four responded prior
to the submission deadline. A summary of proposed equipment costs, including
shipping, programming, tax and installation, follows. Monthly repeater fees
are also indicated.
Repeater
Eauipment Fees/Month
1. McGee Communications Electronics, Inc. $12,961.80 $104.00
2. Lagorio Communications $14,046.70 $165.00
3. Motorola, Inc. $17,937.93 $142.50
4. Nor -Cal Communications - Did not wish to submit a proposal but wants to
remain on consideration list for future communication proposals.
while McGee Communications' proposal is $1,084.90 less than Lagorio
Communications' cost for equipment, it is staff's recommendation that the City
contract with Lagorio for compatible Motorola radio equipment as originally
recommended.
The recommendation for contracting with Lagorio is based on the assertion that
it is in the City's best interest to standardize on radio equipment which is
compatible with the City's existinG communications system. Equipment proposed
by McGee Communications is not compatible with the City's Motorola equipment
and, if installed in the Dial -A -Ride system, would require purchase of
additional ncn-compatible units as the program expands. The City presently has
Motorola equipment in Public works, Electric Utilities. Police and Fire
APPROVED _ — _- --- OW
is
THOMAS A. PETERSON ecyc+ed Pape,
City Manager
JGDARRAD/TXTA.OIV GG -1
Contract Award for Dial -A -Ride Radic System
June 16, 1993
Page Two
Departments. The City's radio need: will continue to grow and the City will
therefore continue to add onto the radio communications system. The City
should strive to standardize equipment, not diversify.
Each company submitted a list of references to the City which staff contacted
via telephone. McGee Communications received less than favorable comments from
one reference and marginally good comments from the seco:a. One reference
stated that his business is considering going to a different system and that
they are not at all enthused with McGee Communications.
Lagorio and Motorola are both highly reputable companies with strong and
positive references. As mentioned previously, the City currently has Lagorio
and Motorola equipment in use by the Public works, Electric Utility, Fire, and
Police Departments. The City's experience with both companies has been
favorable. San Joaquin County is also pleased with their Motorola equipment in
use throughout their departments.
Lagorio and Motorola both offered lease and lease/purchase options for the
proposed radio system. The additional cost for the lease options would add
$2,965.30 to Laqorio's proposal and $2,038.59 to Motorola's proposal for a
three year lease term. Alt%ough a representative from McGee Communications
contended at the April 7, 1993 City Coancil meeting that they could provide
radios to the City at a very attractive rental price, McGee Communications
neglected to include a lease and lease/purchase option in their proposal.
Based on the references, the desire to standardize, and the City's past and
current service satisfaction with Lagorio Communications, it is staff's
recommendation that the City Council award the Dial -A -Ride radio contract to
Lagorio Communications.
As an aside, CalTrans has offered a pallet of old radios which they are willing
to donate to the City at no cost. Upon investigation, it turns out the radios
are on a low band which will not be compatible with any other radio owned by
the City. In addition, it is virtually impossible to obtain a low band
frequency from the Federal Communications Commission (FCC).
Although the radios are no cost initially, the cost to recrystal, program and
install the radios would be approximately $350 per radio or nearly $4,550 for
equipment which is between 12 and 15 years old. A CalTrans representative did
state that "all bands are taken up, but State GES may have a low band for the
City to piggyback." He also stated that "the General Electric radios are old
tube sets and are not good radios". It is City staff's recommendation that the
City thank CalTrans for the offer, but decline due to the nature of the radios
and the fact that the City has TDA funding to purchase a new system which will
be able to easily accommodate future expansion.
JGDARRAL/TXTA.OIV
Contract Award for Dial -A -Ride Radio S;stem
June 16, 1993
Page Three
FUNDING: Transportation Development Act (TDA) funds.
Respectfully submitted,
J ,try L Glenn
31�ssistant City Manager
Prepared by Janet S. Keeter, Administrative Assistant to the City Manager
JGDARRAD/TXTA.01V
RESOLUTION NO. 93-81
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR DIAL -A -RIDE RADIO SYSTEM
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WHEREAS, the Lodi City Council at its regular meeting held April
7, 1993 rejected all bids received for the contract for a Dial -A -Ride
radio system due to one vendor's contesting of the Request For
Proposal, and directed staff to revise the RFP's and readvertise for
the radio system; and
WHEREAS, at its May 5, 1993 meeting, Council approved the revised
specifications for same; and
WHEREAS, requests for Proposal (RFPs) were mailed to four vendors
and four responses were received; and
WHEREAS, said RFPs have been compared, checked, and tabulated and
a report thereof filed with the City Manager as follows:
Repeater
Eaauinment Fees/Month
1. McGee Communications Electronics, Inc. $12,961.80 $104.00
2. Lagorio Communications ;14,046.70 $165.00
3. Motorola, Inc. 317,937.93 $142.50
4. Nor -Cal Communications - Did not wish to submit a proposal but
wants to remain on consideration list for future communication
proposals; and
WHEREAS, the City Manager recommends that award of the contract
for the purchase of a Dial -A -Ride radio system be awarded to Lagorio
Communications;
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that
award of contract for the purchase of a Dial -A -Ride radio system be and
the same is hereby awarded to Lagorio Communications in the amount of
$14,046.70 for equiprent, and repeater fees in the amount of $165.00
monthly.
Dated: June 16, 1993
Resolution 93-8,
June 16, 1993
Page Two
I hereb,- certify that Resolution No. 93-81 was passed and adopted by
the City Council of the City of Lodi in a regular meeting held June 16,
1993 by the following vote:
Ayes- Council Members - Mann, Snider, and Pennino
(Mayor)
Noes: Council Members - Davenport and Sieglock
Absent: Council Members - None
CA -
3 fifer Perrin
ity Clerk
93-83
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