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Home My WebLink AboutAgenda Report - June 2, 1993 (74)OR 4 CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Phase II of Architectural Services for Civic Center Improvement Project. Addendum to Existing Architectural Agreement Adding Carnegie Basement Design Development through Construction Observation MEETING DATE: June 2, 1993 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council authorize the City Manager to execute the attached addendum (Exhibit A) to the existing architectural agreement with Wenell Mattheis Bowe for Phase II of architectural services for the Civic Center Improvement Project. This addendum is for architectural and engineering services for design development through construction observation for the Carnegie Forum basement at a cost of $18,360. BACKGROUND INFORMATION: On January 6, 1993, Council entered into an architectural agreement with Wenell Mattheis Bowe for Phase I of the Civic Center Improvement Project. The Ccuncil minutes of January 6, 1993, attached as Exhibit 8, show the general scope of work for the first phase. This first phase work included only investigative and schematic design services for the basement of the Carnegie Form. If it was determined that the Carnegie basement was to be improved, a second phase, to complete architectural and engineering services on the Carnegie basement, would be necessary. The work under Phase II is also outlined in the minutes of January 6, 1993 (Exhibit B). On March 17, 1993, the City Council reviewed different alternatives for housing the City Hall employees during the City Hail construction. Attached as Exhibit C are the Council minutes of March 17, 1993, outlining the Council's decision to use the basement of Carnegie Forum together with temporary trailers in the mall. The final layout of the Carnegie basement and the mall trailers is shown on Exhibits D and E. It is now appropriate for the City Council to approve Phase II which will provide the architectural and engineering design, and the construction administration and observation for the Carnegie basement remodel. The cost of preparing these plans and specifications, and construction administration and observation, is $18,360. This will be billed on a time -and -material basis not to exceed $18,360. APPROVES THOMAS A. PETERSON ,KrC,ro „a, City Manager cc -1 CCIVCNT5/TXTW.02M (CO.COM) May 25, 1993 Phase II of Architectural Services for Civic Center Improvement Project. Addendum to Existing Architectural Agreement Adding Carnegie Basement Design Development through Construction Observation June 2, 1993 Page 2 The original estimated cost of the Carnegie basement remodel was $252,000. The current estimate, based on the schematic drawings, is $248,000. As we have indicated to the Council previously, it is our intent to let one contract, which will include the remodel of the Beckman Building (City Hall Annex), the remodel of the Carnegie basement, and the installation of temporary trailers. It is estimated that the plans and specifications for this work will be submitted to City Council for approval in late September or early October 1993. FUNDING: 1992/93 Capital Improvement Program bu t. '-& ack . Ronsko bli Works Director Prepared by Dennis J. Callahan, Building and Equipment Maintenance Superintendent JLR/DJC/lm Attachments cc: City Attorney Building and Equipment Maintenance Superintendent Wenell Mattheis Bowe CCIVCNT5/TXTW.02M (CO.COM) May 25, 1993 ADDENDUM #2 Exhibit A This addendum changes the scope of the existing agreernent between the CITY OF LODI and WENELL MATTHEIS BOWE INC- for the Lcxli Civic Center Improvements dated January 29. 1993. Proposed Change in Project Scope: For Carnegie Forum Basement, provide design development, construction documcnts, bidding and construction observation services based upon approved Schematic Design documents dated May 11, 1993 and updated cost estimate of $248,143.00. Estimated Change in Project Construction Budgct: Carnegie Forum Basement Budect Only The original construction budget was ............................ $252,000.00 Theprevious scope changes were ..................................... .)- The construction budget prior to this scope change was .............. 5252,000.00 The construction budget will be (increased) (decreased) by ............. $3,857.00 The new construction budget will be ............................. $248,143.00 The contract time will be (increased) (decreased) by ......................... ( 0 ) days Change in Arch itecturaIlEnt*ineerjng_Cnntract Fee: The original fee was ......................................... $122,353.00 The previous scope changes were ..................................... S -0 - The fee prior to this scope of change was ......................... S122,353.00 The fee will be (increased) (decreased) by ......................... $18,3w.00 The new fee will be ......................................... $ 140,713.00 Comments: See Attached Cost Estimate dated May 21, 1993 720F.ODI: City Manager Thomas A. Peterson Attest #hniter WvFe WE LL MATTHEIS BOWE INC- City Clerk ,G President APPROVED AS TO FORM: Bobby W. McNatt, Ctly Attorney Date: June 2, 1993 t- I,-,— Date. -,— Date Date: ' 2 9 3 Not valid until signed by both Owner and Architect. Signature of O.vner indicates his agreement herewith, including any adjustment in the: project budget, contract time or fee. $121/93 CARNEGIE FORUM BASEMENT ( i PROJECT #9301 I i 1 "• I I i ! SCHEMATIC COST ESTIMATE ! ! ! r Description I Otyl Unki Y92211' 1 Subtotall Division DMSION 1 - GENERAL REQUIREMENTS 511,065 Trailer (1/2) On/Off I 1 1 Is' 5225.00 5225 TraDeer Rent 1 1 Is 1 5368.001 5368 Su rintenderdt 1 1 Isl $8.976.00 $6,976 Clean-up 3400 St $0.44 $1.496 DIVISION 2 - SITE WORK $9,271 r Dump Costs 1 Isr 5350.00 5350 Miscellaneous Demolition 1 LS1 $1,500.00 51.500 Remove 4' Concrete Slab 400 Sf $1.64 $656 Saw= 4• Concrete Slab 200 a $8.18 $1,636 Remove watt, Plaster. Studs 304 SI $1.00 $304 Remove Door & Frame 101 eal 575.00 $750 Remove Resilient Flooring 26461 st $1.54 $4,075 DMSION 3 - CONCRETE $1,544 New Slab on Grade 4001 st $3.86 Si,S44 DMSION 4 - MASONRY - NO WORK UNDER THIS DMSION $0 I DMSION 5 - METALS 52.275 i 1-112' Dia Handrails 91 11 $25.001 52.275 DIVISION 6 - CARPENTRY/MILLWORK ! ! I I 512.793 I 2x4 Stud Walls I 17561 Sfj SZ17 1 $3,8111 Woad Floor Framing & Sheathing 1 4951 stl $5.23 $2,589 Furred Ceilings 2281 stl $3.001 $684 Wood Stairs r 51 rsri $40.001 5200 )_ Wood Ramp & Walt 521 st! S10.0o I 55201 Wood Shelving & Trim 451 ffl $50.001 $Z2501 Wood Base Moulding 40! ffl $8.001 $320 , Frame Doors/ E, Walls 51 eai S1.50.001 $7501 Page 1 5/21 /S3 Interior Window Frames & Trim 1 1201 It 59.001 $1,0801 Wood Ramp Cap 101 11 $9.00 $90 Misc. Finish Carpentry 11 ISI $50000 $500 + 1 1 i I DIVISION 7 - THERMAL & MOISTURE PROTECTION !, I S1,536 Wall insulation 17561 sli $059 $1,036 Cat lk.n 1 is $500.00 5500 f DMSION 8 - DOORS & WINDOWS 513,531 f Mahogany Doors, Frame & Trim 2 eal S500.00 1 $1.000 Stain Door. Frame & Trim 121 ea $350.001 $4,200 Metal Doors & Frames 21 sal $450.00 $900 Door Hardware 161 ea $350.00 $5.600 Wire Glass 90 st $17.80 $1.602 Tempered Glass 14 St $10.95 $153 Obscure Giass 161 st $4.72 $76 DIVISION 9 - FINISHES $32.887 Gypsum Board Over Wood Framing 2384 St $1.50 $3,578 Gypsum Board And Metal Furring 1072 st $3.50 $3.752 Gypsum Board Ceilirxp 2181 st $1.52 ! $331 Vinyl Toilet Room Floors 371 st $3.00 $1,113 Plastic Laminate Wainscot 400 st $5.00 $2,000 Suspended Ceilings 2984 St $3.00 $8.952 Rubber Base 499 01 51.50 $7491 Wall Paint 63441 $7,930 Vinyl Wail Covering440 stl $2.00 $880 Paint Doors & Trim 161 ea $80.00 $1,280 Paint Window Trim 10 ea $50.00 $500 Paint Windows 131 eal 350.00. $650 Paint Handrails 1 911 MI $4.001 $3641 Paint SheMng 451 11 $18.00 $8101 DIVISION 10 - SPECIALITIES ! 1 I $4,870 I ! 1 Toilet Partitions i 31 eal 5750.001 $2.2501 Urinal Screen i 11 ea! $220.001 $220 Toilet Accessories i 121 ea! S200.001 52,400 i Page 2 5/21%93 DIVISION 11 - EQUIPMENT i $457 Under Counter Retrigerator 1 eal $457.00 $457 DIVISION 12 - FURNISHINGS I $11.744 Mini Blinds 82 st $3.50 $287 Base Cabinets 20 It) $75.00 $1,500 Plastic Laminate Tqn 201 It $28.00 $560 Upper Cab;nets 201 Itl S50.00 $1,000 Carpeflng $3.00 $8.397 DMSION 13 814 - NO WORK UNDER THESE SECTIONS $0 DMSION 15 - MECHANICALIPLUMBING $62.393 Plumbing 1 Is $12.675.00 512,675 HVAC 1 Is $47,218.00 $47,218 Fire Sprinklers 1 Is Szsw.oO $z5oo DMSION 16 - ELECTRICAL SYSTEM 525,056 Demolition 1 Is $4,635.00 $4,635 ughwv I Is $10,13200 $10132 Outlets 8 Distribution 1 Isl 38.939.00 38,939 Fumiture Connections 1 Isl $600.00 $hoo T ata Convenience Outlets 1 is $7FA.00 $750 SUBTOTAL $189,422 MAW -UP: i 10% Contingency 6% Bondlinsurance 15% Contractors Profit 8 Overhead 558,721 I i i 1 TOTAL COST ESTIMATE i j ! - I 15248.143 Page 3 Exhibit B Continued January 6, 1993 the City Council, on motion of Council Member Sieglock, Mann second, denied the following claim and referred it back to the contract administrator: a) California State Automobile Association (K. Colgan), Date of loss 9/19/92 ABC LICENSE APPLICATIONS CC -7(f) Deputy City Clerk Perrin presented the following applications for Alcoholic Beverage Control License: a) Helena W. M. and Tony K. C. Lou. Lucky House, 550 • H South Cherokee Lane, Lodi, On Sale Beer and Wine Bating Place, Person to Person Transfer; b) Miguel Nunes, Miguel's Mexican Food, 322 North California Street, Lodi, On Sale Beer and Wine gating Place, Original License; and c) Garldine and Robert Pulido and Alfred Solorio, Tumbleweed Cafe, 400 South Beckman Road, Lodi, On Sale .general Bating Place, Person to Person Transfer and Premise to Premise Transfer. Further, on motion of Council Member Davenport, Sieglock second, the City Council by unanimous vote directed the City Manager to send a letter to the Alcoholic Beverage Control Board to inform it of the Tumbleweed Cafe's failure to comply with the Uniform Fire Code and the Uniform Building Code. REGULAR CALMAR TREWD;=ELAND AL SERVICES FOR CITY HALL RELATED PROJECTS APPROVED Public Works Director Ronsko presented the following report regarding architectural services for City Hall remodel and related projects. In January 1992, the firm of Wenell Mattheis Bowe was retained to prepare a Government Center Master Plan. This Master Plan evaluated a number of different scenarios for providing the interim and ultimate square footage needs of all of the departments in the government center complex. With respect to the City Hall deficiencies, the Council determined that, on an interim basis, the City should lease the Beckman Building across the street and bring both the Beckman Building and the existing City Hall up to American£ with Disabilities Act (ADA) standards. It was agreed that 18 Continued January 6, 1993 the best long-range solution for the City hall complex would include an addition to the north of the existing City Hall providing for all major City functions in one central complex. The Public works Department was asked to ensure that all local architects interested in doing the design work for the Civic Center complex were given the opportunity to present qualifications. Requests for qualifications (RFQ) were sent to Lodi and Stockton architectural firms. A copy of the RFQ was presented for Council review and includes a general scope of the proposed design work. At the same time, the Mayor appointed a selection committee to review the M's and to interview the qualified architects. This committee was made up of Randy Snider, City Council Member; Larry M£ndt, Chairman of the Planning Commission; Leonard Bull, Chairman of SPARC; Jim Culbertson, a local contractor; together with the Chief Building Official, Finance Director and Public works Director. The committee met and evaluated the qualification submittals and determined that four architectural firms would be interviewed. The interviews were conducted on November 19, 1992, and the selection committee selected the firm of wenell Mattheis Sows to design the Civic Center improvements. we know that the remodeling of City Hall will include some major structural upgrading; however, the full extent of this upgrading cannot be determined until a full structural investigation is accomplished. It has been determined that, even with minimum structural upgrading, the City Hall remodel work could not be dose while employees are still using the building. Therefore, temporary relocation of those employees ultimately staying in City Hall will have to be made. Because of the structural unknowns on the City Hall remodeling, it was determined that it would be best to break the architectural agreement into at least two phases. These phases are discussed in the next paragraph and the scope of work shown below. ARCHITECTURAL AGREEMMgT - GENERAL SCOPE OF WORK (First Phase) Confirm actual temporary, short-term and long-term personnel and space requirements in Beckman. Carnegie, temporary trailers, City Hall remodel and City Hall addition. 19 se�- Continued January 6, 1993 Provide complete architectural and engineering (A/E) services for tenant improvements including parking lot layout and lighting. City Hall Remodel Provide investigative and schematic design services including structural, mechanical, electrical, handicap accessibility and ADA requirements. City Hall Addition Provide conceptual design and floor plan layouts together with two .renderings shoring relationship of addition with remodel. Carnegie Building Provide investigative and schematic design services for basement and office layouts if Carnegie basement is going to be used. Trailers Provide complete A/E service for temporary trailers. 1... x Commuter/Communication Link ll Design link between Beckman, Carnegie, temporary trailers 4 and City Hall. Furniture Systems Design workstations in Beckman, Carnegie and City Hall remodel including determination of size, configuration. basic components and electrical, computer and communication needs. PHASE II - CARNEGIE BASMG= SCOPE OF CONTRACT Provide complete Architectural/Engineering services (design development through construction observation) to renovate approximately 2,500 square feet of existing basement area with a proposed budget of $252,000• for construction; based upon approved schematic design developed under Phase I Contract. PHASE III - REMODEL CM HALL SCOPE OF CONTRACT Provide complete Architectural/Engineering services (design development through construction observation) to renovate the existing City Hall building with a proposed budget o. 20 Continued January t 1993 $1,383,000+ for construction; plans to include renovation of the existing City Hall building including structural, mechanical, electrical, handicap accessibility, functional and circulation path and finishes; including a new entrance ramp with plaza at pine Street and a new elevator. The design shall acccmmodate logical expansion to the future City Hall addition; based upon approved schematic design development under Phase I Contract. *Final budget will be established as part of Phase I Contract In general, the work under the subject architectural agreement (first phase) is estimated to cost $122,353. All payments to the architect will be on a time -and -materials basis up to a maximum which is the estimated cosh. Therefore, if the architect can accomplish the work in less time, we will only pay for the work required. The anticipated work under the second and third phases of the architectural agreement is estimated at $140,550. This design estimate will be reevaluated once the structural investigation is completed under Phase One. Shown below is a budget showing the estimated expenses and anticipated revenues. CITY HALL AND BECKbM BUILDING REMODEL BUDGET ESTIMATE Expenses 1. City Hall Renovation $1,383,000.00 (S) From Study $851,000.00 Structural Addition 260,000.00 Ramped Entry Addition 40,000.00 Interior Remodel Addition 146,000.00 Electrical Addition 54,000.00 Mechanical Addition 32,000.00 2. Beckman Remodel 180,000.00 3. Carnegie Basement 252,000.00 4. Computer and Communication Link 39,000.00 5. Beckman Pa_king Lot 33,000.00 6. Trailer Utilities and Appurtenances 100,000.00 7. Trailer Lease 144,000.00 8. Furniture Systems 21 150,000.00 Continued January 6, 1993 �1 9. Miscellaneous (computer move, testing, reimbursables, structural plan check, etc.) 20,000.00 10. Architectural Cost 263.000.00 $2,564,000.00 Revenues 1. 1992/93 CIP Budget $1,727,000.00• 2. Miscellaneous (impact fees, litigation, etc.) 1.060.000.00 $2,787,000.00 *This does not include any interest which.is accumulating in the CIP account The costs or expenses for this budget are conservatively high and it covers the worst-case scenario; i.e., Carnegie Forum basement renovation estimate is known to be high in that all of the area may not be used or the basement may not be used at all, the structural upgrade assumes all of City Hall will be brought up to new Code standards, and estimates include a 20t contingency factor, t The proposed design and construction schedule was presented for Council Ia review. This schedule provides for completion of the Backman Building remodel and the temporary trailer installation in April, 1994. The completion of the City Hall remodel is scheduled for May, 1995. The subject architectural agreement has been reviewed and approved by the City Attorney. It was recommended that the City Council authorize the City Manager to execute this agreement. Additional phases for design work will be brought back to the City Council at a later date. Following discussion on the matter, the City Council, on motion of Council Member Snider, Sieglock second, approved the agreement for architectural services for City Hall remodel and related projects and authorized the City Manager to execute the said agreement by the following vete: Ayes: Council Members - Mann, Sieglock, Snider and Pennino (Mayor) Noes: Council Members - Davenport Absent: Council Members - None 22 Continued March 17, _ 93 Exhibit C� I The City Council, on motion of Council Member Sieglock. Mann second, unanimously approved the proposed ratification of the bylaws for the Eastside Improvement Committee. RECESS Mayor Pennino called for a ten-minute recess and the City Council meeting reconvened at approximately 12:27 a.m. CITY HALL COMPLIANCE UPGRADE AND INTERIM RELOCATION ALTERNATIVE APPROVED CC -6 J Public works Director Ronsko presented the following report. In January 1992, the firm of wenell Matthiais Bowe was retained to prepare a Government Center Master Plan. This Master Plan evaluated a number of different scenarios for providing the interim and ultimate square footage needs of all of the departments in the government center complex. With respect to the City Hall deficiencies, the City Council determined, in the spring of 1992, that, on an interim basis, the City should lease the Beckman Building across the street and bring both the Beckman Building and the existing City Hall up to Americans with Disabilities Act (ADA) standards. The Council agreed that the best long-range solution for the City Hall complex would be an addition to the north of the existing City Hall providing for all major City functions in one central complex. The remodeling and upgrading of City Hall will be designed to accommodate this future addition. On January 6, 1993, the City Council retained the firm of Wenell Hattheis Bove to accomplish the first phase of the design of the Beckman Building and City Hall upgrade. The scope of work for this first phase is shown below. GENERAL SCOPE OF WORK (First Phase) Confirm actual temporary, short-term and long-term personnel and space requirements in Beckman, Carnegie, temporary trailers, City Hall remodel and City Hall addition. Provide complete architectural and engineering (A/E) services for ter -ant improvements including parking lot layout and lighting. 27 Continued March 17, 1993 Citv Hall Remodel 1 Provide investigative and schematic design services including structural, mechanical, electrical, handicap accessibility and ADA requirements. City Hall Addition Provide conceptual design and floor plan layouts together with two renderings shoving relationship of addition with remodel. ca=egie Building Provide investigative and schematic design services for basement and office layouts if Carnegie basement is going to be used. Trailers Provide complete A/8 service for temporary trailers. Ccmuter /Communi cation Link Design link between Beckman, Carnegie, temporary trailers and City Hall. Furniture Systems Design workstations in Beckman, Carnegie and City Hall remodel including determination of size, configuration, basic components and electrical, computer and communication needs. It has been determined that, even without any structural upgrading, the extensive HVAC work will render the building uninhabitable during upgrading; therefore, a temporary relocation of those employees who will uIV mately be staying at City HAIL must be determined. The architect and City staff evaluated a number of different alternatives for housing employees during the 14 to 18 months the City Hall is being upgraded. These alternatives included combinations of the following: • use of portable leaned trailers - • use of the Carnegie basement e use of the firing range in the Public Safety Building • use of portions of the 303 West Elm Street property owned by the City • use of rental properties in the immediate area It was determined that Option A and Option B, as described below, were the best and most practical alternatives fo: 28 Continued March 17, _P93 temporary housing of City Hall employees, their equipment, providing for the interrelationships between departments and ease of access to the public. Option A: This Option remodels the basement of the Carnegie Forum providing office space for the City Manager and other administrative personnel and provides a replacement breakroom facility for Civic Center employees. Public Works Administration and Engineering, Community Development and Personnel will be situated in four temporary trailers to be located in the mall area. This option was shown on an exhibit presented to the City Council and will cost 3376,000. This Option will displace the Railroad Club. Option B: This Option accommodates everyone in six and one-half trailers to be located in the parking lot immediately east of the Public Safety Building. This option was shown on an exhibit presented to Council and will cost $203,000. If Option B is selected, at the end of the two years of use, the City will have nothing to show for the $203,000 investment. if Option A is selected, the City has gained 3,200 square feet of improved space in the Carnegie basement for $173,000 (8376,000 - $203,000) or $54 per square foot ($173,000 divided by 3,210 square feet). Once City Hall is upgraded, this improved area could fill some of the other existing space needs in the governmental center. It was recommended that the Council select Option A. At the Special City Council Meeting on March 1, 1993, we reviewed, with the City Council, the upgrade of City Hall together with the two interim relocation alternatives, option A and option B. At this special meeting, the City Council asked that we provide an explanation and a cost estimate breakdown of the City Hall upgrade detailing those cost items that were required and/or mandated versus those non -required renovation costs. The report below provides an explanation of those required and non -required City Hall renovations. 29 Continued March 17, 1993 "LODI CIVIC CENTER CITY MALI, RENOVATION EXECQrnT SDMMARY March 9, 1993 The renovation of the City hall consists of several major elements of construction, some required by code, health, safety and maintenance reasons; and some not directly required by code. The required elements are: "ADA Compliance °HVAC System Renovation -Fire Safety "Deferred Maintenance The non -required elements are: *structural Renovation 'Other Renovations Compliance with ADA (Americans with Disabilities Act) is the primary required renovation. The Act has been in effect since January 1991 and effects literally every space in the City Hall facility. The work includes installation of an elevator serving all floors and the structural elements associated with the elevator installation; a ramped entry to the primary pine Street entrance; remodeled restrooms; modification of counters serving the public; accessibility to all areas of the building requiring door width modifications and new door hardware; relocation of electrical switches, outlets and thermostats; new exit lighting system, including strobe lights; new or modified drinking fountains and public telephones; and new signage. Much of the work will trigger other renovation work, i.e.; relocating all electrical outlets to 15" above floor line which will require wall patching and refinishing. HVAC (Heating, ventilating, Air Conditioning) system modification is the next required element. The City completed a study of the air circulating and air quality issues last year. The resulto of the study strongly recommend extensive renovation to meet code required air quality standards. This work includes new and modified HVAC equipment, control and distribution system and removal of asbestos flues and insulation materials associated with the work. This element also triggers extensive architectural rework including duct chases and ceiling modification to accomplish the work. This work will also render the building uninhabitable, in that all HVAC system:; 30 Continued March 17, _j93 will be shut down during equipment renovation and replacement. The next required element of renovation is fire safety. The City of Lodi fire sprinkler ordinance will be triggered by the construction costs required to accomplish either the ADA or HVAC work. This work will include a new monitored fire sprinkler system on the first and second floors and revisions to the existing basement fire sprinkler system. The ceiling access required to accomplish this work, in conjunction with the HVAC work, would reccaaaend the removal and replacement of most ceiling systems for cost effectiveness. The final fire safety issue as required by the Fire Marshal is to provide code complying exiting systems for the entire building. This requires the construction of a new stair from the second floor, in that the existing stair systems are too close together to meet current code. The final element of required work is deferred maintenance finishes. in anticipation of the City Hall renovation, the replacement of floor coverings and wall finishes have been deferred far beyond normal life span to the point the carpeting is threadbare in major circulation areas and seam separations have become a tripping hazard. The proposal is to provide new carpeting in most areas with ma3or circulation area such as lobbies, stairs, restrooms, in a lifetime material such as tile or terrazzo. The major noes -code required renovation is structural rework to strengthen the building for lateral (earthquake) forces. The building is of non -reinforced masonry construction and the danger during a major earthquake is that the roof and floor systems are not adequately tied into the wall system, which can lead to separation and collapse. The typical structural strategies include new plywood diaphrams at roof and floors and tying all floors and roofs into the onasonry halls. The logical issue to address is this: having put S758,000 into the required renovations of City Hall, does it not make sense to invest for the long term protection of the financial investment and more importantly, the lives of the public and city employees. The final non -required renovations include changes in the building to enable it to better and more efficiently function for its intended uses. The primary work includes removal of interior walls to provide more open office areas that can be more efficiently used in office systems furniture arrangements. Also proposed is installation of energy efficient lighting or the type specifically designed for CRT (Computer Remote Terminal) use. The issue to be 31 r Continued March 17, 1993 3 addressed is this: having invested substantially in the::;"1 building does it not make sense to provide for its most efficient use of space and provide it with up-to-date technology in lighting and communications. The cost estimate breakdown shown below demonstrates the proportionate costs to accomplish the work described. REQUIRED RENOVATION $ 758,000 ADA Compliance $ 291,000 4 -Stop Elevator L Structural Work Ramped Pine Street Entry 4 Remodeled Restrooms Public Counters Door Width Revisions L Hardware Electrical Switch 6 Outlet Modification Exit Lighting System New Signage HVAC System Renovation S 201,000 Includes: New and Modified HVAC Equipment Control & Distribution System to Meet Current Code Standards Asbestos Removal 1 Fire Safety $ 168,000 Includes: Fire Sprinkler System Fire Alarm System New Ceilings New Conforming Stair System Deferred Maintenance 5 98,000 Includes: New Floor Finishes New Wall Finishes NON -REQUIRED RENOVATION $ 625,000 Structural Renovation $ 486,000 Includes: Demolition Roof & Floor Plywood Sheathing _ Diaphram Connection to Masonry Walls 32 Continued March 17, _j93 Other Renovation $ 139,000 Includes. Miscellaneous Floor Plan Remodeling Electrical Upgrade Including: Energy Efficient Lighting i Communications Systems Total Cost Estimate $1,383,000 19,500 sf a 570.93/sf A sidenote to the renovation is that the ADA and fire safety requirements use existing floor space that is now used as functional work space. This space lost to renovation is 910 square feet or 5.5t of the building's usable floor space. This would displace approximately 9 - 12 employees.• A pie chart breakdown of the required renovation costs ($758,000) and non -required renovation costs ($625,000) was presented to the Council. Each year, in California, there is proposed legislations introduced which would require the structural upgrading of all public `mildings. However, to date, this legislation has not been passed nor could we estimate a date when it might be approved. I feel strongly, as the City Engineer, that if we are upgrading a facility to last. for another 50 years, spending $486,000 to ensure that it is safe and structurally sound is not only prudent but will be cost effective in the long run. An exhibit was presented to the City Council showing the proposed design and construction schedule. This schedule provides for completion of the Beckman Building remodel and the temporary relocation facilities in April 1994. The completion of the City ball remodel is scheduled for May 1995. Larry Wsnell with Wenell Mattheis Bowe was present to answer questions regarding the matter. Also speaking on the muter were the following persons: a) Denny Lot, 411 West Elm Street, Lodi, representing the Model Railroad Club; and b) Janet Keeter, Administrative Assistant to the City Manager. City of Lodi. Following a lengthy discussion, Council Member Davenport made a motion to move ahead only with the $291,000 needed to meet the Americans With Disabilities Act (ADA) requirements. The motion died for lack of a second. 33 Continued March 17, 1993 The City Council, on motion of Mayor Pennino, Mann second, `. approved Option A which remodels the basement of the Carnegie Forum providing office space for the City Manager and other administrative personnel and provides a replacement breakroom facility for Civic Center employees and four temporary trailers to be located in the mall area of City Hall by the following vote: Ayes: Council Members - Mann, Sieglock and Pennino (Mayor) Noes: Council Members - Davenport Absent: Council Members - Snider CONTINUED THE MATTER TO ADOPT GROUP 1 of COUNTYWIDE IMPRowma'NT STANDARDS CC -6 The Countywide Improvement Standards Committee was formed CC -158 by the Public works Directors of the jurisdictions within San Joaquin County for the purpose of developing uniform improvement standards that would be used throughout San Joaquin County. The City of Lodi refers to these improvement standards as Standard Plans. The Committee started meeting in October 1991 and has held monthly meetings since that time. To date, the Committee has reviewed various types of curb, gutter and sidewalk details , and driveway details. The first group of Improvement Standards includes concrete construction notes, expansion joints, weakened plans joints and score lines, roll curb, gutter and sidewalk, and vertical curb, gutter and sidewalk and is now ready for adoption. The Committee solicited comments from engineers, contractors and concrete plants in the County; however, the response from the private sector was minimal. All comments were reviewed and were incorporated into the drawings where possible. Adoption of these Standard Plans will benefit all communities as well as the building industry in that having a uniform set of standards within the County should have a positive effect on lowering construction costs. Contractors will know that the construction standards will be the same throughout the County and they will no longer need to check each jurisdictions Standard Plans. The Countywide Improvement Standards will be drawn in a different format than Lodi's Standard Plans so that contractors will know the difference between the two. The Committee is continuing to meet to prepare additional Standard Plans for countywide adoption. 34 'Exhibit D REXISTING FLOOR PLAN SCAM* 1V -1'-W ` MKK cm MANAGER SiORWAIMECHANIC,AL I ts0 sr -AOAK Qi tt . 'C wO�lEi1 - i SEC.i C i !J ASi1J'�.....,st YlOW AREA ILt� 10 --- -- N I LQBB: : I Lam' i 1 � �4G��AK 1FGA(L�•3 G v i,� `-'-•-• 4 OEP. � BREAK ROOM LF 11rU ------ STM ----STM ASSismwT Cif MY MANAGER CITY ATTORNEY CLERK 14v ,w 14.9 REMODELED FLOOR PLAN SCALE: tAfj-l'-0• FA PINE STREET