HomeMy WebLinkAboutAgenda Report - June 2, 1993 (79)., OR
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Contract Award for Tree Trimming (Power Line Clearing) EUD 93-2
MEETING DATE: June 2, 1993
SUBMITTED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution
awarding the contract for tree trimming (power line
clearing) to the low bidder.Asplundh Tree Expert Co. at
the evaluated cost of $71.057 per hour.
BACKGROUND INFORMATION: The Electric Utility Department has utilized a tree
trimming contractor for its line clearing requirements
since November 1988. The current contract was awarded by
the City Council on October 4, 1989 for a one-year period
with an option to extend yearly thereafter, at the City's sole discretion, for a
maximum of three additional years. The extension option will be exhausted at the
end of the current fiscal year. To maintain continuity of the line clearing
program, a new contract must be in place by the beginning of the 1993-94 fiscal
year, therefore the recommendation to award at this time. This contract, like the
one expiring, has provisions for yearly extensions up to a maximum of three.
It is expected that this contract will provide the City with a three-person
(backyard) crew for twelve months and an additional two -person (street) crew for
approximately four months, including vehicles, equipment and other expenses for both
crews. This level of activity represents the current effort to maintain the 130+
circuit miles of overhead lines clear of growth on a three-year cycle.
The specifications for this contract were approved on April 21, 1993 with bid
opening on May 18, 1993. The bids shown below were received. For evaluation
purposes, 90% of the "backyard" crew hourly rate was added to 35% of the "street"
crew hourly rate. This evaluated cost is also shown.
Bidder
Asplundh Tree Expert Co.
Rocklin, CA
Arbor Tree Surgery
Paso Robles, CA
Davey Tree Surgery Co.
Livermore, CP
Backyard Crew
$58.94/hr.
$62.44/hr.
Street Crew Evaluated Cost
$51.46/hr.
S54.86/hr.
No Response
$71.057/hr.
$75.397/hr.
00
APPROVED
THOMAS A. PETERSON ,ecYc,*y pope:
` City Manager �j
CCEUD93.2A/CO.COM cc
Contract Award for Tree Trinming (Power Line Clearing) EUD . -2
June 2, 1993
Page two
FUNDING: The estimated cost of this contract is $153,300, an amount included in the
Department's proposed 1993-94 fiscal year budget. Funding for extensions
of the contract will be budgeted on a year-to-year basis.
Henry J. Rice—'
Electric Utility Director
Prepared by: Hans Hansen, Asst. Electric Utility Director
c: City Attorney
Electric Utility Superintendent
Purchasing Officer
CCEUD93.2A/CO.COM
RESOLUTION NO. 93-68
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A RESOLUTION OF THE L0DI CITY COUNCIL
AWARDING THE CONTRACT FOR FISCAL YEAR 1993-94 TRES TRIMMING
(POWER LINE CLEARING) EUD 93-2
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WHEREAS, in answer to notice duly published in accordance with
law and the order of this City Council, sealed bids were received and
publicly opened on May 18, 1993 at 11:00 a.m. for the contract for
Fiscal Year 1993-94 tree trimming (power line clearing) MM 93-2,
described in the specifications therefor approved by the City Council
on April 21, 1993; and
WHEREAS, said bids have been compared, checked, and tabulated and
a report thereof filed with the City Manager as follows:
Bidder
Asplundh Tree Expert Co.
Rocklin, CA
Arbor Tree Surgery
Paso Robles, CA
Davey Tree Surgery Co.
Livermore, CA
Backyard Crew Street Crew Evaluated Cost
$58.94/hr.
$62.44/hr.
No Response
$51.46/hr.
$54.86/hr.
$71.057/hr.
$75.397/hr.
WHEREAS, the City Manager recommends that award of the contract
for tree trimming be trade to the low bidder, Asplundh Tree Expert Co.;
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that
award of contract for fiscal year 1993-94 tree trimming be and the same
is hereby awarded to Asplundh Tree Expert Co., the low bidder, in the
evaluated cost of $71.057 per hour.
Dated: June 2, 1993
... a a C a... x x x a x x x 9 a as a: s a s s a a a a a 1 a s s a ...
I hereby certify that Resolution No. 93-68 was passed and adopted
by the City Council of the City of Lodi in a regular meeting held
June 2, 1993 by the following vote:
Ayes: Council Members - Davenport, Mann, Sieglock, Snider,
and Pennino (Mayor)
Noes: Council Members - None
Absent: Council Members - None
S
�nifer , . Perrin
City Clerk
93-68
RES9368,/TXTA.02J
CITY•COUNCIL
1`1111 LIP A. PENNINO. Mayor
JACK A SIECLOr.K
Mayor Pro Tempore
RAY G. DAYENPf)RT
STLPFIEN I MAI -!N
IOIIN R (Randy) SNIDER
June 3, 1993
THOMAS A. PETERSON
CITY OClty MmanagerI, O IIrrl�vltwn IENNtfERM PERRIN
City Clerk
CITY HALL, 221 WEST PINE STREET,�: li; 5! EtOEI McNATT
P.O. BOX 3006 City Attorney
LODI. CALIFORNIA 95241-1910
(209) 334-5634
FAX (209) J33-6795
.i
ASPLUNDH TREE EXPERT CO.
P 0 BOX 1625
ROCKLIN CA 95677
CONTRACT EUD 93-2
The Lodi City Council at its June 2, 1993 meeting awarded you the Tree
Trimming Contract in the amount of $71.051 per hr. (evaluated 90x -35x),
as defined in the specifications. Three copies of the contract are
enclosed. Please sign the original and one copy and return thele to our
%ffice. When the Mayor has executed the contract, one copy will be
forwarded to you.
As indicated in Section 2.1000 of the specifications, you are required to
furnish a faithful performance bond in the amount of $20,000. A copy of
this bond is enclosed. You are required to name the City 'as an
additional insured on your property damage, public liability, and
automobile insurance. Please give the Instructions/Requirements for
Insurance Coverage to your insurance agent. You are also required to
furnish a copy of your worker's Compensation Insurance coverage as
specified in Section 2.1300 of the specifications. One fully executed
copy of the bond and necessary insurance documents should be returned
with the contract and prior to the start of the work under this contract.
Please note that the language in Section 5.413 (a), page 5.8, last
sentence, has been changed for your convenience to the language shown and
highlighted in yellow on the attached page 5.8, same section and part.
Be aware that you are also required to have a City of Lodi business
license while working under this contract.
If you wish to leave your equipment in the City's Corporation Yard, as
was done during the previous contract, please submit a statement with the
appropriate company signature indicating that Asplundh assumes all
physical damage liability for its vehicles and equipment while parked on
City property.
Asplundh Tree Expert Co.
Page two
.lune 3, 1993
For your information, a bid summary is enclosed showing the bids received.
The signed contract and the required documents should be returned to us
within ten days after receipt of this letter
HANS HANSEN
Asst. Electric Utility Director
Enclosures (7)
c: Electric Utility Director
Electric Utility Superintendent
Ci ty Cl erk '-