HomeMy WebLinkAboutAgenda Report - June 2, 1993 (83)4�
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CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Renewal of Contract for Janitorial Services for City Facilities
MEETING DATE: June 2, 1993
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution renewing
the janitorial contract for various City facilities to Korean
Building Maintenance for $109,610.00.
BACKGROUND INFORMATION: Janitorial duties in the Public Safety Building, Carnegie
Forum, Municipal Service Center, City Hall, Hutchins Street
Square, and Parks and Recreation offices are carried out by
a contract janitorial service. Korean Building Maintenance
has maintained a portion of these facilities since July 1, 1984. Additional square
footage and janitorial responsibilities have been added over the years as City
facilities have expanded and been remodeled.
On June 5, 1991, in order that other commercial cleaning firms be able to be
considered, the City Council approved updated specifications and authorized
advertising for bids. Bids were opened on June 18, 1991 and four bids were received.
Korean Building Maintenance was the low bidder at $5,950.00 per month, or $70,000.00
per year. The other three bids ranged from $117,788.16 per year to $630,888.00 per
year. The difference between Korean Building Maintenance and the second low bidder
was almost $48,000.00 per year.
On June 3, 1992, the City Council authorized renewing the contract for janitorial
services to Korean Building Maintenance for the 1992/93 fiscal year at $100,000.00.
Although that appeared to be a large increase (15%), it was only slightly over what
we paid for the same janitorial services in 1990/91 (at $86,700.00) because it
included additional square footage and cleaning requirements at Hutchins Street
Square, the Parks and Recreation administration building, trailer, and annex, and
added White Slough to the list of facilities maintained.
Korean Building Maintenance has proposed to contract janitorial services for the
1993/94 fiscal year at $109,610.00, which is the same cost the City pays now, due to
additional square footage and services recently added.
Primarily, the cleaning responsibilities have remained the same as in previous
years, but these few additions/changes should be approved as an addendum to the
contract:
00
APPROVED � --- -- _- VTHOMAS A. PETERSON ec Mase paper
City Manager A
CC -1
CJANIT04/TXTW.02M (CO.COM) May 25, 1993
Renewal of Contract for Janitorial Services for City Facilities
June 2, 1993
Page 2
A) Parks and Recreation offices shall be cleaned three times per week and
the annex cleaned four times per week, with the tile areas mopped
weekly, waxed bimonthly, and windows cleaned quarterly.
B) At the Municipal Service Center, the Electric Utility annex, or
portable office complex, shall be added at $350.00 per month, or
$4,200.00 per year. Duties shall be the same as specified for
Municipal Service Center (Sections 5.4-5 and 5.4-6 .
C) The Equipment Maintenance Shop office floor shall be stripped and
waxed monthly for $75.00 per month.
D) Janitorial services for the Fire Prevention Bureau building have been
added at $150.00 per month, or $1,800.00 per year. Duties shall be as
specified in the Description of Work signed on January 8, 1993.
E) The Public Safety Building jail shall be completely "power washed"
four times per year at $525.00 per time, or $2,100.00 annually.
F) All previous changes/additions in prior addendum(s) shall remain in
effect.
Because the proposed annual cost for janitorial services is still under the second
low bid of two years ago (by approximately $8,200.00), it is recommended the Council
renew the contract with Korean Building Maintenance rather than rebid at this time.
Funds to finance the contract are included by various departments in the 1993/94
operating budget.
FUNDING: 10.0-351.01-335
16.0-601.01-335
17.0-401.01-335
18.0-451.01-335
17.0-403.01-335
10.0-701.01-335
120.0-752.05-335
TOTAL
$50,484
10,236
1,145
1,145
7,200
10,800
28,600
$�� 1
J k*:1
onsko
P blrks Director
Prepared by Dennis J. Callahan, Building and Equipment Maintenance Superintendent
JLR/DJC/1m
Attachment
cc: City Attorney
Parks and Recreation Director
Community Center Director
CJANIT0d/TXTW.02M (CO.COM) May 25, 1993
RESOLUTION NO. 93-71
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A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE RENEWAL OF THE CONTRACT WITH KOREAN
BUILDING MAINTENANCE FOR JANITORIAL SERVICES IN VARIOUS CITY FACILITIES
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RESOLVED, that the Lndi City Council hereby approves the renewal
of the janitorial contract for various City facilities with Korean
Building Maintenance for Fiscal Year 1993-94 in the total amount of
$109,610.
Dated: June T, 1993
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I hereby certify that Resolution No. 93-71 was passed and adopted
by the Lodi City Council in a regular meeting held June 2, 1993 by the
following vote:
Ayes: Council Members - Sieglock, Snider, and Pennino (Mayor)
Noes: Council Members - Davenport and Mann
Absent: Council Members - None
3� ifer I�Perrin
Ci y Clerk
93-71
RES9371/TXTA.02LT