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Home My WebLink AboutAgenda Report - June 17, 1993 (4)CITY COI CIL,MEETING June 22, 1993 1993-94 OPERATING BUDGET REVIEW CC -21(b) CITY MANAC ER' S BUDGET Assistant City Manager Glenn presented an overview of t`. -e City Manager's budget and answered questions regarding the reductions of the salaries, the title changes, and the duties of the two administrative assistants. Questions were also asked regarding travel and business expenses and regarding.. the addition of one-third of the Legal Secretary's salary. Speaking on the chatter was Frank Alegre, 2000 Edgewood Drive, Lodi. PERSONNEL DEPARTMENT'S BUDGET Assistant City Manager Glenn presented the budget for the Personnel Department informing the City Council of the reduction of one position and the reduction in the conference and business expenses. Questions followed regarding the necessity of the Assistant City Manager, the duties of both the Personnel Analyst and the Personnel Director and whether or not Personnel should be its own department. RISK MANAGEMENT_B Assistant City Manager Glenn gave a brief history of risx management and presented the budget for sante, followed by c,rief questions from the City Council. PUBLIC WORKS DEPARTMENT BUDGET Assistant City Manager Glenn presented an overview of the Building Maintenance Division and the Equipment Division, in the Public Works Department respectively. Questions followed regarding the maintenance shop being in one location and the accountability of the employees by using time cards to show time spent on each project. AM �aJA e, PERSONNEL DEPARTMENT PROGRAM AREAS FY 93/94 Budget Hearing June 8, 1993 �• . LD U C SU CO A Me - kA U Q b Q a w 0000000000000000• •0000000x0000000• •000000000000000• •00000000000000• 00000000000000• •0000000000000 •000000000 • • • • • • • 00000000 •000000 00000 0000 40 c O N E w 1,, 25% BENEFIT ADMINISTRATION Sick Leave Conversion Pian (Local) Internal Revenue Code, Section 125 (Federal) Consolidated Omnibus Budget Reconciliation Act (Federal) What Does This Mean? ► Dental ► Vision ► Medical ► Chiropractic ► Safety Glasses ► Life Insurance ► Long Term Disability ► Deferred Compensation ► Sick Leave Conversion ► Flexible Spen.'ing Account ► Employee Assistance Program ► Post Employment health Coverage 20%O RECRUITMENT AND SELECTION Civil Rights Act of 1991 (Federal) Fair Employment and Housing Act (State) Executive Orders 11246 and 11357 (Federal) Drug -Free Workplace Act of 1988, (Federal) Age Discrimination in Employment Act of 1976 (Federal) Civil Rights Act of 1964, Title VII as ammended (Federal) Uniform Guidelines on Employee Selection Procedures (Federal) Americans With Disabilities Act of 1990, Titles I, II (Federal) What Does This Mean? A-, required by law... ► Develop/review Job Analysis ► Examination validation ► Develop all examinations including written, oral and performance exams. ► Validation and implementation of all post-offer/pre- employment exams (e.g. medical and fitness for duty examinations) ► Valid, fair and equitable administration of all (open and promotional) examinations ► Ensure department staffing needs are met by the exam process �7 15% ADMINISTRATIVE SERVICES Legal Mandates Memoranda of Understanding (Local) Rules for Personnel Administration (Local) Adminstrative Policy ani' Procedure Manual (Local) New Legislation (State and Federal) What Does This Mean? Day-to-day administration: ► Processing and reconciliation of personnel actions (e.g. new hires, promotions, terminations, salary changes, etc.) ► Verifications of employment ► Maintain position allocation and control roster ► Prepare, maintain and update Administrative Policy and Procedure Manual and Rules for Personnel Administration ► Respond to employee/public/management inquiries ► Implement changes in policy based upon law (i.e. Americans With Disabilities Act, Family Care and Medical Leave Act) ► Administer layoff actions 15% EMPLOYEE RELATIONS Meyers-Milias-Brown Act (State) Fair Labor Standards Act (Federal) Memoranda of Understanding (Local) National Labor Relations Act (Federal) Employee -Employer Relations Resolution (Local) Age Discrimination in Employment Act of 1976 (Federal) What Does This Mean? ► Serve on negotiation team ► Complete all surveys and data analysis for negotiations ► Advise and assist employees/supervisors in resolving complaints ► Respond to day-to-day inquiries on MOU interpretation and application ► Assist depair tments in implementation of disciplinary actions 10% RETIREMENT Public Employees' Retirement Law (State) (Government Code Sections 20000 - 21612) Omnibus Budget Reconciliation Act (Federal) What Does This Mean? ► Make initial determinations on disability retirements for local safety members ► Reconcile disputes between workers' compensation and retirement issues ► Assist employees in filing retirement appy:^ations ► Apply changes in PERS laws as they occur ► Administer part-time employees' retirement plan 5% CLASSIFICATION AND PAY Equal Pay Act (Federal) Memoranda of Understanding (Local) Civil Rights Act of 1964, Title VII as ammended (Federal) Uniform Guidelines on Employee Selection Procedures (Federal) What Does This Mean? For classification and reclassification studies: ► Conduct job audit and analysis ► Determine internal classification structure alignment ► Conduct external classification surveys For compensation studies: ► Determine internal pay equity alignment ► Conduct external compensation surveys and analysis ► Determine compensation based upon classification functions, requirements, value of service to the City. 5% EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION Civil Rights Act of 1991 (Federal) Rehabilitation Act of 1973 (Federal) Fair Employment and Housing Act (State) Civil Rights Act of 1964 as ammended (Federal) Americans With Disabilities Act of 1990 (Federal) Urban Mass Transportation Administration (Federal)* What Does This Mean? ► Establish and maintain an AA/EEO program and plan ► Provide mandated sexual harassment training ► Monitor recruitment and selection activities ► Resolve and redress discrimination and sexual harassment complaints ► Prevent arbitrary practices affecting protected group members by using validated employment practices ► Achieve and maintain employment levels for p. otccted group members relative to their availability in the labor market * If receiving capitol grants of over $1 million or providing transit services which receive funds under Federal grant assistance. 5% TRAINING Fair Employment and Housing Act (State) Civil Rights Act of 1964, Title VII as ammended (Federal) What Does This Mean? Provide proactive and maintenance training in the following areas: ► Discipline ► Supervision ► Sexual Harassment ► Cultural Diversity ► Performance Appraisal ► Americans With Disabilities TABLE OF CONTENTS Transmittal Memo. Mission & Value Statement .................................................... Administration...................................................................... Recommended Budget Page 32 Engineering Division ------------------------------------ ----------------------- . Recommended Budget Page 32 Building & Equipment Maintenance Division ......................... Building Maintenance Recamnended Budget Page 32 Equipment Maintenance Recommended Budget Page 35 StreetDivision...................................................................... Recommended Budget Page 33 Water & Wastewater Division .............................................. Jiasiewaier Recommended Budget Page 42 Water Recommended Budget Page 43 5 ....................... 7 ............................14 38 MEMORANDUM, City of Lodi, Public Works Department TO: City Manager City Council FROM: Public Works Director DATE: June 17, 1993 SUBJECT: Supplemental Budget Material for the Public Works Department Attached is some supplemental budget material which may be helpful in evaluating and reviewing the overall Public Works budget. The Public Works budget is found on Pages 32 through 35 and the Sewer and Water Utility Funds are shown on Pages 42 through 44 in the City's 1993/94 recommended budget. , The attachment includes the following infor,:ation: 1. the Public Works Department's Mission and Value Statements 2. The Mission Statements for each Division 3. Sheets from our Department's 1993/94 Operations and Maintenance budget submittal which includes: °A complete description of each Public Works account found in the City's printed budget °A detailed description of all increases and decreases included in the account °A comparison of 1992/93 and 1993/94 budget requests a. A memo from the Street Superintendent describing how we would continue to provide adequate street sweeping with the elimination of one employee in the 10-503.07 Street Cleaning Account. This proposal will provide street sweeping in residential areas on a monthly basis with only minor reductions in other areas and increased sweeping on arterial streets. The proposal will also provide better sweeping results in many areas due to a regular sweeping schedule; i.e., certain day of each month (versus every 12 working days). This could make an appreciable difference in the eastside area or other areas that experience high street parking demands. This memo can be found behind the 10-503.07 Street Cleaning Account, on pages 25 through 29. I am hopeful that this Public Works budget. ,J� ac L. Ronsko ub11 Works Director JLR/im attachment MCM9316/TXTW.02M information will help you in reviewing the overall 1 CITY OF LCDI PUBLIC WORKS DEPARTMENT 'BUILDING A BETTER COMMUNrrr CUR MISSION To provide responsive and courteous service and to plan, design, construct. operate and maintain the City facilities assigned to Public Works in an efficient and professional manner. WE VALUE: LODI'S FUTURE We take pride in conserving rescue ces. We plan our work anticipating future needs. We work to make Lodi a better place to !ive. We encourage innovation and look for better ways. QUALITY SERVICE We believe in doing it right the first time. We wive for excellence and take pride in cur work. We are responsive to citizen complaints and concerns. We anticipate. listen, and respond to the needs of cur community. TEAMWORK We encourage participation and ideas from all levels. We believe our success depends on teamwork, trust, and honesty. We believe that all employees play an important role in the departmental team. We recognize our different values and skills; this diversity contributes to our success. THE 1NDtV!DUAL We take su9ges'.icns anc; :,-plaints seriously. We encourage individual initiative ar ; acceptance of resporzibility. We promote the personal and professional growth of cur employees. We care about people, treat them fairly. -and explain the decisions we make. HEALTH . ' SAFETY We plan cur work with safely in mind. We consider public health and sat�ty cur tcp priority. We work safely and enccur, ;e others to do the same. We provide protective c.etntng, equitrment and training to work safety and efficiently. 2 PUBLIC WORKS DEPARTMENT ADN MSTRATION MISSION STATEMENT Our mission is to provide administrative and management support for department divisions and ensure consistency with City policies and Council direction. This is accomplished unde "ie guidance of the Public Works Department's mission and values. PUBLIC WORKS DEPARTMENT ACTIVITY DESCRIPTION ADMINISTRATION AND ADMINISTRATION COST COMPARISON, 10-301.01 'ACTIVITY DESCRIPTION This activity includes the overall administration of the Public Works Department including its four operations of Engineering, Streets, Water/Wastewater, and Building and Equipment Maintenance. The Department has 95 permanent full-time and 12± part-time positions. Additional activities include the operational planning, capital improvement planning, grant applications and personnel administration for the department as well as secretarial services for the Engineering operation. This activity also includes departmental safety training, in-service training, conferences and meetings for the administrative personnel. COST COMPARISONS There is an overall increase in this account of 51,365. 100 Series ;e $3,070 increase is due to salary and fringe benefit increases. 200 Series (he $165 decrease is due to changes in phone and postage estimates. 300 Series The $1,555 decrease is due mainly to: $ 100 decrease in Printing, Binding b Duplicating (301) S 100 decrease in Business Expense (314) S 655 decrease in Conference Expense (315) $1,000 decrease in Training (358) $ 100 increase in Employee Relations (361) for -.uition reimbursement $ 725 increase for Reimbursable Expenses (398) I1 100 I _200 1 300 I 400 1 500 _ I 600 I TOTAL I 1993-94 1 223,575 1 3,230 18,135 1I -0- 1 -0- -0- ( 244,940 Differencel + 3,085 l - 165 I - 1,555 ! -0- I -0- ! -0- + 1,365 Approved I I I N 43-94 1 ! j E ADCCh/TXTW.=RM 03/31/93 PUBLIC WORKS DEPARTMENT ENGINEERING MISSION STATEMENT Our mission is to apply professional civil engineering principles, standards and judgment in planning, designing and constructing City facilities. This is accomplished under the guidance of the Public Works Department's mission and values. PUBLIC WORKS DEPARTMENT ENGINEERING (ACTIVITY DESCRIPTION ACTIVITY DESCRIPTION AND COST COMPARISON fGENERAL ENGINEERING 302.01 The Engineering Division is responsible for planning, designing, constructing and mapping the City's street. water, wastewater and drainage systems in conformance with the General Pian and as specifically outlined in the City's Capital Improvement Program. The Division also provides engineering services for other City departments, mainly Parks and Recreation Department. Such work is either done in-house or by outside consultants depending on the scope of the project. The majority of projects are constructed under the formal bidding process. This necessitates the preparation of specifications and contract documents, contract administration and inspection. 100 Series There is an overall increase in this series of $18,920 due to: a) Overtime (103) increased $2,470 due to estimated usage based on 1992/93 actual data. b) $6,075 in Administrative Leave Pay (110) was added. c) The balance of $10,375 is due to step increases and promotions and adjustments in fringe benefits. 300 Series There is an overall increase in this series of $260 due to: a) Materials and Supplies (307) shows an apparent $3,150 increase because it now includes Special Department Materials (352), Photo Supplies (354) and General Supplies (355), per the Budget Preparation Manual. Small Tools and Equipment (35S) has also been combined with Materials and Supplies (307). When the combined 1992/93 functions are compared with the 1993/94 Materials and Supplies (307), there is no change. b) Conference Expense (315) again shows $700. It is recommended that funds be available for the ITS Conference so staff can stay current on changes in the State and Federal Transportation Program. *This does not include Reimbursable Expense (398) shown in the 1992/93 appropriation. 100 200 1992-93 747,030 i 3,510 1993-94 I 765,950 3,360 Difference! 18,920 - 150 Approved 1993-94 j 300 ! 400 1500 37,860* 38,120 { 260 I � � 6 600 TOTAL -0- 788,400 650 808,080 650 I 19,680 ADCCE/TXTW. FRM 04/08/93 0 — 7 PUBLIC WORKS DEPARTMENT ACTIVITY DESCRIPTION FGENERALENGINEERING AND ENGINEERING COST COMPARISON 1 ACTIVITY DESCRIPTION (CONT.) Final subdivision maps, as well as parcel maps and off-site improvement plans for private developments, are reviewed to ensure conformance to City standards and master plans: The Division also performs construction inspection of private developers' off-site improvements; any curb, gutter, sidewalk and driveways installed under encroachment permits; as well as underground improvements installed by the various utilities. ADCCE/TX.TW.FRM 6 04/08/93 PUBLIC WORKS DEPARTMENT BUILDING &EQUIPMENT MAINTENANCE MISSION STATEMENTS Building Maintenance Our mission is to manage and maintain City buildings in a professional and efficient manner, providing responsive service to all City departments. This is accomplished under the guidance of the Public Works Department's mission and values. Equipment Maintenance Our mission is to manage and maintain the equipment and vehicles for all departments. This is accomplished under the guidance of the Public Works Department's mission and values. 7 7 PUBLIC WORKS DEPARTMENT ACTIVITY DESCRIPTION F�,DING MAINTENANCE AND ISTRATION BUILDING MAINTENANCE COST COMPARISON [ACTIVITY DESCRIPTION This activity includes 50% of the Building and Equipment Maintenance Superintendent's salary and administrative leave; Building Maintenance Workers' salaries; janitorial contract services; maintenance and repair operations for City Hall, Public Safety Buildi-ng, Carnegie Forum, Fire Stations #2 and #3, Fire Prevention Building, Animal Shelter and Municipal Service Center buildings; and the maintenance of the two Building Maintenance vehicles and the six building generators. This activity also includes repairs and replacements of all mounted equipment in the buildings, and coordination with Risk Manager's office of vehicle accident reports and claims submitted by citizens and all City departments. COST COMPARISONS There is an overall decrease in this activity of $41,511. 100 Series There is a 52,245 decrease due to lower salaries (-$4,745), decreased overhead costs, more part-time hours (52,040), and budgeting of administrative leave ($480). 200 Series There is a $20,930 increase mainly due to: a. Decrease in telephone costs (-$125) b. Increase in electrical costs and usage ($13,385) b. Increase in natural gas cost and usage ($7,340) d. Decrease in water charges (-5265) e. Increase in sewer costs ($475) f. Increase in refuse costs ($120) 300 Series There is a $60,196 decrease mainly due tc. a. Decrease in materials and supplies (-5985), reallocated last year per Finance b. Decrease in professional services (-$4,800) c. Increase in rental of land and facilities ($10) - NEW FUNCTION ADDED ADCC3M/TXTW.FRM < 04/08/93 ! 100 200 1300 j 400 ! 500 600 TOTAL 1992-93 ! 126,790 1158,250 `240,931 I -0- -0- i 525,971 1993-94 i 124,545 1179,180 j180,735 i -0- I -0- i 1484,460 Differences - 2,245 20,930 - 60,196 i -0-o-41,511 Approved 1993-94 t ADCC3M/TXTW.FRM < 04/08/93 PUBLIC WORKS DEPARTMENT BUILDING MAINTENANCE /ACTIVITY DESCRIPTION COST COMPARISONS (cont.)' ACTIVITY DESCRIPTION CITY BUILDING MAINTENANCE AND AND ADMINISTRATION COST COMPARISON 10-351.01, Continued d. Decrease in repairs to machinery and equipment (-$1,250) e. Addition of General Supply Account ($1,450) deleted last year f. Decrease in repairs to auto equipment (-$1,345) g. Add -tion of photo supplies account ($200) deleted last year h. Addition of repairs to communication equipment account ($475), deleted last year per Finance Dept. i. Decrease in training and education (-$150) j. Decrease in small tools and equipment (-$400) k. Decrease in repairs to buildings (436,175) 1. Increase in sublet service contracts ($2,390) m. Decrease in janitorial supplies and costs (-$371) n. Decrease in rental of equipment (-St8,860) o. Decrease in supplies, materials and services NOC (-4260) 400 Series No depreciaticn is budgeted per the Finance Dept. 500 Series - No equipment is budgeted for 1993/94. f I I I i I I 9 ADCC6M/TX1W.FRM 04/08/93 PUBLIC WORKS DEPARTMENT ACTIVITY DESCRIPTION SHOP MAINTENANCE AND AND ADMINISTRATION EQUIPMENT MAINTENANCE COST COMPARISON 10-551.01 (ACTIVITY DESCRIPTION This activity includes the maintenance and depreciation of the Municipal Service Center equipment shop, steam cleaner, engine analyzer, brake lathe, hoists, alignment machine and miscellaneous repair of other equipment located in the shop. It includes 1001 of the Equipment Maintenance Superviser's salary, 50 of the Building axi Equipment Maintenance Superintendent's salary and administrative leave, 501 of -he Lead Equipment Mechanic's salary, and 1% of other shop personnel salaries. This function includes general administration, safety meetings, training, planning, inventories, vehicle and equipment evaluation, inspections and liaison with other gencies and departments. COST COMPARISONS There is an overall increase in this activity of $10,176. 100 Series The $9,020 increase is caused,by salary increases and increase in the percentage of time the Lead Equipment Mechanic charges to the administrative account ($13,175), the elimination of the Parts Coordinator position due to the hiring freeze, a decrease in overhead (-S3,765), increase in salaries for part-time laborer and secretarial support (54,885), reduction in overtime (-$605), decrease in incentive pay (-$3,300), and an increase by budgeting for administrative leave ($480). 200 Series The $700 decrease is caused by a decrease in telephone costs ($-700). 300 Series The $1,656 increase is caused mainly by: a. Increase in printing costs (5230) b. Increase in laundry and dry cleaning costs ($477) c. Increase in cost of uniform cleaning/rental service ($300) d. Decrease in cost of office supplies (-S3,375) e. Addition of General Supply Account (S600), deleted last year per Finance Dept. 1 100 1 200 1 300 1 400 i 500 I 600 j TOTAL 1992-93 126,655 I 1,800 I 31,294 -0- -0- 3,320 163,069 1993-94 135,575 1,100 1 34,050 I -0- I -0- 3,520 j 174,345 Difference1 9,020 I - 700 1 2,756 I -0- ( -0- j 200 j 11,276 Approved \1993-94 1 ! 1 i AUCCE',!TXTW.Faf 10 041:6;93 PUBLIC WORKS DEPARTMENT ACTIVITY DESCRIPTION SHOP MAINTENANCE AND AND ADMINISTRATION EQUIPMENT MAINTENANCE COST COMPARISON 10-551.01 (Continued) ST COMPARI 300 Series (Continued) f. Increase in repairs to automotive equipment (5505) g. Addition of Special Departmental Materials Account ($3,600), deleted last year per Finance Dept. h. Increase in sublet service contracts cost ($205) i. Decrease in small tools and equipment costs (-$3,690) j. Increase in cost of books and periodicals ($100) k. Decrease in conference expenses (-$150) 1. Increase in cost of repairs to machinery and equipment ($1,500) m. Increase in a.st of medical supplies ($294) n. Decrease in cost of safety equipment (-$400) 400 Series No depreciation was hudgeted per the Finance Dept. 500 Series There is no change in this series for 1993/1994. 600 Series There is an increase in payments and fees to State and County agencies ($200). 11 ADCCEM/TXTW.FF; 04/09/93 PUBLIC WORKS DEPARTMENT ACTIVITY DESCRIPTION EQUIPMENT MAINTENANCE AND MOTOR POOL% EQUIPMENT MAINTENANCE COST COMPARISON 10-551.02 ACTIVITY DESCRIPTION This activity includes the maintenance and fuel for vehicles which have been replaced in the different departments and assigned to the motor pool, including one car and one van kept at and scheduled through City Hall. It also includes the removal of mounted equipment and radios from these vehicles. 12 ADC'1EM/ TXTW. fRM 04/08/93 PUBLIC WORKS DEPARTMENT ACTIVITY DESCRIPTION° CITY EQUIPMENT AND MAINTENANCE EQUIPMENT MAINTENANCE COST COMPARISON 10-556.01 J i [ACTIVITY DESCRIPTION This activity includes the maintenance, repairs, contract maintenance, labor and overhead, fuel and the depreciation of all City vehicles, equipment and generators maintained by the Equipment Maintenance shop. Not included in this account are the large -trucks and equipment assigned to the Fire Department and the equipment maintained by the Parks Department. I COST COMPARISONS There is an overall increase in this activity of $59,540. 100 Series The increase of $21,380 is due to increases in salaries and overhead costs. 300 Series The $38,160 increase is mainly caused by: a. Increase for parts and amounts of parts needed ($58,055) b. Projected fuel and lube decrease (-S20,395) c. Increase for car wash expenses ($500) 400 Series Depreciation was removed in 1992/93 and not budgeted for 1993/94 per the Finance Departmert. 13 ADCCEM/TXTW,FRM 04/08/93 100 I 200 I 300 I 400 I 500 I 100 I TOTAL 1992-93 1 258,575 I -0- 318,215 I -0- I 576,790 1993-94 279,955 -0- 356,375 -0- I I 636,330 Difference 21,380 ! -0- I 38,160 I -0- I j 59,540 Approved . 1993-94 I I I 13 ADCCEM/TXTW,FRM 04/08/93 PUBLIC WORKS DEPARTMENT STREET MISSION STATEMENT Our mission is to manage and maintain streets, curbs, gutters, sidewalks, City trees, traffic and street signs and markings, the storm drainage system and provide street cleaning services. This is accomplished under the guidance of the Public Works Department's mission and values. i4 �1 PUBLIC WORKS DEPARTME... STREET DIVISION ACTIVITY DESCRIPTION ADMINISTRATION AND COST COMPARISON 10-501.01 ACTIVITY DESCRIPTION This activity includes the administration of the Street Maintenance Operation; 100% of the Supervising Administrative Clerk; 15% salary of Assistant Street Superintendent; 112% salaries of Street personnel for safety meetings and training; street equipment maintenance, depreciation and part-time secretarial help. This function also includes general planning, cost accounting, system evaluation, coordinating insurance claims, liaison with other utilities, agencies and customer relations for the Street Operation. COST COMPARISONS There is an overall increase in this activity of $17,400. 100 Series The $1,535 increase is mainly caused try: a. Decreased costs for new Superintendent salary (-$4,875); b. Increased costs for :merit salary increase for Supervising Administrative Clerk ($1,130); and c. Provides administrative leave ($4,650). 200 Series The $16,615 increase is mainly caused by: a. Increased casts (25%) for refuse projected by administration ($16,725); and b_ Decreased costs for telephone per administration (-$110). 300 Series The $955 increase is mainly caused try: a. Increased costs for uniform laundry ($660): 1993-94 15 100 200 I 300 400 50 600 TOTAL 1992-93 117,050 68,755 237,000 0 4.705 427,510 t 1993-94 1 118.585 85.370 237,955 3,0001 0 449,910 1993-94 15 PUBLIC WORKS DEPARTME STREET DIVISION ACTIVITY DESCRIPTION ACTIVITY DESCRIPTION ADMINISTRATION AND COST COMPARISON 10-501.01 COST COMPARISONS 300 Series (continued) b. Decreased costs for safety equipment (-$300); c. Decreased membership ;-3120); d. Decreased books an! periodicals (-$25); e. Increased conference expense because of area where conference and equipment show will be held ($530); f. Decreased costs for professional services to update Pesticide/Herbicide program mandated by State (-$250); g. Increased costs for sublet services contracts for printer and copier ($395); h. Decreased costs for photo supplies because of fewer pictures being taken of graffiti (-$150); i. Decreased costs for printing. binding, and duplicating, based on 1992-93 expenditure (-$220); j. Decreased costs of repair to communication equipment (-390); and k. Increased costs for software to upgrade Street Superintendent's computer ($600). ih PUBLIC WORKS DEPF RTME ACTIVITY DESCRIPTION ADMINISTRATION AND STREET DIVISION COST COMPARISON L L10.-501.01 ACTIVITY DESCRIPTION 17 PUBLIC WORKS DEPARTMENT ACTIVITY DESCRIPTION AND STREET DIVISION COST COMPARISON MAINTENANCE - TRAVELED WAYS, GAS TAX 10-503.01 ACTIVITY DESCRIPTION This activity includes the labor and material for maintenance of the City's 156 miles of streets, using gas tax funds as specified in Section 2107 of the Streets and Highway Code. The maintenance programs used are routine and general maintenance, which include material to patch streets, seal streets, overlay 312,000 square feet of streets by City forces, and funds to slurry seal 1,000,000 square feet of streets by contract Prior year funds to accomplish the Street maintenance program were funded under two accounts, 10-503.01 and 10-503.02. This year we are combining the two accounts. COST COMPARISONS There is an overall increase in this activity of $71,310. 100 Series The $72,625 increase is mainly caused by: a. Increased costs for merit, salary, and incentive pay for employees working in this activity, added more workhours to this activity to maintain streets ($30,390); b. Added salary for retiring Street Superintendent to this activity ($8,060); c. Increased costs for overhead ($32,455); d. Increased costs for overtime based on past year's experience ($1,500); and e. Increased costs for part-time clerical and seasonal help ($355). 300 Series The -$890 decrease is mainly caused by: a. Decreased cost on asphalt material based on 1992 bids (-$890). The 1992-93 cost comparisons are based on accounts 10-503.01 and 10-503.02 10t 200 I 300 400 1 500 600 TOTAL 1992-93' 403.45011 143,1851 A 47,475 594,110 1993-94 476,0751 1 142.2951 1 47,050 665,420 -890 1993-94 -425 71,310 A FS 1 PUBLIC WORKS DEPARTMENTACTIVITY DESCRIPTION MAINTENANCE - AND TRAVELED WAYS, GAS TAX STREET DIVISION COST COMPARISON 10-503.01 ACTIVITY DESCRIPTION 4 v 19 PUBLIC WORKS DEPARTMENT ACTIVITY MAINTENANCE - ALLEYS STREET DIVISION 10.503.04 ACTIVITY DESCRIPTION This activity includes the maintenance of 16 miles of alleys. Maintenance includes paving. sealing and patching. COST COMPARISONS - There is an overall increase in this activity of $2.670. 100 Series The $2,710 increase is mainly caused by:. a. Increased costs for merit. salary, and incentive increases of employees working in this activity ($1,125); and b. Increased costs for overhead ($7,585). 300 Series The -$40 decrease is mainly caused by: a. Decreased costs for asphalt material based on 1992 bids (440). 100 200 3 Ann 6;QQ Ann Te)TA1 '{ ! i I 992-93 I 27,475 � ; 14,700 42,175 993-94 30,185 l 14,660 44,845 Difference 2,710 I -40 i 2.670 )proved i 1993-94 20 PUBLIC WORKS DEPARTMENT ACTIVITY DESCRIPTION l MAINTENANCE - SIDEWALKS AND CURBS AND GUTTERS STREET DIVISION COST COMPARISON 10-503.05 ACTIVITY DESCRIPTION This activity includes removal, replacement and repair of curb, gutter, sidewalk and alley approaches conducted by contract or City forces. and temporary summer help to patch existing sidewalks. COST COMPARISONS There is an overall increase in this activity of $7,730. 100 Series The $7,730 increase is mainly caused by: a. Increased costs for merit, salary, and Incentive increases of employees working in this activity ($1,975); b. Increased costs for part-time clerical and seasonal employees (31,535); and e. Increased costs for overhead ($4,220). Iinn !300 4= 540 600 TnTAI ( I 992-93 58,100 1 1 950 I I 21.000 I I 80.050 993-94 I 65,830 j ; 950 21,000 I 87,780 ifterence 7,730 i 0 0 I 7,730 Pproved 1993-94 L1 PUBLIC WORKS DEPARTME,. i ACTIVITY DESCRIPTION MAINTENANCE -TREES' AND STREET DIVISION COST COMPARISON 10.503.06 ACTIVITY DESCRIPTION This activity includes maintaining 4.940 trees In parkways. tree wells, emergency trimming of park trees; planting approximately 90 trees per year, spraying. restaking, trimming. root surgery and the removal of trees. There is an overall increase in this activity of S14,230. 100 Series The $13,890 increase is mainly caused by: a. increased costs for merit salary and incentive increases of employees working in this activity ($5,320); b. Decreased costs for overtime based on last year's cost (4400); and c. Increased costs for overhead (S3. 170). 300 Series The -$12,160 decrease is mainly caused by: a. Increased costs for special departmental materials ($340); and b. Eliminated function 399 and shifted the cost to function 520 ( 512,500). 500 Series The $12,500 increase is mainly caused by: a. Shifting services N.O.C. function 399 to function 502 ($72,500). 1993-94 2? 100 ! 200 I 300 I 400 500 I 600 TOTAL 992-93 I 148,925 I 4 17,565 I I 775 ` j 167,265 993-94 162,815 i ; 5,405 ' ` 13,275 I I 181,495 ifference 1 13,890 1 -12,160 I 12,500 14,230 1993-94 2? PUBLIC WORKS DEPARTMENT STREET DIVISION ACTIVITY PESCRIP T ION ACTIVITY DESCRIPTION AND COST.COMPARISON MAINTENEWCE - STREET CLEANING 10-503.07 This activity includes sweeping of all City streets with an accumulative total of 320 curb miles, 16 miles of alley bi- annually; maintaining 2.6 miles of median which consists of cleaning, weed abatement and priming of trees and shrubs.-furds to administer landscape maintenance contract of Public Works facilities. The account also includes the annual leaf removal program, which yields approximately 6,500 cubic yards of leaves annually, and the weed control program. There is an overall decrease in this activity of -$22,115. 100 Series The $1,160 increase is mainly caused by:, There is no significant change in this series, the reason being more work, i.e., low -limb clearing. tree well cleaning, will be performed by tree creAls as part of tree maintenance ($1,160). 300 Series The -$23,650 decrease is mainly caused by: a. Decreased costs for sweeper lease payments, sweeper is paid off (-$14,850); b. increased costs to maintain backpack blowers and hedge trimmers ($100); c. Decreased costs for purchase of sweeper brooms, they will be purchased under equipment maintenance account (-311,000); d. Increased costs to maintain downtown garbage receptacles ($1,500); and e. increased costs for herbicides ($600). pproved 1993-94 23 1100 !2001 '100{ ! ! I j i 1992-93 177,145 ! 47,925 ! 0 ! 225,070 1993-94 i 178,305 i 24,275 375 I ! 202,955 Difference 1.160 -23,650 375 -22,115 pproved 1993-94 23 w PUBQC WORKS DEPARTMENT STREET DIVISION ACTIVITY DESCRIPTION ACTIVITY DESCRIPTION AND COST COMPARISON MAINTENANCE - STREET CLEANING 10-503.07 24 MEMORANDUM, City o. nodi, Public Warks Department TO: Public Works Director FROM: Street Superintendent DATE: June 15, 1993 SUBJECT: Reduction in Street Cleaning Due to Budget Restraints This proposal is in response to necessary budget reductions that the City of Lodi is facing for Fiscal Year 1993-94. Existing Program: Currently the Street Cleaning Program consists of two employees, one operates the sweeper and the other cleanup truck. The downtown area is swept three times a week, and the residential areas are swept once every twelve working days. The arterial streets (attached) are swept when the district they coincide with is swept. Public parking lots are swept on an as nec ded basis, usually once a week. Alleys in the downtown area are swept once a week, and alleys that are nct ;•1 the downtown area are swept biannually. The City of Lodi also sweeps •he State highways .acluding on and off ramps biannually, for which we are reimbursed. Duri,ig leaf pickup season the residential areas are swept every ten working days. The cleartup',uck's duties are fsted on pages 2 & 3. Recommendation: That the City's street sweeping program be modified to include a revised sweeping schedule ::old elimination of the cleanup truck's operations. Revised Street Sweeping Schedule The following table outlines our existing street sweeping schedule. The proposed schedule takes into account the elimination of the cleanup truck. STREET CLEANING TASK EXISTING PROPOSED Residential Areas Every 12 days Every 22 days (Once a month) Downtown Area 3 times a week 3 times a week Alleys & State Highways Biannually Biannually Parking Lots Once a week Once a month Arterials Every 12 days Every 10 days With the proposed elimination of the cleanup truck, it will be necessary to reduce the size of the sweeper districts. It is anticipated that 15 or 16 sweeper districts will be required. There are now 12 districts. Some advantages to this proposal are that sweeping the districts would be scheduled consistently, such as: District 1, the first Monday of the month, every month. This consistent and regular schedule, together with more publicity, could help reduce the number of parked vehicles in the scheduled districts without the cost of installing and maintaining neighborhood signs. Another advantage is that arterial streets would be swept more often. One disadvantage to this proposal is that residential streets would be swept once a month instead of 1.8 times per month. However, overall appearance may improve especially on the Eastside because the simpler schedule would be easier to remember and also easier to publicize. 0693SR 09 25 MEMORANDUM, City of _.,di, Public Works Department June 15, 1993 Page 2 Elimination of Cleanup Truck This proposal would eliminate a full-time position and the service provided by the position. Elimination of this service would mean that downtown sidewalks would no longer be swept by hand and parking lots would not be inspected daily. The elimination of this position will require reassigning someone to respond to emergency calls. The cleanup truck would still be scheduled to operate four montns per year during the leaf season cleanup. The projected savings to the Street Cleaning account is approximately $26,800 in salarylbenefit costs. Savings would also be realized in vehicle maintenance and operation costs. The total savings to the City is the cost of a full-time position. ($39,000) During leaf season (October through January) residential streets would be swept every ten working days with the assistance of the cleanup truck. Additional crews will continue to be reassigned in November and December. A second sweeper would be added part-time to insure the districts are swept on schedule. The following is a list of duties of the cleanup truck operator and how these duties will be handled under this proposal: EXISTING Pick up piles dumped in the district by the sweeper. Pick up piles in advance of sweeper Clear limbs obstructing regulatory, warning and informational signs, also low limbs obstructing sweeper and pedestrians. Check business district every morning and pick up debris (including days sweeper does not sweep area)_ Clean around all trash containers and hand sweep downtown sidewalks. Check downtown, Civic Center area and City parking lots. Spray weeds in City parking lots and public right-of-way. Check business district trash containers daily. Replace lids as needed. Empty containers that overflow other than on pick up nays. Sanitary City picks up Tuesday and Friday. OF93SR 09 26 PROPOSED Sweeper will be required to travel to dump sites at MSC or Sanitary City. This service will be eliminated, property owners will not be allowed to placti piles of leaves in the street. (Except durinp leaf season) Tree crew will be assigned the majority of this work. Property owner will be responsible to maintain their frontage. City will respond to hazards such as broken glass. Sweeper operator will monitor while doing the downtown routes. City will respond to reported hazards when operator is not in the area. Schedule maintenance crews as needed. Schedule maintenance crews as needed. MEMORANDUM, City o. -odi, Public Works Department June 15, 1993 Page 3 EXISTING PROPOSED Water downtown planters and medians on Install more efficient time clock for planters Elm Street between Crescent and and Elm Street medians (battery system California, Monday, Wednesday. and not working). Friday. Hand sweep around downtown planters. Schedule maintenance crews as needed. Report abandoned vehicles. Sweeper operator. Operate sweeper in relief of operator. Schedule maintenance crews as needed. Summary: The most significant service level reduction is reduced residential sweeping and the elimination of the clearnip truck for approximately eight months of the year. The duties of the cleanup operator would be absorDsd by maintenance crews, the tree crew, the sweeper operator and property owners or merchants. A recent telephone survey (attached) revealed that half of the cities surveyed are on a once a month schedule for sweeping residential streets, and very few run a cleanup truck. G e 3radley Street Superintendent GB/sh Attachments cc: Street Supervisors %a,5SR 09 7 ZI ARTERIAL STREETS Cherokee Lane Lodi Avenue Lockeford Street Turner Road Victor Road Kettleman Lane Hutchins Street Ham Lane Elm Street Lower Sacramento Road 0693SR 09 28 5.2 miles 6.0 miles 3.0 miles 5.2 miles 0.2 miles 5.7 mites 5.2 miles 6.25 miles 2.0 miles 3.3 miles 29 STREET CLEANING SURVEY CITY STREET MILES RESIDENTIAL BUSINESS LEAF PICKUP SWEPT BY CITY/CONTRACT COMMENTS Manteca 120 10 days* 3 x's wk Ye:,,, City 2 Sweepers Pleasanton 167 1 x month Yes** Contract $17.50 a curb mile Roseville 226 20 days* 3 x's wk Yes City 3 Sweepers Modesto 540 1 x month 5 x's wk Yes City 7 Sweepers & operators for 2 wks then collect refuse for 2 wks Livermore 200 1 x month 3 x's wk Yes City Tracy 154 1 x month 2 x's wk Yes City 1 Sweeper Turlock 109 10 days* 3 x's wk No Contract Cost unknown Davis 119 5 days* 2 x's wk Yes*** Contract $26.00 a curb mile Stockton 650 10 days* 2 x's wk Yes City 3 Sweepers & a cleanup truck Woodland 132 5 days* 3 x's wk Yes*** Contract Cost unknown Lodi (currently)I 172 12 days* 3 x's wk Yes City 1 Sweeper & a cleanup truck 11 Days indicate number of working days. '+ Leaf pickup by city crews. *" Leaf pickup by contract. Lodi's current cost per curb mile for sweeping $14.00 Lodi's current cost per curb mile for cleanup truck 6.60 Total $20.60 0693SR 09 JUNE 1993 =AND PUBLIC WORKS DEPARTME MAINTENANCE - TRAFFIC CONTROL STREET DIVISION 10-503.08 ACTIVITY DESCRIPTION This activity includes maintenance of 4,748 street name, warning, regulatory and guide signs; electric usage for 40 signalized intersections, four flashing beacon intersections, and three new proposed signalized intersection - fiscal year 1993-94. This activity also includes maintenance of 9.6 miles of curb painting. pavement legends, crosswalks, railroad crossings, parking stalls and 106.7 miles of lane lines which are painted by contract. There is an overall increase in this activity of $14,195. 100 Series The $8,985 increase is mainly caused by: a. Increased costs for merit, salary, and incentive increases for employees working In this activity ($2,805); b. increased costs for overtime to maintain traffic signs knocked down after normal working hours ($600); and c. Increased costs for overhead ($5,580). 200 Series The -$365 decrease is mainly caused by. a. Decreased costs for electric KWH usage based on last year usage and projected KWH usage for three (3) new signalized intersections (4365). 3r, I 1 2DO 300 I I4QQ15001 1992-93 j 178,340 I 52,035 ` 61,685 I 10,050 I 302,110 1993-94 187,325 i 51,670 42,210 35,100 316,305 Difference 8,985 I -365 -19,475 ! ! 25,050 i I 14,195 Approved 1993-94 ! J 3r, [STREET UBLIC WORKS DEPARTME� .. ACTIVITY DESCRIPTION MAINTENANCE AND TRAFFIC CONTROL DIVISION COST COMPARISON 10-503.08 A' CTiVITY DESCRi. TION COST COMPARISONS 300 Series (continued) The •519.475 decrease is mainly caused by: a. Increased costs for membership ($10); b. increased costs for the City's 50% charge to maintain signalized intersections on State highway based on last year's cost ($3.800); C. Decreased costs for signs (4610); and d. Shifting costs for lane line painting from !unction 399 to function 520 (•522,875). 500 Series The $25.050 increase is mainly caused by: a. Increased costs for signal light material requested by Electric Utility Department ($1,550); and b. Budgeted lane line painting by contract in this series and projected 10% increase in cost to paint lane tines ($23,500). E i 31 PUSUC WORKS OEPARTMEN ^CTiVfTY DESCRIPTION MAINTENANCE - AND STORM DRAINS STREET DIVISION COST COMPARISON 10-503.09 ACTIVITY DESCRIPTION This activity includes maintenance of the storm drain system, which incudes 102 miles of underground, 2,432 catch basins, 1,242 manholes. 14 pumping staticns. 45 pumps; special maintenance and operation of this system. including eight retention basins, during rain storms: apd the maintenance of Pixley and G ponding basins. This account also includes the discharge fees to Woodbridge Irrigation District for discharge into the canal at Beckman and Shady Acres Pumping Stations. vv.a vvnr-nRwy�w There is an overall increase in this activity of 55280. 100 Series The $1.920 increase is mainly caused by:. a. Increased casts of merit, salary, and incentive increases for emplGyees working in this activity ($1,655): and b. Increased costs for overhead ($265). 00 Series The $3.945 increase is mainly caused by: a. Increased costs on lease lines to mon4or eight storm drain pumping stations ($1,365); and b. Increased costs for electricity usage at storm drain pumping stations based on current and last year's usage ($2,580). 300 Series The $300 increase is mainly caused by: a. Eliminated laboratory cost to sample storm water discharges (42,650); 100 200 300 i AQQ j 5nn Am TQTA1 992-93 j 100.565 ' 16,120 ( 15.650 4 1,450 1 5,965 } 139,750 993-94 102,485 i 20,065 15,950 ` i 0 I 6,530 I 145,030 )inference ; 1,920 3,945 300 -1,450 565 5,280 i approved s 1993-94 32 r PUBLIC WORKS DEPARTMENT ACTIVITY DESCRIPTION MAINTENANCE - AND STORM DRAINS STREET DIVISION COST COMPARISON 10.503.09 ACTIVITY DESCRIPTIQN COST COMPARISONS 300 Series (continued) b. Increased costs for storm drain maintenance requested by Electric Utility Departmerrt ($450); and c. Increased costs to disc by contract, unimproved storm ponding basin acreage ($2,500). 500 Series The -$1,450 decrease is mainly caused by: No equipment is proposed to be purchased under this series. 0 Series The $565 increase is mainly caused by: a. Increased acreage within the City limits as of January 1. 1993. Remarks: The City of Lodi and Woodbridge Irrigation District have an agreement that the City pay $1.00 per acne for acreage annexed within the City of Lodi. Total annexed acreage January 1, 1993 is 6,528 acres. r CITY OF LODI 1993-94 ACTIVITY DESCRIPTION Department PUBLIC WORKS Account No. 010.0-503.10 Str•cet ight Maintenance Amount Requested: 1992-93 $369,985 1993-94 $393,460 Explain increases/decreases: 100 Series - Increase of $10,675 due to an increase of $7,000 in Code 101 resulting from increased activity in the maintenance function based on actual expenditures during previous and current fiscal years; budgeting additional funds for corrosion testing of non -galvanized streetlight standards and a wage increase. The remainder of the increase is due to increases of $2,590 in fringe benefits and $1,085 in Code 198. 200 Series - Increase of $4,100 due to a net increase in consumption resulting from an increase in number of luminaires, but offset by the energy savings realized from the conversion program. Additionally, a portion of the increase can be attributed to budgeting electrical energy for fiscal year 1992-93 at $0.092/kwhr. as ccmpared to the rate of 50.09256/kwhr. being used for preparation c.f tris budget and actually billed this fiscal year ($1,873). The estimated yearly energy consumption is 3.349 Gwhr. 300 Series - No change. 500 Series - Increase of $8,700 due to an increase of $8,200 in Code 507 resulting from increased costs of luminaires, lamps, etc. (approximately 310/unit); higher cost per unit of conversion material for the concrete type standards (approximately $20/unit) - 60 units of this type of streetlight are scheduled for conversion in this budget, and budgeting funds for materials associated with the corrosion testing. The remainder of the increase is $300 in Code 513 and $200 in Code 519, both based on estimates of material needed for the corrosion testing program. This budget includes estimated costs of labor and material for conversion of the streetlighting system to high pressure sodium in the following areas: Project Location # Lights Cost Ham Lane between Louie Ave. & Turner Road, Lockeford St. between Ham Lane and Fair..�ont Ave. 4 $ 710 Area between Main St. & Calaveras St., Donner Drive & Lockeford St. 28 4,420 (continued) B50310/TXTU.0ID 34 0I0.0-503.10 CITY OF LODI 1993-94 ACTIVITY DESCRIPTION Department PUBLIC WORKS Account No. 010.0-503.10 Streetlight Maintenance Project Location Lights Cost Beckman R.I. - Turner Rd. to Blick Diamond Way 11 1,770 Turner Rd. E/0 Beckman Rd. & Cluff Avenue - Turner Rd. to Lockeford St. 16 2,450 Ham Lane - Lodi Ave. to Vine St. 10 1,590 Various locations on wood poles between Hutchins St. and Sacramento St., Lockeford St. & Oak St. 11 1,630 Various locations on wood poles between Main St. and Cherokee Lane, Lockeford St. b Lodi Ave. 28 3,935 300 block of Flora & Eden St. 8 1,050 Various locations on wood poles, Sacramento St. to Garfield St. & Lodi Ave. to Vine St. 13 11880 Hansen Dr. & Lodi Ave. 8 1,120 Ham Lane - Vine St. to Kettleman Lane 15 2,230 Kettleman Lane - WID Canal to Hutchins St. 12 1,895 Streetlight Grid #11 - various locations 11 1,715 1700 South Cherokee Lane 2 255 Orange Ave. & Avena Ave. - Oak St. to Lodi Ave., Crescent Ave. - Pine St. to Lodi Ave., Oak Street - Orange Ave. to Rose St. 60 9,670 Total: 237 $36,320 B5031G/T"TO.01D 35 010.0-503.10 LS.TREEITDIVlSION KS DEPARTMI, ACTIVITY DESCRIPTIONEPARKING ANCE - AND LOTS COST COMPARISON ACTIVITY DESCRIPTION This activity includes the maintenance of 18 City lots and one leased parking lot. Maintenance includes painting of parking stalls, cleaning. patching. overlays and sealing. PUBLIC WORKS DEPARTMEN r ACTIVITY DCSCRIPTICN AND CGAFFITI STREET DIVISION COST CO:,1PARiSON AOTIVfI'Y DESCRIPTION This activity Includes the removal of graffiti on private and public ".'ac"Jes. 37 PUBLIC WORKS DEPARTMENT WATER/WASTEWATER MISSION STATEMENTS Water Our mission is to manage and deliver a reliable supply of safe drinking water to meet the residential, commercial, industrial and fire protection needs of Lodi. This is accomplished under the guidance of the Public Works Department's mission and values. Wastewater Our mission is to provide quality wastewater services and promote a healthier environment through collection, treatment, reuse, and disposal of wastewater generated by the City of Lodi. This is accomplished under the guidance of the Public Works Department's mission and values. 3 Q PUBT-IC WORKS DEPARTMEN. ACTIVITY DESCRIPTION ADMINISTRATION WATERPJVASTEWATER DIVISION AND WASTEWATER COST COMPARISON 171401.01 ACTIVIn' DESCRIPTION This activity includes funds for the administration of the Domestic and Industrial Wastewater Systems Operations; 50% of the Administrative Clerk II at the Municipal Service Center, and vehicle fuel and lubricants for the Wastewater Operation. This activity also includes general planning, cost accounting, system evaluation, coordinating insurance claims, liaison with other utilities and agencies, and customer relations for the Wastewater Operation. COST COMPARISONS There is an overall increase in this activity of $755. 100 Series The $1,795 increase is mainly caused by the reestablishment of Administrative Leave pay per Administration. 200 Series The -$400 decrease is caused by a reduction on estimated phone usage. 300 Series The $985 increase is mainly caused by: a. Costs for employees uniforms ($2,580); b. Miscellaneous increases in employee membership fees and reimbursement for incentive program certificates ($500); c. Increased City membershir fee in WEF's Research Foundation ($300); d. Addition of WEF Regional meeting in Salt take City. Utah by Superintendent while serving as California's Representative to National organization and as member of WEF's Government Affairs Committee ($1,055); e. Adjustment of sublet services costs t-$300); and f. Miscellaneous adjustments in several minor functions (-3560). s9 100 200 1 300 400 500 1 600 ( TOTAL 1992-93 69,915 1,800 135,865 0 2,690 950 211,220 1993-94 71,710 1,400 136,850 0 2,015 0 211,975 Difference 1,795 -450 985 0 -675 -950 755 Approved 1993-94 s9 PUBLIC WORKS DEPARTMEN_ ACTIVITY DESCRIPTION ADMINISTRATION WATERAVASTEWATER DIVISIOF: AND WASTEWATER COST COMPARISON 17-401.01 ACTIVITY DESCRIPTION 40 PUBLIC WORKS DEPARTMEN r ACTIVITY DESCRIPTION WASTEWATER TREATMENT WATERIWASTEWATER DIVISION AND FACILITY WASTEWATER COST COMPARISON 17-403.01 ACTIVITY DESCRIPTION This activity includes the operation, maintenance and repair of the White Slough Water Pollution Control Facility and monitoring of the industrial and domestic wastewater systems and the discharge receiving waters. The facility presently processes 2,100 million gallons of domestic wastewater and 250 million gallons of industrial wastewater per year. COST COMPARISONS There is an overall increase in this activity of $109,805. 100 Ser;es The $26,440 increase is mainly caused by: a. Increase as a result of salary negotiations and step increases ($18,325); b. Prcper budgeting of compensatory time pay under overtime ($+6,730); c. Reinstatement of Administrative Leave Pay per Administration March 8. 1993 (51,000); and d. Anticipated increasq in incentive program costs ($2,100). 200 Series The $14,030 increast is mainly caused by: a. Decrease in telephone use (-$1,695); b. Increase in electrical use (521,300); and c. Decrease in refuse costs, one time expenditure completed (-$5,575). 300 Series The $34,995 increase is mainly caused by: a. Increased usage of office supplies ($200); b. Increased membership and dues participation (S465); 41 100 200 300 400 500 6C0 TOTAL 1992-93 750,585 298.160 171,965 0 5J00 5.285 1,231,095 1993-94 777,025 I 312,190 206,960 0 8,675 36,050 1,334,900 Difference 26,440 14,030 34,995 0 3,575 30,765 109,805 Approved 1993-94 I 41 PUBLIC WORKS DEPARTMEN . ACTIVITY DESCRIP11ON f17-403.01 TEWATER TREATMEN WATEPJWASTEWATER DIVISION AND ITY WASTEWATER COST COMPARISON ACTIVITY DESCRIPTION i, COST COMPARISONS 300 Series (continued) c. Decrease in data processing software expenditure (-$6.950); d. Increase in business expense ($215); e. Increase in training expense ($1,165); f. Increased usage of rental equipment ($100); g. Function 323 decrease of moving janitorial services (-37,500) to function 335 was offset by overall increase ($31,740) due to mandated State Regulations; h. Increase in repairs to machinery and equipment ($2,500); i. Decrease in office equipment repairs (-5200); j. Increased repairs to buildings ($1,700); k. Functicn 335 increased by addition of janitorial service and increased weed abatement program ($9,425 1. Decreased need in paint and electrical supplies (-$1.140); m. increased usage of janitorial supplies ($150); n. Increase in chemical costs (♦33,140); o. Increased training cost (5600); p. Decreased overtime meals (-$100); q. Decreased laboratory supply needs (-$20); r. Decreased needs in supplies, materials and services (4445). 500 Series The 53,575 increase is for the purchase and replacement of equipment needed to operate and maintain the WhitE Slough Water Pollution Cont. of Facility. 42 PUBLIC WORKS DEPARTMEN'o ACTIVITY DESCRIPTION WASTEWATER TREATMEN WATER/WASTEWATER DIVISION AND L17-403.01 TY WASTEWATER COST COMPARISON ACTIVITY DESCRIP71ON 43 PUBLIC WORKS DEPARTMENT ACTIVITY DESCRIPTION MAINTENANCE - DOMESTIC WATERIWASTEWATER DiVISION AND WASTEWATER SYSTEM WASTEWATER LOST COMPARISONJ �.— J 17-404.01 ACTIVITY DESCRIPTION This activity includes the operation, maintenance and repair of the domestic wastewater system consisting of approximately 162 miles of collection lines, approximately 23,000 customer service connections and six domestic wastewater lift stations. COST COMPARISONS There is an overall increase in this activity of $75,720. 100 Series The $84,135 increase is mainly caused by: a. Decrease in overtime due to correction of major deficiencies in the collection system ($-2,180); b. A one year aggressive program to correct bad sections of wastewater main lines on the eastside with Water/Wastewater construction crew ($48,000); c. Adjustment of salary and step increases ($7,750); and d. Adjustment of labor overhead ($25,580). 200 Series The -51,875 decrease is mainly caused by: a. A slight downward adjustment of electrical usage ($-1,170); and b. An adjustment of water charges (-$9051. 100 +) 200 300 ( 400 500 i 600 TOTAL 1992-93 1 221,365 I 13,940 16,300 0 3,000 I 0 I 254,605 1993-94 j 305,500 i 12,065 12.760 0 1 0 0 1 330,325 Difference 84,135 -1,875 -3.540 0 -3,000 0 75,720 Approved 1993-94 44 PUBLIC WORKS DEPARTMENI ACTIVITY DESCRIPTION MAINTENANCE - DOMESTIC WATERIWASTEWATER DIV!SION AND WASTEWATER SYSTEM WASTEWATER COST COMPARISON 17-404.01 ACTIV;TY DESCRIPTION 45 PUBLIC WORKS DEPARTMEN` WATERtWASTEWATER DIVISION WASTEWATER ACTIVITY DESCRIPTION ACTIVITY DESCRIPTION I ' I MAINTENANCE - INDUSTRIAL AND WASTEWATER SYSTEM COST COMPARISON 1 17-404.02 This activity includes the operation, maintenance and repair of the industrial wastewater system consisting of five in-service connections, two miles of collection tines, seven miles of outfall tine, and one industrial wastewater lift station. 46 a PUBLIC WORKS DEPARTMEN ACTIVITY DESCRIPTION A'r":.INISTP.A?�ON WATERIWASTEWATER DIVISION AND , WATER COST COMPARISON 18-451.01 ACTIVITY DESCRIPTION This activity includes the administration of the Water System Operation, 500,6 of Administrative Clerk 11 salary for secretariai services; and vehicle- fuel and lubricants for the Water Operations. The activity also includes the general planning, system evaluation, c cardinating insurance claims, liaison with other utilities and agencies, and customer relations -for the Water Operation. COST COMPARISONS There is an overall increase in this activity of $18,220. 100 Series The $13,895 increase is mainly caused by: a. Adjustment of clerical salaries both full and part time employees b. Reestablishment of Admiinistrative leve pay per Administration ($2,650); and c. Adjustment to overhead ($10,365). 200 Series The $600 increase is caused by adjustment of phone charges. 300 Series The $5,040 increase is mainly caused by: a. Increased assessment fee for City to AWNtiA's ResearLth Fuvndation (:2,450); b. Miscellaneoous decreases in printing needs and safety -iniAes (-5400), c. The addition of uniforms for employees ($2,580); d. Miscellaneous employee and City membership fee increases ($340); and e. Anticipated increased expenses for uncollectable accounis ($1,115). 1992-93 1993-94 100 100,140 114,035 200 300 400 500 600 TOTAL 3,550 62,710 0 1,240 13,850 181,490 4,150 67,750 0 1,690 12,085 199,710 Difference 13,895 600 5.040 I 0 450 -1,765 18.220 Approved 1 1993-94 PUBLIC WORKS DEPARTME� WATERIWASTEWATER DIVISty WATER ACTIVITY DESCRIPTION ACTIVITY DESCRIPTION AND COST COMPARISON ADMINISTRATION 18-451.01 48 4*00 PUBLIC WORKS DEPARTMENT ACTIVITY DESCRIPTION WATER CONSERVATION WATER/WASTEWATER DIVISION AND PROGRAM WATER COST COMPARISON 18-451.03 ACTIVITY DESCRIPTION This activity includes planning, promotion and enforcement of the Water Conservation Program for the nine-month period of March through November. The Water Conservation Officers will respond to wasting of water complaints, enforce the current ordinance and promote water conservation with citizens. Water conservation will also be promoted in public and private schools (Grades K through 6; on a year-round basis. The basic costs involve salary for five (5) part-time employees and clerical support, transportation for patrols and the printing and distribution of materials related to public relations activities. COST COMPARISONS There is at, overall decrease in this activity of -$1,170. 100 Series The 41,205 decrease is caused by anticipated lower salaries for new Deputy Water Conservation Officers. 200 Series The $775 increase is caused by increased phone costs. 300 Series The -$540 decrease is mainly caused by: a. Aniticipated reduction in business expense (-$300); a -id b. Reduction in materials and supplies (4240). 600 Series The -$200 decrease is caused by adjustment of contribution to Department of Water Resources. Approved a� 4 100 I I 200 300 400 500 600 TOTAL 1992-93 44,060 525 3,440 0 0 500 48,525 1993-94 42,855 1,300 2,900 0 0 300 47,355 Difference -1,205 775 -5., 0 0 , 1200 1,170 Approved a� 4 PUBLIC WORKS DENARTMEN. ACTIVITY DESCRIPTION PRODUCTION WATERNVASTEWATER DIVISION AND WATER COST COMPARISON 18-453.01 ACTIVITY DESCRIPTION This activity includes the operation, maintenance, repair and general water testing of the water production system, consisting of 24 wells, one elevated water tank, monitoring and other related equipment in producing four and one half billion gallons of dornestic water per year. COST COMPARISONS There is an overall decrease in this act" of -5625. 100 Series The $22,690 increase is mainly caused by; a. Salary adjustments for Water personnel ($1,670); b. Reduction of salaries for Utility Department Systems Operation (-S23,945): c. Addition of salaries for Exempt Utility Department employees (S24,220); and d. Adjustment in overhead costs ($24,255). 200 Series 'ne 44,275 decrease is projected despite an electrical rate increase due to our goal of achieving a 5% reduction of water usage with full funding for Deputy Water Conservation Officers. 300 Series The -$15,610 decrease is mainly caused by: a. The -$12,600 decrease in repair costs anticipated due to one time expenditures; b. An adjustment in commercial lab fees ($-1,000); and c. Reduction of material needs (-$1,580). 1992-93 124,020 439,130 72,260 0 2,940 740 639,090 1993-94 146,710 434,855 56,650 0 0 250 638,465 Difference 22,690 -4,275 -15,610 0 -2,940 -490 -625 Approved 50 PUBLIC WORKS DEPARTME WATER/WASTEWATER DMS 6.4 WATER ACTIVITY DESCRIPTION ACTIVITY DESCRIPTION AND COST COMPARISON PRODUCTION . 18-453.01 PUBLIC WORK DEPARTMEN ACTIVITY DESCRIPTION DBCP MONITORING WATER/WASTEWATER DIVISIONAND PROGRAM WATER COST, COMPARISON 18-453.02 ACTIVITY DESCRIPTION This activity includes operation and maintenance, sampling and water analyses of water production wells for Dibromoct,loropropane (DBCP) and state -mandated public notification (quarterly). COST COMPARISONS There is an overall increase this activity of $27,960. 100 Series The -$760 decrease is caused by reduction in laboratory staff needs. 200 Series The -$1,650 decrease is caused by mandated expense due in mailing costs coming from the Water Utility interfund transfer fees (per Dixon Flynn). 300 Series The $30.370 increase is mainly caused bv: a. An adjustment in professional service needs (-$12,000): and b. Possible carbon change out needs ($43,950). 1992-93 28,215 1,850 34.3601 0 0 0 64,425 1993-94 2.7,455 200 64,730 0 0 0 92,385 Difference -760 -1,650 30,370 0 0 0 27,960 Approved 52 /00 PUBLIC WORKS DEPARTMENI ACTIVITY DESC71PTION DISTRIBUTION WATER/WASTEWATER DIVISION AND WATER COST COMPARISON 18-454.01 ACTIVITY DESCRIPTION This activity includes the operation, maintenance and repair of the City water distribution system which consists of approximately 196 miles of water mains, 23,000 service connections, 750 water meters and numerous backflow devices, and other related equipment to deliver 4.4 billion gallons of water annually to our customers of which 1.1 billion gallons is delivered to metered customers. COST COMPARISONS There is an overall increase in this activity of $87,715. 100 Series The $84,140 increase is mainly caused by; a. Increase labor needs for aging service lines (545,355); b. Adjustment of labor costs ($4,235); c. Adjustment of laboratory staff salaries to more properly reflect that expense (516,000); d. Anticipated increase in overtime calls (S2,075); and e. /Adjustment to overhead costs ($3,660). 300 Series The $4,825 increase is mainly caused by laboratory !esting under the mandated Lead and Copper Rule (:05.000). 500 Series The -$1,250 decrease is caused by a one time purchase of equipment being complete. 1993-94 53 100 200 300 400 500 600 TOTAL 1992-93 213,50521,775 0 1,250 0 236,530 1993-94 297,645 0 26,600 0 0 0 324,245 Difference 84,140 0. 4,8251 0 -1,250 Q 87,715 1993-94 53 PUBLIC WORKS DEPARTMEN ACTIVITY DESCRIPTION 4. L LFIREHYDRANTS ANDWATERMASTEWATER DIVISIONCOST COMPARISON .01 ACTIVITY DESCRIPTION This activity includes maintenance and repair of the City's fire hydrant system which consists of 1,311 hydrants, an increase of five hydrants over the 1992-93 budget year. COST COMPARISONS There is an overall decrease in this activity of -$1,200. 100 Series The -53,075 decrease is mainly caused by all 1,500 plus fire hydrants having one time lubrication being complete. Now about 400 per year will be performed in conjunction with hydrant painting program. 300 Series The $25 increase is caused by additional small tool needs. 500 Series The $1,850 one time expense is for an airless spray system which should increase production and reduce liabilities relating to overspray on private vehicles. 1993-94 54 100 2 300 400 500 600 TOTAL 1992-93 13,620 1,775 0 15,395 1993-94 10,545 1,800 1,850 14,195 Difference -3,075 251 1,8501 -1,200 1993-94 54