HomeMy WebLinkAboutAgenda Report - June 8, 1993CITY COUNCIL MEETING
June 8, 1993
1993-94 OPERATING BUDGET REVIEW
CC -21(b) City Manager Peterson presented an overview of tiie budget
and of the schedule for the budget review meetings.
Assistant City Manager Glenn made a presentation on the
following budgets:
COUNCIL: CITY CLERK; ELECT
W. Glenn outlined where the reductions were made for the
1993-94 Operating Budget and questions followed among the
City Council and staff.
Council Member Davenport made a motion that each City
Council Member be given a separate account with'$50O.00 to
be used at the individual's discretion (purchaseof
supplies and materials, etc). The motion died for lack of •
a second.
GENERAL CHARGES
Mr. Glenn outlined the reductions in General Charges. On
motion of Council Member Sieglock, Mann second, the City
Council directed that the funds allocated for the purchase
of balloons for Field and Fair Day be moved to the
Community Center budget under insurance (Function 399) by
the following vote:
Ayes: Council Members Mann, Sieglock and Pennino
(Mayor)
Noes: Council Members Davenport and Snider
Absent: Council Members None
Frank Alegre, 2000 Edgewood Drive, Lodi made several
comments throughout the meeting.
CITY COUNCIL MEETING
June 9, 1993
1993-94 OPERATING BUDGET REVIEW
CC -21(b) POLICE DEPARTMENT BUDGET
Assistant City Manager presented the City's budget for the
Police Department. Mr. Glenn gave the background of the
Police Department and what had been decided with regards to
the vacant captain's position since the promotion of Larry.
Hansen to Police Chief.
Chief Hansen advised the City Council of what he wanted to
accomplish as head of the Department. He acknowledged the
tough choices which would need to be made in the coming,
fiscal year. He presented the areas where services could
be cut as well as services which should remain at the same
level for the safety of the citizens of Lodi.
In the recommended budget, one Police Officer vacancy is
recommended to be eliminated. .
Council Member Mann said he would not vote for the approval
of the budget if this position was to be eliminated.
After discussion, on motion of Council Member Mann,
Sieglock second, the City Council voted not to eliminate
the position of one Police Officer by the following vote:
Ayes: Council Members - Davenport, Mann and Sieglock
Noes: Council Members - Pennino (Mayor)
Absent: Council Members - Snider
•
Mayor Pennino opposed until more information i.3 forthcoming
from the Police Department.
Frank Alegre, 2000 Edgewood Drive, Lodi spoke in favor of
retaining the current staff level.
Further, overtime in the Police Department, patrolling of
the parks, S.T.A.R.S. program and the recent SWAT raid on a
house in Stockton were discussed.
FIRE DEPARTMENT BUDGET
Assistant City Manager Glenn presented the Fire Department
budget.
Chief Hughes presented ideas and recommendations for his
department with regard to cost cutting and revenue
savings. The Fire Department reorganization was discussed.
United Firefighters of Lodi (UFL) President, Stan Mall
(Fire Captain) presented his concerns regarding the
"understaffing" in the Fire Department. Chief Hughes
indicated that staffing levels were such that all calls and
CITY COUNCIL MEETING
June 9, 1993
services were being responded to at the present Department
staffing level. There will be two retirements which will
be. _..effective September 1993. Chief Hughes has been working
closely with his administrative staff to ensure :>.that
staffing levels are adequate and that training and safety_.
issues are addressed.
CITY COUNCIL MEETII'G
June. 10, 1993
1993-94 OPERATING BUDGET REVIEW
CC -21 (b) COMMUNITY DEVELOPMENT DEPARTMENT BUDGET
Assistant City Manager Glenn presented an overview of the
Community Development Department's budget and outlined some
of the reductions/additions in the 1993/94 Operating Budget.
Speaking on the matter were the following:
a)
b)
Frank Alegre, 2000 Edgewood Drive, Lodi; and
Jim Griffith, Lodi Planning C u nissioner.
Further discussion among the City Council and staff
followed regarding the "ugly" ordinance, Community
Development Block Grant' (CDBG) funding, and the number of
building permits issued.
FINANCE DEPARTMENT BUDGET
Assistant City Manager Glenn presented a report on the
Finance Department's budget and outlined the reductions,
elimination of staff positions, and the restructuring of
Finance Department operations and staffing.
Council and staff addressed matters such as combining meter
reading with Pacific Gas and Electric (PG&E), overtime of
staff, incentive pay, a- ' multiple billing policy.
June 6, 1993
4
TABLE OF CONTENTS
Mission Statement and Summary
Operating Services
Administrative Services
Purchasing Services
Accounting Services
Revenue Services
Data Processing Services
Field Services
page
1
3
12
19
26
34
39
Non—Departmental
Inter—Fund Loans 47
Lease Purchase Obligations 48
Property Rental 50
Debt Financing 51
Compensation Table 53
3
'a MISSION STATEMENT
DEPARTMENT: Finance
FUND: General Fund
&^ %�• r,, "; £ i?'.A: ..;�;s.;. H .r. ..yr., �.�ahY;h ' 3;i.,h, ,,r- : �' sr'k>; y:w;y;5<h_ %, r„ ';<,S 'ur• :.: �:;W - c-
„ .�:�`, n.�''.s?�'«'3.•,. `d�:.> � '�`'� x :;�•.<, rr,��,,'':frtP,r�%ri:;��vcr�4si�rc,, n"r �w� l; �x ,+� �p
.• MISSION
Miaios.wk3
June 6, 1993
I .
The overall mission of the Finance Department is provide financial support and general support services to the citizens, customers and stag
of Lodi by conducting the following activities:
• Administration (8% of activity)
• Accounting services (18% of activity)
• Revenue management services (21% of activity)
• Field services (18% of activity)
• Purchasing services (13% of activity)
• Data orocessine services (13% of activitesl
Fern
oano
DEPARTMENT COSTS 1990-91 1991-92 1992-93 1993-94 1993-94
Actual Astral 8dtet 13adaet Recowsacade1
100 Personnel Services 1,549,015 1,647,039 1,622,145 1,521,900 1,521,900
200 Utilities & Communications 74,872 67,926 83,780 99,325 99,325
300 Supplies, Materials & Services 165,239 224,745 321,739 290,875 292,875
500 Equipment, land & Structures 12,713 52,749 89,859 9,700
600 Special Payments 10,619 7,784
TOTAL 1,812,458 2,000,293 2,117,523 1,921,800 1,914.100
Growth 10% 6% -9% -10%
STAFFING SUMMARY
Administration
Accounting Division
Revenue Managetnent Division
Field Services Division
Purchasing Division
Data Processing Division
TOTAL
Growth
DEPARTMENT GOALS
* CUSTOMER SERVICE
4.0 4.3 3.6 3.6 3.6
7.5 7.0 7.0 7.0 7.0
11.5 11.5 11.5 11.5 11.5
10.0 10.0 10.0 9.0 9.0
5.0 5.0 5.0 4.0 4.0
6.0 5.0 5.0 4.0 4.0
44.0 42.8 42.1 39.1 39.1
-3% -2% -7% 0%
To promote and foster attitudes, policies and procedures to treat citizens, customers and the businesses of Lodi as valued
customers.
* PERSONNEL RESOURCES
... To promote, foster and implement policies and procedures which promotes the professional development and growth of employees as
the most valued resource of the City in providing services.
* FINANCIAL RESOURCES
"" To promote, foster and implement policies and procedures that: 1) ensure that the City's financial resources are protected, reported
and accounted for in accordance with accepted accounting principles and practices; 2) ensure financial resources are used in
i accordance with public policyasset forth bythe CityCouncil; and 3) promote effective planning and budgeting.
S•
n+ * COST CONTROL
To promote, foster and implement policies, procedures and standards that el sure that services provided arc the most cost effective
f + possible within the service standards and policies set forth by the City Council and City Manager. The methods include:
les privitization of commercial type activities, contracting for services when a competitive market exists; performance audits by an
independent audit firm; eliminating standards and policies which arc not cost effective; and exploiting new technology.
:a
ret
1
r BUDGET STATISTICS AND SUMMARIES
DEPARTMENT: Finance
INS
r Or4f*ArttAtiffer4401.000::: 4S1frii,.411***'
FUND:
as BUDGETSTATISTICS - FINANCE DEPARTMENT
1 1
-4
Overtime Hours
Overtime Cost
Operating cost per employee
i 4
Gmva
Operating cost• per capita
NO41
Average salary per employee
Growth
Salary per capita
Growth
MAJOR DEPARTMENT OBJECTIVES
44111
cmi
Master bills
* Utility Billing Enhancements
Summary bills
General Fund
•
Missies.wk3
June 6, 1993
Ok*Og; ,§gt:,:."W,4t/tatitti
1990-91 1991-92 1992-93 1993-94
Actual Actsal Budget BeIget
369 373 675 565
36,330 36,015 38,736 37,311
341,192 346,736 350,297 349,151
13% 8% —2%
336.01 338.07 339.81 336.13
6% 5% —9%
335,205 338,483 338,531 338,923
9% 0% 1%
330.78 331.35 330.50 328.61
2% —3% —6%
4-4 Customer appeal process and policies
Billing vacant commercial accounts
• Budget Processing
Develop recommendations to link City's budget with City's financial reporting and audit (policies and procedures)
• Meter Reading
Explore with PG&E concept of combined meter reading
• Systems Software
Develop recommendation and costs for purchase and replacement of financial systems software (payroll, accounting, utility billing,
cash control, miscellaneous accounts receivable, and accounts payable)
• Purchasing Control
▪ Develop purchasing control policies and procedures
.. FINANCIAL ADMINISTRATION
DEPARTMENT: Finance
ACTIVITY:
t+
Administrative Semites
FUND:
" a 1/nom ;0”/: , :./ ,
General Fund
9394bed.wk3
June 6. 1993
ACTIVITY DESCRIPTION
The Administrative Division is responsible for the city's financial operations in accordance with establish fiscal policies to include
'i purchasing, data processing, and parking enforcement on designated streets and lots; providing City Hall reception and switchboard
services; providing central mailing and distribution services; and, coordination of customer services. Activity goals include: 1) quality
customer service; 2) financial planning, reporting and accounting; 3) protection of city's assets from unauthorized use; and 4) efficient,
•• effective support services The major activities include:
MOM
• POLICIES AND STANDARDS. Developing, recommending and implementing financial planning, reporting and accounting
standards to ensure the City's resources are used in the most efficient andeffective manner in accordance with public policy.
• ACCOUNTING AND BUDGETING. Coordinating preparation of the annual budgets, payment of the City's payroll and invoices;
maintaining the City's accounting records; preparing and issuing scheduled and periodic financial reports; coordinating annual and
special audits and reviews of the City's financial records, internal controls and operations; preparing cost allocation plans; and
projection of revenues and fund balances during budget preparation and execution.
• REVENUE MANAGEMENT. Billing and collecting utility service payments; business taxes and pet license fees, and other revenues
and receivables due the City; managing the City's investment portfolio; and, developing and maintaining cost recovery programs.
• SUPPORT SERVICES. Reviewing, coordinating, and directing support services, policies, and programs as to purchasing, inventory
management, data processing, and programming; directing and coordinating City Hall reception and switchboard services; directing
and coordinating City mail and distribution services
ACTIVITY COSTS 1990-91 1991-92 19/7-93 1993-94 1993-94
Actual Actual Budget Badge. Recommended
100 Personnel Services 192,120 200,704 158,350 152,615 152,615
—
200 Utilities & Communications 1,440 2,172 3,500 1,200 1,200
300 Supplies, Materials & Services 15,375 67,654 81,255 56300 58,300
500 Equipment, Land & Structures 1,605 21,888 53
600 Special Payments
TOTAL 210,540 292,418 243,158 210,115 212.115
Growib 39% –17% –14% 1%
STAFFING SUMMARY
Finance Director 1 I 1 1 1
Assistant Finance Director 1 1 1 0 0
Department Secretary 1 1 1 1 1
City Hall Receptionist 1 1 1 1 1
Temporary Positions (FTE's) 0 0.3 0.6 0.6 0.6
TOTAL 4 4.3 4.6 3.6 3.6
Growth 8% 7% –22% 0%
- ACTIVITY OBJECTIVES & SIGNIFICANT EXPENDITURE CHANGES
* 1992-94: Contract software replacement (5300,000 – not funded)
• 1992-94: Prepare a City Purchasing Policy Manual and Information Systems Manual for City Council approval.
* 1992-94: Revise the Business Tax Ordinance and recommend a new rate structure
* 1992-94: Identify new revenue sources to finance essential city services and capital projects
* 1992-94: Contract for sales tax audit (Hindcrlciter and DeLlamas) (516,000)
* 1992-94: Develop Deparrtment mission statement, goals, objectives amd activity description
�-. • 1992-94: Reclassify Department Secretary to Support Services Supervisor per City Council Resolution September 2, 1992 –
5% increase of 51,545 per year
* 1992-94: Contract with Jones, hall, Hill & White for arbitrage calculation services – 52,000 per year
3
FINANCIAL ADMINISTRATION
DEPARTMENT:
ACTIVITY:
Finance
Administrative Services (continued)
WORKLOAD INDICATORS
Number of regular employees
Number of temporary employees
Items of mail processed
Vehicles Authorized
1990-91
Actual
40
4
114,700
1
1991-92
Actual
39
3.8
116,800
0
1992-93
Budget
38
4.1
120,000
0
1993-94
Budget
38
4.1
120,000
0
9394twd.ut3
June 6. 1993
• • • •
iv11-9 I FINANCIAL PLAN Arm uutxxr
OVER --TIME BUDGET RCOUEST
ounitn.uuNrr Fiance (Administration)
ACTIVITY: Department Secretary Accouter NUMIUM: 10-050.01-101
--a—
'-'-' ' ,'f>•.: ',' V, '14' nger''`,,V:......_1.,t4,,..2i'llei'aa....4.i.i.h1,:t.',...........4,: ::-,,,:, au.....tatazt.,;.;4:'. 'nor '.'"'it, '6.41,,:r.'7,71.:.i`e:::7.77:7FVF:r.., .......
102
MortDlms mie.l ItlMS 121 123
1Y1,402 lin No°ratline esiathry
Medicare ?ISMS Uneoplurnisst TOTAL
(44 ...-Q) (9 (7) (II) T noolmoi s -r
JM Tele Purpose Ovealsiat of liCelf11 Rd* Requencl Compensation ineuraix• (VISA ONLY) Instmanee
P0-1:7-af-Ce-OffinE • • KequT .1. 0 .1.9.4V 1194.90 ...;,19 1
I L.---
1 00.:
..1. 1410.1?
102.5A
RPg0T
DViff-gilCeUrlirl, Sporial Proner t • • 1 q - ,c) p 1 5 -74 ., 1
D o pt_ S ec_r_ct a r_y- -tiOz-L-LaCLIte 1 7 1 9_, '4 9: el 6 10 4232-24 --
i
f.)T3II.ElaacInp.t.ary irmEnd Repo : I, 6 —11).--A II 1 - 7.4—.23,.-
----- Ina . .. ,
I 1 1
ei Ark (,wet1
1
1
1 1 i
I
1 1
1
:
1 1
I 1 1
I
I I i i I
I
I I I 1
I I i I I
I 1 i
I
1
NpkvilicLermitom:
Ccluern 3; Type et overtire* required jrqular. ot. standby, CA -back PLS(. (Pits orgy). de
Came n 4: 116 icuated melba of WIC•ilfle hem needed per type
Jumn 3; 1 laxly wail.. rate (depended upon type of coati me)
Cri wen 6: Multiply CARO 4 and 3
Caltann 7; Multiply the unmet In column 6 Wag the appropriate rata: See is oatmeal.
awn tt: It 1he entailvyee it aubjeet to Medicate Imataince (liked Mier 3/14114), anklet:the amount le Column fty.S243
CAumn I. Mukipty the amount lo column 6 by the elketbra per* ran. PLSA applies onti to 12 boar atilt ample/an
Column 10: Muklply column C by split oprlai e nee !toot rats athedult
C,4,..n 11: AJ4 Lolumna 47, 0, I: sod 11
1
I773-94 1'INANCIAL PLAN AND UUDGUT
PART—TIME/TEMPORARY REQUEST FORM
l)UTA TMI:NT: Finance (Administration)
Part Time Account Clerk to provide.
ACTIVITY: leave covers a for Full Time Account Clerk
•...�....................... .. .r1f°•:gaVaisit:.�,i�?z:;�'r�``;:a4tP;;;F.i:�'.eWdr''T.F."VEEIMWJV" Ni ,• •
ACCOUNT NUMUft11` 10-050.01-103
WOO'. :SS "I:Ft 17tX n rR7:.,5.'C;..
111 115 111
NearlyTotal Worker's Maker*. Uaemploymeat TOTAL
Rate Requested Compeasa'ioa Iasutaaee Iareraace RI:QUCST
(4), (S)(b)) (7) (1) (9)
10.28 11,439.20 2.838 1.87 h44a.gr
Job 'Title
(1)
s�i`t. I iiA
Account Clerk
Est Time
rorpose Utilized
(2) (3),
Provi rin 1 n:vn 140
coverage for Full
T `
(Switchboard
v(Ic_i �•�.0!L')_Jv_C___�.9J)
nollany Leave ,}2
1_Q;lve 4J3
180 X 58% a 140
IIc_ r.r _only rpgunnt• i ng_com +rrge
:or `iO';, or. Account Clerk's leave--
_0cp1t_"_ment- Serrpt-nry_wi 11 cover
balance
Srccific iutttaclioos:
Tolstoi' lies Above
Ii,439.2n
Colima 1: Identify the lime reglated (11za.ple: 100 boors)
Column 4; Use the appruprialc salary rate from tie put—lirellemporatyrater
Cole wa 5: Multiply the arosatc is Coleman 3 sad 4
Cul' aim 6: Multiply tie aaoaat is Coleus 1 by lie applicable tale;
Colas.■ 7: Multiply the automat ia Colossi 5 by .0145 if tee employee is subject to Medicare (kited aftcr311186)
Cole .t■ 8; Multiply the ammo,' is Colima 5 by rate (adiuted ea separate rate aciedele for part—'lase persoaaeloaly
Calors '): Add culautas S, 6, 7 aid
9 . NA 1-176-7
1
i7^.4-94 FINANCIAL PLAN ANL) 11IJ1)GIST
FART-TIME/TEMPORARY REQUEST FORM
1)l?1'n1ITMISN'r: Finance (Administration)
Temporary staff to process outgo
mai. & provide switchboard relie
nett V 1•I'Y:
Job l it Ie
1
—Teiiiporary Clerk
Spcci(ic la altoslioil:
Cola ma :':
Colum. 4:
Columa S:
Col.ma 6:
Cols ma 7:
Catania 8:
Cola ma 7:
Purpose
(2)
Prqf—e$5; onhgni ng
mail/provide
switchboard relief
coverage
ing 10-050.01-323
f covers a ACCo1JNTNUMIIIiK:
o,,.Hee pp
Est The
Milked
13)
Hourly
Kale
(4)
jTota1 or Items Above
Total
Requested
S)
8, 00
Identify the lime required (13sample: 100 lours)
Use tIi appropriate salary rate from Ike part—rime/temporary rates
Multiply the aaoaals is Celestas 3 sad 4
Multiply Ike amount is Colossi t by the applicable rale:
Multiply Ike amoual is Colima $ by .0145 if the employee is s■bjecl to Medic/tre (kired after 3/1/g6)
Multiply tke amoaat is Colama $ by rate iadicatcd on separate rate scledsle for part—lime persoaaeloaly
AJJ cols mai 5, 6, 7 sad &
111 115 115
Worker's
Coupe's/tilos
(6)
Medicare
Iaaaraace
17)
Useaploymcal TOTAL.
1 REQUEST
(3)
(9)
u G ET
l.;ONFERIENCE/TRAINING
DEVAR11+11iNT: Finance (Administration)
CIIIICKONLI
Finance Director 314 Ilesisess Ltspease
AcTIVITY: ACCOUNTNUMBER: 10-050.01 315 Conference Papease
3511 Traisieg & Valneseioe
: . ,, .._.......!._:L:',.:, .::.",..1::::maAfkgat0.060•1:01: , atitatitiOW . • t -A, wastotytekvormA07,,_aviwtql-4,740-7f,7“;w7..
X
rwsnrwrion
VLariouS
lkotidit•tion f.e Ow—of-3We U.parbas
PURPOSE
CSMFO Meetinas (6)
$ OF1 1 1 0111131. 1
MILEA0 LON:IMO rnoirrs MEALS TRANS !STRATI: 1!XPCNSUS 1DTA.
120 120
TOTAL &ELMO C lUTAL CO3T
120
1093-94 OIiGET
CONFERENCE/TRAINING
DEPARTMENT: Finance (Administration)
CHECK 01417.
ACTIVITY: Ffinance Director 314 Easiness Expease
ACCOUNTNIMIBEN: 10-050.01 315 Conference Expense 1 X
Department Secretary
351i Training Education 1
.,-. • •.:,•,;:A.,..,04:',Witipyt***11,0V441,10tetftit. , VI ,,
1140117
Itl'STINATION
DI'r' Cdiifornja
california
)1' ellitornio 1
Unknown
w
liiIi.1610orOut-e(-41skLvlu
et
AttOSB 11411.LODOINO
Leacue Update
Annual Leacue Meetini
Annual CSMEn Meeting
Nat'l Ass'n Executive
Secretaries Yearly
Conference
TOTAL MILD
60
60
159
300
300
50
OP $ ioiiirtI
NIGHTS 1 MP.ALS MANI REOISTRATP. ILNIT.10133 1 TOTAL
1 100 1 150 1 100
inn 1 250 1 50 1 700
1 I 100 1. 200 199 700
60 1 100 30 300
TOTAL MST
2,200
t i 1
11993-94 i3UUGCT
CONFERENCE/TRAINING
t 1
DEPARTMENT: Finance (Administration)
ACTIVITY:
I'xrI l!
DF_____ M o n t: e r e v
DP Lodi, Stkn, Sacto
DP Lodi, Stkn, SactQ
E13&SS S.J. & Surrounding
{
CHECK ONE
314 IIaaiaess L'tpea•e
Finance Director, Department Se
ACCOUN7'NUMBER: 10-050.01 3lscoate><eaeellapci$c
& Account Clerk
3S& Tr/Wag / 1 dacatioa
.v : u..e.�m, .��: g.« , T'^" 4t'.':d.,M' ,pix, °; "�34 R� ' �4•: �V. p
:^::2s�:
<�.'i<: .r�:5 ..b,.<'C:i< �Z.,. ,, <�5... r�Y'ot:•.. }` •�..,� r, y�; a.v. .. ...:.... .. z•>"4,:. ��'', ..iti>�>�...x.. ��i...�.#,r��,.�_;� �{�:zz'3` ^� ''S• `.A,,ip:�,>��`irx..3„�vi,az. w :#�� ,,�,'�"•;�d<...,�.�,:..:
...#. !?>Y �^ '.�. �.. ^"�;..�',... � ..,.>�,?�:�,�+t�Fi'.:•'4.. _,:�..„z,•„ :>.a.�::::.. �..i�t:�l`h;,.:e,.e..., s� ` ,,,tl.,.d. � . ,:.....,
s 3 • Or $ f 1 101113,13
Ut:i7130,11014
PURPQSU 1 MU.raon L0001t40 NrouTS 1
CMTA InvestmPnra 300 3
Professional Tr4inina
Misc. Seminars
Co S.J.Co. Trainina &/or 45
Center fmr Mgmr. DPT
(1 ea.)
• g Si mii1ar_s__ 4S
I:r4 SS .;%.:1_ &SUxrounding CQ
1 )ua•livasn
V. Qut—of—Sb<s Csp<n,e
1OTAL MU.tL108
Mr3MJ TRANS ItUOInitATU 1!XM!NSUS
100
1
200 1 100 1 700
120 1 120
u.0 400 5.x.0
2Q 9n 20 175
20
200
_____2E5
901,800
TOTAL COST
1993-94 Budget
PROFESSIONAL SERVICES
DEPARTMENT: Finance
ACTIVITY: Administration
Transaction Description
Bank of America (safekeeping fees)
Hinderliter, de Llamas (sales tc;: recovery)
Kelly Temporary Services (Mail Clerk)
Sympro (portfolio support contract)
Total
ACCOUNT NUMBER: 10-050.01-323
Expenditures
800.00
16,000.00
8,000.00
1,000.00
x5:800.00-'
Note
Hinderliter, de Llamas: Service contract 1,500 per quarter
Estimated percentage charge for sales tax recovered 2,500 per quarter
FINANCIAL ADMINISTRATION
DEPARTMENT: Finance F''ND: General Fund
ACTIVITY: Purchasing Services
9394004.v/1a
June 6. 1993
�y ' ,'M' r ;{. 4,n. �. e, : v <y . •. - v��<. , .•. .r C.\�ti�`.� . .•rv�v: i �rii4K�.i .,"�+'nA,�•... y,Ci$jC?: fofC�•ei'_7!. `-` .�`$?�:S
ytf .:Y.' �`MM'cg- :::vu°7d " y A c.. ?w ,`f :y- v%Y.: ,.m .:,.. t,
'w''J.'SnM:.'t;s +;.a'-:;,.w,u... �'.<��'_` ��%�z••i,"�', 4. <�».<>.. ��v,,.. , _.x: .. - ;���Y, .lk� -+F �x
ACTIVITY DESCRIPTION
— The Purchasing Division is responsible for providing centralized support services in the procurement of supplies, equipment and material
as provided in City ordinances and other public polity; the warehousing and distritution of selected supplies, material and equipment;
disposal of surplus supplies, material and equipment; and maintaining good working relations with city vendors and suppliers.
• PROCUREMENT SERVICES. Manage the research. sourcing, bidding and procurement of supplies, material and equipment as
requested by City departments in accotdance with public policy in order to obtain the best value for cost to the City. (65% of activity)
• WAREHOUSING AND DISTRIBUTION SERVICES. Store, maintain and distribute office supplies, janitorial supplies, electric
department material and electric department equipment; receive, inspect and distribute supplies, material and equipment ordered by
the Purchasing Division. (20% of activity)
• DISPOSAL OF SURPLUS MATERIAL, EQUIPMENT AND SUPPLIES. Coordinate the disposal of surplus property in
accordance with public policy to obtain the best return for the City through competitive sales. (5% of activity)
• ESTABLISH AND MAINTAIN VENDOR/SUPPLIER RELATIONS. Maintain effective working relations with the Lodi
business community and other competitive vendors to ensure the test values for the cost; maintain listing of qualified, competitive
suppliers and service contractors by supply or service class; and, negotiate terms favorable to the City. (10% of activity)
ACTIVITY COSTS 1990-91 1991-92 1992-93 1993-94 1993-94
Actual Acral Bsdget Budget Reco..e•ded
100 Personnel Services 200,061 216,994 223,185 173,600 176,300
200 Utilities & Communications 8,919 8,147 9,610 5,495 5,495
- 300 Suppi es, Materials & Services 22,019 25,589 33,598 30,530 30,530
500 Equipment, Land & Structures 3,825 2,514 7,500 0
600 Special Payments
TOTAL 234,824 250,730 268,907 217,125 212,325
Growth 7% 7% -I9% -2%
STAFFING SUMMARY
Purchasing Officer 1 1 1 1 1
Buyer 1 1 1 0 0
Purchasing Assistant 1 1 1 1 1
Buyer/Senior Storekeeper 1 1 1 I 1
Storekeeper 1 1 1 1 1
TOTAL 5 5 5 4 4
Growth 0% 0% -20% 0%
ACTIVITY OBJECTIVES & SIGNIFICANT EXPENDITURE CHANGES
* 1992-94: Develop a Purchasing Policy and Procedures Manual for review and adoption by City Council.
— • 1992-94: Contract with consultant to evaluate alternative purchasing practices: 1) contracting with other agencies for
purchasing services; and, 2) contracting with other agencies or private businesses for warehouse and delivery
services. (520,000 — not funded)
• 1992-94: Evaluate the use of a cooperative purchasing arrangement with other local agencies to lower price and
administrative cost of purchasing.
JCS
FINANCIAL ADMINISTRATION
DEPARTMENT: Finance
— ACTIVITY: Purchasing Services (continued)
WORKLOAD INDICATORS
Purchase Orders issued
Requisitions received
Equipment items in inventory
Issues
Blanket Purchase Orders
Vehicle miles on delivery vehicle
Vehicles Authorized
— Fork Lifts Authorized
Ns9-90
Actual
1990-9/ 1991-92
Actual Actual
2 2
2 2
I3
1992-93
Budget
9394bu4.wk3
June d. 1993
1993-94
Budget
2 2 2
2 2 2
--1 —1
1993-94 )GET
CONFERENCE/TRAINING
1)1. l'A It TM ENT:
A CTI VI TY:
v.xrcrott I
,ammimmel
1—. r r -
Finance
Purchasing
_ ,IYA75TIMAYWIt$V440Wft
POS
CHECK ONE
314 Desiacsa Expcase 1 X
ACCOIJNTNUh1DElt: 10.0-050.02 313 Coal thptase
3511 Trakiag & 114acsikvs
77arre157-47.'=77 t-406:,:ksW • -
Wal
OM
Milt:MO LOW -IMO NI01113
__NAM CAPPO. & NUP MKULIbly woLkshopl„Jaaelings„
& programs (14 programs 20 each)
NAPM - National Association of Purchasing Managers
CAPPO = California Association of Public Purchasing Officers
= NitionaTTOETEte of Governmental Purchasing
TOTAL 1411.C.A0
. • _
,,,Ii;.••14,ntr4 0..t—entoe
MC.N.S
TRANS k 1%11311t ATLI rxrr.N37:5 TOTAL
-2.8.1Ja
MTA. COST
_280.00
- . -. _J___ .. 1_ . _
1993-94 L /GET
CONFERENCE/TRAINING
Diil'AI1'? fiNT: Finance
CiiV1TY:
Purchasing
I!.xrlNSI! / 01.371MATION
I--. 1— I— ) I---" 1
CIHI1CK ONE
314 assiacss Espcasc
ACCOUNTNUMUL'K: 10.0-050.02 313 Coatereace L'spcasc X
33$ Trai.iaa.t Ea.cativa ,__
_..
1 1 I or 1 1 1 S OTIOTt � r
— MILM.101S LOW ISO NWIITfMU'Y.S 'MANS
atavism/in',Armes1 TOTAL
I
Annual CAPPO Conference, at which &pptaXimately
170 representatives of California public agency
purchasing departments meet to discuss new ideas.
resolve common problems, and study ways to better
serve the public trust through improved purchasing
methods.
1994 Conference: San Diego, 4 dans
Serving as Vice-Chairmar of Product Exhibition,
Tuesday, January 18, 1994
TOTAL MILCAO
m.Luq.n 1.. Ov,••el-SI,u l!,p,n..
400.
4 50. 1125. 225.
I I
I I
! i
1
1 1
I I I.
I I 1
I I + 1
TOTAL COST
800.00
1_ .
1993-04 1 )GET
CONFERENCE/TRAINING
91E Finance
�,�c'ri,'rr�•: Purchasing
NrW:•i: . I11S i1NA/lurl
inow' L.._' Iffram-: 1—. 1--- J--- le •
ACCOUNT NUMUIH : 10.0-050.02
c e ih 9; M¢•• t iii . :7+;i.Cj;r,:d . J yS'�v. t I
dtt
PIIRFOSI
s
CIIUCK ON13
314 Dishiest Pspcase
313 Cuaeeteace glpcate
Tuialag 4t L'd■utw■
F,ts'^y' �.r s, ..0.3311 "k 71
1 Or
MILSMIB 1.01)01M N1111171
Planning one seminar per employee x 4 employees
TOTN. M16G0II
/will." tied. 1.. ()01••(-$1.1. C.r.■n
100.
Mfg
f 1 I OTtu71
711 MIS Rlt1I Slit ATflrlfurs to TN.
Ana.
TOTAL. wsr
500.00
_.50D .0Q
1993-94 BUDGET
SUPPLEMENTAL REQUEST
REQUEST TITLE:
DEPARTMENT:
ACTIVITY:
Photocopier Replacement, Purchasing Division
Finance
Purchasing
ACCOUNT NUMBER: 10.0-050.02
CONTACT PERSON: Joel Harris, Purchasing Officer
.:w;ty.• � + �:y l w, :e.7iay. /^r .,"t ;:':�'r; ",�r'.rA ", • :✓. yy .a .5$. ".'rr� �i:' Nr•>'
' "'i' k5*�G..wY $��4..'�"'.�!�� .W�Srti.�.ii:'.. A
Cost Summary
100 Persossel Services
200 Utilities k Ceaaasieatieas
300 Supplies. Materials a Services
400 Deprreciatios (Eatcrprise Activities Only)
S00 Equivocal, Ludt * Stractares ••••, •
600 Special Payacats
TOTAL
1993-94
Ad4rDe1
FL...51XL_
Request Summary — Describe program, position, equipment, supplies, etc. requested. What will be accomplished and/or
what are the benefits? If a new program, why is it needed? Does this reduce a backlog? Does this improve efficiency?
Purchase replacement photocopier for Purchasing Division.
Driving Factors — Why is this request needed?
Existing photocopier in Purchasing is among the oldest in use in the City (the 11 -year-old
3M copier in Accounting is older); it has required 20 service calls during the past two
years, has no capability for document handling or collating, and duplex copying requires
manual intervention. Moreover, the original equipment dealer has gone out of business, and
the current service provider has indicated that replacement parts are becoming increasingly
difficult to obtain.
With the number of RFQs, RF?s, and bid documents being produced and mailed each day to bid-
ders, it is extremely important that the department have a reliable copier capable of making
good -quality copies. In addition, with the elimination of the part-time clerk position in
Purchasing, equipment capable of feeding and collating documents will reduce copying time
for axictinv Marr
Alternatives — How else can this be accomplished or what arc the consequences of not taking the recommended action?
Lease -purchase arrangement could defer portions of the cost to future budget years;
Failure to replace the existing unit could result in poor -quality documents being
distributed to the public; contiru=d service calls may result in cancellation of the
maintenance contract, increasing service costs; equipment failure would interfere with
the d =pa rt ent' s ability to do its 'cork.
/
416
Implementation — How and when will this change be imptctncnted? Iiow will sueccss be measured?
Purchase, if approved, should be completed as soon as possible.
Fiscal Impact
Costs — What arc the start up costs? What are savings? Are there additional revenues?
Purchase price of $7,500 includes installation and start-up supplies.
Time savings will be realized in operations requiring collating of multiple -part documents
(currently, all multiple -copy documents such as RFPs, RFQs, bids and specifications are
assembled manually).
Additional savings will be realized in reduction of wasted staff time and wasted supplies
(paper and toner) resulting from paper jams, misfeeds, and incorrect exposures.
On—going Costs — List all costs associated with this request, ie, number of personnel and benefits, equipment, supplies,
etc.
On -Going costs should aonroximate current oggratino casts. which
are included in the 300 -series budget requests.
TriTA
Coats
"• FINANCIAL ADMINISTRATION
DEPARTMENT: Finance
Accounting Services
ACTIVITY:
FUND:
General Fund
9394b•d.wk3
June 6. 1993
.:5:. <•f 4/r}y/:'ryl:y•%„ /!Y/.:::,y. N/% ".%:: :%9%b/r+. : ybf wMX.n s'J. rM.v.... yy.
i:NF.^- +r 'd %i:. f sY;/• 3`:" 42b•. w'.E'Y J
4'.i4'%Jaf7%ye fs",•: i}.k:".i.` � i `v �.Y.: :.or' .M,57..p .;:-,(1N'i' � ':C .Y% �7 w�'
rr.:vkc.. .'+�:>.,:iti `�'' ,.. :/„�,,;, ; Y'%•%'!,3" % J�.., '���.`�,' � �:<.ri ,•t. 1. fi�xc:-7..o<??ka:.a �•�i,��
ACTIVITY DESCRIPTION
r., The Accounting Division is responsible for the maintenance and control of the City financial records and books of original entry;
preparation, analysis and publication of all financial reports required by the City, State and Federal governments; maintenance of records
on issucd and outstanding debts; maintenance of cost accounting systems maintenace of fixed asset records; preparation of payroll and
associated reports, and payment of invoices for mat_. fats, . quipment and services purchased by the City.
• ACCOUNTING AND REPORTING. Prepare and distribute routine and periodi: financial reports. (28% of activity)
• ANNUAL AUDIT. Assist City auditors in preparation of annual audit,prepare and distribute the Combined Annual Financial
Report and coordinate response to the Management Letter issued by the City's auditors. (18% of activity)
• BUDGETING. Assist in preparation and management of City's annual expenditure budget, publication of the operating budget
and projection of fund balances, income statements and balance sheets (12% of activity)
• PAYROLL SERVICES. Provide payroll and reporting services for City employees. (14% of activity)
• ACCOUNTS PAYABLE SERVICES. Process vendor, supplier and contractor invoices in a time.y and accurate manner as
prescribed by City policy and procedure (28% of activity)
ACTIVITY COSTS 1990-91 1991-92 1992-93 1993-94 1993-94
Actual Attest It.d=et Budget Recoeaneeadtd
100 Personnel Services 231,145 268,957 286,815 289,655 289,655
200 Utilities & Communications 3,699 3,860 4,230 3,400 3,400
300 Supplies, Materials & Services 22,295 13,443 27,650 27,150 27,150
500 Equipment, Land & Structures 3,548 1,581 3,976 2,200 0
600 Special Payments 0 0 0
TOTAL 260,687 287.841 322.671 322,405 120,205
Growth 10% 12% -0% -1%
STAFFING SUMMARY
Accounting Manager 1 1 i 1 1
Accountant II 1 1 1 1 1
Senior Account Clerk 1 1 1 1 1
Account Clerk 4 4 4 4 4
Temporary Positions (FTE's) 0.5 3 0 0 0
TOTAL 7.5 7 7 7 7
Growth -7% 0% 0% 0%
ACTIVITY OBJECTIVES & SIGNIFICANT EXPENDITURE CHANGES
* 1992-94: Implement fixed asset accounting system
* 1992-94: Submit Combined Annual Financial Report (CAFR) to the Government Finance Officer's Association and
California Municipal Finance Officer's Association for evaluation
• 1992-94: Publish City Operating Budget (52,000)
• 1992-94: Estahlish contract services to microfiche payroll and accounting reports to he kept longer than 3 years. (53,500)
- • 1992-94: Reclassify Senior Account Clerk to Accounting Technician per City Council Resolution September 2, 1992 - 10%
increase of 53,070 per year
• 1992-94: Train payroll clerk to American Payroll Associaucmn Standards for certification (5300.00)
/9
FINANCIAL ADMINISTRATION
DEPARTMENT: Finance
— ACTIVITY:
Accounting Services (continued)
9394bad.wt3
June 6. 1993
9.
4 4
.}�s ;nt ,.. s'<Rr�Ar•�q«�£:<4,.t,'1'
WORKLOAD INDICATORS
— Payroll checks issued
Accounts payable invoices paid
Supplemental budget requests processed
_ Number of Funds
General Jonmal Entries
1990-41
Actual
14,225
11,596
195
60
1,834
ao
1991-92
Actual
15,180
11,867
164
66
1,486
1992-93
Budget
16,180
12,167
160
66
1,500
1993-94
Beige,
16,000
12,000
160
65
1,500
93
1:93-94 I'INANCIAI. PLAN AND IIUDUUT
OVER -TIME BUDGET REQUEST
DEPARTMENT:
ACI1VITY:
_........,_.,:•-r,�^• ...,::.... ..• ., ..., ..... ..,...::,,,: •
NTN[1Mt1JIR• 10.0-93.0..050.03-102
::.:..:...:. .., .r.. :. ::•?.. <� ,..Q ay.k.n.,.yi,.y ., i i..., ax?� a,•.o. ro>v. ., .,�,`, ...,-0. ACCOUNT
., .,:.o >•.. '3?:., n �<'.'<.R•
. <,, k•,;.SQ$r . � w .:+: >.. a �n ;;. v`, r ��rrs.�.>r�.•.n.�.r°� i•.. •�>v;R � ,1d� .. . ; .a _ �: .,"f"f��t � .L., .. •,, . , . e—�. ...
... ...;; ..... �: ��: Sk•::: ..i3�:,, s�X�. �.a�i 3: K';. .`.r,..�k.,�k. � r��'' $'> .:.t.$S, ;,r. .• �.. .. � ....: �.... �. ....
. vf,. v$ ::.fro. ,.... ;: :: >::. ,.:;:,;: <,.: •:;as
lob Title
(1)
Accost Clerk
Senior Accoesl Clerk
Pa rpos e
(21
1arrotl orocessiec
rdilisg, closis*,b.dte1
102
Jfoarly Overtime 111 115 121 123
Type of Est No Overlies Salary Worker's Medicare PERS Ueemploymest TOTAL
Overlies of nears Rate Requested Ceapeasatioa I (RSA ONLY) Iasaraacc REQUEST
(3) (4) (5) (6) (7) (8) (9) (10) (10)
CP 150 11.57 1.735.50 8.611 0 0 2.261 1,746.43
CP 255 12.77 3,256,35 16.2E 0 0 4.23 3.276.87
TOTAL or, 17•I:MS Al 4,991.851
24.96 0.00
Specific les iris ctions:
Colo mu 1: 'l•yl.e of overtime rcgsired (regular ot, slaadby. call—back, PISA (fire oaly), cic
Cols ors 4: lirtinatcd ■'ebur olevertiee hours seeded per type
Colo us 5: nosily overtime rale (depcede.t .pole type of overtime)
Colo ea 6: Multiply Collars 4 aid 5
Coleus 7: Multiply the assorlet is colors 6 osis& the appropriate rates: See rate sc►edste
Colour 6: 11 the employee is subject to Medicare 1 (liked after 3/1/86)• multiply the 'rout is Galena 6 by .0145
Cutsm■ 9: Multiply the +soust L colas' 6 by the effective persratc. ELSA applies only to 12 hoar shill employees.
Column 10: Multiply colossus 6 by appropriate rate from rate schedule.
Column 11: Add colonies 6, 7, d, 9, and 10.
1
0.00 6,491 5,021.30
i
U)93-14:fSDGET
CONFERENCE/TRAINING
• ill:PAR'1•t.tliNi': Finance
ACI'1VITY: Accounting
I!XI9!NSC
1 Sacramento
S.cramrolo
1 local
local
DESTINATION
aGhkatloo 4v OW-of-51ttt 1!trtoat
ACCOUNT NUM 13ER: 10.0-93.0-050.0
PURPOSE! 1 MILPw08
PERS/Public Agency Coalition 30
PERS update 30
CSMFO luncheons 6 yr 2 people 50
Payroll NI wings 20
CIIECK ONE
314 Dsaiseas P.apease
315 Cost L'sresse
352 Traiaiag do Ltdscalios
.:4, yy k\
'•2•'t�• �. Y `,P'^�a.^,�`• «si'`y:, •,r..+`��p. fit: �i:ry it t � af.� .D
1 IOP 1 $ 1 $ OT1I171 1
LO DO INO M01t11 SEPALS TRANS RIIUISTRATI! PXMCNSI!S TOTAI.
15 75 120
15 SO 95
200 251)
15 1 35
0
n
X
TOTAL. MILEAGE 130 TV'tAL COST .S:1O
i
71
'..1
l't.IZT:.1 Ern*: Fi mincc
7
1 1
ir
) 1 ItA01.61SP. 0 i
iI Mon Icr cy area
1 ..... 11y...te..
1
i I
z ,ak 3 ;
1993-941:Y61D G ET
CONFERENCE/TRAINING
A C11 VI TY: A ccOunt log
I 11 .. _ )1 1 1
.
ACCOUNT NUMBER: 10.0-93.0-050.0
CHECK ONB
I.
314 Bailees& Expense
315 Conference Ezpease X
3Si Traisinc & Education
'7.47''VkgtanNOni
6
1
DESTINATION
Ns 0 - - Si la •
PURPOSE
OFOA seminar
League of Calif Cities
OPOA
$
MILEAGE L000
SO 250
2S 200
So ISO
OOP 1 $ 1 10110J1 1
N101111 MI!ALS TRANS REOISTRATUI EXPENSES TOTAL
65 125 1 490
6S 200 ISO I 640
ISI 125 1 370
1
TOTAL 141LPAO 125 mutt. COST 1500
1 993-94fiDGET
L
CONFERENCE/TRAINING •
1)Ii PA RTM ENT: Finance CIIP.CK ONE
314 Basiacu Hipessi
ACTIVITY: Accounting ACCOUNT NUMBER: 10.0-93.0-050.0 315 Coal Espease
35i Miming & II•lecatios X
--,-.77.77..7..,..,;.,.....?...g7-?..,<2.$6..v.44,..,,:-.144,..,,t4.4o2:21.4wk..6.:...,,,zAdtw:,;:x myftOisT.RotivoWomel..A.W..42.&4z443?, ' Z'si,A*.AMp.W.48111:?gaarY,MN!r::%:co,:PcPi:,.ZM:=77 .i.,,k,z?.,sk.:1::
':-Hr.- '..-:;2''''''."''.;C4W-4,7•1'4401;kg:'P',::• ../PAMK,MCIAM — OREKTIMN4dapogeilfiitx4TAWSNSVIgiOw5ffigt2323/22r' IffitaiaWT4w.i,le,;;.•:e.., w,,, . ..-.....,,
1 $ I *OP $ 3 $ 3 OTIIEA 1
11.NITUSI! I DESTINATION PURPOSE SOL P.A0 8 LO DO MO I MO UTS MEALS MANS RPATISMATE F.XPEPISES TOTAL
t San rrancisco arca I American payroll Assoc class — Scottie SO 250 I 65 75 440
San hancisco arca I 0 FOA training class 50 175 I 60 75 160
..__ ..__._ . ....
Ju.t if 11•• (..* Outs eV- Simi • 1Upeast
TOTAL MILEAOE 100
TOTAL COST
800
1
1993-94 BUDGET
SUPPLEMENTAL REQUEST
REQUEST TITLE: Equipment
PARTMENT: Finance
A
J
ACTIVITY: Accounting Division
CONTACT PERSON: v:-ky McAthic
-ICost Summary
100 ?trammel Services
200 Utilities a Coua.aicatiess
300 Supplies. Materials dt Services
400 Deprreciatios (Este:prise Activities Osly)
S00 Eq.ipsiest, Laud & Structures
600 Special Payments
TOTAL
ACCOUNT NUMBER: 10.0-93.0-050.03
1 2.200.00
1
ti
Request Summary — Describe program, position, equipment, supplies, etc. requested. What will be accomplished and/or
• what are the benefits? If a new program, why is it needed? Does this reduce a backlog? Docs this improve efficiency?
Accounting is requesting to purchase a Microfilm Viewer/Printer during the 1993-94 budget year.
During the 1992-93 fiscal year, Accounting starting sending various payroll records out to be microfilmed in an attempt to
"save on the vast storage space needed to retain hard copies of the records which we are legally required to retain.
- 'We will be microfilming additional records during the balance of 1992-93 and in 1993-94.
Driving Factors — Why is this request needed?
Currently, we have access to the microfilm reader/printer that is located on the second floor of City Hall.
However, if Finance is relocated to the Beckman building as projected. there will be a need to have a viewer/printer closer
to ensure proper control over the microfilmed copies of records.
Alternatives — How else can Ibis be accomplished or what are the consequences of not taking the recommended action?
Alternative One:
\Ve can continue to use the machine available on the second floor, however, this is not cost effective as far as
staff time is concerned. In addition, we risk the possibility of lest or misplaced micritlm copies.
' tcraativc Two:
ril,
Ve can purchase a viewer only (at a cost of approximately S350.00). This would he a viable alternative if
Finance is to remain in City Hail, :iowever, if we relocate we will be running to Civhall to view/copy.
in addition, if we opt to purchase at a tatter date, then we will be out the S3•30.('O tt.:a could have been used
toward the cost of the purchase of the viewer/printer.
FINANCIAL ADMINISTRATION
DEPARTMENT: Finance
ACTIVITY: Revenue Services
ACTIVITY DESCRIPTION
FUND:
General Fund
9394bud.wk3
June 6. 1993
The Revenue Division is responsible for the collection and custody of City funds, investment of idle funds, maintaining customer relations
with the City's banks, sale of Dial -A -Ride tickets; utility billing for electric, water, sewer and garbage; customer services and information
information for utility customers; business license and pet license administration and tax collection; and management of imprest funds.
• BILLING AND PAYMENT COLLECTION. Prepare, issue, collect and reconcile utility bill for electric, water, sewer and garbage
customers of the City; prepare, issue and collect miscellaneous bilis; and reconcile receivables. (63% of activity)
• BUSINESS LICENSF AND PET LICENSE ADMINISTRATION AND COLLECTION. Prepare, distribute, enforce and collect
- business license ordinance and taxes. Issue.innual pet licenses to pet owners . (9% of activity)
• MANAGING CITY'S INVESTMENT PORTFOLIO. Ir vest and rr Nort to the City Council on the inverrnertt of the City's excess
cash in accordance with the investment policies approved by the City Council. (4% of activity)
• CUSTOMER SERVICES AND INFORMATION FOR UTILITY CUSTOMERS. Process turn -or.! an r terminations; and, respond
to customer inquiries regarding city utilities. (18% of activity)
• BUDGETING. Prepare annual revenue projections for the city budget and !'and balance projections; track revenues received; and
prer--Te cash flow rep,;;.-ts (6% of activity)
AC1 t IITY COSTS 1990-91 1991 -92 1992-93 1993-94 1993-94
Actual Actual B•dtet Ratite' Reeds waded
100 Personnel Services 334,456 357,597 343,900 355,140 355,140
200 Utilities & Communications 57,045 49,741 62,800 86,780 86,780
300 Supplies, Materials & Services 25,585 39,629 47,100 52,500 52,500
500 Equipment, Land & Structures 1,883 29,171 15,225
600 Special Payments 108
TOTAL 418,969 476,246 469,025 494,420 494,420
Growth 14% -2% 5% 0%
STAFFING SUMMARY
Revenue Manager 0 0 1 1 1
Revenue/Collection Technician 1 1 1 1 1
Senior Account .:ark 1 1 1 1 1
Account Clerk 7 7 6 6 6
Temporary Positions (FTEs) 2.5 2.5 2.5 2.5 2.5
TOTAL 11.5 11.5 11.5 11.5 11.5
Growth 0% 0% 0% 0%
ACTIVITY OBJECTIVES & SIGNIFICANT EXPENDITURE CHANGES
• 1992-94: Update business license tax ordinance and recommend a tax structure using grass receipts.
• 1992-94: Contraa parking ticket collection (57,500.00)
* 1992-94: Identify an automated cashiering system for replacement of existing System
• 1992-94: Develop, recommend and implement policies to improve utility billing system, reduce costs and to improve
customer relations
• Summary billing
• Five year billing and consumption history by customer/by account
• Refund customer deposits who have establish good credit history with the City.
• Evaluate benefits and costs to privitizing garbage billing and use of pay stations to receive payments
• 1992-94: Reclassify Account Clerk to Revenue Collection Technician per City Council Resolution September 2, 1992 -
10% increase of S2,815 per year
7 FINANCIAL ADMINISTRATION
DEPARTMENT: Finance
ACTIVITY:
Revenue Services (continued)
WORKLOAD INDICATORS
Utility bilis issued
Utility customer starts and stops
Accounts receivable bills issued
Business Licenses Issued
Pet Licenses Issued
Number of Utility Customers
...�.5. _ .w,.... : •�„"` straitti;e.Si�'�aX:sss%'i u2C$•s'r%`�ia�^"
1990-91
Actsal
1991-92 1992-93
Actaal Midget
1993-94
Budget
271,669 273,4,4 275,322 275,500
13,452 12,722 12,425 12,500
900 900
4,103 4,139 4,150 4,200
4,020 4,300 4,500 4,500
22,650 22,739 22,907 23,300
a7
93941,04.1,43
June 6. 1993
993-94 BUDGET
SUPPLEMENTAL REQUEST
1EQUEST TITLE: Equipment
:ARTMENT: 1`%n4./1 J r •� •%%h f l�W. -
LLCTIVITY: Account Clerk
:ONTACT PERSON:
1)RvrS.1c.4.
ACCOUNT NUMBER: /0. D °so.
i�,c�;;0 «.�. .../< .^'S k'.. 3:'"' spvY,�c..Yw,:::' :•'S7 ..-r�,.Y.9'i:y.?�:2•'•�'i�:rp Y.krN- "�. 3R
1:.*'�o?��8����.+�'��''w:R.1°n°4�^�o-:�'::R:`3wr+q�•.Rk;3:�•..:.. ,.,.. , . . ��'.�,.� :40,.:4. _:�.`.�`:,,!;� � "y S�i' �i'.��,�� `�r
..ast Summary
1
100 PersosadSecvices
200 Utilities & Cesatateatiess
300 Supplies. Materials A Services
400 Depttested** (Enterprise Activities Oe1y)
500 Equipaeat. Laid & Structures
600 Special Paysents
TOTAL
NOM
1993-94
Add/Del
Request Summary — Describe program, position, equipment, supplies, etc. requested. What will bc accomplished aadfor
'what are the benefits? If a new program, why is it needed? Docs this reduce a backlog? Does this improve efficiency?
One additional account clerk is requested. Part-time hours are at 2320 hrs-
fulltime person 2800 hours. Workload has increased and a full time
employee will be employed daily which will also help to fully train
and get more work done. Part time employees are at higher salaries
than A -step for a new employee. With the additional employee part-
time hours would not be necessary.
.1
_[
1
Driving Factors — Why is this request needed?
New position person will be tested and should be'the best
quaility wise person we can get. Part-time people have not been
tested.
Total dollars for additional account clerk with all benefits - $26,037.77
part-time dollars would be $24,805.45.
Alternatives — How else can this bc accomplished or what arc the consequences of not taking the recommended action?
One parttime employee will be going to Step D during this
next year and one partime employee will be receiving Step B.
' r(j4 y/
//-/6 Z('
vh `,1Gt 1 /h '
614
67 1SC /(/ i4
O bcv�
f0 y' -� 61" oL Lh
Gi' un 96
`'i h tdi' VK hiz
1 ' (12C Lt4
1 6e'
i .4v/
U)
'74 .4 v_5 1 1,9' hi' 4
law.:+ 1 ('t/" 1 �'�
(ol) (au to (t)
iSi 11Oifi sauexaul (A'1N) vsld) /sut I ul
1V.LO.L pam1000aar1 PHI asolP•!1
511
./r/4 •
(f/(M • 2 apIpogat ova warau aplaJoadde ,ii f camp) !)din"W :ol sm^rz
is Lo,dva7tq•$LIe1.Ctoonpddsy 14 ULed sA 0JJ *rya Sq amps ul"meats egtlldlq^y( <uv^F:,
cm' 41! us0I0imam •q1 tid111nes btrut Jar rum) aaasanaat amtpatq et pa(gna :t aaLgJoa 79111 :V 00.133�TOD•)apgaagssapusas:sapasppJoaddsptfotm$utaopatrypnoosagiLld,nnW Yoa^F:)
P1w l• esntOJ LIJInnW .y aamFJ
(avttw•o 1n *flit amain papuadap) spa *swam knoll ;S ovar+FO
sdLtaad papaws vaoq saIU JO X.vanti pamals it ► u W FJ
sat %kwoald)yy-td'gasq_pe,'AMY 'p/slob')paAnbaaalai i oJo*I(J :(uwnr;i
MOuv Plat) dO 9vJAJ.I
I
1 I
1 I
1 1
1 1
1 l,
uei'madam* pa 'Wall
111 pulv'"0
"L00 • 101
x` a:>x;�.. < . •'< x ?ze.� ;vf .,. :.., v':�Y�g�ae
Iti;
:auuwn►i.LNr►ox)v
1,,y% 1 ''''r ll (1) X
I I
y1..".. `LI 1 Lit' IC'( y
(5) 01 l(1
sp11 Lysol 1in svlua"O
sml►w•O oN Pil N ad+(L
dlwlolI
i
R,""7:)17.0‘.,ren
f7cvy
IrO/
oo!t.Supvt atiaad;
UOTSTATa Or1U)AOci A1lnllw
4)DueuT,j .LND& 1V.1iXI
iSJf1O3U 1JDa1111 74411-113A0
,L110(IRII (NV 1.1V1J IVIDNVN W 1.4—((.6
1993-94 I'INANCIAL PLAN AND UUDOIIT
PART-TIME/TEMPORARY REQUEST FORM
DEPARTMIINT: Finance
Revenue Division
ACTIVITY:
Job Title
(11
/l re" 4rt2iL(/'/r /C
rurpose
12)
(.0 a SI -et S/0 vlOr,J.r(m
_hire aro, I- (/r r P? 1) 51. p SI ff yr en I -r r,i
/) r o1a „r/(/rr' /< (1)
(/e r K R'
(/r"/< C�
/ctc�c41f LI/2C/ n f)
1st Tic
Utilized
(31
yon
200
6 s //n/id..s., r 91,ye •gra �C. _ _/GO
►r ^1-a'p IJILelAr + SIPKLPG ur, /40
S,0/' - Al (ever Car Sig" frar.r..r9 /6
ACCOUNT NUMIIflR:
l)f '+1�:..�`' � +R `�a2;Cca ��'"�k.•'�au:... �'$:\' .y:r'H .. ,,..
��, ?�� .�'��.. ,�4, 2222_
111 11� r 115 r
Hourly Total Werter's /idle ad Uaiitol`j'ieal TOTAL.
Rate Requested
(d) (5)
41. 99gt 5 74 `7'153.1i
/I. 0IV? 326/.99
€1, 9.52' /59'7,ZY
/1. oI'M 1,76.1-1.9
9%'?st= L67..vL
Compeasatioe
(6)
S. 00
/4. a/9fd
176.341
9.9f 5.2C _ 2J 29 7j
/92g Z 93ii.
&re1'>'tC/ecK P (i .340p- J,envy tj rieGcaart' 1/60
Crt,fetA (/Li/< It-' 1) ;ion- 17e4 Lie Min /KL,nr( 72.0
Ar l (/We !D rs '..,) rf'(veteiS
/, .nf (,'rr/ &. L) 5kf+- sub.?, v;% en, tet. -1.5
4+R
YR
9 9 -1..47cI '/79 71 1
grrQppo>1 (ler ck p- 'special U+or/C rrvfc��fL /6
�4r(or,h4- (lfr1C ,�' 1) sl'er- 4rer/af tootle r.pr_,-s /6
I/. 0/982 I 5:29.95
g. r 9,,;
//.01988
1.
Immune.
.r (7)
67.97
Y. y/ 31.1b
320 IL _.
1 113 25,57
32-
Z.32. I
. 5 .2, 56
isaaraaee
(1)
-r< 20
2J7
1. a$ /, 67.7/
2,29 77g5.1.
z/ /e'2- ZZ_
23 /79 Y!.
413.18 13.06 2A 01,,,_,_ , .71r.e .
//5,o5 /.0. ;1 s?2f.1`fx
/5.97
96
06
6.9G
2.31 '2/
(ii r/C 0 8 p - 5 u( Prvisor yttrvi(tm I 31,0 9.q9,)4• q59.8. A9 7.10
Specific Iaatraetions:
Cala Mn 3:
Calm ■ 4:
Coigne 5:
Columns 6:
Colson 7:
Column $:
Colne 9:
ITotalofitems Above I i///34 D//
Identify the time regsired ((::ample: 100 boars)
Use the appropriate salary rale from the part-11ae/teaporary rater
Multiply tie amuasts 1s Columns 3 sad 4
Multiply tie social is Colons t by the applicable rate; . 002 -
Multiply the automat V Colua S by .0145 if Ile employee is sabject to Medicare (hired after 3/1/36)
Multiply tke amoeal is Column S by rate indicated out separate rale schedule for part-time persoaael Daly
Add column's 5, 6, 7 sad Z
T4s 3/
i
I
I
I
9Q,7; I 6413?b 1 57.99
1'//5!B°/
co
4 4 .„ 4
1993-94 BUDGET
CONFERENCE/TRAINING
1'ARTM1INT: Finance
Revenue Division
ACTIVITY:
IlXrPNSP.
:4,/t/
.40y.VII vfts GM 7.:6 Atos. 71111 —7115
A CCOUNT NUMMI:
7/9
rnaTINAlloN 1 PURPOSII
C.2i.f.Yrfr(,..il....:71//rIrt ;if 1 rreaSOrPIS its., - re:t4cvry— r:i.rlapce Inforpy•kox
"5/2A2A/- ----- 211
,
-5/1/
PC fa — 13i /)7,5 / r),
6
?f/,r/.,r 'uf 2g' III' 7'24* !#- 1/0# /16.- „
CHECK ONE
Expe
314 Businese 315 Coat x 3,/i/
ss n
Es/pease
35i Tr:Alas & Etleestine I
takaik0440$WWW.i':
*OP SOMA
MILISA011 LOWING MOOTS IOWA TRANS Realm/an /-iriftgi:s TOTAL.
h- /Tree x
(4 ( mefr,
lo.iints •o for OW -of -Solo Capenst
4c•1eirry - %•• -
•f/7 •
•••.•
1 1
1
1 1
I I I
i I I I
I I I
I 1 1
1 I
1 I
I
I ..
I
I
1 I
I I
1 I I 1 1 I
I 1
1
1 I 1
I
I 1 1
I
11 1 1
1
1 1 1 1 .27 --
1 .7.20 ,- 1 1 1 9. —
TOTAL IWII.1!A011
TOTAL COST
1993-94 BUDGET
CONFERENCE/TRAINING
DEPARTMENT: Finance
AcTtvlTY: Collection— Conference Expense
✓i Y
ACCOUNT NUMBER:
10.0-050.315
�,.?,_. ., -i 3 ".0p��:,iJ,:,1,'r 'z�s; yii tq < lylsf:" :a.t n•.:, < i���:, 'sih .� ./- W>: eu,. . +.
?•.i�
■ r+.;f. "?efate' <. ..,llr. o ;k Ac•�.,'�s` ,C� y ,,[:' .K +ia7o,,
..�-i`v,: f>:: .5.., ::+.kit.�.a.; , •2:.:fa'*.<"2 .«. �Y' .l:S�f:', `SF>.k �'�.rA�,�i:r.�., ...,
r_rrn Nsa! I Dl'STINAT1ON
. 53/6- _ _3/1//'x/ ..!,/y!
3ij Pa//.7, (4161'4.
3L:5 'I•
OA
JusW4edq far Uai—.t—Sale 1!yaaaa
1 1
I 01
►URPOS! MILITAOR LoflO*NO N101111
J99Y6)p'r)A,n,ryR / rot 4 7/l f,J•G,-.i
4) ''chth 13e,L ?4 ' -- 2 .
_./ cape..' LG.ai11[,el 2112 k?L 1 s X 1 204/..°' Z
9 .<Avid to". -- 1 2yo,- 3
1
TOTAL MILOAO!
230,—
;i(4 - 1
MEALS
CHECK ONi
314 IIeslic*s L:pceee
313 Coelcroece Expense
33* Taiaiag t l:Qecahioe
1 {OTTIf71
315
TRANS ACD ISIS! ATC 1!X►f!NSTS TO TAL
72P. —
7 -
1 1
1 1
1/9i, 1/3e.—
TOTAL COST
a
1993-94 BUDGET
CONFERENCE/TRAINING
DUPARTMLINT: Finance
A CT1 V1TY:
exrl!N!e •
cki
u / y
Revenue - Training $c Education ACCOUNT NUMBER:
/0.4-o;0. 35$
;; •' ;'fine Y;s�3'�.:A,cgx'.�,.� �"'•�.+,�'��• �. �.h`i'�j
.. � • .. � e. �..<.:..,. '.�. 1 .i. �.:��� Rad: .r,
DPSTI NATION
S1wb irn cr Fe+err,...r,,�u
ow -.1-51m ky..n..
i
i
/-/4y c14a4l10,rol/h-n.niriy
JI
Iry 44
:INS Yrr . Sicr.h 1cr• Cr cfr %_
TOTAL, IAILCAOC
320
1 1 1
CIIECK ONE
314 ltuiaeaa Expense
315 Coal E pealc
35* Waiting 8: Education X
•
00.
S $ OTI1111
f .op $ $
LODOINO NW11TS URALS TRANS R1!O'STRATO 1!%ti!NSI!S TOTAL.
1 sto. —
I
I go,
6'r Lo.
1
7a'
TOTAL COST /'ti:/.fAdJn
['""L
/og> —
- FINANCIAL ADMINISTRATION
DEPARTMENT: Finance FUND: General Fund
ACTIVITY: Data Processing Services
9)91brd rk3
June 6. 1993
ir— :a'r;Yy;;HD' m- :'� d,'Y:• .r".,s',<:, r.,w rx;Ssy$.'.-... r,,,.. /:. T'i:c;>txies;; ''
;ErM.r: .s.^ v.!=°e"<'s a .,eid��,'"v1�: .�l tere x:.bra,.r" "'.,,'t%i?s; r".'' ;i�::,:`>: ..::%g%. : R `Y'Ya ;f:
`�••e�/ /, � ,:.� ,.. r.,wn.(a3kei'^�f.•^a�`.w.�;:�k�`.S36S.f�,aorfsuvr•;s�r..✓.vi.•..>r. ?� H .. i .r ...,..i:f'.io�::;I�:aa;
. ACTIVITY DESCRIPTION
,.. The Data Processing Division is responsible for operation and maintenance of the Finance Department's central computer
and Police Department's sub—system; maintaining application approved by the Finance Director, and assisting other departments
on a time available basis with cernputer programa and systems maintenance.
• CENTRAL COMPUTER OPERATION AND MAINTENANCE. Maintain and operate IBM AS 400 and AS 400 sub—system
' computer including peripheral equipment and applications software of the Finance, Police and Fire Departments, including contract
maintenance services. User support limited to specific approval of Finance Director on a case by case basis. (20% of activity)
ANNis
• SOFTWARE MAINTENANCE. Maintain and operate software approved by the Finance Director for the Finance, Police and Fire
Departments; and make programming changes to systems software as needed within available resources. (50% of activity)
• OFFICE PRODUCTS SUPPORT. Provide City departments with access, support and training in the use of office products software
and query capability on a time available basis. (5% of activity)
• SOFTWARE SYSTEMS DEVELOPMENT. Within the resources authorized, enhance, design and implement software and systems to
r •
meet user needs as authorized by the Finance Director. Contracting for major software changes and purchase of "canned" programs is
• preferred. (25% of activity)
" ACTIVITY COSTS 1990-91 1991-92 1992-93 1993-94 1993-94
Actaal Actaat Midget Bs4Let Recea.esded
- 100 Personnel Services 270,971 257,666 261,230 219,330 .219,330
• --- 200 Utilities & Communications 1,206 851 850 100 100
300 Supplies, Materials & Services 66,931 86,964 86,815 87,890 87,890
"" 500 Equipment, Land & Structures 1,852 68,091
- 600 Special Payments
TOTAL 340,860 345,481 516,986 307,320 307,320
-- Growth . 1% 21% —26% 0%
`w STAFFING SUMMARY
- Data Processing Manager 1 1 1 1 1
Data Processing Operations Specialist 1 1 1 1 1
Data Processing Programmer/Analyst 2 1 1 0 0
Senior Programmer Analyst 2 2 2 2 2
TOTAL 6 5 5 4 4
- Growth —17% 0% —20% 0%
ACTIVITY OBJECTIVES & SIGNIFICANT EXPENDITURE CHANGES
a
a
9.111
1992-94: Develop a "Summary Bill" for multiple account customcrs.
1992-94: Develop utility billing history — payment, bills, consumption, etc
1992-94: With Accounting Division develop and implement a payroll budget system by employee for pay and benefits.
1992-94: With the Revenue Division develop and implement an automated cashier and miscellaneous accounts receivable
system (S15,000 — not funded).
1992-94: Lease of IBM computer, equipment. software — S56,800 per year
3'/
7 FINANCIAL ADMINISTRATION
DEPARTMENT: Finance
me ACTIVITY: Data Processing Services (continued)
•
WORKLOAD INO!CATORS
1 'a,
Work stations supported
Computer Users
Major software systems maintained
Utility Billing
Payroll
General Accounting
Business license
Accounts Payable
Police/Fire CAD/Records
Building Dept Management
•-• Major software systems implemented
Police/Fire CAD/Records
t ttt
Building Dept Management
1990-91
Actual
93941ted.wk3
June 6. 1993
v?' :4478M-KEM*1rc &=g21fManv
1991-92 1992-93 1993-94
Actual Badge, Budget
77 100 131 131
234 234
1
1
1
1
1
1
1
1 1 1
1 1 1
1 1 1
1 1 1
1 1 1
1 1 1
1 1 1
1093-94 BUDGET
CONFERENCE/TRAINING
DEPART/AUNT: (rt/G'C _
ACTIVITY: A 7L
I:CrCNSE
ACCOUNT NUMBER:
CUBCY ON13
314 B..Leee arcane
313 Coefereaee Czpesee
331 TnLlen a E1ee4l1oa
OPSi1NAT1OM/ PURPOSE r M=.RAO1
f ." 7:15 V I/1Cr Pe/ 01C '"I v11eA15'7474+2. ' tot% s
oa.Crati •n h+ 004-.1-51tr V,.pr.u.
TOTAL SAIL MAO e
1 V TAL COS T
1993-94 BUDGET
CONFERENCE/TRAINING
1)EPAIt. TMEENT: FWQ/.(GC�
ACTIVITA': ,4hL //t`SCC'•:S%i17
rrrerse fr DPATI NATION
evaro3ts
1217)'%ch'. /r1NiWW/'
10TAL Mlt-PAOE
Ju.O.,, .n i.. o,-or-:�.. r.ren..
ACCOUNT NUMBER:
/0,0 —o54.66
,ey. r5 4K. z,.. P•.lGl� X �.
'a'A'+.Tc�iO $S��u-,l�tYa�nkiP A •5.
MILEA0II
LODOINO
/boo
I 1
I
I I
I I
♦0P
NIO NTS
MEALS
CIIECK ONII
314 Deataeae Espeaee
315 Coatc resce Espeue
351 Teals tag * Edecaltoa
f $ $OTIII.
'MAW IOOI$1IIATE P.M NS P3 TOTAL
x
t -' .4, tic• — Ye,res —.
TOTAL COST
1993-94 BUDGET
CONFERENCE/TRAINING
DEPARTMENT: F#66?o?C'•
ACTIVITY: '- /if° .SS/ng"
I!CI'P NM!
ACCOUNT NUMBER:
/d'.a
1 1 1
CHECK ONE
314 Daulaeu E pe.ae
315 Coafereace Siapease
35i Tral.I.i at L'J.:-atioa
it yM:,. a3� 25- M .''s
.$�.>A�."c��t�"s. VQ:?a�Tsi:..x°�
$ 1 irOF 1 1 1 Surma
)P.STINATON PURPOSQ MILPAOII LODOINO NIOIflS MEALS TRANS ROOI$1' AT! ILXI UNSIUS TOTAL
_,2764t(-;rrc,c-5t . Sada. '/R .tic¢/ tcfc)cia-fres. ,deo /reto —
v-f/uttise
6.5941-.S c/) 0-/9 �yrolK�i� + mod
-5 1Ci�r(est{D, $5 iCC1& A.4ad'/C c�Yr .xY�lgttr. 4:2447 1 44"n — 1 roe....1
TOTAL MILPAoa
Ia..t..tis. Iu. 0.1-.4-SI.10 Py....
TOTM.ODn .41:11:4 '�
- FINANCIAL ADMINISTRATION
DEPARTMENT: Finance
— ACTIVITY:
Field Services
FUND:
General Fund
x .ns-TOW..Y . : ' . f;:>M1::%G�' 's;' ,; v..x :.:6yr..v: • .. p:_: :. =
,:�-...,�!.'
9394b18d..43
June 6. 1993
ACTIVITY DESCRIPTION
The Field Services Division is responsible for reading the city's electric and water meters; service turn -ons and turn-offs; parking
enforcement in designated parking districts; notifying utility customers of deliquent accounts; identifing theft of elect :city and water;
delivering utility bills to Post Office; and responding to customer complaints on utility bills.
• METER RE\DING. Read city electric and water meters and report meter reads to utility billing staff. (50% of activity)
• ITTILIIY TURN-ONS/TURN-OFFS. Connect and disconnect customers based on applications for service, termination of service
or for deliquent accounts. (20% of activity)
• CUSTOMER SERVICES. Assist customers turned -off for deliquent bills and other complaints regarding utility services•,
authorizing extensions on payment of deliquent bills; determining accounts to be sealed for non-payment; and, collection of
deliquent bills. (10% of activity)
" PARKING ENFORCEMENT. Enforce City's parking ordinances in designated districts (downtown, PCP, %chools). (20% of activity)
ACTIVITY COSTS 1990-91 1991-92 1992-93 1993-94 1993-94
Actual Actual Budget Budget Recent Beaded
- 100 Personnel Services 320,362 345,171 348,665 331,560 331,560
^'w► Utilities dt Communications 2,563 2,761 2,790 2,350 2,350
300 Supplies, Materials & Services 23,643 32,926 45,321 36,505 36,505
J' 500 Equipment, Land & Structures 0
600 Special Payments
TOTAL
Growth
346,568 380,859 396,776 370,415 370,415
10% 4% -7% 0%
STAFFING SUMMARY
Field Services Supervisor 1 1 1 1 1
Meter Reader 4 4 4 4 4
Account Collectors 2 2 2 2 2
Parking Enforcement Assistants 2 2 2 1 1
Temporary Positions (FTE's) 1 1 1 1 1
TOTAL 10 10 10 9 9
Growth 0% 0% -10% OrAn
ACTNITY OBJECTIVES & SIGNIFICANT EXPENDITURE CHANGES
* 1992-94: Work with Electric Utility Department to develop energy/water theft control program
! 1992-94: Explore new meter reading technology to improve staff efficiency and reduce long term costs
* 1992-94: Evaluate contracting meter reading of gas services
3G
FINANCIAL ADMINISTRATION
DEPARTMENT: Finance
ACTIVITY: Field Services (continued)
6 ':": j,ti - ie : `aufAl...k�; e,2„,.:;:• -,'* s gOV's oG0ey::c,M .....'•.'SY,. '".' ." i ".,//"'.f.0,
1990-91 1991-92 1992-93 1993-94
WORKLOAD INDICATORS Actual Actual Budget B.4get
Turn—on lTurn—offs 13,452 12,722 13,425 13,500
Seal for Non—Payment 778 936 963 950
' ' Number of Electric Meters 22,650 22,739 22,800 22,800
Number of Water Meters 430 750 801 800
Persons Referred to Assistance Sen"ices 750 1,200 1,200
° Vehicle miles 85,E 85,500
Deliquent Notices 15,321 15,939 16,404 16,400
Parking Tickets Issued 6,000 6,000 6,000 6,000
, ., Vehicles Authorized 9 10 10 10
Web
iamb
41D
9394Md.101
June 6. 1993
1993-94 FINANCIAL PLAN AND HIMONT
PART—TIME/TEMPORARY REQUEST FORM
17EPAH7•MIiNT: Pi
A4:TIVI'1'Y: Field Servicer
Job Title
Meter I(e.rJrr��
Accotoofluclor
ACCOUNT MINIM: -}.
"x'• •:•Cw'°`; itti.�.»u: .�, .: `�l¢.l, b.l.k,c,Y. `L a. � � .. e;...v•��� :�<'. ,,. ). �`. 'w?:.:`a,: ,t>i�: # J •. .,:� )we,d�'il�w�.•`.t•.i, .,. F:_..�t :. �. %FF• .s.?.•`v�:..., ,e�::s.5.x:�:.. , �°•f �.,,,,.Y ` -�,. i`.�:. ,;i`•...ff a:^R; ....,, k. ��,,�f,,d�3e::.�a„ ..)..,°,{ a., ,..�-:.: .::.,. �-v, 4�� a .. .... ...... � .. ,....
•......., •". <�>a� c 3 ..'t6iZ'�!':1" _ - - . .)may=gip
115
Uscaploycsl TOTAL
1511 REQUEST
Purpose
(2)
List Time
Utilised
s3)
:�v Itic $nrttuctius
Column 3:
(:ulrna 4:
Cunt no 3:
Colena 6:
(:ulama 7:
Coto ma 8:
Colons 9:
816
Hourly
Kale
11184
111 115
Meditate
1
Total Worker's
Kegsested Co.persatios
(5) (6)
9,661.441
113.94
728 11.84 8,619.521 103.43
(7) (a) (9)
140,091 12.55 9.9.0 02
I
124.931 11.2) _8`849.11
1
r 1 1
1 Total of Items Above 1 11,280.961
ideality the tiac te1sited (liaaaple: 100 hosts)
Use the appropriate salary rale frog !ho part—ti.eltcaporary rates
Multiply the snouts is Colsass 3 aad 4
Multiply the amour is Col■.a t by the applicable rate:
Multiply Ole snout is Colaaa 3 by .0145 if the employee is s■bject to Medicare (hired alter 311186)
Multiply the aautat is Coluas S by rale iadieated on separate tate achedsle for part—tine pcnosael osly
Add columns 5, 6, 7 arid 8
1
219.37 265.071
23.75 18.789.15
1993-94 BUDGET
CONFERENCE/TRAINING
t)t?PARTMENT: Finance
A C:TI V 1'1'Y: Field Services
1001! HSI? •
Reno. Ncv
r
MOD NATION
PURPOSE
Calif Public Parking Assoc Conference
Ea crty Theft Conferee ce Oct 1993
i
.inti-aiiou fue UW -nI-SI He L'cpcoae
ACCOUNT NUMBER: 10.0-93.0-050.0
/AMMON
TOTAL N4LCA0 R 0
f I 1
CHECK ONLY
314 Basiseas Espease
313 Coat Espeaae
3S$ Traialag & i.3dacatioa
$.�.'O"..)�<ai <h�`�\Y its>{.>,`s:�3\j ;4•�?�+^��•�s�u
x
$ •O■ 1 $ $
LODOINO NIGHTS I MIAMI I TRANS RDOISTRATti
750
750
$ OTT REt
t'XININSPA
TOTAL
750
750
1
TOTAL MST 1500
J193--94 BUDGET
IC2NfERENCE/TRAINING
• 'A It TM ENT: Finance
V ITY: Field Services Division
DESTINATION
San — Sacmucnto
--------
1---
I 1
1
PURPOSE
(4) Train ing seminars — rarkiag
ACCOUNT NUMBER: :0.0-93.0-050.0'
TOTAL MILEAGE 0
CHECK ONE
314 Hallam Baptise
315 Coafercace Easocase
35& Ttaiaieg & Etacali°.•X•
OM $ $ $ I01111!
NIOMTS MEALS WAN$ It BUMIR ATIII EX renses
400
10 TAL
400
TOTAL 4.1)T
400
7 -
"1993-94 BUDGET
1
SUPPLEMENTAL REQUEST
REQUEST TITLE: Vehicle Replacement
EPARTMENT: Finance
1
1
ACTIVITY: Field Services Division
CONTACT PERSON: Duane Meacham
1
1
ACCOUNT NUMBER: 10.0-93.0-050.07
.s ..ff '� 3�, .: in,a•:.. 0..e'a?. V024%;WV,���t`:::A �5RWAWM.. .. , . .^. �c. a i' .
Cost Summary 1 1993-94
100 Personnel Services
200 Utilities & Coma unuieations
300 Supplies, Materials & Services
400 Deprteciation (Enterprise Activities Ouly)
S00 Egripeness, Land & Structures
600 Special Payssests
TOTAL
Add/Del
1 12,000.0(
12.000.0(
Request Summary — Describe program, position, equipment, supplies, etc. requested. What will be accomplished and/or
what are the benefits? If a new program, Irby is it needed? Docs this reduce a backlog? Does this improve efficiency?
Replace meter reader Vehicle # 14
1984 Plymouth Reliant — 60,000 miles
Driving Factors — Why is this request needed?
Vehicle #14 has major engine and transmission problems.
Expense to maintain could exceed cost of replacement.
Alternatives — How else can tbis be accomplished or what are the consequence_, taking the recommended action?
FINANCIAL ADMINISTRATION
9394bvd.rk3
DEPARTMENT: Electric/Public Works FUND: Electric & Water Fund
*. ACTIVITY: Inter -Fund Loans
June 6. 1993
y..iiNo;"v�"%b:•F 'lei .ti :..SS::,n. tfi::r2f:". .; '; �wkzi �i=:vS%:• ..d`.: •.:,;.,; �� ^'.:5.i �1:f':.• r8!i>:
:�11,,,a. d': -.��<� ....{K �«^ai. \�? s"• "'7: :r; .7i. �••.=;�_5:�.� '�.: :�>w�>i.2:,..,..'$vn(K:t's�•,^,.!��'..'r��rigel,
ACTIVITY DESCRIPTION
Mae
California Department of Water Resources Loan (S4,758,000)
The City entered into an agreement with the Water Resources Board to finance the construction of water filter systems to meet safe
water drinking standards established by the State. The bond is secured by a pledge of water revenues Commenting October 1, 1993
semiannual payments of 5174,000 at 3.41% is due through the year 2014.
Water Utility Loan ($1,000,000)
The City's Water Utility entered into an agreement with the Electric Utility that was approved by the City Council on Fcbruary 1, 1989
to borrow SI million for 5 years for capital improvements The loan is secure /water revenues and is repaid at a rate representing
one-fifth of the principal witb interest equal to the City's current return an investments beginning July 1, 1990 and ending July 1, 1994.
Capital Outlay Loan (5250,000)
The City Council authorized the City to cntei into an agreement on May 2, 1990 with the Electric Utility to bora. w $250,000 for 5 years
for the purchase of property at 217 West Eun Street. The loan is secured by general fund revenues and is repaid in a/t amount of
one-fifth (1/5) of the principal plus interest in an amount equal to the City's investment earnings
ACTIVITY COSTS 1939-90 1990-91 1991-52 1992-93 1993-94
Achal Acle) Actual Budget Had=et
Water Resources Loan
628 Principal 0 0 0 0 335,200
627 Interest 0 0 0 0 11,426
-• Water Utility Loan
Principal 200,000 2(0,000 200,000 200,000 200,000
699 Interest 125,091 63,000 33,000 18,000 9,000
Capital Outlay Loan
Principal 0 50,000 50,000 50,000 50,000
699 Interest 0 23,333 11,000 6,750 4,500
TOTAL 325.091 337,333 294,000 274,750 610.125
Growth
SOURCES/USES
Water Resources Loan
987 Water Fund 0 0 0 0 (346,626)
Water Utility Loan
987 Water Fund (325,091) (264,007) (233,000) (218,000) (209,000)
Electric Fund 3325,091 261,(XX) 233,000 218,000 209,000
Capital Outlay Loan
987 Capital Outlay Fund 0 (73,000) (61,000) (56,750) (54,500)
Electric Fund 0 71,(0X) 61,000 56,750 54,500
FINANCIAL ADMINISTRATION
DEPARTMENT: Various FUND: General Fund
ACTIVITY: Lcasc Purchase Obligations
9394Aad.wk3
June 6. 1993
• :t.K;G:fi;sL<: �� . .�'�0..5..✓c� • ::y,%�%n-�SQ=rn. , ah.0a „•,�9. �Y
' :.::%`:c;s `•/+n f ..S:Es<dt fix: ..am .. �.-•....i.� ,,..r..� .. - ........, Jy, ....''. y.�..Y.o?... w....r �yy,/ _ . .
:. .. ....-: .. ...r •.�.`:'�:�::�'6_"�;r`•'6!dG::S:i9`).d'''�'r%A:i::C" ..... .. .. ."n:�>:..i.`.<•:,�w"f<'7:Y. ....\:: ttr.},P:"nsr:: 3.J.f
ACTIVITY DESCRIPTION
Lease/Purchase of Firc Truck ($338,908)
- The City entered into a lease/purchase agreement on June 1, 1990 with Federal Signal Corporation, Oakbrook Illinois to acquire a Fire
Truck with 75' ladder. This lease is securc 1 by General Fund revenues and is paid over 5 years with interest of 7.49% per annum
beginning August 15, 1991.
— Lease/Purchase of Fire Truck ($213,175)
The City entered into a lease/purchase agreement in October 1992 to purchase a 1,500 GPM Fire Truck to be delivered not later than
July 29, 1993. This lease is secured by the General Fund and is to be paid over five years at an interest rate of 5.81% per annum
- beginning November 1993.
Lease/Purchase of Computcr Equipment (S61,243)
The City entered into a lease/purchase agreement September 5, 1991 with International Business Machines to purchase computer
- equipment for the Police Department. This lease is secured by the General Fund and is to be paid over 5 years at an interest rate of.
7.40% per annum beginning September 1, 1991.
Lease/Purchase of Computer Equipment ($170,020)
- The City entered into a lease/purchase agreement on March 18, 1991 with International Business Machines to purchase computer
equipment and software for the Finance Department. This lease is secured by General Fund revenues and is to be paid over 5 years at
an interest rate of 7.42% per annum beginning July 1, 1990.
Lease/Purchase Emergency Generator (S78,873)
The City entered into a lcasc/purchase agreement on February 28, 1988 with Caterpillar Financial Services Corporation to purchase an
emergency generator for the City's public safety building on Elm Street. This lease is secured by General Fund revenues and is to be
paid over 5 years at an interest rate of 7.50% per annum beginning July 1, 1988.
Lease/Purchase Street Sweeper ($104,274)
The City entered into a lease/purchase agreement on November 24, 1986 with FMC Corporation to purchase a street sweeper for Public
Works. This lease is secured by General Fund revenues and is to be paid over 5 years at an interest rate of 7.86% per annum beginning
December 1, 1986. (Paid 91/92)
Lease/Purchase Street Sweeper (S89,098)
The City entered into a lease/purchase agreement in December 1989 with FMC Corporation to purchase a street sweeper for Public
Works. This lease is secured by General Fund revenues and is to be paid over 34 months at an interest rate of 8.42% per annum
beginning January 1990. (Paid 92/93)
ACTIVITY COSTS 1939-90 1990-91 1991-92 1992-93 1993-94
Actual Actual Actual Gadget Beate,
Fire Truck (S338,908)
625 Principal 0 0 46,688 50,185 53,944
624 Interest 0 0 20,307 16,810 13,052
Down Payment 0 67,782 0 0 0
Fire Truck (S213,175)
625 Principal 0 0 0 0 0
624 Interest 0 0 0 0 0
Down Payment 0 0 0 0 42,635
Computer Equipment Police (561,243)
625 Principal 0 0 7,572 9,319 10,033
624 Interest 0 0 2,635 2,930 2,216
Computer Equipment Finance (5170,020)
625 Principal 0 24,557 27,393 29,5J2 31,773
624 Interest 0 10,620 7,784 5,675 3,403
FINANCIAL ADMINISTRATION
DEPARTMENT: Various
ACTIVITY:
Lease Purchase Obligations
ACTIVITY COSTS (continued)
FUND:
1919-90
Actual
1990-91
Actual
General Fund
1991-92
Actual
1992-93
Budget
- Emergency Generator ($78,873)
625 Principal 14,465 15,589 16,801 18,107
624 Interest 4,387 3,263 2,051 745 0
- Street Sweeper (5104,275)
625 Principal
624 Interest
Street Sweeper (S89,098)
- 625 Principal 9,894 24,967 27,413 12,119 0
624 Interest 2,481 4,733 2,287 256 0
TOTAL 52.082 172,365 169,452 145,647 157,056
- Growth 231% -2% -14% 8%
9394bud.Mk3
June 6. 1993
1993-94
Budget
0
17,894 19,352 8,353
2,961
1,503
168
0 0
0 0
SOURCES
Fire Department
--- Fire Truck ($338,908) 0 67,782 66,995 66,995 66,996
Fire Trude (5213,175) 0 0 0 0 42.635
Total 67,782 66,995 66,995 109,631
Police Department
- Computer Equipment Police (S61,243) 0 0 10,207 12,249 12,249
Finance Department
Computer Equipment Finance (S170,020) 0 35,177 35,177 35,177 35,177
- Public Works Department
_. Emergency Generator (578,873) 18,852 18,852 18,852 18,852 0
Street Sweeper (S104,275) 20,855 20,855 8,521 0 0
-.. Street Sweeper (589,098) 12,375 29,700 29,700 12,375 0
Total 52,082 69,407 57,073 31,227 0
TOTAL 52,082 172365 169,452 145,647 157.056
FINANCIAL ADMINISTRATION
DEPARTMENT: Non— Departmental
— ACTIVITY: Property Rental
°?%"^nsMaWAl.3%71.M.'f�rYi{''l..i.^�'. .{�':?k*S.. e .'4,V.."47-.• ;Va;
let
ACTIVITY DESCRIPTION
FUND:
General Fund
9394bud.wk3
June 6. 1993
-- The City entered into a 10 year rental agreement on August 21, I992 for property known as the Beckman Building on Pine Street for the
expansion of City HalL This is an obligation of the General Fund and under the agreement one year's rent was paid in advance on
September 1, 1992 (S59,908.80). Beginn;ng September 1, 1993 payment is due monthly b the amount of 54,992.40.
ACTIVITY COSTS
600 Special Payments 0 0 0 59,909 49,924
SOURCES
General Fund Non—Departmental 0 0 0 59,909 49,924
1929-90 1990-91 1991-92 1992-93 1993-94
Actual Actual Actual Budget Budget
FINANCIAL ADMINISTRATION
DEPARTMENT: Non -Departmental
ACTIVITY: Debt Financing
FUND:
Debt Service Fund
9344sud.u.k3
Jute 6. 1993
.3/,;_;,,,. ^ u K. h or8r.�v.l: ..F,,•r '�ye:.ewr.€.:.:<2ek"" :.�#% <i:�i�:.y:Y .lvv: .Q,.
s:.�.»::.�.s �;:� ,� :_v: ;',�xxg'�„��`:�;?.`'1.'.'�yaa�Fa��%'�%>�`a�i��:fx:.;�.v4-;,%.::iR,!�`.;`�;>.sXn�'.�"eo>�H�'.<,»�<...�x �«.2`��,.,:�>":3xs�,..%$''����.F��°v^�.'+..a°4�„� ��,
ACTIVITY DESCRIPTION
Long-term debt payable of City is comprised of the following issues
-- 1965 Municipal Improvemetst Bonds - Series A (35,500,000)
These bonds were issued to finance the construction of sewer and drainage facilities plus a public safety building. The bonds arc
secured by a pledge of property tax revenues. Principal is payable annually through October I, 1995, with interest.
1965 Municipal Improvement Bonds - Series B (3740,000)
These bonds were issued on May 1, 1969 for construction and completion of storm drainage improvements The bonds are secured by a
pledge of property taxes. The annual principal payments, with semiannual paymcnt of interest ranging from 4.50% to 5.25%, are
payable May 1 and November 1 through 1994.
Special Assessment District Bonds with Governmental Commitment (UDID 5388,720) (Turner/Cluf(3485,000)
The City is obligated under the terms of the Lodi United Downtown special assessment bond indentures, in the absence of a.ty other
bidder, to be the purchaser of property upon which any special assessments arc levied and arc delinquent.
- Certificates of Participation (311,170,000)
Certificates of Participation in the amount of S 11,170,000 were sold in December 1991 to refinance the 1988 Wastewater Treatment
Plant Expansion at a lower interest rate with approximately 51,400,000 of additional proceeds. Principalis payable annually August 1,
beginning 1992, in amounts ranging from $330,000 to 5760,000 with final payment due August 1, 2026. Interest rates range from 4.50%
to 6.60%.
Arbitrage Rebate
The Tax Reform Act of 1986 requires local agencies to rebate investment earnings that is greater than interest expense to the federal
government at the end of each 5 year installment period. As of August 1, 1992, the City has accumulated excess investment earnings
total:.tg S134,979 for the 1988 Certificates of Participation. Payment of earnings is duc August 1, 1993.
ACTIVITY COSTS
1949-90 1990-91 1991-92 1992-93 1993-94
Actual Actual Actual Bee ice Budget
Gcncral Obligation Bond
625 Principal 275,000 290,000 295,000 310,000 325,000
624 Interest 71,535 61,W 50.353 43,638 32,288
699 Fees 406 245 286 250 250
Special Assessment Bond
625 Principal 85,000 120,000 125,000 250,000 30,000
624 Interest 95,946 59,215 50,278 40,715 21,575
699 Fees 2,526 2,534 2,528 2,523 2,400
Certificates of Participation
625 Principal 100,000 105,000 330,000 120,000 110,000
624 Interest 707,813 697,432 854,440 717,815 705,690
699 Fees
Arbitragc Rebate
699 Excess Earnings 169,979
TOTAL 1,338,526 1.335 781 1,707.855 1,484.941 1,397,182
Growth -0% 28% -13% -6%
SOURCES
Gcncral Obligation Bond
987 General Fund 172,697 176,109 172.316 177,235 180,353
987 Sewer Fund 174.544 175,491 173,323 176,653 177,185
Special Assessment Bond
UD1D/turner Cluff 183,472 181,749 177,806 293,238 53,975
Certificates of Participation
987 Sewer Fund 807.813 802,432 1,184,440 837,815 815,690
Arbitrage Rebate
987 Sewer Fund 169,979
---- --------------------- - ----------
TOTAL 1.338 526 1335,781 1,707,885 1.481,941 -_____ 1. 97.1_2_
6-7
- FINANCIAL ADMINISTRATION
DEPARTMENT: Non -Departmental
Dcbt Financing
- ACTIVITY:
ACTIVITY:
DEBT BALANCE
General Obligation Bond
Beginning Balance
Current Balance
Special Assessment Bond
Beginning Balance
Current Balance
Certificates of Participation
n.
f /
FUND:
Debt Service Fund
1919-90
Actual
1990-91
Actual
9394bed.wk3
June 6. 1993
1991-92 1992-93 1993-94
Actual Budget 8sdget
2,065,000 1,790,000 1,500,000 1,205,000 895,000
1,790,000 1,500,000 1,205,000 895,000 570,000
800,000 715,000 595,000 470,000 220,000
715,000 595,000 470,000 220,000 190,000
Beginning Balance 8,917,483 8,834,348 8,746,213 10,670,598 • 10,550,598
Current Balance 8,834,348 8,746,213 10,670,598 10,550,598 10,440,598
Arbitrage Rebate
Beginning Balance 0 68,529 97,048 134,979 169,979
Current Balance 68,529 97,048 134,979 169,979 35,000
AMORTIZATION OF DEBT
General Obligation Bond
1993-94 1991-95 1995-96 1916-97 Thereafter
Projected Projected Projected Projected Projected
625 Principal 325,000 280,000 290,000 0 0
624 Interest 32,288 19,950 10,150 0 0
Special Assessment Bund
625 Principal 30,000 30,0)0 35,000 40,000 85,000
624 Interest 21,575 18,695 15,785 12,355 12,870
Certificates of Participation
625 Priacipal 110,000 110,000 115,000 120,000 10,385,000
624 Interest 705,690 700,3` 694,855 688,817 13236,822
Arbitrage Rebate
699 Excess Earnings 169,979 0 0 0 0
TOTAL 1,394.532 1,159,000 1,160,790 861,172 23,719,692
Growth -17% 0% -26%
Ea
5;
F
7
i
8-
0
iJ
NE
r'AY11O11 BUDGET 1993-94
ES
;ill -ll_r3iix HMI
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..-'KOLL OUOG ET 1993-94
ANNUAL MONTHLY 40-9EE1LT %W. 6D 01l1< 121
NAME OIXVIATlON SALMI LALMY SALARY AUTO 1/219219 ALLOW INCINT ADLV CIV 110 DENTAL OPTICAL 111140 NO 04101`3& 0011 DISCOM'Ufl122 VNIMILC LTD 1[JUND TMJ
31 •I 9I 31 q 10 IDI 19 121 111 115 114 111 111 115 41 41 171 41 D1 IN Cosmos**
44
),r LD SS.AVI,:t5
2
4 1
7 :
I4ALIN . F,404CFM!M
: 1
1.1P2 100 .7'04
111(1':r171,M . M.A
11:1'714.3 . SAIL re
ACCIOV(72COLL9.TOR 21,04130 1.4473 (1312 030 830 4.1314 1733 1113 1369 640 4,31.0 711.711 131 2731 34.33 ODI 1104111
54E71110A001 72.17(72 (700.21 10740 20030 1030 4139 10710 OM 290 6r... 111U/ 1941 %9 NZ 19.3 OM 1441011
1117731IADER 27.71(72 110031 140140 10030 1030 03110 10233 um *AB CM 01147 ALC 11.9 344) 2914 19 394301
HELD 1Elt('ICTS wrFAVIX71l KM% (0703 (1L) 040 13372 933 47319 939 MS 9064 610 e SAY. 630 73344 11.77 17340 09 *9735
AOCOV0130311.1C100. 24.04133 (4613 110.51 69 109 69 21110 71331 12140 . 601 MLO 74(74 1.3 1711 3311 1019 16.84.31
METER 3Wel 21.71172 1410037 140340 7914 NM 43230 70733 IUM 0111 • ala 733117, 630 MA 907 013 033 11.843?
147TD1 O EADOI • 518113 LWWM 130731 109 914 41311 11100 71344 11401 1920 03411 MC 141 7740 (3032 CO 9143.20
20410740 1701340 1.3737 19 X7030 4.9 600 (1172 439 21/339 (79.9 454.14 69 10718 2*341 70.12119 (3333 491E 20e..9 )01474 24M9 11..3711
IM5NG E1400CT21TX1 A4)9TA42 23.2:(9 (3(11 410.03 1914 291 11914 333 0121 .143 010 143.9 4¢9 149 127E 0011 0.9 31.1131)
?41C749 EN7(*CFJ24•ITASSDTANT 11^39 (91131 4143 9033 979 C339 1733 53144 171! 6a 7331.9 4333 719 WO 73011 070 37.143
loan 4.919 14409 030 (4033 433 030 Q9 33130 4140.9 701/1 1411 633 71164 140 729.21 157135 t%33 43.14 13113 09 14419
FSTIMATID 01'1111141
(17.132/ 4444111 444824 420030 1/930 131 130 445311 12914 1731114 13,19.8 1470.70 1930 9.111.11 9.19.9 874911 13141141 4071.9 LSILI) 14 9.31 4.14.9 (7n.1M3SI
5.41.0 1111 1141 7.11 (91231
i I 1 r 1 1_2 71 k..I ; .3