HomeMy WebLinkAboutAgenda Report - September 1, 1993 (42)r OR
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Contract Change Order No. 1 and Acceptance of Improvements Under
Oak Street Reconstruction, Pacific Avenue to Ham Lane Contract
MEETING DATE: September 1, 1993
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council accept the improvements under the
"Oak Street Reconstruction, Pacific Avenue to Ham Lane"
contract, appropriate $13,000 from the Measure K Fund to
complete the project, and direct the Public Works Director to
file a Notice of Completion with the County Recorder's office.
BACKGROUND INFORMATION: The contract was awarded to A. M. Stephens, Inc., of Rio
Vista on March 17, 1993, in the amount of $52,073. The
contract has been completed in substantial conformance with
the plans and specifications approved by the City Council.
In accordance with the Contract Change Order Policy approved by Resolution 85-72,
Council is also being given a copy of Contract Change Order No. 1. A requirement of
this policy is that we inform the City Council of all change orders over 10% of the
contract amount.
The attached change order, approved by the City Manager, was in the amount of
$24,219, which is 46.5% of the contract. The work involved replacing 12 inches of
subgrade material with aggregate base because the soil's moisture content was too
high and created an unstable subgrade. In an attempt to save money, the Public
Works Department did have the contractor wait two weeks to see whether the soil
would dry out with its exposure to the warm weather. So:.e areas showed improvement,
but not enough to pave the street.
The time of completion was adjusted to credit the contractor with the two week
suspension of work and the additional time needed to replace the subgrade.
The contract completion date was July 30, 1993, and the actual completion date was
July 30, 1993. The final contract price was $76,292. The difference between the
contract amount and the final contract price is mainly due to the additional work
done as part of Contract Change Order No. 1.
APPROVED:__, R
THOMAS A PETERSON
recycled paper
City Manager
CC -1
COAKSTRE.1/TXTW.02M (CO.COM) August 215, 1993
Contract Change Order No. 1 and Acceptance of Improvements Under Oak Street
Reconstruction, Pacific Avenue to Nam Lane Contract
September 1, 1993
Page 2
FUNDING: Originally Budgeted:
Budgeted Fund: .
Current Appropriation:
Total Project Estimate:
1992/93
Measure K
$77,000
$90,000
J�i Jack L. Ronsko
Public Works Director
Prepared by Wesley K. Fujitani,.Senior Civil Engineer
JLR/WRF/lm
Attachment
cc: Purchasing Officer
Street Superintendent
COAKSTRE.1/TXTW.02M (CO.COM) August 25, 1993
CITY OF LODI
PUBLIC WORKS DEPARTMENT cuarRACT CHANGE ORDER NO. 1
PROJECT: Oak Street Reconstruction Sheet 1 of 1
Pacific Avenue to Ham Lane Date -8/13/43-
Account No. 121.0-500.70
CONTRACTOR: A. M. Stephens, Inc.
You are directed to make the following changes or do' the following work not included
in the Plans and Specifications, on this contract.
Description of work to be done, estimate of quantities, and prices to be paid.
Specify whether additional work is at contract price, agreed price, or force
account. Unless otherwise stated, rates for rental of equipment cover only such
time as equipment is actually used and no allowance will be made for idle time.
1. Excavate and haul 12 inches of subgrade material 490 CY @ S11.50/CY $ 5,635.00
2. Furnish and place geotextile fabric (Mirafi 600X) 13,160 SF @ S 0.10/SF 1,316.00
3. Furnish, place and compact 12 inches Class II
aggregate base 13,160 SF @ 51.05/SF 13,818.00
4. Furnish labor and equipment to locate 2 -inch water
main so it can be abandoned 620.00
S. Relocate wastewater laterals to provide clearance
under new storm drain main 2,300.00
6. Down time caused by relocation of Pacific Bell conduit 530.00
Agreed upon price $24,219.00
PERCENT OF
CONTRACT
Original Contract Price S 52,073.00
Total Cost of This Change Order NOT TO EXCEED S 24,219� 46.5 %
Previous Change Orders Ste -
Total Cost of Al Change Orders to Date S24L19.00" 46.5 %
Contract Price, including all Change Orders, will be: S-7629Z.UU-
Time of completion will be ad;usted as follows: add three days
--------------------------------------------
Submitted by . r ` Date
Approval Recommended Date 5-l7-43
ApprovePublic ks Director Date
Appro , rjy an r tLgver largexof 55,UOO or each or $25, to s
Thomas A. Peterson Date 8 2.0 13
The undersigned contractor, aving 9 sidered the change propos , a rees,
if this proposal is approved, to provide all equipment, furnish all materials, except
as otherwise noted above, perform all services necessary for the work above specified,
and accept as full payment the prices shown above.
ACCEPTED: Date
Contractor
By Title
If the Contractor does not sign acceptance of this order, the Contractor should refer
to Section 4-1.03A of the Standard Specifications regarding filing a written protest
within the specified time.
CCOOAKST/TXTW.02M
CITY OF LODI
SPECIAL ALLOCATION REQUEST
TO: FINANCE DIRECTOR
CITY MANAGER DATE: September 1, 1993
FROM: CITY CLERK ACCOUNT NUMBER: 121.0-500.70
Request is made for funds. to accomplish the following project which was not included in the
current budget.
Description of Project Estimated Cost
Oak Street Reconstruction, Pacific Avenue to Ham Lane $ 13,000.00
Funds are needed to cover additional work caused by
the soil's high moisture content.
This special allocation was approved at the City Council
meeting of 9/1/93.
en ererr n
City Clerk
you need more space, use additional sheet and attach to thisform.)
Date of Approval
Amount Approved
Council City Manager
FUND OR ACCOUNT TO BE CHARGED
Current Budget S Prior Year Reserve S
Contingent Fund $
Capital Outlay Reserve $
Utility Outlay Reserve $
General Fund Surplus $
Reimbursable Account $
Other: (Specify)
Measure K Fund (38.0) $ 13,000.00
Account Number
Dixon Flynn, Finance Director Thomas A. Peterson, City Manager
----------------------------------------------
Submit this form in duplicate to the Finance Director. Distribution after approval will
be as follows: 1) Originating Department 2) Finance Department
SAGAKST/TXTW.02M
CITY OF LODI 3 S
SPECIAL ALLOCATION REQUEST
r
TO: FINANCE DIRECTOR
CITY MANAGER DATE: September 1, 1993
FROM: CITY CLERK ACCOUNT NUMBER: 121.0-500.10
Request is made for funds to accomplish the following project which was not included in the
current budget.
Description of Project Estimated Cost
Oak Street Reconstruction, Pacific Avenue to Ham Lane $ 13,000.00
Funds are needed to cover additional work caused by
the soil's high moisture content.
This special allocation was approved at the City Council
meeting of 9/1/93.
Jer6ifer err n
City Clerk
you need more space, use additional sheet and attach to thisform.)
Date of Approval
Council
Amount Approved
City Manager
FUND OR ACCOUNT TO BE CHARGED
Current
Budget $
Prior Year Reserve
$
Contingent Fund $
General Fund Surplus
$
Capital
Outlay Reserve $
Reimbursable Account
$
Utility
Outlay Reserve $
Other: (Specify)
K Fund (38.0)
$ 13,000.00
_Measure
Account Number
N,+
Dixi6nFlynn.'Finance
Dir ctor
Thomas A.19d4terson,
City Manager
- - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Submit this form in duplicate to the Finance Director. Distribution after approval will
be as follows: 1) Originating Department 2) Finance Department
SAOAKST/TXTW.02M