Loading...
HomeMy WebLinkAboutAgenda Report - September 1, 1993 (47)as v` CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Recommended 1993-54 operating Budget Reductions MEETING DATE: September 1, 1993 PREPARED BY: Assistant City Manager RECOMMENDED ACTION: That the City Council adopt the recommended budget adjustments shown in Exhibit B hereto. BACKGROUND INFORMATION: Zhe background to the information is presented in Exhibit A. At the "Shirtsleeve" session of Tuesday. August 24, 1993, there were comments made relative to some of the budget reductions. Based on those comments, staff presents adjustments to the recommendations as follows: 1) Restore $250 to auto allowance in City Clerk's office. 2) Restore $1,500 to R-9 supplies in Police Department. 3) Restore $3,500 to dczatioas to the Arts. If the Council wishes to restore the funds to the Chamber of Commerce, the San Joaquin Partnership, and the Lodi Downtown Business Association, there are sufficient reductions elsewhere and increased revenue to cover the $5,200 total for those three agencies. One Councilmember expressed concern with regard to the reclassifications. Staff feels very strongly that each of these .is necessary and justified. In each case where there is a recommended upgrade, the incumbent has been asked to assume duties and responsibilities above those normally assigned to that classification. By the same token, =.n the one case of a downward reclassification, we anticipate assigning less complex duties. This is certainly the prudent thing to do. It is consistent with upgrading positions with more responsibilities - Attached are justifications for each of the recommended reclassifications ,Exhibit C). FUNDING: 1993-94 Budget. Respectfully submitted, ry L. Glenn A!;'sistant City Manager Attachments APPROVED �1 _ 1W THOMAS A PETERSON recycled paper Gty Manager CCCOM833/TXTA.07A Cc•1 CITY COUNCIL SHIRTSLEEVE SESSION COMmONI CATION iCa' �iiilIDl� i! dY1 t DATE OF SHIPTSLEEVE SESSION: August 24. 1993 =xxxraxxxrxrrrxrrxxxxxxx=rrxaxxxxxxzxxxx:=axrrx=xxx==rr----- --- xrarasxzxrxx=xxxz To: Honorable Mayor and Council Members From: Assistant City Manager Date: August 18, 1993 Subj: 1993/94 Budget Reductions sxxxxcxxoxzzxxcr_=exxxarrazrxxzxaasaazrxxxar=rxxxxxxxrxxarxssasaszssxrrrr==a RECOMMENDED ACTION: The City Council consider the attached recommended budget reductions for 1993-94 fiscal year. BACKGROUND INFORMATION: When the City Council adopted the 1993-94 budget, it was with the understanding that that document was an interim budget. The State of California had just adopted its budget, but the fiscal impact on the City of Lodi was not fully known. The Council directed staff to prepare further modifications to the budget in order to keep the City of Lodi fiscally sound. Last week we were notified by the County Tax Collector that the City of Lodi received $90,000 more in ^roperty Tax than was due. In order to rectify that situation, the County will withhold from the City the $90,000 in 1993-94. Therefore, it was necessary to find an additional $90,000. The recommendations contained herein provide for those additional sums. It also takes into consideration an adjustment in unemployment insurance costs for part-time employees, some necessary reclassifications that were not included in the budget and a $31,000 rebate frau Standard Insurance Company for good experience in the City's group health coverage. These recommendations do not consider the reduction of any permanent, full-time positions that are filled- There are three recommended staffing reductions: a Park Ranger, an undetermined clerical position, and a contract position in the Engineering Division. There is presently a vacancy of a Senior Park Ranger. We propose filling that position, eliminating the Park Ranger position, and adding additional part-time hours. This will provide the same level of coverage the City has enjoyed for the last year. We have a vacancy of Department Secretary and have received notification that an Administrative Clerk II will be leaving the City. we are looking at means of reassigning personnel to provide the necessary coverage and will eventually eliminate one position in the City organization or generate sufficient savings through attrition and the hiring freeze to offset that cost. The Traffic Engineering Assistant position is filled with a contract employee working on an hourly basis. Included in this proposal are a number of reclassifications which would normally have been done when the budget was initially presented to the City Council. Council will recall we were in negotiations with the bargaining units asking Shirtsleeve Session August 24, 1993 Page Two them to forgo negotiated salary increases. We discussed the ramifications of reclassification with them. It was their contention that they could not negotiate no increases for most of the employees and then agree to upgrades for a select group of employee. Each one of the recommended reclassifications is the direct result of employees assuming more responsibilities and more complex duties as a result of budget reductions or increased responsibilities assigned. Staff is recommending that $45,500 be transferred from the Long Term risability Fund. The City is self-insured in this area and has sufficient reserves to cover any anticipated costs during this fiscal year; therefore, we propose transferring an amount equal to one year's premium to the General Fund. A portion of the recoc=ended reductions comes from reductions in contributions made by the City to other organizations. Recommended is a $2,500 reductic-M in the contribution to the San Joaquin Partnership and to the Chamber of Commerce; a $200 .reduction to the Lodi Downtown Business Association, and a $3,500 reduction in contributions to the Lodi Arts Commission. Representatives of those organizations have been notified of the Tuesday, August 24 "Shirtsleeve" meeting so they may present comments to the City Council. The remaining savings are the result of further belt -tightening, putting off the acquisition of certain data processing hardware, and curtail' -rig training. These recommendations do not include any additional monies that may be received from increased adult sports fees, fees for special services from the Police and/or Fire Departments, Encroachment permits, or any other revenue enhancements. The recommended reductions are more than the $400,000 needed this year. This is in recognition that the State is backfilling a portion of the $600,000 reduction in property tax with some cne-time money. These reductions will give us a head start in covering any short fall the City may experience next year. FUNDING: None required. Respectfully submitted, ?A^7 Jerry L. Glenn Assistant City Manager JGBUDGET.10/TXTA.OIV Reauctions 1993/94 Budget SUMMARY FUNCTION ADMINISTRATION CITYWIDE ACTIVITIES COMMUNITY DEVELOPMENT FINANCE POLICE FIRE PARKS AND RECREATION PUBLIC WORKS ELECTRIC AMOUNT $7,405 $141,385 $3,440 $21,990 $31,775 $500 $33,185 $50,875 $168,400 TOTAL $45B,955 Reouct:ons 1993!94 Budget Administration Account No. Description Amount 10-001.1 316 Auto Allowance $250 10-035.1 315 Conferences $500 10-040.1 315 Conferences $905 10-040.1 399 Suppfies NOC $300 10-040.1 501 Office Equipment $250 10-020.6 Chamber of Commerce $2,500 10-020.6 Partnership $2,500 10-020.6 LDBA $200 Total $7,405 Adjustment 1993-94 Budget City Wide Activities Account No. Description Amount 27-020.03 Transfer from LTD Fund $45,745 Various Adjust Unemployment Insurance costs ($8.G.i5) 10-020.5 343 Property Insurance $4,000 Life Insurance Rebate $31,000 Subtotal $72,180 Reclassifications 1993/94 Budget Account No. Description Amount Sewer Fund From: Plant & Equipment Mechanic To: Sr. Plant b Equipment Mechanic ($2,570) Water Fund From: Plant & Equipment Mechanic To: Sr. Plant & Equipment Mechanic ($2,570) 10-302.1 From: Engineering Technician II To: Sr. Engineering Technician ($2,465) 10-040.3 From: Administrative Clerk II To: Risk Management Technician ($1,595) 10-531.1 From: Building MainL Worker To Building Service Worker $8,080 335 Contract Senrices ($10,000) Subtotal ($11,120) Position Reductions 1993-94 Budget Account No. Description Amount UNKNOWN Clerical Position (9 months) $23,825 Partime Hours (58,000) 10-201.01 Batt. Chief 3 mor*ths $19,295 20-752.08 Eliminate Prks Range. 538,105 10-752.08 Add Partime Hours ($15,000) 10-302.1 Eliminate Traffic Eng. Assist. (Cartwright) S22,100 Subtotal 580,325 TOTAL 5141,385 Reouctions 1993/94 Budget Community Development Account No. Description Amount 10-045.02 102 Overtime $1,040 10-045.02 313 Software $1,500 10-045.02 350 Tires and Tubes $400 10-045.02 358 Training $500 Total $3,440 A"%. .--• Reductions 1993/94 Budget Finance Account No. Description Amount 10-050.01 102 Overtime $190 10-050-05 102 Overtime $200 10-050.05 103 Parttime $4,400 10-050.07 103 Parttime $1.800 10-050.02 313 Software $3,000 10-050.02 334 Repairs to Bldgs $500 10-050.02 359 Small Tools $250 10-050.03 313 Software $5,000 10-050.05 315 Collection Conference $500 10-050.06 315 AS 400 Tech. Seminar $4,000 10-050.06 356 Training $1,000 10-050.07 315 Public Parking Conference $750 10-050.07 358 Parking Seminar $400 Total $21,990 Reductions 1993/94 Budget Police Account No. Description 10-103.1 102 Reduce Overtime 5% 10-103.2 102 Reduce Overtime 5% 10-103.3 102 Reduce Overtime 5% 10-103.1 301 Printing 10-103.1 306 Safety Equipment 10-103.1 307 Office Supplies 10-103.1 313 Software 10-103.1 323 Professional Services 10-103.1 352 Dept Materials 10-103.1 355 General Supplies Amount Total $31,775 r - - Reductions 1993194 Budget Fire Account No. Description Amount 10-201.01 399 Supplies NOC $500 Total $500 Reductions 1993/94 Budget Parks and Recreation Account No. Description Amount 10-702.01 103Partime Playgrounds $4,000 10-702.02 103Parfte Teen Sports $10,000 10-702.03 103Partkne Misc. indoor/outdoor $1,685 10-702.04 103Par ime Accluatics $10,000 10-752.01 352 Special Dept. Materials $3,000 10-752.01 359 Small Tools $500 10-752.03 359 Small Tools $4,040 Total $33,185 Total Sewer Fund $7,350 18-451.03 Reductions 1993/94 Budget $1,890 18-451.03 Public Works $200 Account No. Description Amount 10-351.1 103 Partime $4,040 10-351A 104Severance Pay $6,370 10-351.1 335 Reduce Janitorial City Hall & Police $5,400 10-302.1 307 Office Supplies $700 10-302.1 313 Software $2,000 10-302.1 358 Training $500 10-503.4 352 Special Dept. Materials $4,500 10-503.5 352 Special Dept. Materials $200 10-503.6 52D Spraying Contract $1,500 10-503.8 520 Lane striping $2,500 10-503.9 331 Repass to Machinery $1,700 10-503.9 335 Ma ntContracts $2,500 10-503.9 1,52 Special Dept. Materials $1,500 10-504.1 352 Parking lot repaint $1,000 Total General Furl $34,410 ,7-403.1 103 Partime Clerical $4,550 17-403.1 103 Summer Help $2,800 Total Sewer Fund $7,350 18-451.03 103 Water Conservation — Parttime Clerics $1,890 18-451.03 301 Printing $200 18-451.03 352 Special Materials $600 18-451.03 358 Training $75 18-455.01 103 Summer Help $5,600 18-455.01 352 Dept Materials $750 Total Water Fund $9,115 TOTAL PUBLIC WORKS $50,875 Reductions 1993/94 Budget Electric Account No. Description 16-601.01 323 Professional Services 16-601.01 623 Refunds 16-604.09 324 Transportation (carry over) 16-604.09 511 Transformers (carryover) Amount Total $168,400 PUBLIC WORKS DEPARJDIVISIO SUPPLEMENTAL BUDGET REC iFtCR'R'T OR REQUEST PLANT EQUIPMENT WATER/WASTEWATER 1993-1994 MECHA:::C (2) Fund Code: 17-18 Account Code: Various Object Code: 101 .JUSTIFICATION: X NEW Item or Program _ REPLACEMENT Life Expectancy - N/A Cost • $4,930 ($2,465/yr. Each x 2) Miscellaneous Tax Total Cost $4,930 Reclassification is requested for two of the City's four Plant and Equipment Mechanics. Currently two mechanics are assigned to the Municipal Service Center. These mechanics specific duties are operation and maintenance of the. twenty-four water wells, stand-by generators. chlorination systems, one Granulated Activated Carbon System and related equipment. Additionally, they maintain the sanitary sewer and industrial lift stations and storm pumping facilities. They will in the very near future be overseeing the operation and maintenance of possibly two more Granulated Activated Carbon Systems (GAC) at various wells (DBCP dilemma). Additionally, the Mechanics trouble shoot reported problems in the water and wastewater systems to determine if a City or customer problem exis-s. The Merluanics are also responsible for locating all underground utilities (water, sewer, storm facilities) prior - any construction by homeowners and/or contractors. Two other Plant and Equipment Mechanics are assigned to the White Stough Water Pollution Control Facility. These Mechanics do all phases of maintenance and repair a multitude of equipment and appurtenances at White Stough. The current practice is a rotational schedule that moves all four Plant and Equipment Mechanics every 4 to 6 months between the MSC and White Slough. Division management believes that due to the growing sophistication of both areas (Wells and White Slough) that it is unwise to continue a complete rotation. It is our recommendation that two Plant and Equipment Mechanics be reclassified to Senior's and one be assigned to the MSC and the other to White Stough. This would give the Division continuity and reduce potential errors and oversites that have occurred. There would then be one person responsible for each area and responsible for assigning and following up on work 7'/2% above existing Plant and equipment Mechanic (For Budget purposes only). SSR•W t [ENGINEERING IC WORKS DEPARTMENT SUPPLEMENTAL BUDGET REQUEST 1993 - 1994 Fund Code: See below Account Code: 301.01 Object Code: 100 Series JUSTIFICATION: NEW Item or Program XX REPLACEMENT Life Expectancy - N/A ENGINEERING DIVISION - ENGINEERING TECHNICIAN I/II TO SENIOR ENGINEERING TECHNICIAN Cost S 5,972 Misc. S Tax S Trade-in $ otal Cost S 5,972 This request is for the reclassification of the Engineering Technician I/II in the Development Services Section to'a Senior Engineering Technician level. This request for reclassification was made this year (see attached materials) and, at the direction of the City Manager, has been included as a supplemental request in this year's budget. FUNDING: The total cost of this reclassification is S4,998 in salary and $974 in fringe benefits. Approximately 40% of this cost will be applied to engineering fee revenue. Thus, the net cost to the General Fund, including fringe benefits, is $3580. SORENG/TXT'd. FRM 04/06/93 MEMCRF.. JUK My of Lodi, Public Works t artntent (1) % TO: C:ty Manager From: Public Works i ke= Date: February 1Z. '953 Subject Jeannie Matsz m= En�neenng Tec :nican Utt Redassificadcn The Pubfic Works Oecartmem n=ndy asked the Personnel Department to evaluate Ms. Matsumoto's job Cures acrposs:d' a reclassification. We indicated this subject has been discussed for a nuriat eer d years in the cantext of the entire Engineering Civision and has been receatedy ps.K on hctd Cf ad the positions in this Divisiom her dudm in our minds. are deany the most as of 5ne with her dassificaticn. The response we received =nsiscec of mamas A=n d"a Personnel Ofrect :r and you suiting that reCassification studies were to be put on hold and any exceptions must be approved by you_ We are requesting start an exception for the following reasons: t) Ms. Matsumoto's dudes invdve subdivision plan checidng and encroac :meat pwnffam esworK Under any reorganization, these dues will std be �a -i he alternative is to use an engineer as we did many years ago. 2) Her performance d these tasks is not the result of unfilled vacar:des or arty other tempaay csrsnssance. 3) The Division has ane a eq zvalent position tilled by a coritract employee, w = vA be vacated this summer. Thus. we wdl have some additional ftetob5itir sn merganiztrng. if necessary. 4) These tasks are one of tie few General Fund positions largely ftmded by fees. As such, we Lave an obligation to staff it property. 5) Last and prcb=ty mcx irroortanu, it is the right thing to do. As noted in our previous memo (c=y a=c:,.ed), this subject has been discussed for over two years. Us- Matmsncto is not the kind of person to shirk duties or =mpWn formalj_ We icrocw site is upset by this situation and has spoken to her %zmvisars cn many occasions about her situation. Whether we have ixs' msu?rEd ernployees or time hundred, it is impertant we trent rico t& fy. Wlfiih possible reductions in sratt it wdl be even more impar'.ant 2= the employees wno are left feel they ata being treated fairty. We urge you to approve *"Its =mst and drea the Personnel Department to proceed. with titis�f/ sandy,) adc� Ronsko b' Works Director .JLRIRCPAm a=Chmem cr: P --MCMV CireC: r A331SMM C:'v _.gineer be Jearn,e MEMORANDUM, City of Lodi, Public Works Department TO: Personnel Director ROM: Public ''forks Director OA t: January 25, 1993 SUBJECT: Reclassification of-ngineering Technician Ii Our Engineering Technician II in the Engineering Development Services Section, Jeannie Matsumoto, has requested her position be reclassified to Senior Engineering Technician. 'team, -.e feels she is working aut of her classification based on the typical duties she has been performing for the last few years. She *is the main Public Works permit counter person, issues most encroachment permits, checks subdivision plans and maps and confers directly with the engineers preparing these items. This is not the first time Jeannie has discussed a reclassification with US. In the past, our response has been that we hoped to evaluate all the engineering positions at one time. In both the 1991/92 and 1992/93 budget submittals, we proposed an Engineering Division classification study and included a specific reccmcendation for the upgrading of this position. While we still feel this overall classification study should be done, we feel that in fairness to Jeannie Matsumoto, who has been very patient in this regard, and in light of the items she pointed out in the job specifications, the Ci --y should act on this request. The specifications involved are 'attached. The Engineering Technician I/II specification contains little reference to development review duties. The Senior Engineering Technician specification clearly covers many of Jeannie's duties. in checking with other agencies, it appears these duties are usually handled by a 'senior -type" technician or. an engineer. We also noted that most agencies have more than the three levels of subprofessional classifications Lodi has. Please review this situation and let us can respond to this request. xck_ Ranskn Pft3-ec 'Works Direc_or JLR/R/lm Attadhments cc: Assistant City=noineer .nvineer-?ng Tecrnician -- `% -2M . i A . know how you wish to proceed so we o'r � iii i7A '— �^. C11Y OF LODI- ENGINE-RIN& ECHNICIAN I ENGlq RIHG TcCHNICIAN II - DE=INITIOn Performs sub -professional engineering office and field work involving survey- ing, drafting, minor ins;ection and design. This is a flexibly staffed class series in that a I level position may reasonably expect to progress to Lhe II level with training and satisfact.:ry performance. DISTiNGMSHING CHARACTERISTICS Envineerine Technician I - This is the entry level for the sub -professional engineering class series. positions in this class are distinguished from the Engineering Technician II class in that they are not expected to be familiar with a broad range of subprofessinal engineering functions but are expected to perform assigned duties responsibly givesi necessary training. As incumbents gain experience in the position, •bey progressively acquire the knowledge and abilities of the Engineering Technician II. Enai neeri no Technician I2 - This is the journey level class in the sub-profes- sionae engineering class series. Positions in this class are distinguished frac the Engineering Technician I class in that , they perform a broader range of sub -professional engineering tasks and- are familiar with numerous office and field tasks. They are distinguished from the Senior Engineering Techni- cian in that they are not expected to possess extensive, specialized knowledge in one or more engineering areas and do not regularly exercise indirect super- vision over subordinates. positions in this class normally are filled fr= the I 1 evel . SUPERVISION RECEIVED AND E:ERCIM E:iaeerino Technician I Receives immediate supervision 1.7-= higher level sub -professional engineering Positions and immediate professional c -Thiers. Engineering Technician II Receives general supervision frog a Senior Engineering Technician and profes- sional engineering positions_ Occassionally exercises indirect supervision of a technical nature over Engi- neering Technician I's, usaally by assisting in their training_ M I CITY OF LODI Engineering Technician . - Engineering Technician I1 (Con:: rued ) EwAMPLES OF GUTIE$ - Duties may 'include, but are not linvited to, the foliowing; r Office Uses drafting instruments; performs design work on less complex public works projects. Prepares rough layouts, drawicgs, diagrams, and plans for public works proj- ects. Performs the camp uting and drafting operations involved in reducing field sur- vey notes. Calculates distances, ties, -angles, area, stations, traverses, closures and construction quantities. Lays out, draws, inks, traces, checks, and keeps maps up to date. Refers to public records to obtain information necessary for projects. Takes traffic counts and surveys. Takes simple survey notes,. does such engineering drawing as tracing maps and simple construction plans and diagrams. Draws details from rough lay=ts of drawings. Letters either freehand or with the aid of mechanical lettering devices. Assists in maintaining drafting supplies. Copies date, computes areas and. tabulates readings. Makes mathematical computations_ Operates blueprint machine. Fiel d Operates transits and . levels to determine distances, layout curves and esta- blish ties in the preparation a: a variety of preliminary locations, construc- tion, property, and other surrey work. ML!v serve as a working survey party chief working with subordinates in the observation, computing ace' re=rJing of field data. Determines lines, angles, dismnces, elevations, and keeps field notes of readings aad observations. Cleans and adjusts survey inst- ents. lS9 N . -- CITY OF LODI Engineering Technician I Engineering Technician :? ;Crn;irued) EXAMPLES OF DUTIES' — - — Field Calculates cuts and fills for _ipe and street work. Takes relative compactica tests. Serves as rodman or chair: in performing supervised work with an engineering survey party in the field. In a training capacity, vay operate .transits and levels as instrumentman on the survey party. Performs other related duties as reeuired. QUALIFICATIONS cncineerino Technician I Knowledge of: Drafting methods, techniques and equipment. The principles and uses of algebra, geometry, and trigonometry. Eiementry enginee-eing surrey principles and practices. Abilitv to: Do simple drafting neatly and accurately. Solve problems and uke compvtations using algebra, geometry, and trigonometry.. Follow oral and writt..en directions. Experience and Education Any combination of experience and education that would likely produce the qualifying knowledre and ability. A typical combination is: Exoerience: No related +porting experience. Education: Completion. :f high school or its equivalent supplemented by courses in accebra, geometry, trigonometry, and mechanical drawing. 15C Rev. 11/5/85 CITY - OF LODI ` Engineering Technician I Engineering Technician iI (C=:;rrued) F. Licenses and Certificates - — Possession of a valid Driver's License issued from the California Department of Motor TW-cles. EWinee.-fnq •Technician II In addition to the requirem is of the Engineering Technician I: Knowledge of: Nomenclature, symbols,. methods, practices, techniques, and instruments used in drafting, roaming, and surveying. Ability to: Perform a variety or vffice and field sub -professional engineering work. Collect and analyze data. Prepare neat and acrmrate construction plans, drawings and diagrams. Interpret engineering gaps, plans, construction standards and legal descriptions. r� Understand and apply hares, riles and regulations. Operate computers and ieara various software programs. Exoerience and Education Any combination of e3;p--ienct and education that would likely produce the qualifying knowledge gad ability. A typical combination is: Exoerience- Two years of szb-r'rofessional engineering office or field work. Education: Completion of high school or its equivalent supplemented by courses in dra:t'rc, trigonometry, and surveying. Licenses and Certificate Possession of a vai:d 3r:ver's License issued from the -California Department of Motor Tenic:es. 1�1 Rev. 11/6/85 Se n:cr Inelneer:no -ec_nn;c:an DEFINITTCN: Under general supervision, per:or--s advanced technical, sub -profession& of _-'Ice and field wark i«voiv,ng design, surveying, ccputers, development services, traffic or other tzmhnic3l engineering services; performs other duties as assigned. DISTINGUISHING C- RAC7ERIS ICS: This is a lead or spec:a` - : level in the rub -prof essional, engineering Class series. Posit -ons :a :.his class are distinguished :rem the ngineering Technician 'u' class is that they perform the most difficult and ccplex encineering support work and may provide lead direction and t—zining to other engineering sta!!_ SJ?rRVTSICN REC='I7 AND Receives general supervision from professional level engineers. May provide lead direction over engineering technicians and others -as assigned_ "AMPTus or DUT'_:s: Duties may include but are not limited to the following; depending upon engineering assignment. ?erforas complex drafting and mapping assignments using manual or c=aputer-aided methods; prepare layouts, plans, specifications and other designs :or various public works projects tram engineer`s inst-uations and.notes- X Checks. aa_ -cel. and subdivision mans for co®_liance with codes, nol cies_ and procedures: dela^fres and lays out cant_-ois fer aerial photogra=et y_ _ Reduces sax-vey field notes, ?repazes quantity take -offs,. material' quanties and other engineering tasks using a programmable calculator; maintains and updates accur-ate records, survey_ data and progress reports. Pee -oras topographic su-'ver...^,g, using electtronic equipment, satting !=nes, grades and :arcing measurements_ Pe Corms const:jc-`� sz- based an plans and tec-hnieal directions of project engiaeez. May plan, no::_ :or, eval--ate work and :fain s --inordinate technicians, dependiju, c. a=ig:�eat. .Provides tecta_;-.: sopor -'to traffic engineer by conducting field and office s.:cUes, assessing speed limits, traf-,'ic taunts, vehicular and pedes= -a:, aol=es. pa -icing data and ttaffis cont_--ols_ Analyzes.traF_ic and acr'de= data from field studies and ccwputer:.zed iaformat .an, plas+ng :_hen on naps and assists the tratfic engineer in deterx,::._.y ; Wrcve=mu. ?repares laycacs, :raw--gs, written reports, memoranda and letters for present ,-_za .c : Cz"ancill ; respoeds to-cit—"en co - laints or inqu-.:es. X. Reseercaes an' Yrerr.es :r-.;er_y descriptions, annexation descriptions, easements r. d rights c: way; processes street fir,: is -of -May. .. r' CIT'.' OF :.ODI SM4ICR SNGI37iRING 'EC01=4 Page 2 of 2 . . Supervises he preparation cf Utility inventory records and mainta .^.s utility system maps - Answers questions and confers with contractors, property owners, engineers and representatives of other government agencies regarding assigned areas of expertise. Provides lead direction in •:a operation of microcomputers for engineering recordkeeping, graphics, surveying and other engineering applications: develcps engineering applications for computerized recordkeeping using various data base software. MINIMUM QUALI I CATIONS : Knowledce of: ?-incipies, practices and torsinology of varied engineering technical support work including drafting, napping, traffic cont--ol, field inspection and field survey. Ccmmon public works const-uc'•ion methods and materials, and inspection. Principles of algebra. geamet-y and t-igonomat=y. Ccmputer applications related to engineering mathematics of drafting problems; principles -and techniques of data base management_ _ Standard office practices and procedures. Data collection and analyses methods. Ability to: Plan, assign, review and _ri others in work procedures. Pee== technical engineee-mg support work in a variety of areas. Use drafting tools and eqm# ent'and prepare skilled layouts, aaa_ps and graphic materials. - . _..._ . • Analyze technical engineering and statistical information,'evaluate l alternatives and make -sound re=mmandations. Maintain records and -arena.-e clear and concise reports and cor_espondencs. Make acs -ate field s. Establish and maiztaim ef=ec ive working relationships. EDIICATICN AND MUSRI�-_-' Any ccurb nation ecuivalent to experience and education that would likely provide the required kaorledge and abilities would be qualifying- A typical combination. is: Education: C=zpletion of high school or its equivalent supplemented by courses in drafting, turveying, and c===ater science. S=erience: Three years of s!:-crofessicral engineering office or field work, including design, sur7ey, t-af_i_ cr :rs?ection. College level c=ux-ses in Ci74-1=ng:neering, hyd-z-aulics, statistics, surveying or graphics can ✓e subs:i=ted on a year for year basis for up to Vwo years of experience. LIG' sZs r1ND C.:ct:'Y .C:.::S: ?ossessicn of an apvr-c-pr:ate, 7slid Driver's License _`_= t.`:e Cali_'or::ia Depa^-ent of Motor +ehicles_ RECLASSIFT—__ft=Oli OF ADMINISTRATIVE CLERK II TO R.I_K MANAGEMENT TECHNICIAN 1993/94 BUDGET When the position of Administrative Clerk II was created in the City Manager's office in 1990, it was difficult to fully delineate its complete scope of responsibilities. This positions acquired responsibilities for administration of workers' compensation and general liability programs at its inception. These responsibilities were transferred from the Personnel, City Clerk and City Attorney offices. Initially, this position performed secretarial duties. However, these responsibilities rapidly increased to include more pro -active efforts towards developing conamication linkages between Associated Claims Management, Inc., Insurence Consulting Associates, departments, attorneys, physicians and City Admiuistra*-.1ins. This position also played a role in developing systems designed to streamline work flow and reduce claims. In addition to its risk seanagement function, this position also has solid waste management responsibilities which include processing of refuse rate reduction applications, preparing agenda and minutes for the Solid Waste Management Task Force meetings, answering innumerable inquiries from residents regarding use of the new collection system and refuse fees, and communicating with California Waste Removal Systems on collection system issues. The following qualificatisz=s are essential in order to maintain the level of service which has developed. A working knowledge of the practices and procedures of workers' compensation third party administrators is a must. An ability to decipher legal documents, meet legal deadlines and knowledge of the legal system is also essential. The ability to simply perform clerical tasks is not sufficient for this position. Workers' compensatica has numerous inherent deadlines (trial.dates, medical evaluation, permanent disabil.ty awards) which must be observed. Failing to take certain actions on particular dates or overlooking significant details associated with cases can tra=slate into financial losses for the City. This position is also responsible for highly sensitive, confidential issues. These qualities are not normally fct=d in a traditional Administrative Clerk II position. The employee must also possess the ability to observe systems and procedures and recognize ways to improve, c_ replace them with superior alternatives. Third party administrators traditi—I ly do not receive compensation on the basis of their ability to reduce the ==ber of claims submitted to the client. In fact, the converse is often true, the greater the number, the greater their compensation. This positioc calls for an individual who can effect system improvements in a pro -active ager. The objective of these improvements is to reduce the number and severity cf claims. This requires both technical skills as well as human relations skills. The position must be able to develop and maintain friendly working relationships with employees in order to elicit their continued cooperation. RECLASSIFICATION OF ADMINISTRATIVE CLERK II TO RISK MANAGEMENT TECHNICIAN - 1993/94 BUDGET September 1, 1993 Page 2 of 2 In addition to the responsibilities of this position outlined above, many new responsibilities have been added. with the creation of the Economic Development Coordinator, several safety responsibilities have been transferred. Some of these duties include: SB 198/Cat-OSHA regulations Hearing tests/Hepatitis shots/Flu shots Safety committee co-chair Safety buck program Completion of safety glasses program United Way On top of. .all this, the City is attempting to initiate a wellness effort which is necessary towards reducing the frequency and severity of injuries such as heart attacks. Other duties are also assigned to this office such as analysis of the City Code Enforcement Program. Over the course of this position these accomplishments have been realized: Number of litigated claims are down (only 4 in the past 12 months) Temporary Disability hours have been reduced: 1991 8,084.50 1992 5,568.50 estimated for 1993 2,650.00 This represents a savings of approximately 67V of total temporary disability hours over the last two years. The use of temporary disability,hours has several negative spin-off effects. The longer an employee is away from work, the greater the probability that other costs such as medical treatment will escalate. The containment of temporary disability hours is a keystone of the entire workers' compensation system. To keep these number under control, it is imperative that the City maintain its current level cf effort. There is widespread agreement in the State of California that the workers' compensation and general liability systems are out of control. This situation, especially regarding workers' compensation claims, is damaging not not only to cities which must incur huge losses, but also to applicants. In worst cases, employees can become entangled in a ponderous system which demands a great deal of their time, energy and effort. This position helps to facilitate and simplify the complex system we must manage. By explaining workers' compensation laws, practices, and procedures regarding litigated and non -litigated claims to employees, ti.e level of communication has increased and misconceptions regarding this system have been reduced. MEMORANDUM, City of Lodi, Public Works Department 0 -% To: City Manager city counca From: Public Works Director D,Y,e: September 1, 197.3 Subject: Redassitk ation of Building Maintenance Worker to Building Service Worker The recommended region is solely for the purpose of saving the City money. In the Building Maintenance series, there are the following three job classifications: Senior Building Maintenance Worker Building Maintenance Worker Building Service Worker A Senior Building Maintenance Worker position and a Building Maintenance Worker position are presently assigned to Public Works. The person filling the Senior Building Maintenance Worker position retired August 8.19x3. M an effort to save the City money, it is recommended that the Building Maintenance Worker position be downgraded to a Building Service Worker position. Copies of the Three Building Maintenance classifications are attached. It Is our feeling that we can accomplish the same work without working anyone out of class by using a Senior Building Maintenance Worker and a Bc"Iding Service Worker. We also put together an inventory of all of the HVAC systems in all departments within the City and found that very few of these systems are receiving the proper, if any, preventative maintenance. We are, ther+esare, recommending an increase in our Operations and Maintenance Account of $2,000 to have a preventative maintenance program developed for all of the major HVAC systems. As part of this preventative maintenance, the Public Works Department would be taking over all of the preventative maintenance for HVAC systems at Hutchins Street Square. Our Department also found recently that the major repairs of the newer HVAC systems, because of their complexity and the use of solid -stale electronics, cannot be maintained by in-house personnel. We are. merefore, recommending an additional $8,000 be placed in the Operations and Maintenance Account for catracting out major HVAC repairs. The total change recommended in the 10.531.01 Building Maintenance Account is as follows: Reclassification of Blinding Maintenance Worker to Building Service Worker Contract services (335) Development of HVAC preventative maintenance program Contract repairs TOTAL rJa . Ronsko ubli Works Director JLR/lm attachments cc: Building and Equirment Mam tenance Superintendent RECLASS DOC ($8,080) 2,000 000 $1,920 -�w CITY OF LODI SENIOR BUILDING MAINTENANCE WORKER DEFINITION Performs a variety of maintenance tasks involving carpentry, plumbing, elec- trical, heating and cooling, construction, and repair skills; assumes signifi- cant responsibility for general maintenance for City of Lodi buildings and facilities. DISTINGUISHING CHARACTERISTICS This is the advanced journey level in the building maintenance class series. Positions in this class performs the most technically complex maintenance tasks not performed by an outside contractor. It is distinguished from the Building Maintenance Worker by the extent of technical knowledge and by having lead worker responsibility in the performance of duties. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Building and Equipment Maintenance Superintendent, or Parks Supervisor. Exercises technical and functional supervision over the Building Maintenance Worker or other subordinate classes. EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following: Ptiklir Unr4e Responsible for maintenance tasks, for City Hall, Public Safety Building, Muni- cipal Service Center, and other City buildings. Coordinates and oversees contracting of major maintenance jobs; processes pur- chase orders for contractor payments. Conducts daily inspections on performance of contract janitorial service. Prepares annual building maintenance accomplishment report. Adjusts M .A.C. controls, calibrates pueumatic thermostats and controls. Conducts daily inspection of heating and air cooling systems. ' Replaces lights, ballasts, and fixtures. Repairs locks, cuts keys, and rekeys locks. Repairs roofs, plumbing, and electrical systems. Restacks janitorial supplies. 152 CITY OF LODI Senior Building Maintenance Worker (Continued) Public Works Does preventive maintenance on heating and cooling systems; repairs systems. Installs, modifies, and repairs automatic fire systems, master time clocks, electrical control, valves, electric motors, and filtering systems. Reads and interprets plans and specifications on new and existing structures. Insures an adequate inventory of materials, supplies, parts and equipment for the Section's total work program. Repairs walls, baseboards; paints buildings. Performs related duties as required. Parks Installs and repairs automatic sprinkler system, control clocks, electric con- trol valves, sprinkler heads, and pipe lines. Repairs electric motors, replaces bearings and pump seals. Reads and interprets blue prints for new structures; installs wiring, sprink- ling systems, does concrete work, painting, stucco work, restroom. fixtures, -` and tile work. \Installs and maintains scoreboards for football and baseball. j Installs and repairs drinking fountains, sewage lines, gas lines, water heat- ers, sinks, toilets, urinals, filtering systems, chlorine machine for swimming pools, and heaters for swimming pools. Constructs and maintains sun shades, bleachers, benches, cyclone fence, gates, backstops for ball diamonds, bar-be-ques, and play ground equipment - Does cement work, places forms, orders amount needed for curbing or building shade area. { Repairs windows, doors, plumbing, electric outlets, and water mains. Constructs and maintain power course. 1 Performs related duties as required. ' OUALIFICATIONS Knowledoe of: t Fundamentals of carpentry, plumbing, electrical systems and machinery. �f 153 CITY OF LCDI r Senior Building Maintenance Worker (Continued) Knowledge of: Basic maintenance and repair procedures, and trouble -shooting techni- ques. echni- ques. Mechanics of heating and cooling systems. Purposes and uses of numerous hand tools and power equipment. A variety of construction and finishing materials. Basic construction methods. Building Code requirements. Contracting and subcontracting practices and procedures. Ability to: Perform a variety of construction, maintenance, and repair tasks. Perform technically complex maintenance tasks. Read and interpret building construction plans. r Operate a variety of hand tools and power equipment. Utilize testing Equipment (i.e., Amp Probes, Multi -meters, electronic temperature analyzer, refrigeration manefold gauges, mercury manometer, RPM indicator, etc.). Work in an organized, neat, and safe manner. Communicate effectively, orally and in writing. Experience and Education Any combination of experience and education that would likely produce the qualifying knowledge and ability. A typical combination is: Experience: Five years experience in the building construction maintenance or machinery trades. Education: Completion of high school or its equivalent. Licenses or Certificates Possession of a valid Driver's License issued from the California De-. partment of Motor Vehicles. 154 CITY OF LODI BUILDING MAINTENANCE WORKER DEFINITION Performs a variety of maintenance tasks involving carpentry, plumbing, elec- trical, heating and cooling, construction, and repair skills; regularly in-spects the condition of City buildings and facilities; responds to calls for maintenance service. DISTINGUISHING CHARACTERISTICS This is the' journey level in the building maintenance class series. It is ex- pected to perform a variety of maintenance tasks and is distinguished from the Building Service Worker in the technical complexit•, and diversity of those tasks. It is distinguished from the Senior Building Maintenance Worker in that it does not perform the most technically complex maintenance work and does not have major supervisory responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from higher level maintenance positions. EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following: Public Works Conducts daily inspections of heating and air cooling systems. Replaces lights, ballasts, and fixtures. Repairs locks, cuts keys, and rekeys locks. Repairs roofs, plumbing, and electrical systems. Does preventive maintenance on heating and cooling systems; repairs systems. Repairs walks, baseboards; paints buildings; performs cabintry %cork. Performs related duties as required. Parks Installs and repairs automatic sprinkler system, control clocks, ele,tric con- trol valves, sprinkler heads, and pipe lines. Repairs electric motors, replaces bearings and pump seals. 1_5b V CITY OF LODI Building Maintenance Worker (Continued) EXAMPLES OF DUTIES Parks Reads zea interprets blue prints for new structures; installs wiring, spa- k - ling sy;,tems, does concrete work, painting, stucco work, restroom fixtures, and ti'• work. Installs and maintains scoreboards for football and baseball. Installs and repairs drinking fountains, sewage lines, gas lines, water heat- ers, sinks, toilets, urinals, filtering systems, chlorine machine for swimming Pools, and heaters for swimming pools. Constructs and maintains sun shades, bleachers, benches, cyclone fence, gates, backstops fo• ball diamonds, bar -be -quer, and play ground equipment. Does concrete work, places forms, orders amount needed for curbing or building shade area. Repairs windows, doors, plumbing, electric outlets, and water mains. Performs related duties as required. QUALIFICATIONS Knowledge of: Fundamentals of carpentry, plumbing, electrical and machinery. Basic maintenance and repair procedures. Purposes and uses of numerous hand tcols and power equipment. A variety of construction and finishing materials. Basic construction methods. Ability to• Perform a variety of construction, maintenance, and repair tasks. Learn technically complex maintenance tasks. Operate a variety of hand tools and power equipment. Work in an organized, neat, and safe manner. Read and interpret basic blue prints. 157 CITY OF LODI Building Maintenance Worker (Continued) Experience and Education Any combination nf experience and education that would litely produce the qualifying knowledge and ability. A typical combination is: Experience: Three years experience in the building construction, mainten- ance, or machinery trades. Education: None required. Licenses or Certificates Possession of a valid Driver's License issued from the California De- partment of Motor Vehicles. 158 rCITY OF LODI BUILDING SERVICE WORKER DEFINITION Performs custodial, janitorial and routine maintenance work for City buildings and grounds. DISTINGUISHING CHARACTERISTICS Positions in this class perform a variety of tasks in the daily care and main- tenance of buildings and grounds. This class is distinguished from the Build- ing Maintenance Worker class in that it is not expected to do more than pre- ventive ma?ntenance for heating, cooling, and mechanical systems. Work is primarily routine custodial, preventive maintenance and light repair. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from a supervisory or management position. EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following: Performs daily building custodial duties such as cleaning, plant care, furni- ture moving, replacement of light bulbs, and trLsh removal. Performs groundskeeping and water system maintenance. Checks heating and cooling systems for proper operation; performs preventive maintenance such as lubrication. Checks alarm systems and sprinkler systems. Orders supplies. Performs light repair work to office machines, building systems, restrooms, i and furniture. Z Performs related duties as required. QUALIFICATIONS IKnowledge of: Basic maintenance procedures aid mechanical principles. Ability to: i Work independently and organize daily worts_ Use and operate hand and light power tools. 160 CITY OF LODI Building Service Worker (Continued) Experience and Education Any combination of experience and education that would likely produce the qualifying knowledge and ability. 161 RESOLUTION NO. 93-111 vaxo=xxxz :zaaxxzxszaz A RESOLUTION OF THE L0DI CITY COUNCIL ADOPTING THE RECOMMENDED 1993-94 OPERATING BUDGET ADJUSTMENTS aaazaxaxxx=axaza:xaaxaxxxsaaxasxxxxaaxaax=axxxaxaaxaaazazxxaaaxaszxaxxa BE IT RESOLVED, that the Lodi City Council hereby adopts the recommended 1993-94 Operating Budget adjustments, as set forth in Exhibit A, attached hereto and incorporated herein by reference. Dated: September 1, 1993 aaaaxm=exxamaacacxxzaax sx xaazxazaxzzaazxazaxaxzaxaazzaaxazaxzaacasazxxa I hereby certify that Resolution No. 93-111 was passed and adopted by the Lodi City Council in a regular meeting held September 1, 1993 by the following vote: Ayes: Council Members - Noes: Council Members - Absent: Council Members - Jennifer M. Perrin City Clerk RES93111/TXTA.0IV CITY COUNCIL SHIRTSLEEVE SESSION COMMUNICATION Lq�fP A DATE OF SHIRTSLEEVE SESSION: August 24. 1993 xcxas..ssxxax=xxxasxxsxsaaaasasxsx=xxxsx=x=sxs==xxav_xxxx=axxxxxxasxxssxx_.aa To: Honorable Mayor and Council Members From: Assistant City Manager Date: August 18, 1993 Subj: 1993/94 Budget Reductions xc=c=xxac=xx==xxxxxxxcxxxaxaxxasassaxxxoe=xxxxaxxxsxxxsaxxasaaasaa==vaxsaavaa RECOMMENDED ACTION: The City Council consider the attached recommended budget reductions for 1993-94 fiscal year. BACKGROUND INFORMATION: When the City Council adopted the 1993-94 budget, it was with the understanding that that document was an interim budget. The State of California had just adopted its budget, but the fiscal impact on the City of Lodi was not fully known. The Council directed staff to prepare further modifications to the budget in order to keep the City of Lodi fiscally sound. Last week we were notified by the County Tax Collector that the City of Lcdi received $90,000 more in Property Tax than was due. In order to rectify that situation, the County will withhold from the City the $90,000 in 1993-94. :herefore, it was necessary to find an additional $90,000. The recommendations contained herein provide for those additional sums. It also takes into consideration an adjustment in unemployment insurance costs for part-time employees, some necessary reclassifications that were not included in the budget and a $31,000 rebate from Standard Insurance Company for good experience in the City's group health coverage. These recommendations do not consider the reduction of any permanent, full-time positions that are filled. There are three recommended staffing reductions: a Park Ranger, an undetermined clerical position, and a contract position in the Engineering Division. There is presently a vacancy of a Senior Park Ranger. We propose filling that position, eliminating the Park Ranger position, and adding additional part-time hours. This will provide the same level of coverage the City has enjoyed for the last year. we have a vacancy of Department Secretary and have received notification that an Administrative Clerk II will be leaving the City. We are looking at means of reassigning personnel to provide the necessary coverage and will eventually eliminate one position in the City organization or generate sufficient savings through attrition and the hiring freeze to offset that cost. The Traffic Engineering Assistant position is filled with a contract employee working on an hourly basis. Included in this proposal are a number of reclassifications which would normally have been done when the budget was initially presented to the City Council. Council will recall we were in negotiations with the bargaining units asking Shirtsleeve Session August 24, 1993 Page Two them to forgo negotiated salary increases. We discussed the ramifications of reclassification with them. It was their contention that they could not negotiate no increases for most of the employees and then agree to upgrades for a select group of employee. Each one of the recommended reclassifications is the direct result of employees assuming more responsibilities and more complex duties as a result of budget reductions or increased responsibilities assigned. Staff is recommending that $45,500 be transferred from the Long Term Disability Fund. The City is self-insured in this area and has sufficient reserves to cover any anticipated costs during this fiscal year; therefore, we propose transferring an amount equal to one year's premium to the General Fund. A portion of the recommended reductions comes from reductions in contributions made by the City to other organizations. Recommended is a $2,500 reduction in the contribution to the San Joaquin Partnership and to the Chamber of C.mmerce; a $200 reduction to the Lodi Downtown Business Association, and a $3,500 reduction in contributions to the Lodi Arts Commission. Representatives of those organizations have been notified of the Tuesday, August 24 "Shirtsleeve" meeting co they may present comments to the City Council. The remaining savings are the result of further belt -tightening, putting off the acquisition of certain data processing hardware, and curtailing training. These recommendations do not include any additional monies that may be received from increased adult sports fees, fees for special services from the Police and/or Fire Departments, Encroachment permits, or any other revenue enhancements. '"he recommended reductions are more than the $400,000 needed this year. This is in recognition that the State is backfilling a portion of the $600,000 reduction in property tax with some one-time money. These reductions will give us a head start in covering any short fall the City may experience next year. FUNDING: None required. Respectfully submitted, .0'&..., Jerzy L. Glenn Assistant City Manager JGBUDGET.10/'rXTA.01V Reductions 1993194 Budget SUMMARI FUNCTION AMOUNT ADMINISTRATION $7,405 CITYWIDE ACTIVITIES $141,385 COMMUNITY DEVELOPMENT $3,440 FINANCE $21,990 POLICE $31,775 FIRE $500 PARKS AND RECREATION $33,185 PUBLIC WORKS $50,875 ELECTRIC $168,400 TOTAL $458,955 Reductions 1993/94 Budget Administration Account No. Description 10-001.1 316 Auto Allowance 10-035.1 315 Conferences 10-040.1 315 Conferences 10-040.1 399 Supplies NOC 10-040.1 501 Office Equipment 10-020.6 Chamber of Commerce 10-020.6 Partnership 10-020.6 LDBA Amount $250 $500 $905 $300 $250 $2,500 $2,500 $200 Total $7,405 Account No. 27-020.03 Various 10-020.5 Account No. Sewer Fund Water Fund 10-302.1 10-040.3 10-531.1 Account No. UNKNOWN 10-201.01 10-752.08 10-752.08 10-302.1 TOTAL ,-1 Adjustment 1993-94 Budget City Wide Activities Description Transfer from LTD Fund Adjust Unemployment Insurance costs 343 Property Insurance Life Insurance Rebate Subtotal Reclassifications 1993/94 Budget Description From: Plant & Equipment Mechanic To: Sr. Plant & Equipment Mechanic From: Plant & Equipment Mechanic To: Sr. Plant & Equipment Mechanic From: Engineering Technician II To: Sr. Engineering Technician From: Administrative Clerk II To: Risk Management Technician From: Building Maint. Worker To Building Service Worker 335 Contract Services Subtotal Position Reductions 1993-94 Budget Description Clerical Position (9 months) Partime Hours Batt. Chief 3 months Eliminate Prks Ranger Add Partime Hours Eliminate Traffic Eng. Assist. (Cartwright) Subtotal Amount $45.745 ($8,565) $4,000 $31,000 $72,180 Amount ($2.570) ($2,570) ($2,465) ($1,595) $8,080 ($10,000) ($11,120) Amount $23,825 ($8,000) $19,295 538,105 ($15,000) $22,100 $80.325 S141,385 Reductions 1993/94 Budget Community Development Account No. Description Amount 10-045.02 10-045.02 10-045.02 10-045.02 102 Overtime 313 Software 350 Tires and Tubes 358 Training Total $3.440 Reductions 1993/94 Budget Finance Account No. Description Amount 10-050.01 102 Overtime $190 10-050.05 102 Overtime $200 10-050.05 103 Parttime $4,400 10-050.07 103 Parttime $1.800 10-050.02 313 Software $3,000 10-050.02 334 Repairs to Bldgs $500 10-050.02 359 Small Tools $250 10-050.03 313 Software $5,000 10-050.05 315 Collection Conference $500 10-050.06 315 AS 400 Tech. Seminar $4,000 10-050.06 358 Training $1,000 10-050.07 315 Public Parking Conference $750 10-050.07 35R Parking Seminar $400 Total $21,990 Reductions 1993/94 Budget Police Account No. Description Amount 10-103.1 10-103.2 10-103.3 10-103.1 10-103.1 10-103.1 10-103.1 10-103.1 10-103.1 10-103.1 102 Reduce Overtime 5% 102 Reduce Overtime 5% 102 Reduce Overtime 5% 301 Printing 306 Safety Equipment 307 Office Supplies 313 Software 323 Professional Services 352 Dept. Materials 355 General Supplies $275 $13,5W $3,000 $500 $2,000 $1,000 $9,000 $S00 $1,000 $1,000 Total $31,775 r., Reductions 1993/94 Budget Fire Account No. Description Amount 10-201.01 399 Supplies NOC $500 Total $500 Reductions 1993/94 Budget Parks and Recreation Account No. Description 10-70201 103Partime Playgrounds 10-702.02 103Partime Teen Sports 10-702.03 103Partime Misc. indoor/outdoor 10-702.04 103Partime Acquatics 10-752.01 352 Special Dept. Materials 10-752.01 359 Small Tools 10-752.03 359 Small Tools Amount $4.000 $10,000 $1,685 $10,000 $3,000 $500 $4,000 Total $33,185 J Reauctions 1993/94 Budget Public Works Account No. Description Amount 10-351.1 103 Partime $4,040 10-351.1 104Severance Pay $6,370 10-351.1 335 Reduce Janitorial City Hall & Police $5,400 10-302.1 307 Office Supplies $700 10—:302.1 313 Software $2,000 10-302.1 356 Training $500 10-503.4 352 Special Dept Materials $4,500 10-503.5 352 Special Dept Materials $200 10-503.6 520 Spraying Contract $1,500 10-503.8 520 Lang -triping $2,500 10-503.9 331 Repairs to Machinery $1,700 10-503.9 335 Maint Contracts $2,500 :3-503.9 3.52 Special Dept Materials $1,500 10-504.1 352 Parking lot repaint $1,000 Total General Fund $34,410 17-403.1 103 Partime Clerical $4,550 17-403.1 103 Summer Help $2,800 Total Sewer Fund $7,350 18-451.03 103 Water Conservation—Parttime Cleric $1,890 18-451.03 301 Printing $200 18-451.03 352 Special Materials $600 18-451.03 358 Training $75 18-455.01 103 Summer Help $5,600 18-455.01 352 Dept. Materials $750 Total Water Fund $9,115 TOTAL PUBLIC WORKS $50,875 00�. Reductions 1993/94 Budget Electric Account No. Description Amount 16-601.01 323 Professional Services $20.000 16-601.01 623 Refunds $72,400 16-604.09 324 Transportation (carry over) $36.000 16-604.09 511 Transformers (carryover) $40.000 Total $168.400 PUBLIC WORKS DEPARTMENT SUPPLEMENTAL BUDGET RECLkSSiFlCAROtd-9�&4OR REQUEST PLANT EQUIPMENT WATERtWASTEWATER DIVISIO 1993-1994 MECHANIC (2) Fund Code: 17-18 Account Code: Various Object Code: 101 JUSTIFICATION: X NEW Item or Program _ REPLACEMENT Life Expectancy - N/A Cost • $4,930 ($2,4651yr. Each x 2) Miscellaneous Tax Total Cost $4,930 Reclassification is requested for two of the City's four Plant and Equipment Mechanics. Currently two mechanics are assigned to the Municipal Service Center. T►.ase mechanics specific duties are operation and maintenance of the '.wenty-four water wells, stand-by generators, chlorination systems. one Granulated Activated Carbon System and 'elated equipment Additionally, they maintain the sanitary sewer and industrial lift stations and storm pumping facilities. They will in the very near future be overseeing the operation and maintenance of possibly two more Granulated Activated Carbon Systems (GAC) at various wells (DBCP dilemma). Additionally, the Mechanics trouble shoot reported problems in the water and wastewater systems to determine if a City or customer problem exists. The Mechanics are also responsible for locating all underground utilities (water, sewer, storm facilities) prior to any construction by homeowners and/or contractors. Two other Plant and Equipment Mechanics are assigned to the White Slough Water Pollution Control Facility. These Mechanics do all phases of maintenance and repair a multitude of equipment and appurtenances at White Slough. The current practice is a rotational schedule that moves all four Plant and Equipment Mechanics every 4 to 6 months between the MSC and White Slough. Division management believes that due to the growing sophistication of both areas (Wells and White Slough) that it is unwise to continue a complete rotation. It is our recommendation that two Plant and Equipment Mechanics be reclassified to Senioes and one be assigned to the MSC and the other to White Slough. This would give the Division continuity and reduce potential errors and oversites that have occurred. There would then be one person responsible for each area and responsible for assigning and following up on work. • 7'/z% above existing Plant and Equipment Mechanic (For Budget purposes only). sea -W i PUBLIC WORKS DEPARTMENT A SUPPLEMENTAL BUDGET [ENGINEERING NGINEERING DIVISION - ENGINEERING REQUEST TECHNICIAN 1993 - 1994 /II TO SENIOR NGINEERING TECHNICIAN _J Fund Code: See below NEW Item or Program Cost $ 5,972 Misc. $ Account Code: 301.01 XX REPLACEMENT Tax S Trade-in $ Object Code: 100 Series Life Expectancy - N/A Total Cost S 5-1972 JUSTIFICATION: This request is for the reclassification of the Engineering Technician I/II in the Development Services Section to a Senior Engineering Technician level. This request for reclassification was made this year (see attached materials) and, at the direction of the 'City Manager, has been included as a supplemental request in this year's budget. FUNDING: The total cost of this reclassification is $4,998 in salary and $974 in fringe benefits. Approximately 40% of this cost will be applied to engineering fee revenue. Thus, the net cost to the General Fund, including fringe benefits, is $3580. SBRENG/TXTW.FRM 04/06/53 (1) MEMCR. MUM, City of Lodi, Public Warks partment To: City Manager From: Public Works Me= Date: February 12. 1993 Subject: Jeannie Matsumoto. Engineering Te=nidan 1111 Redassific3tion T e Public Works Cecartment recEntty asked the Personnel Ceoamtent to evaluate Ms. Matsumota's job duties for possible redassification. We indicated this subject has been disc,.issed for a number of years in the cantext of the entire E;tgineering Division and has been reoeatealy put on hold. Ct all the positions in this Divisi(n, her dudes. in our minds. are deany the most out of Gne with her classification. The response we received cnsistea of memos from the Personnel Clm4= and you stating that reCansificarion studies were to be put on hold and any exceptions must be approved by you. We are requesting such an exception for the following reasons.- 1) easons= 1) Ms. Mamumoto's dudes involve subdivision plan checking and encroac•.ment permittcounter worx Under any mcrtganu=on. these duties wiD still be there. The 3raw alive is to use an engineer as we did many years ago. 2) Her performance of these tasks is not the mutt of unfilled vacancies or any other temporary ==instance. 3) The Civision has one full--dme equivalent position filled by a cm=ct employee, which will be vacated this simmer. Thus. we will have some additional fle:d'bWty in reorgmizing. if necessary. 4) These tasks are one of the few General Fund positions largety funded by fees. As such, we have an obligation to staff it property. 5) Last and probably most important it is the right thing to do. As noted in our previous memo (ccpy attached), this subjeG has been discussed for over two years. Ms. Mamunoto is not the kind of person to shirk dudes or complain formally. We know she is upset by this situation and has spcken to her supervisors on many occasions about her situation. Whether we have four hundred employees or three hundred. it is important we treat them fairly. With posmbie reducdons in staft it will be even more important that the employees who are left feel they are being treated fairty. We urge you to approve this request and dire= the Personnel Cepanment to proceed witty dus sxu a k Ronsko k {ic: crks Cin.ccr ARMCPAm j=cftment cc: ?emcnnei Cire=r _ assistant C:iy Engineer tcz• , eannie '!atsumcto �" M-MCRANOUM, City of Lodi , Publ is Works Department TO: Personnel Director FROM: Public 'corks Director OATE: Januari 25, 1993 SUBJECT: Reclassification of Engineering Technician ii Our Engineering Technician II in the Engineering Development Services Section, Jeannie Matsumoto, has requested her position be reclassified to Senior Engineering Technician. Jeannie feels she is working out of her classification based on the typical duties she has been performing for the last few years. She'is the main Public Works permit counter person, issues most encroachment permits, thetics subdivision plans and maps and confers directly with the engineers preparing these i te.'ms . This is not the first time Jeannie has discussed a reclassification with us. In the past, our response has been that we hoped to evaluate all the engineering positions at one time. In boat the 1991/92 and 1992/93 budget submittals, we proposed an Engineering Division classification study and included a specific recommendation for the upgrading of this position: While we still feel this overall classification study should be done, we feel that in fairness to. J::annie "Matsumoto, who has been verb patient in this regard, and in light of the items she pointed out in the job specifications, the City should act on this request. The specifications involved are attached. The Engineering TechnicianI/II specification contains little reference to development review duties. The Senior Engineering Technician specification clearly covers many of Jeannie's duties. In checking with other agencies, it appears these duties are usually handled by a 'senior -type' technician or an engineer. We also noted that most agencies have more than the three levels of -_We classifications Lodi has. Please review this situation and let us know how Jou wish can respond to this request. _44. to proceed so we J Ct Ronsko a,;,a Pic 'forks Director JLR/;F/'Tm Attachments c::: assistant 'City Engineer ngineer7ng -ecnnician ._ MPEnc_201/7v, a.JILM ENGINEZRING ir-CHNICIAN I y1GINE=RING TEMICIAN II OE=INITION Performs sub -professional engineering office and field ing, drafting, minor inspection and design. This is a series in that a I level position may reasonably expect level with training and satisfactory performance. DISTINMISHING MARAC cRISTICS CITY OF LODI- work involving.survey- flexibly staffed class to progress to t!ie II Encineerine Technician I -This is the !ntry level for the sub -professional engineering class series. Positions in this class are distinguished from the Engineering Technician II class in that they are not expected to be familiar with a broad range of subprofessinal engineering functions but are expected to perform assigned duties responsibly givesi necessary training. As incumbents gain experience in the position, they progressively acquire the knowledge and abilities of the Engineering Technician N. Enoineerino Technician II - This is the journey level class in the sub-prafes- sionat engineering c ass series. Positions in this class are distinguished from the Engineering Technician I class in that - they perform a broader range of sub -professional engineering tasks and- are familiar with numerous office and field tasks. They are distinguished from the Senior Engineering Techni- cian in that they are not expected to possess extensive, specialized knowledge in one or more engineering areas and do not regularly exercise indirect super- vision over subordinates. Positions in this class normally are filled from the I level. SUPERVISION REMYED AND t-XERCISED Engineering Technician I Receives immediate supervision fr= higher level sub -professional engineering positions and from professional engineers. Engineering Technician II Receives general supervision from a Senior Engineering Technician and profes- sional engineering positions_ Occassionally exercises indirect supervision of a technical nature over Engi- neering Technician I's, usually by assisting in their training. iog CITY OF LODI Engineering Technician , • Engineering Technician II (Continued) EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following; Office Uses drafting instruments; performs design work on less complex public works projects. Prepares rough layouts, drawings, diagrams, and plans for. public works proj- ects. Performs the computing and drafting operations involved in reducing field sur- vey notes. Calculates distances, ties, -angles, area. stations, traverses, 'closures and construction quantities. Lays out, draws, inks, traces, checks, and keeps maps up to data. Refers to public records to obtain information necessary for projects. Takes traffic counts and surveys. - -- •'- • Takes simple survey notes,. does such engineering drawing as tracing maps and simple construction plans and.diagrams.. Draws details from rough layouts of drawings. Letters either freehand or with the aid of mechanical lettering devices. Assists in maintaining drafting supplies. Copies data, computes areas and tabulates readings. Makers mathematical computations. Operates blueprint machine. Field - Operates transits and .levels to determine distances, layout curves and esta- blish ties in the preparation of a variety of preliminary locations, construc- tion, property, and other survey work. May serve as a working survey party chief working with subordinates in the observation, computing and recording of field data. Determines lines, angles, distances, elevations, and keeps field notes of readings and observations. Cleans and adjusts survey instruments. :fl9 CITY OF LODI Engineering Technician I Engineering Technician II (Continued) EXAMPLES OF DUTIES* — - — Field Calculates cuts and fills for pipe and street work. Takes relative compaction tests. Serves as rodman or chairman in performing supervised work with an engineering survey party in the field. In a training capacity, may operate transits and levels as instrumentman on the survey party. Performs other related duties as required. QUALIFICATIONS Enaineerino Technician I Knowledge of: Drafting methods, techniques and equipment. ~` The principles and uses of algebra, geometry, and trigonometry. Elementry engineering survey principles and practices. Abilitv to: Do simple drafting neatly and accurately. Solve problems and make computations using algebra, geometry, and trigonometry. Follow oral and written directions. Exoerience and Education Any combination of experience and education that would likely produce the qualifying knowledge and ability. A typical combination is: Exoerience: No related working experience. Education: Completion of high school or its equivalent supplemented by courses in algebra, geometry, trigonometry, and mechanical drawing. 130 Rev. 11/6/85 CITY - OF LODI Engineering Technician I Engineering Technician II (Continued) Licenses and Certificates -- — — Possession of a valid Driver's License issued from the California Department of Motor Vehicles. Enaineerina•Technician II In addition to the requirements of the Engineering Technician I: Enc wled a of: Nomenclature, symbols, methods, practices, techniques, and instruments used in drafting, mapping, and surveying. Ability to: Perform a variety of office and field sub -professional engineering work. Collect and analyze data. Prepare neat and accurate construction pians, drawings and diagrams. - Interpret engineering maps, plans, construction standards and legal descriptions. t� t._ Understand and apply laws, rules and regulations. Operate computers and learn vari—_-: software programs. Exoerience and Education Any combination of experience and education that would likely produce the qualifying knowledge and ability. A typical combination is: Exverience: Two years of sub -professional engineering office or field work. Education: Completion of high sciSool or its equivalent supplemented by courses in drafting, trigonometry, and surveying. Licenses and Certificates Possession of a valid Driver's License issued from the .California Department of Motor Vehicles. 191 Rev. 11/6/85 ]enlcr _nc4-nee: inn lecZnic4 n Dr INITICN: under general supervision, performs advanced technical, sub -professions: office and field work involving design, surveying, computers, development services, traffic or other technical engineering services; perforans other duties as assigned. DISTINGJISiiING VLARACTt.�i' ISTICS: :his is a lead or specialist level in the sub -professional, engineering class series. positions in this class are distinguished from the Engineering Technician ii class in that they perform the most difficult and c=mplex engineering support work and may provide lead direction and t—ain.ing to other engineering staff. SJ'i—EWISICN RE=z _ I - AND _:vERC M-0: Receives general supervision from professional level engineers. May provide lead direction over engineering technicians and others as assigned. T*'{A?S' LZS OF DUTI:.S: Duties may include but are not limited to the following; depending upon engineering assignment. Performs crmplex drafting and mapping assignments using manual or c„mputer-aided methocs; prepare layouts, plans, srecificaticns and other designs for various public works projects `-rcm engineer's instructions and•notes- %C cks.Parcel.and subdivision maps for ccmoliance with codes, policies and procedures; determines and lays out controls for aerial photogran-metry. Reduces survey field notes, prepares quantity take -offs,.. material quanties and other engineering tasks using a progra —ale calculator; maintains and updates ace,rate records, survey- data and progress reports. Per ---or=s topographic surveying, ssing elec`._onic equipment, setting lines, grades and taking measurements. Per'_or--ts const:zct:on staking based on plans and technical di--ections or project engineer. May plan, monitor, evaluate work and l=ain subordinate technicians, depending on assignment. ?rovides technical support, to traffic engineer by canduc•-,ing field and office studies, assessing speed limits, traffic counts, vehicalar and pedestrian volumes, parking data and traffic controls. Analyres.traffic and accident data from field studies and ccmputer-4-ed information, plotting then on maps and z.ssists the traf:ic engineer in determining =iprovements. Prepares layouts, drawings, written reports, memoranda and letters for presentaticn to City Counc,U; responds to.cit_en complaints or inguizies. Resect c hes and prepares pr=er_y desc_4ptions, annexation cesc_:ptions, easements and rights of way; prk._esses street rights-of-way, . ' CITY OF LCDI Page Z of 2 .. SEPIIoR _--NG:*Ii'zgING =iHICIAN Supervises the preparation of utility inventory r•:!cords and mainta ::s utility system maps. ie Answers questions and confers with cont.- actors, p:caarty owners, engineers and representatives of other government agencies regarding assigned areas of expertise. Provides lead direction in the operation of microccmmputers for engineering-.ecordkeeping, graphics, surveying r:.d other engineerinS applications; develops engineering applications for computerized recordkeeping using various data base software. MINI."M ZIALIrICATIONS Knowledge of: P-rinciples, practices and terminology of varied engineering technical support work including drafting, mapping, traffic control, 'field inspection and field suraey. Cesmnon public works construction methods and materials, and inspection. Principles of algebra, geometry -and trigonometry. Commuter applications related to engineering mathematics of' drafting problems; principles -and techniques of data base management_ _ Standard office practices and procedures. Data collection and analyses methods. Ability to: Plan, assign, review and train others in work procedures. \, Perfo= technical engineering support work in a variety of areas. r Use d_--af•.ing•tools and equipment and prepare skilled layouts, mans and graphic materia]...-. Analyze teehrsica: engineering and statistical information,'evaluate alternatives and make- sound rec =mendations. Maintain records and prepare clear and ccncise repor`s and correspondence. Make acc-rate field i.nspec}..ions. : Establish and maintain effective worki:.g relationships. EDBCATICN AND P 1=NC Any c=rbiaation equivalent to e=erience and education that would likely provide the required knowledge and abilities would be qua:_L!iAing. A typical ccxsbinaticn is: Educatio+. Cc=pleticn of high school or its equivalent supplemented by courses in drafting,'turveyi.ng, and cuter science. Z=erience: Three years of sub -professional enaineering of=ice or field work, including design, su_"ey, t_affic or inspect.on. College level courses in Civil=nginer_'_ng, hydraulics, statistics, surseyiag or graphics can be substi-sten on a year for year basis for up to two years of experience. Possessicn of an appropriate, 7alid Driver's License :..tie Cal "forr_-ia Oecar7-mert of motor 7eh:cies. .:CES?S_ZC-1`- .04P RECLASSIFICATION OF ADMINISTRATIVE CLERK II TO RISK MANAGEMENT TECHNICIAN 1993/94 BUDGET When the position of Administrative Clerk II was created in the City Manager's office in 1990, it was difficult to fully delinebte its complete scope of responsibilities. This position acquired responsibilities for administration of workers, compensation and general liability programs at its inception. These responsibilities were transferred from the Personnel, City Clerk and City Attorney off' --es. Initially, this position performed secretarial duties. However, the • responsibilities rapidly increased to include more pro -active efforts towards developing communication linkages between Associated Claims Management, Inc., Insurance Consulting Associates, departments, attorneys, physicians and City Administration. This position also played a role in developing systems designed to streamline work flow and reduce claims. In addition to its risk management function, this position also has solid waste management responsibilities which include processing of refuse rate reduction applications, preparing agenda and minutes for the Solid Waste Management Task Force meetings, answering innumerable inquiries from residents regarding use of the new collection system and refuse fees, and communicating with California Waste Removal Systems on collection system issues. The following qualifications are essential in order to maintain the level of service which has.developed. A working knowledge of the practices and procedures of workers' compensation third party administrators is a must. An ability to decipher legal documents, meet legal deadlines and knowledge of the legal system is also essential. The ability to simply perform clerical tasks is not sufficient for this position. Workers' compensation has numerous inherent deadlines (trial dates, medical evaluation, permanent disability awards) which must be observed. Failing to take certain actions on particular dates or overlooking significant details associated with cases can translate into financial losses for the City. This position is also responsible for highly sensitive, confidential issues. These qualities are not normally found in a traditional Administrative Clerk II position. The employee must also possess the ability to observe systems and procedures and recognize ways to improve, or replace them with superior alternatives. Third party administrators traditionally do noc receive compensation on the basis of their ability to reduce the number of claims submitted to the client. In fact, the converse is often true, the greater the number, the greater their compensation. This position calls for an individual who can effect system improvements in a pro -active manner. The objective of these improvements is to reduce the number and severity of claims. This requires both technical skills as well as human relations skills. The position must be able to develop and maintain friendly working relationships with employees in order to elicit their continued cooperation. RECLASSIFICATION OF ADMINISTRATIVE CLERK II TO RISK MANAGEMENT TECHNICIAN - 1993/94 BUDGET September 1, 1993 Page 2 of 2 In addit.on to the responsibilities of this position outlined above, many new responsibilities have been added. With the creation of the Economic Development Coordinator, several safety responsibilities have been transferred. Some of these duties include: SB 198/Cal-OSH4 regulations Hearing tests/Hepatitis shots/Flu shots Safety committee co-chair Safety buck program Completion of safety glasses program United Way On top of all this, the City is attempting to initiate a wellness effort which is necessary towards reducing the frequency and severity of injuries such as heart attacks. Other duties are also assigned to this office such as analysis of the City Code Enforcement Program. Over the course of this position these accomplishments have been realized: Number of litigated claims are down (only 4 in the past 12 months) Temporary Disability hours have been reduced: 1991 8,084.50 1992 5,568.50 estimated for 1993 2,650.00 This represents a savings of approximately 67V of total temporary disability hours over the last two years. The use of temporary disability hours has several negative spin-off effects. The longer an employee is away from work, the greater the probability that other costs such as medical treatment will escalate. The containment of temporary disability hours is a keystone of the entire workers' compensation system. To keep these number un'er control, it is imperative that the City maintain its current level of effort. There is widespread agreement in the State of California that the workers' compensation and general liability systems are out of control. This situation, especially regarding workers' compensation claims, is damaging not not only to cities which must incur huge losses, but also to applicants. In worst cases, employees can become entangled in a ponderous system which demands a great deal of their time, energy and effort. This position helps to facilitate and simplify the complex system we must manage. By explaining workers' compensation laws, practices, and procedures regarding litigated and non -litigated claims to employees, the level of communication has increased and misconceptions regarding this system have been reduced. RESOLUTION NO. 93-111 sssss sszass. s sae asses A RESOLUTION OF THE LODI CITY COUNCIL ADOPTING THE RECOMMENDED 1993-94 OPERATING BUDGET ADJUSTMENTS aasaxsaxaxxaxa=ca¢xxsaxa=a=xasaaxxxaa=scxsaa aaszsaxxzsassaaaaazazsssaa BE IT ABSOLVED. that the Lodi City Council hereby adopts the recommended 1993-94 Operating Budget adjustments, as set forth in Exhibit A, attached hereto and incorporated hdrein by reference. Dated: September 1. 1993 asazaasaaacazaaaaszszssazaaaaa:aaozaaazsaaaxRsaaazaaaasaassas:asaasassa I hereby certify that Resolution No. 93-111 was passed and adopted by the Lodi Cil _ouncil in a regular meeting held September 1, 1993 by the following vote: Ayes: Council Members - Mann, Sieglock, Snider and Pennino (Mayor) Does: Council yembers - Davenport Absent: Council Members - None J ifer Perrin City Clerk RES93111/TXTA.02J Reductions 1993194 Budget SUMMARY FUNCTION ADMINISTRATION CITYWIDE ACTIVITIES COMMUNITY DEVELOPMENT FINANCE POLICE FIRE PARKS AND RECREATION PUBLIC WORKS ELECTRIC AMOUNT $2,205 $152,505 $3,440 $21,990 $31,775 $500 $33,185 $50,875 $168,400 TOTAL $464,875 Reductions 1993/94 Budget Administration Account No. Description 10-001.1 316 Auto Allowance 10-035.1 315 Conferences 10-040.1 315 Conferences 10-040.1 399 Supplies NOC 10-040.1 501 Office Equipment Amount $250 $500 $905 $300 $250 Total $2,205 Adjustment 1993-94 Budget City Wide Activities Account No. Description Amount 27-020.03 Transfer from LTD Fund $45,745 Various Adjust Unemployment Insurance costs ($8,565) 10-020.5 343 Property insurance $4,000 Life Insurance Rebate $31,000 Subtotal $72,180 Position Reductions 1993-94 Budget Account No. Description Amount UNKNOWN Clerical Position (9 months) $23,825 Partime Hours ($8,000) 10-201.01 Batt. Chief 3 months $19,295 10-752.08 Eliminate Prks Ranger $38,105 10-752.08 Add Partime Hours ($15,000) 10-302.1 Eliminate Traffic Eng. Assist. (Cartwright) $22,100 Subtotal $80,325 TOTAL $152,505 Account No. 10-045.02 10-045.02 10-045.02 10-045.02 Total r.. R%.juctions 1993/94 Budget Community Development Description 102 Overtime 313 Software 350 Tires and Tubes 358 Training Amount $1.040 $1,500 $400 $500 D Reductions 1993/94 Budget Finance Account No. Description Amount 10-050.01 102 Overtime $190 10-050.05 102 Overtime $200 10-050.05 103 Parttime $4,100 10-050.07 103 Parttime $1,800 10-050.02 313 Software $3,000 10-050.02 334 Repairs to Bldgs $500 10-050.02 359 Small Tools $250 10-050.03 313 Software $5,000 10-050.05 315 Collection Conference $500 10-050.06 315 AS 400 Tech. Seminar $4.000 10-050.06 358 Training $1.000 10-050.07 315 Public Parking Conference $750 10-050.07 358 Parking Seminar $400 Total $21.990 C Reductions 1993/94 Budget Police Account No. Description Amount 10-103.1 102 Reduce Overtime 5a/a $275 10-103.2 102 Reduce Overtime 5% $12500 10-103.3 102 Reduce Overtime 5% $3,000 10-103.1 301 Printing $500 10-103.1 306 Safety Equipment $2,000 10-103.1 307 Office Supplies $1,000 10-103.1 313 Software - $9,000 10-103.1 323 Professional Services $500 10-103.1 352 Dept Materials $1,000 10-103.1 355 General Supplies $1,000 Total $31,775 Reductions 1993/94 Budget Fire Account No. Description Amount 10-201.01 399 Supplies WOC $500 Total C m Account No. Reductions 1993/94 Budget Parks and Recreation Description 10-702.01 103Partime Plavgrounds 10-70202 103Partime Teen Sports 10-702.03 103Partime Misr:. indoor/outdoor 10-702.04 103Partime Acruatics 10-752.01 352 Special Dept. Materials 10-752.01 359 Small Tools 10-752.03 359 Small Toots Total C Amount $4,000 $10.000 $1,685 $10,000 $3,000 $500 $4,000 $33,185 CAccount No. 10-351.1 10-351.1 10--351.1 10-302.1 10-302.1 10-302.1 10-503.4 10-503.5 10-503.6 10-503.8 10-503.9 10-503.9 10-503.9 10-504.1 Total General Fund 17-403.1 17-403.1 Total Sewer Fund 18-451.03 18-451.03 18-451.03 18-451.03 18-455.01 18-455.01 Total Water Fund h-ductions 1993194 Budget Public Works Description 103 Partimg 104Severance Pay 335 Reduce Janitorial City Hall & Police 307 Office Supplies 313 Software 358 training 352 Special Dept. Materials 352 Special Dept. Materials 520 Spraying Contract 520 Lane striping 331 Repairs to Machinery 335 Maint Contracts 352 Special Dept. Materials 352 Parking lot repaint 103 Partime Clerical 103 Summer Help 103 Water Conservation -Parttime CiericE 301 Printing 352 Special Materials 358 Training 103 Summer Help 352 Dept. Materials TOTAL PUBLIC WORKS Amount $4,040 $6,370 $5,400 $700 $2,000 $500 $4,500 $2(X3 $1,500 $2,500 $1,700 $2,500 $1,500 $1,000 $34,410 $4,550 $2,800 $7,350 $1,890 $200 $600 $75 $5,600 $750 $9,115 $50,875 h_ductions 1993/94 Budget Electric Account No. Description Amount 16-601.01 323 Professional Services $20,000 16-601.01 623 Refunds $72400 16-604.09 324 Transportation (carry over) $36,000 16-604.09 511 Transformers (carryover) $44,000 Total $168,400 3-