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Home My WebLink AboutAgenda Report - February 6, 1991 (74)� os CITY OF LOD1 COUNCIL COMMUNICATION AGENDA TITLE: Amend Contract for General Plan Update with Jones and Stokes Associates and Authorize Consultant to Proceed with Final Phase of Work MEETING DATE: February 6, 1991 PREPARED BY: Community Development Director RECOMMENDED ACTION: That the City Council consider amending the contract for the General Plan Update with Jones and Stokes Associates by increasing the contract amount $29,928.00 and authorize the Consultant to proceed with the final phase of work. BACKGROUND INFORMATION: In May 1990 when the City Council last amended the contract, the Consultants indicated that an additional $15,000 to $20,000 would be needed to complete the final phase of work which is described in Exhibit A. During the Planning Commission's lengthy and numerous hearings on the General Plan, $11,600 was spent for additional meetings and data not previously budgeted. The Consultants' attendance at additional meetings and preparation of special documentation was at the request of the Planning Commission. FUNDING: $29,928 - Contingent Fund. Ig a es B. SchroAder .munity Development Director JBS/cg Attachments APPROVED:�� THOMAS A. PETERSON Cny Manager CC -1 CC91I/TXTD.OIC EXHIBIT A Scope of Work Task 1: Revise the Draft Lodi General Plan Land Use Diagram and Computerized Land Use Inventory Based on recommended changes by the City of Lodi Planning Commission, the draft land use diagram and computerized land use inventory will be revised. The tables appearing in the draft policy document (dated December 1989) and draft EIR (dated April 1990) presenting general plan buildout acreage, dwelling units, and population will also be revised. Task 2: Prepare Administrative Final Environmental Impact Report Jones & Stokes Associates will respond to comments from the California Department of Fish and Game, California Department of Conservation, California Office of Planning and Research, San Joaquin County Department of Public Works, and Lodi Unified School District on the draft EIR and prepare a section of errata, if necessary. A summary of changes to the general plan policy document; proposed land use map; buildout acreage, housing, and population estimates; and a revised summary table of impacts and mitigation measures will also be prepared. Ten copies of this report will be transmitted to city staff for review. Task 3: Prepare Final Environmental Impact Report Jones & Stokes Associates will incorporate city comments and produce 100 copies of the final EIR for distribution by the city. Task 4: Prepare Administrative Final Background Report and Final Policy Document Mintier & Associates will revise the housing chapter of the draft background report (dated July 18, 1990) and the housing element of the draft policy document (dated December 1989) based on HCD comments and changes recommended by the planning commission. Revisions to the housing chapter will include incorporation of city -provided data on the city's progress toward achieving the objectives of the previous housing element and building permit activity between 1986 and 1990. Jones & Stokes Associates will incorporate revisions recommended by the planning commission into the remaining elements of the draft policy document (dated April 1990). Minor editorial improvements, clarifications, and corrections recommended by city staff and the consultants will also be made to the draft policy document. --IN r'-. No additional changes will be made to the draft background report beyond those described above. Changes made to the draft background report and policy document will not be italicized or highlighted by other means. The revised land use diagram prepared under Task 1 will be included in the policy document. Appendix A of the draft policy document will also be revised to reflect changes to proposed land uses recommended by the planning commission and based on comments received from the Lodi Unified School District. Ten copies of the revised housing chapter of the background report and the entire policy document will be submitted to the city for review. Task 5: Prepare Final Background Report and Policy Document Jones & Stokes Associates will incorporate comments received on the administrative versions of these reports and submit 10 copies of each final report to the city for distribution to the city council Task 6: Attend up to Two Additional City of Lodi City Council Meetings Jones & Stokes Associates and Mintier & Associates will attend up to two city council meetings to present the policy document and EIR and answer questions. Additional meetings will be billed on a time -and -materials basis using the billing rates presented in Exhibit B. Task 7: Prepare Color General Plan Land Use Diagram Using colored markers, Jones & Stokes Associates will prepare a color version of the general plan land use diagram (1 inch = 1,200 feet). One hundred copies of this map will be produced by offset printing for insertion into the final policy document. Our scope of work assumes that no additional changes in land use designations will need to be made to the land use diagram produced under Task 1. 4 Task 8: Reproduce Additional Copies of Final Background Report and Policy Document Jones & Stokes Associates will submit 100 additional copies of these reports to the city for distribution. Our scope of work assumes that no additional changes will need to be made to the documents prepared under Task 5. EXHIBIT B JONES & STOKES ASSOCIATES, INC. Standard Billing Rates Effective January 1, 1990 Bib* rates Bre MAIC41 tO MV15M eBeGtM January 1 of each year Professional Classifications Per Hour Principal $95.00 Principal Scientist/Engineer/Phumer 85.00-90.00 Associate Principal 80.00,85.00 Senior Environmental Scientist/Epgineer/Planner 80.00-85.00 Environmental Scientist/Engineer/Planner 75.00 Environmental Specialist IV 64.00 Environmental Specialist III 54.00 Environmental Specialist II 46.00 Environmental Specialist I 40.00 Technician/Trainee 33.00 Production Supervisor 37.00 Writer/Editor 34.00 Delineator/Graphics 36.00 Ubrarian 3200 Word Processor 3200 Clerical Assistant 2200 Microcomputer Tune 12.00/hour Microcomputer Communications Time 30.00/hour Report Production, Photocopying 0.08/page Automobile Mileage 025/mile Travel costs are based on direct reimbursements for commercial transportation including auto rentaL Costs for other commercial, services (e.g., printing, computer time, laboratory fees, materials and supplies) are billed as direct reimbursement costs. A general and administrative charge of 8 percent will be added to all subcontractor and subeonsultant costs. Per diem is charged at W/day. A lodging surcharge may apply in high rate areas. One and one-half �1-5) percent interest per month is charged for accounts delinquent over 60 days. This is an annual percentage rate (APR) of 19.6 percent. TO: Finance Director FROM: City Clerk CITY OF LODI SPECIAL ALLOCATION REQUEST DATE: February 6, 1991 PROJECT NUMBER: Request is made for funds to accomplish the following project which was not included in the current budget: Description of Project Estimated Cost Amendment to Contract with Jones and Stokes Associates for General Plan Update to complete final phase of work $29,928 (If you need more space, use additional sheet and attach to this form) Date of Approval - February 6, 1991 Amount Approved - $29,928 Council xxx City Manager FUND OR ACCOUNT TO BE CHARGED Current Budget $ Prior Year Reserve Contingent Fund $29,928 General Fund Surplus $_ 11i Capital Outlay Reserve $ Reimbursable Account $ Utility Outlay Reserve $ Other (Election) Hotel/Motel Tax Reserve - General Fund Operating Reserve Robert H. Holm, Finance Director Account Number It Alice M..Reeimbe City Clerk ---------------------------------------------------------------------------------------- Submit this form in duplicate to the Finance Director. Distribution after approval will be as follows: 1) Originating Department 2) Finance Department CITY OF LODI SPECIAL ALLOCATION REQUEST °TtZ Finance Director DATE: February 6, 1991 FROM: City Clerk, -Ii PROJECT NUMBER: 010 -D -04-T.01-323 Request is made for funds to accomplish the following project which was not included in the current budget: Description of Project Estimated Cost c.- a'i3 Amendment to Contract with Jones and Stokes Associates for General Plan Update to complete final phase of work $29,928 (If you need more space, use additional sheet and attach to this form) Date of Approval - February 6, 1991 Amount Approved - $29,928 Council xxx City Manager FUND OR ACCOUNT TO BE CHARGED Current Budget $ Prior Year Reserve Contingent Fund $29,928 Capital Outlay Reserve $ Utility Outlay Reserve $ Hotel/Motel Tax Reserve - General Fund Operating Reserve Obert H. Holm, Finance Director General Fund Surplus $ Q Reimbursable Account $ Other jElection) $ Account Number &'J./ 41yx "A� Alice M. Reimc e, City Clerk ---------------------------------------------------------------------------------------- Submit this form in duplicate to the Finance Director. Distribution after approval will be as follows: 1) Originating Department 2) Finance Department