HomeMy WebLinkAboutAgenda Report - January 4, 1991C0_NCIL C 0 M M U N I C A ON
TO: THE CITY COUNCIL
FROM: THE CITY MANAGER'S OFFICE
COUNCIL MEETING DATE
JANUARY 2, 1991
SUBJECT: SELECTION OF A CONSULTANT FOR THE PREPARATION OF THE CITY OF
LODI SOURCE REDUCTION AND RECYCLING ELEMENT AND HOUSEHOLD
HAZARDOUS WASTE ELEMENT
PREPARED BY:
Assistant City Manager
RECOMMENDED ACTION: That City Council retain EMCON Associates as the City
of Lodi's consultant for preparing planning elements
as required by Assembly Bill 939, and authorize the
City Manage, to execute the appropriate agreement.
BACKGROUND INFORMATION: AB 939 requires the City of Lodi to prepare a Source
Reduction and Recycling Element and Household
Hazardous Waste Element by July 1, 1991.
In October/November 1990, the City received proposals from R. W. Beck and
Associates, EMCON Associates, and AllWest Environmental Inc., for the
preparation of the required elements.
City staff reviewed these proposals and invited EMCON Associates to present
their organization at the City Council Shirtsleeve Session of December 11, 1990.
After careful consideration, it is recommended that City Council select EMCON
Associates as the City's consultant. Although EMCON did not submit the lowest
bid for this project, their qualifications and experience indicates the greatest
potential for preparing a quality product which will consider the unique nature
of our community. The project will be undertaken on d ,.ime and expense basis
for a not -to -exceed price of $37,516. Funding for the project will be obtained
from the Refuse Surcharge Fund.
Respectfully submitted,
?rryv L. Glenn
Assistant City Manager
Prepared by Kirk Evans, Administrative Assistant to the City Manager
JLG/KE:br
Attachment: Proposal to Prepare City of Lodi SRRE
(TU Z 9 b
CITY OF LODI
SPECIAL ALLOCATION REQUEST
zTO: Finance Director DATE: January 4, 1991
FROM: City Clerk PROJECT NUMBER: Dt3.0— 02-0-01-3Z31
Request is made for funds to accomplish the following project which was not included in
the current budget:
Description of Project Estimated Cost
Retention of EMCON Associates as the City of Lodi's consultant for preparing planning
elements as required by Assembly Bill 939
- $37,516
Funding for the project to be obtained from the Refuse Surcharge Fund.
owe tai . o m, finance erector Alice M. eimc , City
----------------------------------------------------------------------------------------
Submit this form in duplicate to the Finance Director. Distribution after approval will
be as follows: 1) Originating Department 2) Finance Department
(If you need
more space, use
additional sheet and attach to this form)
Date of
Approval - January
2, 1991
Amount Approved - $37,516
Council
xxx
City Manager
FUND OR
ACCOUNT TO BE CHARGED
Current
Budget
$
Prior Year Reserve $
Contingent Fund
$
General Fund Surplus $
Capital
Outlay Reserve
$
Reimbursable Account $
(?MGUS.: JVZ4QW" 3 j S%�
Utility
Outlay Reserve
$
Other (€Tee-t+mt $ ,
Hotel/Motel Tax Reserve
-
General
Fund Operating
Reserve
Account Number
owe tai . o m, finance erector Alice M. eimc , City
----------------------------------------------------------------------------------------
Submit this form in duplicate to the Finance Director. Distribution after approval will
be as follows: 1) Originating Department 2) Finance Department
RESOLUTION NO. 91-6
A RESOLUTION OF THE LODI CITY COUNCIL
APPOINTING A REPRESENTATIVE TO SERVE ON THE
SACRAMENTO -SAN JOAQUIN INTERCITY RAIL
COORDINATING COMMITTEE (IRCC)
RESOLVED, that the City Council of the City of Lodi approves the
appointment of Council Member Phillip A. Pennino as a representative to serve on
the Sacramento -San Joaquin Intercity Rail Coordinating Committee (IRCC).
Dated: January 2, 1991
I hereby certify that Resolution No. 91-6 was passed and adopted by the
City Council of she City of Lodi in a regular meeting held January 2,
1991 by the following vote:
Ayes: Council Members - Pinkerton, Pennino, Sieglock, Snider and
Hinchman (Mayor)
Noes: Council Members - None
Absent: Council Members - None
91-6
RES916/TXTA.02J
Alice M. Reimche
City Clerk _
CITY COU* N'CIL THOMAS A PETERSON
City Manager
DAVID M HINCIIMAN. Mayor CITY OF L O D I ALICE M. REIMCFCit
JAMES W. PINKERTON, Jr City Clerk
Mayor Pro Tempore
PHILLIP A PENNING CITY HALL. 221 WEST PINE STREET BOB MCNATT
JACK A SIECLOCK P O. BOX 3006 City Attorney
JOHN R. (Randy; SNIDER LODI. CALIFORNIA 95241.1910
(209) 334.5634
FAX (209) 333-6795
January 4, 1991
Stats of California
Department of Transportation
District 3
Attention: John D. Mason, Jr.
P.O. Box 911
Marysville, CA 95901
Dear Mr. Mason: i
Please be advised that the Lodi City Council at its regular meeting of
January 2, 1991 concurred with the Mayor's appointment of Council
Member Phillip A. Pennino as the City's representative to serve on the
Sacramento -San Joaquin Intercity Rail Coordinating Committee (IRRC).
We have enclosed a certified copy of authorizing Resolution No. 91-6
for your files.
Should you have any questions regarding this appointment, please do not
hesitate to call this office.
Emcon
A 7 s 7 C i a i e 3
November 9. 1990
Proposal P90L• 137
Thomas A. Peterson
City Manager
City of Lodi
221 West Pine Street
Lodi. California 95241-1910
Re: Proposal to Prepare City Source Reduction and Recycling Element
Dear Mr. Peterson:
It was a pleasure to meet with you and Mr. Glenn on Tuesday, November
6, 1990. EMCON Associates (EMCON) is very interested in preparing the
Source Reduction and Recycling Element (SRRE) for the city of Lodi
(City). Enclosed are three copies of our proposal to provide such services.
EMCON brings to the project an excellent working knowledge of the solid
waste management program in San Joaquin County. Our understanding of
the City's waste management issues range from the design and develop-
ment of the North County Landfill, which will replace the Harney Lane
Landfill site, preparing the San Joaquin County Hazardous Waste Man-
agement Plan and our work with the city of Stockton, which ranges from its
Source Reduction and Recycling Element to remediation of ground -water
contamination at the city of Stockton's landfills. We have also worked
closely with a number of the private refuse hauling companies in San
Joaquin County.
EMCON offers a complete range of services for planning, designing, and
implementing waste generation studies and source reduction and recy-
cling elements. The firm's recent relevant experience includes
(1) preparing source reduction and recycling elements for the cities of Mil-
pitas. Palo Alto, Rialto and nine cities in east San Bernardino County, Bur-
bank, Vernon, Stockton, and Nevada County: (2) conducting waste char-
pro\P90L037
1433 N PAarket Bouievara. sacramenta California 9583x. (916) 926-3300
Mr_ Thomas A. Petsrson P�oposal P90L-037
November 9,199C
Page 2
acteriZations; (3) designing materials recovery facilities in the Bay Area
and northern California; (4) providing technical and marketing guidelines
for composting; and (5) developing household hazardous waste manage-
ment programs, including the design of permanent collection facilities.
Since its founding in 1971, EMCON has provided services to coun!ies in
the preparation of solid waste management plans and has served as a
leader in developing innovative materials recovery and recycling pro-
grams.
EMCON has been closely tracking the development and implementation of
Assembly Bill (AB) 939, the statute that requires the proposed project
work. The firm's key staff submitted detailed written comments on the draft
version of the emergency regulations that were developed to implement
the statute. Specifically, EMCON took issue with what the firm's staff con-
sidered a theoretical and excessively detailed approach to waste charac-
terization that is both expensive and burdensome for cities. EMCON con-
tinues to track closely the status of AB 939 and as well as cleanup legisla-
tion such as AB 1820.
EMCON provides a complete range of services for planning, designing,
and implementing integrated waste management systems for cities, coun-
ties, and private entities. With over 19 years of experience applied exclu-
sively to solving waste management problems, EMCON has developed
the technical experience and sensitivity to regulatory constraints to work
with its clients towards the implementation of practical and cost-effective
programs.
Since its founding in 1971, EMCON has emphasized a multidisciplinary
approach to serve its clients. Project teams are formed that include staff
from a wide range of technical disciplines in the engineering, geologic, and
chemical services fields. The firm's professional staff combines personal
expertise with the experience gained from many successfully completed
projects, enabling EMCON to become a recognized leader in the waste
management industry. An administrative team supports the technical
groups, providing contract management, legal services. computer ser-
vices, a technical library, and technical writing services.
Our scope of services are detailed on the following pages. The project
team organization and the budget and schedule follow the scope of ser-
vices.
pro\P90L037
Mr. Thomas A. Peterson , Proposal P90L-037,
November 9. 19"
Page 3
SCOPE OF SERVICES
EMCON intends to use San Joaquin County's recent solid waste dispcsal
study to identify material which could be targeted for diversion. Our efforts
will focus on conducting the solid waste diversion study and preparing the
city of Lodi's SRRE. The following tasks describe the work required to
complete the diversion study and the SRRE.
Task 1. Review and Evaluate Existing Source Reduction, Recycling,
Composting, and Other Solid Waste Management Programs
EMCON will review and evaluate any existing source reduction, recycling,
composting, and other solid waste management programs for the city of
Lodi. Our evaluation of these programs will provide a basis for undertaking
Task 3, preparation of the SRRE and Task 4, preparation of the
Household Hazardous Waste Element (HHWE). This information will in-
clude, but not necessarily be limited to:
• Report of Disposal Site Information, North County Landfill
• Environmental Impact Report for North County Landfill
• San Joaquin County Waste Characterization Study, May
1990
• San Joaquin County's Solid Waste Management Plan, re-
vision, March 1986
• Commercial and Residential Refuse Haulers, residential,
commercial, and industrial waste reports; recycling pro-
grams that include drop off/buy back recycling centers
• Consolidated Regulatory Submittal for the North County
Landfill
• City of Lodi's General Plan
• San Joaquin County's General Plan
EMCON will review and evaluate the existing recycling activities occurring
in the City. The team's evaluation of these programs will provide a basis
for undertaking the source reduction, recycling, and composting compo-
nents, respectively.
pro\P90L037
Mr. Thomas A. Peterson Proposal P90L-037
November 9, 199C '"1N
Page a
Task 2. Solid Waste Generation Study
Subtask 2.1. Conduct solid waste diversion study. EMCON will review
existing diversion programs, including, where applicable. source reduc?ion.
recycling, and composting programs in order to conduct a solid waste di-
version study. Data from this study will provide the framework for prepar-
ing the SRRE. We expect that there will be a need to coordinate with local
recyclers. EMCON has developed survey forms and a confidentiality
agreement which will be used to complete work in this task. The confiden-
tiality agreement is designed to provide assurances to recyclers that confi-
dential information on recycled quantities will not be released to competi-
tors. We anticipate that the City would request businesses and recyclers to
cooperate with EMCON during the waste diversion studies. The surveys
will be followed by telephone calls to businesses that did not respond or
where information needs to be clarified.
We note that there is a significant Hispanic population in the City. Accord-
ingly, EMCON will provide survey forms in either English or Spanish, as
required. In many cases, it is necessary to follow the surveys with tele-
phone calls. Many of our staff are conversant in Spanish and can assist in
this effort, as needed.
Subtask 2.2. Conduct solid waste disposal study. EMCON has re-
viewed AB 1820, the "cleanup" legislation to AB 939. AB 1820 permits the
use of studies or data "developed on a county or regional basis and which
are adapted to the conditions which exist in a city preparing its waste
characterization component". The bill also requires only the amount of
seasonal sampling necessary to achieve the 25 percent diversion target
for the 1995 deadline (rather than the maximum extent possible seasonal
sampling). The modifications in the language of AB 1820 would permit
EMCON the use of the county's recent waste disposal study. We believe
that the county's recent study provides an accurate characterization of the
waste disposed within the City's jurisdiction. The waste composition data
wi:l be projected over a 15 -year period, as required by AB 939.
Task 3. Prepare Source Reduction and Recycling Element
EMCON will prepare a separate SRRE for the city of Lodi consistent with
the requirements of Article 6.2 of the Planning Guidelines for Preparing,
Revising, and Amending Countywide Integrated Waste Management
pro\P90L037
Mr. Thomas A. Peterson __Proposal P90L-037
November 9, 19,-
Page
9,Page 5
Flans (Guidelines), dated March 19, 1990, and revised on September 25,
1990, due to the passage of AB 1820.
The SP,RE will contain the following components: source reduction; re-
cycling; composting; special wastes program; public educa-
tionfinformation; solid waste disposal facility capacity; revenue funding;
and integration. Household hazardous wastes (HHWs) will be discussed
under Task 4 below.
For each component, EMCON will identify and evaluate alternatives for
enhancement of existing programs or development of additional programs.
In all cases, the evaluation will be based on consistency with any existing
programs and plans, effectiveness, flexibility, implementability, facility re-
quirements, and estimated costs.
Based on the results of the evaluation of alternatives for each component,
and guidance from the City, EMCON will develop each component and in-
corporate each one into the SREEs.
The format for the SRRE will follow the model component format outlined
in the Guidelines.
Subtask 3.1. Source reduction component. EMCON will describe and
evaluate current source reduction activities in the City, based on data ob-
tained from the solid waste diversion characterization described in Task 2.
This will include data from the City's leaf composting program.
EMCON has developed a survey form which will be distributed to local
businesses to determine what source reduction techniques are practiced
within the community. We have designed the form to elicit information on
procurement practices and in-house source reduction practices, such as
double -sided copies. This form will be printed in Spanish or English, as
appropriate.
EMCON will identify and evaluate alternatives for additional source reduc-
tion programs, or enhancement of existing programs. The alternatives to
be evaluated include
• rate structure 'modification, using either volume -based
rates or variable can rates, for residential and commercial
accounts
proXP90L037
Mr. 1 nomas A. Peterson Proposal P90L-037
November 9. 199C—
Page 6
• creation of economic incentives (positive and negative) to
encourage local citizens and businesses to reduce the
amount of wastes they produce
- technical assistance or instructional and promotional al-
ternatives
development of new regulatory programs at the local level
• local government reduction programs
The above alternatives have been successfully implemented in the Pacific
Northwest and in several midwest and eastern states. Variable rate struc-
tures are the subject of a recent U.S. Environmental Protection Agency
(EPA) publication.
With respect to local government reduction programs, this is where the lo-
cal governments can have the most impact in raising the public's level of
consciousness. If source reduction is to have a long-term impact, the
source reduction ethic must become a prevalent standard in local govern-
ment. The first step in encouraging citizens to reduce their generation of
wastes is to demonstrate a serious commitment on the part of local gov-
ernment. A waste assessment of City operations could indicate that with
minor changes in the daily work routine and with appropriate training,
government employees can substantially reduce the amount of wastes
they produce in the work environment.
The alternatives will be evaluated based on consistency with existing pro-
grams and plans, effectiveness, flexibility, implementability, facility re-
quirements, and estimated costs.
Based on the results of the evaluation of existing programs and alternative
programs, and guidance from the City, EMCON will work with the county's
local task force (LTF) and the City to develop a source reduction program
that is responsive to the specific needs of the city of Lodi and its residents.
Subtask 3.2. Prepare recycling component. EMCON will prepare a re-
cycling component for the SRRE. The recycling component will be pre-
pared consistent with the requirements of Section 17135, Article 6.2, and
will include (1) a description of the existing recycling program, (2) an
evaluation of alternatives, and (3) the selection and implementation of a
recycling program.
proNP90L037
Mr. Thomas A. Peterson = aroposal P90L-037
November 9, 19
Page 7
EMCON will describe the existing recycling program, including present
quantities diverted. Information ;o complete this description will be based
on the solid waste diversion characterization. EMCON has developed a
survey form and confidentially agreement which will be distributed to all lo-
cal recyclers as part of our work in Subtask 2.1 to determine the types and
quantities of wastes which are recycled. The confidentiality agreement
gives recyclers some assurance that their data will be used for planning
purposes and will not be released to competitors. We anticipate the City
will be responsible for the actual distribution (mailing) of the. materials.
EMCON will follow-up with telephone surveys.
EMCON will identify and evaluate the effectiveness of alternative recycling
programs. We will evaluate the effectiveness of existing and planned pro-
grams as well as those which have worked in other environments but are
not presently in operation in the City. The alternatives to be evaluated in-
clude, but are not limited to
• source separation (curbside, commingled curbside, and
commercial)
• drop-off recycling
• buy-back recycling
+ manual and mechanical separation methods at centralized
material recovery facilities
+ salvage at solid waste facilities
• zoning requirements and rate structures to encourage re-
cycling
• additional or under-utilized local and regional markets for
secondary materials
• target materials identification
• local citizen preferences in the type of recycling services
they would like to see and would use the most
A recycling preference or recycling requirement may be adopted policy
and standard procedure for local government decision-making in con-
tracts, procurement, and permits. Solid waste contracts can include re-
quirements for recycling. Permits for public events may require provisions
for recycling services. In addition, the City could require, encourage, or
pro\P90L037
Mr. Tnomas A. Peterson Proposal P90L-037
November 9. 199('—`
Page 8
offer incentives to developers who incorporate recycling into the design of
their buildings. In practical terms, implementing a recycling preference into
local government operations is in many ways similar to implementing af-
firmative action, handicapped access, or small business preference.
In order to facilitate evaluation of the recycling component, as mandated
by AB 939, EMCON will use demographic and economic information spe-
cific to the City. EMCON will evaluate available markets, and present and
predicted future demand for (1) recyclable materials, (2) required packag-
ing and quality criteria for each of the identified markets, (3) projected
costs, and (4) projected revenues. The analysis will take into consideration
• revenue assessments for salvageable materials
• variation in demand and prices
• market longevity
• potential buyers
• ability of the market to absorb anticipated volumes of re-
cyclable goods
Based on the results of the evaluation, EMCON will work closely with the
City to select additional recycling programs to augment existing programs.
A description of the selected program will include end users or markets
and quantities to be diverted by the program.
Subtask 3.3. Prepare composting component. EMCON will evaluate
the alternative composting methods that could meet the needs of the City,
industry yardwaste composting and composting of grape pomace and
vegetable wastes. Our work under this task will include defining local mar-
kets and uses for compost. Agriculture is a large, untapped market for
compost that potentially could be developed in the central valley. As previ-
ously mentioned the City has a successful leave composting program at
Sanitary City Disposal Company on Turner Road. EMCON will examine
this program to see if it is feasible to expand focal markets for the compost
material.
If necessary, an implementation schedule for a revised composting pro-
gram that meets the needs of the City will be developed. Working with the
City and the LTF, EMCON will consider the following when evaluating
alternative composting methods:
pro\P90L037
Mr. Thomas A. Peterson _Proposal P90L-037
November 9. 19'
.Page 9
• space constraints
• target materials
• peak seasonal and total material quantities
• site impact considerations
• cost constraints
• time constraints
• product quality and marketability
• existing and potential end markets or end users
Based on EMCON's experience in the planning and design of composting
and materials recovery facilities and transfer stations, the project team will
identify facility needs for implementing any additional composting pro-
grams.
EMCON will work with the LTF and the City to select a composting pro-
gram, based on the results of the evaluation of the existing composting
program and alternative programs.
Subtask 3.4. Develop special wastes program component. EMCON
proposes to use existing data using the data sources described in Task 1,
to the extent possible, to describe the existing waste handling and dis-
posal practices for special wastes including, but not limited to, tires, bulky
goods, asbestos, and sewage sludge that is not hazardous waste.
This component of the SRRE shall identify current and proposed programs
to ensure the proper handling, reuse, and tong -term disposal of special
wastes. We will work closely with the City and the county's LTF to identify
alternatives to ensure the continued proper handling and long-term dis-
posal of these special wastes.
EMCON will develop a household hazardous waste element that includes
(1) a description of current HHW programs, (2) an evaluation of alternative
programs, and (3) a description of the selected program.
Subtask 3.5. Prepare public education/information component. At the
inception of the project, EMCON proposes to meet with City staff to dis-
cuss the potential and most desirous method for soliciting public involve-
ment during development of the Source Reduction and Recycling Ele-
ment.
pro1P90L037
Mr. Tnomas A. Peterson Proposal P90L-037
November 9, 1990 f
Page 10
Public adoption of recycling habits determines the volume of materials di-
verted from the landfill and, combined with market prices, determines rev-
enues from recycling. It is an immense challenge to try to influence the
habits of a large number of people to improve the quality of community life.
Recycling is behavioral change. An approach combining both (1) continual
community education and (2) recycling services that are convenient and
user-friendly will most effectively increase public adoption of recycling
habits. One of the most effective strategies for increasing public aware-
ness and improving their recycling habits is a multilevel strategy to in-
crease and maintain public participation. Work at each level in the com-
munity reinforces and coordinates with work on the other levels.
EMCON will work with City officials, the LTF, and local recyclers to evalu-
ate successful public information and involvement programs and deter-
mine their applicability to the city of Lodi. We would recommend that this
activity occur at the outset of the project so that an effective public infor-
mation/educatic n program can be in place while the SRRE is being devel-
oped. Public involvement in the Aevelopment of the SRRE could be key to
its successful implementation. EMCON proposes to work with City staff
and the county's LTF to evaluate the advantages and disadvantages of
various public involvement approaches.
Once a public information/education strategy and program have been
agreed upon, EMCON will prepare the public information/education com-
ponent. The component will include
• a description of existing educational and informational
programs
• a description of solid waste generators that will be tar-
geted in education and public information programs
• an evaluation of alternative public educationtinformation
strategies, including providing services for bilingual edu-
cation
• selection of a public education/information program
EMCON brings extensive experience to the task of developing public edu-
cation programs, including designing and implementing full-scale commu-
nity relations programs. EMCON has presented multimedia programs for
the public on such topics as facility siting, recycling, and household haz-
ardous waste. EMCON's project manager for this project has extensive
prolP901-037
Mr. Thomas A. Peterson Proposal P90L-037
November 9, 19
Page 11
experience in developing public involvement strategies and programs for
rural and urban areas in northern California and southern Oregon. EM -
CON staff have participated in public meetings for both English and
Spanish-speaking audiences.
EMCON intends to work with City staff and the county's LTF to develop
and select a successful and cost-efficient public involvement program us-
ing low-cost methods such as public service announcements, press
conferences, utility bill inserts appearances at local school assemblies,
local poster contests, and the development of universal language signs to
encourage recycling.
Subtask 3.6. Prepare solid waste disposal facility capacity compo-
nent. EMCON is in a unique position to prepare the solid waste disposal
facility capacity component. EMCON is the county's consultant for design
of the North County Landfill and has worked closely with the county to pre-
pare the regulatory submittals necessary to permit the landfill. The City's
wastes will be disposed of in this landfill. Much of the information needed
to prepare this component is already available in-house.
EMCON will develop a needs projection that estimates the additional dis-
posal capacity nceded to accommodate anticipated solid waste generation
for a 15 -year pe-od following local adoption of the SRRE. The needs pro-
jection will be calculated (using the equation provided in Title 14, Sec-
tion 18744) based on the waste generation projections included in the
waste generation study. Again, because of our familiarity with North
County Landfill, there are substantial economics of scale which can be
achieved here.
Subtask 3.7. Prepare revenue funding component. EMCON will de-
velop a revenue funding component. We anticipate that City staff will pro-
vide EMCON with existing and available information describing the current
budget for solid waste management within the City limits.
EMCON will evaluate resources available for funding the SRRE program.
Revenue assessments to be evaluated will include, but not be limited to
municipal and private activity bonds
• markets for recyclable materials
• tipping fees
proNP90L037
Mr. Tnomas A. Peterson
November 9. 1990
Page 12
Proposal P90L-037
• rate structure modification (variable can rates or volume -
based rates using EPA guidelines)
• economic incentives
• grants
• taxes
The California Department of Conservation's Division of Recycling has
been given the responsibility for implementing AB 2020. Through the AB
2020 program, the Department of Conservation has made grant funding
available to local jurisdictions and nonprofit conservation organizations for
the purposes of developing recycling services and litter clean-up projects.
The California Integrated Waste Management Board (CIWMB) has a grant
program for the establishment of household hazardous waste collection
programs. However, with new requirements for the establishment of pro-
grams to manage household hazardous wastes, the competition for these
types of grants will likely be very stiff. The California Energy Commission's
Energy Partnership Program provides technical assistance, and occasion-
ally grant funding, for local governments seeking refuse disposal options,
including large-scale composting.
Often support for the development of recycling services is available
through funding sources that are not obviously related to recycling. For
example, several national and local foundations have funded recycling, ru-
ral development, rural economic development, community education, and
conservation projects.
Municipal or private activity bonds may be appropriate if the City decides
to go with a large-scale materials recovery. facility. If the City determines
these facilities would be better operated by a private entity, then a private
activity bond issue may be an appropriate means of financing the devel-
opment of the project. Municipal bonds can be used as a rate stabilization
measure and stair step rates to protect rate payers from "rate shock."
Once components of the City's preferred program have been defined in
the SRRE, EMCON will estimate total program costs. This will set the
stage for identifying appropriate means to fund the desired programs.
Our analysis will include both benefit cost and life -cycle cost analyses of
project alternatives as an integrated program. Life -cycle costing allows
planners to determine economic costs and benefits over the life of a facility
pro\P90037
Mr. Thomas A. Peterson
November 9. IF
Page 13
Proposa! P90L-037
or program. Benefit -cost analysis allows planners to compare costs of an
action with its benefits.
Life -cycle costing can be used to evaluate alternative systems over an
extended time with the results expressed in total current dollars. All annual
costs, revenues, and salvage value are discounted in order to express
them in current dollars as present value. This procedure allows compari-
son of long-term economic costs of alternative waste management op-
tions. It is necessary to take a long-term approach because while some
options may entail higher program costs in the early years, in the long run
there may be offsetting benefits. For example, source reduction and recy-
cling will initially have high program costs that will eventually be offset by
avoided costs of disposal, savings from more efficient collection opera-
tions, landfill down -sizing, and revenues from the sale of recovered mate-
rials.
EMCON will assess the costs for each proposed alternative program using
life -cycle costing techniques. The alternatives will be presented in matrix
form so that the relative costs of each proposed alternative can be com-
pared and their relative advantages assessed in order to determine the
best options for the City.
Subtask 3.9. Prepare integration component. EMCON will prepare an
integration component that describes how the source reduction, recycling,
composting, special waste, and public educational information compo-
nents together achieve the 25 percent and 50 percent waste diversion re-
quirements specified in Title 14, Section 41780.
At a minimum, the integration component will include
• a description of practices in Lodi that promote (in this or-
der) source reduction, recycling and composting, and
environmentally safe transformation and land disposal of
solid wastes for the City's waste streams
• a discussion of how the City has integrated the above
components to maximize source reduction, recycling, and
composting
a discussion of the means by which the SRRE achieves
the diversion targets specified in Section 41780 of Title 14
pro1P90Ld37
Mr. Thomas A. Peterson
November 9. 1990
Page 14
Proposal P90L-037
• an explanation of how priorities between the components
of the SRRE were determined
EMCON will also prepare a schedule for the integration component that
will identify tasks required for new and expanded programs for the short-
term planning period, as identified in Sections 18733.5(b) and 18740(d) of
Article 6.2 of Title 14. Included in the schedule will be the anticipated date
of meeting the solid waste diversion targets of 25 percent by January 1.
1995, and 50 percent by January 1, 2000.
The integration component will include an implementation plan for each
planned activity. The implementation plan will address those elements
which can be implemented first, allowing the City to conduct the necessary
studies or obtain the necessary funds to implement more difficult compo-
nents of the plan over a longer period of time.
Task 4. Household Hazardous Waste Element
Assembly Bill 2707 signed by Governor Deukmajian on September 27;
1990, requires each city to prepare a HHWE. The timetable for submittal
of the HHWE is the same as for the SRRE. It is our understanding that the
conterts of the element will be very similar as what was required for the
household hazardous waste component of the SRRE.
One of the main aspects of this new legislation is that it raises the level of
importance of the management and proper disposal of household haz-
ardous wastes. Failure to implement the HHWE could potentially result in
substantial fines of up to $10,000 per day imposed by the state.
EMCON will describe the types and quantities of the HHWs reduced, re-
cycled, collected, treated, or disposed of through existing programs.
EMCON will identify and evaluate alternative HHW programs. EMCON
brings to this task extensive experience in developing HHW management
programs, from 1 -day collection programs to design of permanent facili-
ties. The firm designed the permanent HHW collection facility in San Fran-
cisco that was described in World Wastes as "the first of its kind in the na-
tion." EMCON staff will discuss the most pragmatic HHW program options
with members of the City's staff and the LTF during the development of
this element.
pro\P90L037
Mr. Thomas A. Peterson -proposal P90L-037
November 9. 19"
Page 15
Based on the evaluation of the existing HHW program, and review of
alternative programs, EMCON will identify a HHW program to meet the
specific needs of the city of Lodi.
Task 5. Progress Meetings and Status Reports
EMCON is prepared to attend one meeting per month related to prepara-
tion of the SRRE and HHWE. There will be one representative from EM -
CON at each of these meetings. Our budget provides for a total of eight
meetings.
We do recognize that there will be a need for presentations on the work
and participation in public meetings. Since the number of those meetings
are difficult to anticipate, we have allowed for participation in two public
meetings as only two are required in the Guidelines. Additional public
meetings will be at the request of the City and will be on a time -and -ex-
pense basis.
EMCON will prepare monthly status reports to be available for each
monthly meeting.
Task 6. Prepare and Submit Reports
EMCON will submit an administrative draft SRRE and HHWE to the City
for review and comment. A preliminary draft SRRE will be submitted to the
LTF and to the City. Final drafts will reflect incorporation of the comments
received from the City during review of the administrative draft. The final
draft SRRE and HHWE will reflect suggested modifications from the
county LTF and the City. The final draft SRRE and HHWE for the City will
be submitted to the City Council for approval. The county will also be pro-
vided with a copy of the final SRRE and HHWE for the City.
Task 7. Environmental Review
With respect to compliance with the California Environmental Ouality Act.
during several work sessions to draft Assembly Bill 1820, George Larson,
CIWMB executive officer, indicated that a Negative Declaration is the
preferred environmental document since SREEs and Countywide Inte-
grated Waste Management Plans are largely planning documents. Individ-
ual projects would still require further environmental review with this ap-
proach.
pro\P90L037
Mr. Thomas A. Petr --:on �osal P90L-037
November 9, 1990
Page 16
EMCON will prepare an initial study in support of a Negative Declaration
for the SRRE and HHWE. The initial study will include an assessment of
potential impacts of the programs and plans identified in the SRRE and
identification of suggested mitigation measures.
If after reviewing the expanded initial study the City determines that an en-
vironmental impact report (EIR) is required, EMCON will prepare a revised
scope of work and cost estimate to prepare an EIR.
OPTIONAL SERVICES
Task 8. Annual Report
After state approval of a source reduction and recycling element or an in-
tegrated waste management plan, each jurisdiction must monitor the re-
ductions in solid waste. They are required to submit an annual report to
the CIWMB summarizing progress in achieving the mandated waste re-
duction goals.
The requirement for this annual report are more specifically described in
California Code of Regulations., Title 14, Article 7, Section 18771. If de-
sired, EMCON will assist the City in evaluating their progress in achieving
the mandated goals and will prepare the annual report for submittal to the
CIWMB.
Task 9. Public Information and Education
EMCON is prepared to assist the City in carrying out specific public infor-
mation/education programs once the SRRE is approved by the CIWMB.
This could include development of public service announcements, posters,
bilingual brochures on how to recycle and where to recycle and working
with community groups to encourage participation in recycling and source
reduction programs..
PROJECT TEAM ORGANIZATION
Donald Andres - Principal -in -charge
Mr. Donald Andres, Senior Vice President, will have principal -level re-
sponsibility for the City of Lodi project. With 29 years' experience in the
waste management field and a 16 -year association with EMCON, Mr. An-
dres has directed projects ranging from siting and developing integrated
pro\P90L037
Mr. Thomas A. P-terson—rroposal P90L-037
November 9, 10
Page 17
waste management facilities to designing remedial -action programs. Dur-
ing the course of his career, Mr. Andres has acted as an in-house consul-
tant for the Environmental Protection Agency's Office of Solid Waste
Management, the California Hazardous Waste Technical Advisory Com-
mittee, the State Committee on Solid Waste Management, and the Ad Hoc
Committee of the California Department of Health Services.
John Glaub - Project Director
Assigned to serve as project director for the proposed project is Dr. John
Glaub, manager of EMCON's Waste Processing Group. Dr. Glaub brings
to the proposed project more than 13 years of experience in managing
complex waste management programs requiring expertise in waste char-
acterization, resource recovery, and waste processing. Dr. Glaub served
as project manager for a comprehensive waste characterization study in
northern Santa Clara County in 1982-83 involving the analysis of the
composition of thn municipal solid waste stream. In addition, he directed
waste characterization studies for two landfills in Santa Cruz County and a
landfill in Monterey County. His recent materials recovery experience in-
cludes an analyses of secondary materials markets for the city of Sunny-
vale. Dr. Glaub has also developed load -checking programs for solid
waste landfills in Santa Clara. San Mateo, and Monterey counties.
Cheryl Shields - Project Manager
Ms. Shields, wh , brings to the project more than 12 years of experience,
will be EMCON's project manager. She is currently project manager for the
City of Stockton's SRRE and Nevada County's SRRE and Integrated
Waste Management Plan. Ms. Shields recently served as task manager
for a detailed feasibility study for a municipal solid waste sorting, recycling,
and energy recovery facility. She has conducted market analyses for recy-
clable materials, assessed processing and packaging requirements, iden-
tified specific markets and end users, and negotiated preliminary contracts
based on a 1.000 -ton -per -day facility. Ms. Shields is experienced in public
involvement program development for rural and urban communities across
the state of California through her work on a major interstate high voltage
transmission line, where she was the public involvement coordinator.
pm\P90L037
Mr. Thomas A. Pelorson Proposal P90L-03
November 9, 199(
Page 18
Matt Southworth - Senior Waste Management Specialist
Mr. Southworth's background, which includes solid waste engineering and
civil engineering, focuses on the design of solid waste facilities. He has
managed over a dozen waste characterization studies and has performed
economic and financial evaluations of both existing and proposed opera-
tions including composting, recycling, and waste -to -energy facilities.
Rhonda Swan - Senior Planner
Ms. Swan, a senior planner within EMCON's Waste Processing Group, will
be responsible for preparing the household hazardous waste component
and the SRRE's integration component. Ms. Swan has more than 10 years
of experience in the field of waste management. At EMCON, she is in-
volved ire projects related to solid waste management planning studies;
hazardo� waste handling plans; permitting, operations, and closure
plans; prohibited waste control programs, household hazardous waste
management programs, and small -quantity generator hazardous waste
management.
Jill Holbert - Environmental Planner
Ms. Holbert, a recycling and environmental planner at EMCON, will assist
with developing the source reduction, recycling, composting, funding, and
public information components for the proposed project. At EMCON, Ms.
Holbert's responsibilities include developing materials recovery and com-
posting programs for the public and private sectors, including conducting
waste characterization studies and marketing studies for recyclables and
compost products. Currently. Ms. Holbert is developing a waste charac-
terization methodology for Norcal Solid Waste Systems, Inc., to be imple-
mented in the firm's service areas. She is also responsible for the waste
characterization study for the city of Milpitas, which will use existing data
from other studies.
Donald Gambelin - Environmental Planner
Mr. Gambelin, an environmental planner with specific expertise in solid
waste management, will assist in the preparation of the faciiity capacity
and special waste components. He specializes in permitting procedures
for new integrated waste management facilities and expansions. He has
been involved in the permit process for numerous landfills and has pre-
pro1P90L037
Mr. Thomas A. Peterson Proposal P90L-037
November 9, 1911",
Page 19
pared documentation for several landfill closures. In the area of special
wastes, he has developed management programs for asbestos, tires, and
sludge. He is experienced in preparing California Environmental Quality
Act (CEQA) documents, as well as reports of waste discharge, closure
and postclosure maintenance plans, reports of disposal site information,
and information packages for public dissemination.
Katherine Dever - Recycling Specialist
Ms. Denver specializes in recycling, source reduction, regulatory analysis
and public information programs. She developed the waste diversion
methodology for the city of Palo Alto's SRRE. She has experience in es-
tablishment of office paper collection programs and secondary materials
assessments.
Yasmine Strenk - Staff Planner
Ms. Strenk's responsibilities include environmental assessment of waste
management programs and the development of source reduction pro-
grams, and household hazardous wastes management programs. Before
joining EMCON, Ms. Strenk worked with city and state government agen-
cies on a variety of public policy issues including court cases defining the
California Environmental Quality Act.
BUDGET AND SCHEDULE
EMCON proposes to conduct the above described work on a time -and -ex-
pense basis for a not -to -exceed price of $37,516. A budget breakdown is
provided on Table 1. The project will be completed consistent with the
schedule shown on Figure 1. EMCON pledges to work closely with the
City to minimize costs on this project. We have included our Schedule of
Charges and General Terms and Conditions for your information as
Attachments 1 and 2.
We appreciate the opportunity to submit this proposal to prepare the City's
Source Reduction and Recycling Element. if you have any specific ques-
tions about our proposal, please call us at (916) 928-3300. We would be
pleased to meet with you to discuss our proposal.
pro\P90L037
•. ...v,"G.� I1. C.G..7v„
November 9, 1990 •^.
Page 20
Very truly yours,
EMCON Associates
Cheryl L. Shields
Terry A. Bonham
Branch Manager
CLS/TAB:Idr
r•vv�.aa� Jv�••.,.).
Attachments: Attachment t Schedule of Charges
Attachment 2 General Terms and Conditions
pro\P90Lo37
Personnel and Budget Allocation
City of Lodi Source Reduction and Recycling Element
TASK Project
Dir
Project
Ugr
Environ
Planners
Recycling
Specialists
Project
Engineers
Drafting
Tech
Adv.
Clerical Total Proposed
Hrs Budget
$105ft
$784r
$541hr
S494v
$61/hr
$54/hr
$95/hr
$421ha
1. Review and Evaluate Data 1
3
4
8
1
17 S1,008
2 Waste Generation Study
2I Diversion Shrdy 1
2.2 Sold Waste Disposal Study
4
4
8
12
40
2
3
55 52,461
$1,086
3. Prepare SRRE
3.1 source Reduction Component 1
4
16
16
2
39 $2,149
3.2 Recycling Component 1
4
16
24
2
47 $2,541
3.3 Conpos*V Component 1
4
8
24
6
2
45 $2,475
3.4 Special Wastes Component 1
2
4
20
16
2
45 $2,517
3.5 Public Education Component 1
16
8
16
2
43 12,653
3.6 Facility Capacity Component 1
2
8
8
2
21 $1,225
3.7 Funding Component 1
2
4
12
1
2
22 SI,210
3.8 Integration Component 1
8
4
12
2
2
29 $1,739
4. HHW Ebmeot 4
8
12
8
16
4
52 $3,228
5. Progress Meetings d Monthly 4
Stals Reports
48
8
8
8
4
1B
98 $6.612
S. Prepare and SubmM Reports 4
24
24
24
4
4
4
24
112 $6,612
7. CEOA Initial Study and Neg Dec 8
30
30
30
20
S7,110
TOWS 29
160
154
242
6i
4
8
87
608 537,5116
Table 1
SCHEDULE FOR THE PREPARATION OF THE SOURCE
REDUCTION AND RECYCLING ELEMENT (SRRE) FOR THE
CITY OF LODI CALIFORNIA
Activities
Load/
Approx.
Ij Oct •90 Nov -510 I Dec '90 1 Jan '91 MW V1: ay 91 Jul) .91
-i14: I Ayr 't�i M
Review
Deadlines
3 � '
7 2li28:4iltllB;25f2l9ill�2i36i6ll:�,20"2li3 104,1712 31101I7i24i3Ii7o4:2s-28:f, 12,1926i2ll9o&23130
SW DISPOSAL
JtijDGf
12108/90
CHARACTERIZATION
jG_.
SW DIVERSION
KEVYS
102117191
SOURCE REDUCTION
YS/KD
0211 7r9 I
COMPONENT PREP-'
KDIJFI
02t 1 7/9 1
COMPONENT PREP'
JWCS
021171-9-1
COMPOSTING
COMPONENT PFIEP*
SPECIAL WASTE
VSZE--
-0-2- 1-17-19 1-
COMPONENT PREP'
HHW COMPONENT
RSjoGX
02117191
PREPARATION,
%
�(1
ED AND PUBLIC INFO
CS/KD/
02117191
COMPONENT PREP,
YS
t
DISPOSAL CAPACITY
DG/JH
02117191
COMPONENT PREP*
FUNDING COMPONENTCS(YS
02/17191
PREP'
INTEGRATIONCS1JG
02126191
COMPONENT PREP -
f
ADVISORY MEETINGS
CS/JG
ASSEMBLE SRREANpC�jjADV
IN-
rymInut
03101/91
COIXfTY/LTFREVIEW
:04101191
PREL*A DRAFT SFIRE
HOLD PUBLX HEARING
COMMENTSF ADDt DATA
CS
INCOIRP
SUBmrrTAL TO LTF
PUBLIC HEARING TO
ADOPTSARE
TRA 0610019i
--UZ-
CECIA REVIEW
PREPARE NEG DEC•
S19RE ADOPTZ4 Eli -CITY
t
iRiii'glAiiiii-fAL TO
COUNTY
4) -V, Ik, it old uwwulunnq
Figure I
00
Imcon
ASSOCI^TES
SCHEDULE OF CHARGES
PERSONNELCHARGES
Effective January 1, 1990
Executive Manager.........................................$83-125/hr
Sr. Technical Staff .......................................... $78 - 105/hr
Technical Staff ............................................ $49- 86/hr
Technical Assistant .............................. $29- 60/hr
Nontechnical ................................... .......... $29- 60/hr
Drafting/CAD .............. ....................... $36 67/hr
Word processing (including equipment) ........................ $42- 46/hr
ReproductioryPnnting....................................... $29- 45/hr
Depositions and Expert Witness Testimony ..................... $125-200/hr
Travel Time - In accordance with the above schedule, up to maximum 8 hours per day.
DIRECT CHARGES
Xerox Reproduction, per sheet ..................................... $0.14
Auto or Pickup Truck per mile ..................................... $0.38
4 x 4 Trucks .................................................... $0.50
Faxper page......................................... $3.00
Blueprints per square foot ........................................ $0.10
Mylar per square foot ............................................. $1.35
Charges for special outside services, equipment and facilities not famished directly by
EMCON Associates will be billed at cost plus 15 percent. Such charges may include,
but shall not be limited to, the following services:
Printing and photographic reproduction Rental and operation of drilling equipment
Rented vehicles Rented field equipment
Transportation on public carriers Shipping charges
Subconsultants Meals and Lodging
Special fees, permits, insurance, etc.
SUPPLEMENTAL SCHEDULES OF CHARGES
- Soils Laboratory Chargeable Equipment
• Chemical Laboratory Computer Charges
fmcon
ASSOCIATES
GENERAL TERMS AND CONDITIONS
WARRANTY. EMCON Associates and its subsidiaries (EMCON) provide services in
accordance with generally accepted professional practices In its fields of specialty. No
other warranty or representation. either express or Implied. Is Included or Intended as
part of its services. proposals. agreements. or reports.
SCOPE AND EXECUTION OF SERVICES. EMCON will diligently proceed with the
agreed scope of services and wiltprovide such services in a timely manner. However.
the time required for completion of services may vary due to conditions unknown to or
beyond the control of EMCON. EMCON makes no war amiss rereggarding the time of
completion of fls duties under thta contract. and will not be responst4 for any damages.
consequential or otherwise. caused by delay in the completion of Its services.
In tte event that tie Ctlsnt requests termktallon of serviced prior b Completion. EMCON
reserves the right to complete such analyses and records as may be necessary b place
Its ftes in order and. where considiered necessary to putted Its profeasionaJ rWAa:bon.
to oompiete a report on the work performed to date of termination. A termination charge
of up to 30 percent of cwges incurred to date of notice of termination by the Client may
be made at the discretion of EMCON.
TERMS OF PAYMENT. Invoices will be submitted monttly and shall be due and
payable upon receipt A We payment charge of I - 2 percent per month will be payable
on any amount not pax! within 30 days of Invoice date. payment thereafter to be applied
first to accrued fate pa t charges and then to the principal unpaid amount EMCON
may. at Its option. withhold delivery of reports and any other data pending receipt of
payment for all umm rendered.
SAMPLES. EMCON will provide temporary storage of soil. rock water, and other
samples needed for analysis for up to 90. Client will remain rensible lot long-
term storage (it any) and disposal of Its samples.
spo
RIGHT OF ENTRY. Client will furnish right of entry for EMCON to make bon't�S. take
sam os and/or perform nece ssaaryry work within the boundaries of the wwiC area.
EMCON win operate with reamsoim"i care to mk*nize damage to property. however.
some damage is frequently unavoidable and Me cost of few or remedy of such
damage is not included in EMCON's fee unless otherwise stated
SUBSURFACE OBSTRUCTIONS. Client shall be responsible for designating the
location of all utility Lutes and other subsurface obstructions within the boundaries of the
work area. EMCON may assbt Cttent in obi "no bcatet services to Mill Client in
making such Identification: Client will Indemnify and old EMCON harmless against any
damages, loss or labifiy arisirg out of or connected with the accuracy or Inaccuracy of
underground obstruction Identification. excepting that which arises from the active
negligence of EL CON. in every instance Client will remain responsible for the
Identification of underground obstructions.
(Rev. 2J90)
Page t of 2
UWATION OF UABIUTY. To the fullest extent permitted by taw. Client agrees to limit
the liability of EMCON. Its officers, shareholders and employees, for any acts. errors or
omissions or breaches of contract to $50.000 or the amount of EMCON's fee, which ever
is greater. In no event shall EMCON be'liable for an indirect. spedw or cone ential
loss or damage, and Client shall indemnity and hold EMCON harmless against any such
loss or damage or liability.
INDEMNMATION. Subject to the limitation of liability above and the second sentence
hereof. each party shall Indemnity the other from third -party claims arising out of the
negligence of the indemnifying party to the extent That such loss or expense is caused by
that pays negligence. In addition. Client agrees to indemnify. defend and hold EMCON
harmless from any loss. cost damage or expense (including attorneys' fees), arising out
of or in corinedlon with EMCON'a performance for any resulting environmental ponution
a contamnation except to the extent such pollution or contamination is newly caused or
created by the active negligence or willful misconduct of EMCON.
Joe SITE where the scope of services calls for construction related activities. Client
agrees tJat the construction contractor will be required by Client to assume sole and
complete responsibility for fob site conditions during the course of construction of the
pprroject. hcfudinp safety of persons and property. Cleft further agrees to defend.
khdertwty and hold ENICON harmlm from any and ori! IlabBity M awaction with the
perforrrwhce of consbvction-roWted services on this project. excepting mulity arising
directly from the sole professMxml neglt�rws of EVICON•
No THIRD PARTY BENEFICIARIES. There are no third party beneficiaries of this
aprewrw t between Gent and EMCON and no third ehall be entitled to rely upon
any work performed or reports prepared by E=y hareurder for any purpose
whatsoever. cam aw kdermrufy end hold MCON harmless agakhst any MWIlty to
arty eft party for any loss. expenses, or damages arising out of or In connection with
reliance by any such Ihkd party on any worts performed or reports Issued by EMCON
hereunder.
DWVTEL Any controversy, claim or dispute shall be construed and enforced in
atxadwm wkh the taws of the state tram which EMCON's sepias an procured. in
any legal or arbitration proceedings brought by erther party to enforce or Interpret any of
Ma terms or condtlons of this Agreement. Including the collscdon of any payments due
hereunder. the pnevaiGn� slap be entitled to recover d reasonable costs incurred
in defense of dna dafm. = staff time at parent biWV rates, court costs. attomeys.
fees. and omen claim-retated expenses.
OTHER I EMCON Is requested to respond to any mandatory orders for the production
of documents or wtMesses on Clienrs b*Wr�+eeggarding work performed by EMCON.
Cient agrees to pay al costs Incurred by EMCON not reimbursed by others in
respotno. , to such order. including staff time at current billing rates and reproduction
expenses -
These Cenral Terms and conditions shall be used in combination with a Professional
Service .Aigreemernt, proposal. purchase order or contract. These combined documents
shalt be the entire Agreement and shall supersede any other agreement between Client
and EMCON relating b such matter. In Case of conflict or irwisistency between these
General Terms and U"tlons and other
eocontract documents (excepting payment
ion
proviss). awes General Terms and C C ns shad controi. M any provisions of to
re�maimkh eorbedcombined
ob iextent domem arty galla unenforceable, Me document(s) shalt
(Rev. 2"
Page 2of2