HomeMy WebLinkAboutAgenda Report - November 20, 2002 I-06s
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CITY OF LODI COUNCIL COMMUNICATION
AGENDATITLE: Authorize Funds From The Protocol Account And Direct The City Clerk To Coordinate The
City Council Reorganization Reception To Follow The December 4, 2002 Council Meeting
(Approx. $1,300) And The Annual City Employee Appreciation/Christmas Reception (Approx.
$1,700)
MEETING DATE: November 20, 2002
PREPARED BY: City Clerk
RECOMMENDED ACTION: That the City Council, pursuant to Resolution No. 2000-126, authorize funds
from the Protocol Account and direct the City Clerk to coordinate the City
Council reorganization reception to follow the December 4, 2002 Council
Meeting and the annual City Employee Appreciation/Christmas Reception.
BACKGROUND INFORMATION: The City Clerk's Office annually coordinates the City Council reorganization
reception, which takes place at the first City Council meeting of December.
Guests include family members and friends of the outgoing and incoming
Mayors and the Council Members, Community Service Award recipients and
guests, members of the Management Team, and representatives from the press, as well as the general public in
attendance at the meeting. It is somewhat difficult to anticipate the number of attendees; however, based on past
information it is estimated that 150 may attend.
Below is an estimate of the costs related to this event:
Catering: hors d'oeuvres, rental of wine glasses and linens, servers, $1,100
and tax
Beverages: (served by City Clerk staff 200
Total Estimate =
In addition, the City Clerk's Office annually coordinates a City employee appreciation/Christmas reception on behalf of
the City Council. The event this year is tentatively scheduled for December 19. Attendees (estimated at 200)
generally include City employees who work at City Hall and adjacent buildings. In an effort to recognize City
employees who work at off-site facilities, Christmas cookies will be delivered to Parks and Recreation, the Municipal
Service Center, Animal Shelter, Community Center, and White Slough.
Below is an estimate of the costs related to this event:
Catering: hors d'oeuvres, beverages, servers, and tax $1,500
Cookies: 22 dozen 200
Total Estimate =ILM
FUNDING: $3,000 from the ProtocolAccount100120.
Vicky McAthie, Finance Director
�Susan
City Clerk
APPROVED:
A. ix Flynn -- City Manager