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Home My WebLink AboutAgenda Report - December 4, 2002 E-08CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Adopt resolution awarding the contract for Henning Substation Block Wall and Gate project ($69,600.00) and appropriate funds (EUD) MEETING DATE: December 4, 2002 SUBMITTED BY: Electric Utility Director RECOMMENDED ACTION: That the City Council award the contract for Henning Substation Block Wall and Gate project to the low bidder System 3, Inc. Carmichael, CA, in the amount of $69,600.00 and appropriate funds for the project. BACKGROUND INFORMATION: On August 28, 2002, four bids were received and opened. The bid results are tabulated below: BIDDER AMOUNT System 3 Inc. Carmichael CA $ 69,600-00 DC Builders, Stockton, CA 89,500.00 John D. Wait Masonry, Inc., Lodi, CA 96,817.00 Younger General Contractors, Inc., Rancho Cordova, CA 103,000.00 This project will install a 12.5± ft. tall concrete masonry unit (CMU) block wall along the west property line of the substation, replacing an existing chain link fence, as well as a 16 ft. wide gate in the south east corner of the existing CMU wall. Plans and Specifications were approved by the City Council at the meeting of August 7, 2002. During the bidding process, one addendum was issued. This addendum modified the licensing requirement of the contractor from a Class B to "Bids must be from appropriately State of California licensed contractors". This change clarified who could actually bid the project. The addendum did not change the design or specifications nor did it have any cost impact. The low bidder did not acknowledge receipt of the addendum with the bid proposal. The second low bidder did file a complaint regarding this matter. The City Council did act on this complaint at the meeting of November 20, 2002. It should be noted that all the bidders have the Class B license and that the subcontractors listed with both the low and second low bidders have the appropriate licenses for the type of work they will be performing per the bid proposal. It is further recommended that the City Council appropriate $80,660 for this project. This appropriation will fund the construction contract ($69,600), contingencies (10%) and the construction management ($4,100) by the architectural firm utilized for the design of the project. APPROVED: H. Dix6n Flynn - City Manager sig CITY OF LODI COUNCIL COMMUNICATION FUNDING: Included in the Department's 2001-03 Financial Plan and Budget (page E-41) Business Unit # 161669. Budgeted amount: $100,000 Funding Approval: /011 Vicky McAthie, Financ Director A— z a�t Alan N. Vallow Electric Utility Director PREPARED BY: Hans Hansen, Manager, Engineering and Operations ANV/HH/Ist c: City Attorney Purchasing Officer APPROVED: H. Dixon Flynn - City Manager RESOLUTION NO. 2002-246 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE BID FOR HENNING SUBSTATION BLOCK WALL AND GATE PROJECT, AND FURTHER APPROPRIATING FUNDS FOR THIS PROJECT WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on August 28, 2002 at 11:00 a.m. for Henning Substation Block Wall and Gate Project, described in the specifications therefore approved by the City Council on August 7, 2002; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: Bidder Amount System 3, Inc., Carmichael, CA $ 69,600.00 DC Builders, Stockton, CA $ 89,500.00 John D. Wait Masonry, Inc., Lodi, CA $ 96,817.00 Younger General Contractors, Inc., Rancho Cordova, CA $103,000.00 WHEREAS, the City Manager recommends award of the bid for Henning Substation Block Wall and Gate Project be made to the low bidder, System 3, Inc., of Carmichael, CA, in the amount of $69,600.00. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the bid for Henning Substation Block Wall and Gate Project, be and the same is hereby awarded to the low bidder, System 3, Inc., of Carmichael, CA, in the amount of $69,600.00; and BE IT FURTHER RESOLVED, that funds in the amount of $80,660.00 be appropriated for this project. Dated: December 4, 2002 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2002-246 was passed and adopted by the City Council of the City of Lodi in a regular meeting held December 4, 2002 by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, and Mayor Pennino NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None VACANT: COUNCIL MEMBERS — Nakanishi SUSAN J. BLACKSTON City Clerk 2002-246 CITY COUNCIL SUSAN HITCHCOCK, Mayor EMILY HOWARD Mayor Pro Tempore JOHN BECKMAN LARRY D. HANSEN KEITH LAND Mr. Tom Wilbert, President System 3, Inc. 6830 Fair Oaks Boulevard Carmichael, CA 95608 CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209)333-6762 FAX (209) 333-6839 December 5, 2002 Re: Henning Substation, Block Wall and Gate RECOVEID DEC 0 9 2002 City Clerk city of Lodi H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney SUSAN J.BLACKSTON City Clerk At the City Council meeting of December 4, 2002, your firm was awarded the contract for Henning Substation, Block Wall and Gate in the amount of $69.600.00. This award was based on your bid being the lowest responsible bid coupled with your letter agreement dated October 15, 2002, to extend the bid by 60 days in order for the formal bid protest to be carried out. As you know a bid protest was filed by a bidder. The bids received for the project are tabulated below: BIDDER AMOUNT System 3, Inc., Carmichael, CA $69,600.00 DC Builders, Stockton, CA 89,500.00 John D. Wait Masonry, Inc., Lodi, CA 96,817.00 Younger General Contractors, Inc., Rancho Cordova, CA 103,00.00 At this time various documents need to be completed and/or provided by you in order to finalize the Contract for this project. Therefore, enclosed with this letter you will find: Contract, 3 copies. Please execute each copy on page 4.3 under CONTRACTOR and return the three copies to the City for execution. The effective date of this contract will be the date the City executes the Contract. Contract Surety Bonds (Labor and Materials, Faithful Performance). One (1) copy of each. Please have these bonds completed and submitted with the Contract. See section 2.900 of "Information to Bidders". The bonds must be executed on the forms enclosed with this letter in addition to any other documents your Surety Company may wish to supply. The "California All -Purpose Acknowledgment" must also be completed for each bond. Note, the bonds shall be executed by an admitted surety insurer. Award Letter.doc December 5, 2002 Insurance Certificates (to be provided by your insurance carrier). Please provide and include the insurance certificates with the Contract, as required per section 2.1100 and 2.1200 of "Information to Bidders". The "Certificate Holder's" address should be City of Lodi, 221 West Pine Street, Lodi, California, 95240. Note under section 5-413, the "Additional Named Insured Endorsement" shall include both the City of Lodi and the Woodbridge Irrigation District. Subcontractor List/Building Permit. Please complete this form and return one copy with the contract documents to the undersigned. Retain a copy of the completed form for use by you to obtain the Building Permit. A City of Lodi Building Permit is required for this project. The permit has been processed by the Electric Utility Department and is ready for pick-up, by you, at the Building Department at City Hall, 221 W. Pine Street. The permit number is B 7018. However, in order for you to obtain the permit the completed "Subcontractor List" must be submitted. Please note, the City requires that all contractors (prime and sub(s)) have a current Business Tax Certificate issued by the City of Lodi, Finance Department. Verification of such certificate for all contractors will be done prior to you being issued the building permit. If you or any of your subcontractors do not have a current City of Lodi, Business Tax Certificate, the certificate can be obtained at the Finance Department, 212 W. Pine Street at a first time cost of $50.00 each. The column identified as "City Business License No." on the "Subcontractor List" is the column to use for the Business Tax Certificate identification number. Return all documents to: Hans Hansen, Manager, Engineering and Operations City of Lodi, Electric Utility Department 1331 South Ham Lane Lodi CA 95242-3995 Upon execution of the contract a pre -construction meeting will be scheduled at the Electric Utility Service Center, 1331 S. Ham Lane, Lodi CA. Please indicate the name or names of the individual(s) in your organization we should contact regarding the specific date and time of the pre -construction meeting. A copy of the "Plans and Specifications" for this project has been enclosed for your reference. Upon execution of the contract by the City your Bid Bond will be returned. Should you have any questions, please do not hesitate to contact me at (209) 333-6769. `V&r Hans Hansen / Manager, Engineering and Operations Enclosures c: Electric Utility Director City Clerk Purchasing Officer Award Letter.doc CITY COUNCIL SUSAN HITCHCOCK, Mayor EMILY HOWARD Mayor Pro Tempore JOHN BECKMAN LARRY D. HANSEN KEITH LAND Mr. David Clappis DC Builders 1203 Buena Vista Avenue Stockton, CA 95203 CITY OF LODI AMOUNT ELECTRIC UTILITY DEPARTMENT $69,600.00 ALAN N. VALLOW, DIRECTOR 89,500.00 1331 S HAM LANE 96,817.00 LODI, CALIFORNIA 95242-3995 103,00.00 (209) 333-6762 RECEIVED FAX (209) 333-6839 DEC 0 9 2002 CtV f Loci4 December 5, 2002 Re: Henning Substation Block Wall and Gate H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney SUSAN J.BLACKSTON City Clerk At the City Council meeting of December 4, 2002, the City Council awarded the bid referenced above to System 3, Inc., Carmichael, CA, the lowest responsible bidder. The bids received for this project are tabulated below: BIDDER AMOUNT System 3, Inc., Carmichael, CA $69,600.00 DC Builders, Stockton, CA 89,500.00 John D. Wait Masonry, Inc., Lodi, CA 96,817.00 Younger General Contractors, Inc., Rancho Cordova, CA 103,00.00 The bid bond you submitted with your bid proposal will be returned to you once the contract for this project has been executed, expected within 30 days. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. 4aj'�Ktce7 Hans Hansen Manager, Engineering and Operations c: Electric Utility Director City Clerk Purchasing Officer Award Letter 1.doc CITY COUNCIL SUSAN HITCHCOCK, Mayor EMILY HOWARD Mayor Pro Tempore JOHN BECKMAN LARRY D. HANSEN KEITH LAND CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209)333-6762 FAX (209) 333-6839 December 5, 2002 Mr. Mark P. Younger Younger General Contractors, Inc. 3358 Luyung Drive, Suite B Rancho Cordova, CA 95742 Re: Henning Substation Block Wall and Gate RECENF- DEC 0 y 7002 C�tYof 1L di City H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney SUSAN J.BLACKSTON City Clerk At the City Council meeting of December 4, 2002, the City Council awarded the bid referenced above to System 3, Inc., Carmichael, CA, the lowest responsible bidder. The bids received for this project are tabulated below: BIDDER AMOUNT System 3, Inc., Carmichael, CA $69,600.00 DC Builders, Stockton, CA 89,500.00 John D. Wait Masonry, Inc., Lodi, CA 96,817.00 Younger General Contractors, Inc., Rancho Cordova, CA 103,00.00 The bid bond you submitted with your bid is herewith returned to you. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. 4'a x llae"4e�' Hans Hansen Manager, Engineering and Operations Enclosure (1) c: Electric Utility Director City Clerk Purchasing Officer Award Letter 3.doc CITY COUNCIL SUSAN HITCHCOCK, Mayor EMILY HOWARD Mayor Pro Tempore JOHN BECKMAN LARRY D. HANSEN KEITH LAND Mr. John D. Wait John D. Wait Masonry, Inc. 16201 N. Tretheway Road Lodi, CA 95240 CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 RECEIVED (209) 333-6762 DEC U 9 2002 FAX (209) 333-6839 City �'�i City o December 5, 2002 Re: Henning Substation Block Wall and Gate H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney SUSAN J.BLACKSTON City Clerk At the City Council meeting of December 4, 2002, the City Council awarded the bid referenced above to System 3, Inc., Carmichael, CA, the lowest responsible bidder. The bids received for this project are tabulated below: BIDDER AMOUNT System 3, Inc., Carmichael, CA $69,600.00 DC Builders, Stockton, CA 89,500.00 John D. Wait Masonry, Inc., Lodi, CA 96,817.00 Younger General Contractors, Inc., Rancho Cordova, CA 103,00.00 The bid bond you submitted with your bid is herewith returned to you. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. Hans Hansen .J Manager, Engineering and Operations Enclosure (1) c: Electric Utility Director City Clerk Purchasing Officer Award Letter 2.doc