HomeMy WebLinkAboutAgenda Report - December 4, 2002 E-04�' 00
CITY OF LODI COUNCIL i i
��FORC�
AGENDA TITLE: Adopt a resolution rejecting the apparent low bid as non-responsive,
and awarding the purchase of 20,000 feet of #1/0 600 -volt under-
ground triplex cable to the second -low bidder, Stephens, McCarthy,
Lancaster LLC, Novato, CA ($12,908.45) (EUD)
MEETING DATE: December 4, 2002
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution rejecting the apparent low bid
as non-responsive, and awarding the purchase of 20,000 feet of #1/0
600 -volt underground triplex cable to the second -low bidder, Stephens,
McCarthy, Lancaster LLC, of Novato, California, in the amount of
$12,908.45:
BACKGROUND INFORMATION: On October 16, 2002, the City Council approved specifications and
authorized advertisement for bids for this conductor.
The following bids were received, and opened on November 13, 2002.
Bidder
Bid Amount
Leadtime
Stephens, McCarthy, Lancaster, Novato
$12,908.45
6
Western States Electric, Portland, OR
$13,145.50
6-9
Pirelli Cables & Systems, Columbia, SC
$13,339.45
4-6
General Pacific, Portland, OR
$13,382.98
7-9
Southwire Company, Carrolton, GA
$15,907.13
8
Nexans Energy USA, Warrenton, VA
$11,958.10*
14
*Nexans offer fails to meet EUD specifications for protective packaging.
Bids were evaluated on price and conformance with specifications. Nexans bid offers #1/0 triplex that fails to
meet EUD specifications for protective packaging, while other bidders meet all requirements. Staff therefore
recommends award to the second -low bidder, Stephens, McCarthy, Lancaster LLC of Novato, representing
Nehring Electrical Works of DeKalb, Illinois.
Some of the residential subdivisions that will require #1/0 triplex are Arcadia Place, Tienda Place, Century
Meadows 3 Units 4 and 5, Century Meadows 4 Units 1 and 2, and Almondwood Place.
FUNDING: Electric Utility Department 2001-2003 Financial Plan and Budget,
Line Extensions, Business Unit #161651, Page E-29.
Vicky McAthie, Finance erector A- //� alzk
Alan N. Vallow, Electric Utility Director
Prepared by Joel Harris, Purchasing Officer
cc: Manager, Engineering and Operations
APPROVED:
H. bixon Flynn — City Manager
RESOLUTION NO. 2002-242
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING
THE LOW BIDDER AND AWARDING THE BID FOR THE
PURCHASE OF 20,000 FEET OF #1/0 UNDERGROUND
TRIPLEX CABLE
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WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on November
13, 2002 at 11:00 a.m. for the purchase of 20,000 feet of #1/0 600 -volt XLPE
underground triplex cable, described in the specifications therefore approved by the City
Council on October 16,2002; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder
Bid Amount
I Leadtime (wks)
Stephens, McCarthy, Lancaster, Novato, CA
$12,908.45
6
Western States Electric, Portland, OR
$13,145.50
6-9
Pirelli Cables & Systems, Columbia, SC
$13,339.45
4-6
General Pacific, Portland, OR
$13,382.98
7-9
Southwire Company, Carrolton, GA
$15,907.13
8
Nexans Energy USA, Warrenton, VA
$11,958.10*
14
*Bids were evaluated on price and conformance with specifications. Nexans bid offers #1/0 triplex
that fails to meet EUD specifications for protective packaging, while other bidders meet all
requirements.
WHEREAS, staff recommends rejecting the apparent low bid from Nexans
Energy USA, of Warrenton, VA, for 20,000 feet #1/0 600 -volt XLPE underground triplex
cable as being non-responsive, because it fails to meet EUD specifications for protective
packaging; and
WHEREAS, staff further recommends awarding the bid for 20,000 feet #1/0
600 -volt XLPE underground triplex cable to the second low bidder, Stephens, McCarthy,
Lancaster LLC, of Novato, CA, representing Nehring Electrical Works, of DeKalb,
Illinois, in the amount of $12,908.45.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the bid
received from Nexans Energy USA, of Warrenton, VA, for 20,000 feet #1/0 600 -volt
XLPE underground triplex cable in the amount of $11,958.10 is hereby rejected because
it fails to meet the EUD specifications for protective packaging; and
BE IT FURTHER RESOLVED, that the Lodi City Council hereby awards the bid
for the purchase of conductor to the second low bidder, Stephens, McCarthy, Lancaster
LLC, of Novato, CA, representing Nehring Electrical Works, of DeKalb, Illinois, in the
amount of $12,908.45.
Dated: December 4, 2002
I hereby certify that Resolution No. 2002-242 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held December 4, 2002, by the
following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, and Mayor
Pennino
NOES:
COUNCIL MEMBERS — None
ABSENT:
COUNCIL MEMBERS — None
ABSTAIN:
COUNCIL MEMBERS — None
VACANT:
COUNCIL MEMBERS — Nakanishi
SUSAN J. BLACKSTON
City Clerk
2002-242