HomeMy WebLinkAboutAgenda Report - December 4, 2002 E-03AGENDA TITLE: Adopt a resolution rejecting the apparent low bid as a non responsive, and award
the Parks and Recreation Tabloid booklet printing services to the second -low
bidder, Commerce Printing Services, Sacramento, CA ($6, 831.35)
MEETING DATE: December 4, 2002
PREPARED BY: Parks and Recreation Director
RECOMMENDED ACTION: That the City Council reject the apparent low bidder as a non-responsive,
and award the Parks and Recreation Tabloid booklet printing services to
the second -low bidder, Commerce Printing Services, Sacramento, CA in
the amount of $6,831.35:
BACKGROUND INFORMATION: On September 4, 2002, the City Council approved specifications
and authorized advertisement for bids.
On November 5, 2002, the City Council rejected all tabloid bids and authorized re -advertisement for
bids.
The following bids were received, and opened on November 22, 2002.
Bidder Bid Amount
Commerce Printing Services, Sacramento, CA $ 6,831.35
American Lithographers, Sacramento, CA $ 6,956.34
Duncan Press, Lodi, CA $ 7,278.51
Golden Graphics, Inc, Lodi, CA $10,892.45
1 Copy, Stockton, CA $12,068.00
Certified Ad Services, Fresno, CA $ 5,969.35*
*Certified Ad Service fails to meet the Parks and Recreation size specifications for Tabloid Booklet.
Bids were evaluated on price and conformance with specifications. Certified Ad Services bid states size
specifications of 8 W' x 10 Y47 which fails to meet the Parks and Recreation booklet specifications (8
1/8" x 10 5/8") for booklet size requirements, while other bidders meet all requirements. Staff therefore
recommends award to the second -low bidder, Commerce Printing Services, Sacramento, California.
APPROVED:
H. Dix n Flynn --GtOkanager
ttrzsro2�
CITY OF LODI COUNCIL COMMUNICATION
L
FUNDING: To be provided from current budget allocation.
Funding Available: _42 44s=,
Vicky McAthie, Finar%e Director
IgSap'&k
Roger Baltz
Parks and Recreation Director
Prepared by Jennifer Alberti, Recreation Supervisor
cc: City Attorney
Joel Harris, Purchasing Officer
APPROVED:
H. Dixon Flynn -- City Manager
L 11/26/02 j
RESOLUTION NO. 2002-241
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING THE
APPARENT LOW BID AND AWARDING THE BID FOR THE PARKS
AND RECREATION TABLOID BOOKLET PRINTING SERVICES TO
THE NEXT RESPONSIBLE BIDDER
WHEREAS, in answer to notice duly published in accordance with law and the order of this City
Council, sealed bids were received and publicly opened on November 22, 2002 at 11:00 a.m. for the
Parks and Recreation Tabloid booklet printing services, described in the specifications therefore
approved by the City Council on September 4, 2002; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed
with the City Manager as follows:
Bidder Bid Amount
Commerce Printing Services, Sacramento, CA $ 6,831.35
American Lithographers, Sacramento, CA $ 6,956.34
Duncan Press, Lodi, CA $ 7,278.51
Golden Graphics, Inc, Lodi, CA $10,892.45
1 Copy, Stockton, CA $12,068.00
Certified Ad Services, Fresno, CA $ 5,969.35*
"Certified Ad Service fails to meet the Parks and Recreation size specifications for Tabloid Booklet.
WHEREAS, bids were evaluated on price and conformance with specifications. Certified Ad
Services bid states size specifications of 8 '/4" x 10 '/4" which fails to meet the Parks and Recreation
booklet specifications (8 1/8" x 10 5/8") for booklet size requirements, while other bidders meet all
requirements; and
WHEREAS, staff therefore recommends award to the second low bidder, Commerce Printing
Services, of Sacramento, CA, in the amount of $6,831.35.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby reject the
apparent low bid as non responsive, and hereby awards the bid for the Parks and Recreation Tabloid
Booklet Printing Services to Commerce Printing Services, of Sacramento, CA, in the amount of
$6,831.35.
Dated: December 4, 2002
I hereby certify that Resolution No. 2002-241 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held December 4, 2002, by the following vote:
AYES:
COUNCIL MEMBERS — Hitchcock, Howard, Land, and Mayor Pennino
NOES:
COUNCIL MEMBERS — None
ABSENT:
COUNCIL MEMBERS — None
ABSTAIN:
COUNCIL MEMBERS — None
VACANT:
COUNCIL MEMBERS — Nakanishi
SUSAN J. BLACKSTON
City Clerk
2002-241