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HomeMy WebLinkAboutAgenda Report - March 3, 1993 (90)r CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Replacement of Press Box at the Grape Bowl (221 Lawrence Street, Lodi) MEETING DATE: March 3, 1993 PREPARED BY: Parks and Recreation Director RECOMMENDED ACTION: Review and approve the Press Box project in the Grape Bowl (Stadium). BACKGROUND INFORMATION: In December of 1990, we had a fire at the Grape Bowl (Stadium) which destroyed the press box. In conversation with the City Manager, it was his feeling that the replacement of the press box should be the responsibility of the School District and not the city. His reasoning was based on use and finances of the City. I contacted the School District with this information and position and suggested a formation of a committee of interested people to see if we could build a new press box. They were not real excited about our thinxing, but did feel a press box was still needed. A committee was formed headed up by Jim Frost, (the then Principal at Lodi High School) and Pete Saco, Lodi High Athletic Director. we received a very good turnout with a lot of enthusiasm. From that committee, plans were drawn and a financial plan was put into place. The financial plan was basically to secure donations and volunteers to build the facility. The "Everett Luiz Family" kicked off the drive with a $5,000.00 donation in Everett's name. Various committee people went out and secured commitments for assistance (S) and donations of goods, materials, or services. We reached the point of being ready to go, with the exception that we felt we were $20,000.00 light in our construction fund. Bill Meehleis, Meehleis Modular, came to the forefront to volunteer to build the facility and use his contractor's license, etc. Additionally, the School District volunteered $20,000.00 of construction dollars from a student body fund at the two high schools, with repayment coming from the annual Lodi/Tokay High School football games (special game assessments), until the loan is paid off. Mr. Pete Saco, Athletic Director, will be present tonight to walk us through highlights of the press box history. He will introduce Mr. Scott Dasko, Architect (who volunteered the plan work) to present the project, Bill Meehleis, to talk about construction, Saco - finances, and to seek your approval to move forward with the project. The target for construction would be to start this Spring and finish by mid August, readying the press box for Fall football 1993. Please see attached Exhibit A (City information) and Exhibit B, an outline for tonight's presentation by Mr. Saco. APPROVED:' --- THOMAS A, PETERSON wyaied paps, City Manager J CC -1 4�1 Replacement of Press x at the Grape Bowl ; (221 Lawrence Streetodi) March 3, 1993 Page 2 FUNDING: Basically, none. The Community re,,elopment Department has incurred some plan checking expense and Parks and Recreation will pick up the architect check cost $350.00-$400.00 in our current budget. J Ron Williamson Director Parks and Recreation Department RW:srb Attachments cc: Bob McNatt, City Attorney C►TN COUNCIL :PUMP A PEtiNIN(.). JACK A SUCLO(K Mayor Pro TI po— RAY G DA16E\1'()RI STEPHEN J %I.A%% IOHN R IRandy) SNlbl R CITY OF LODI C11t HAIL, 221 %VEST Plat. SIKH I P o BOX 1006 1,001. ( AUFORNIA 95241.191({ 1_109) .IS4 Sb 34 I•It%MIi February 9, 1993 Bill Meehleis Meehleis Modular Buildings 1303 East Lodi Avenue Lodi, CA 95290 Subject: GRAPE BOWL PRESS BOX CONSTRUCTION Dear Bill: /IAIIIBIT a/ ItiOM-0, A N TIRSON ( 4V k+.r r,.l f t1%%HIR %t PIRRIN <rt, Clerk !tOlt ♦I, \ S T T (Jt1 Att Oral'% 2/1/93 cc: Scott issin Stere lrirrey Parks $ Rec. comission As we discussed yesterday at lunch, the need for a detailed agreement between the parties regarding the press box construction at the Grape Bowl seems to have disappeared. in my conversation with Mamie Starr, it appears that Lodi Unified School District's concerns have been addressed and that we can now proceed on an informal basis. As I understand the situation, it is proposel that the District will loan $2o,000 'to the student body association, which will then deposit that amount in the trust account at Farmers aad Merchants Bank [Account #00165379)• You will then be able (with the signature of the other trustees) to directly write checks based on invoices for additional construction costs. Upon completion of the project, any unencumbered funds remaining in the account will be returned to the student body association. The association will reimburse the District for the loan by a surcharge on tickets to certain events held at the Grape Bowl. In this way, neither the City nor the District is directly involved in the construction of the project. In order to lay a "paper trail" it is requested that upon ccmpletion of the project, you execute a quitclaim deed (which I will prepare) for the improvements to the City's real property. The presentation of this deed would also give us the opportunity to publicly express the City's gratitude for your generous gift. > 19g9 VES. % �1 Bill Meehleis February 9, 1993 Page Two If this is consistent with your understanding and agreeable to you, please acknowledge by just initialing and returning a copy of this letter to me in the enclosed envelope. Best regards. BOB W. MCNATT City Attorney BM:vc cc: Darwin Kinghorn, Esquire, LUSD Mamie Starr, Facility Planner, LUSD Marilyn Domingo, Business Manager, LUSD Ron Williamson, Parks and Recreation Dept. Douglas Frueh, Tokay High School Jim Pryor Pete Saco, Lodi High School PRESSBOX.3/TXTA.0IV GRAPE BOWL PRESSBOX FUND DONATIONS CAN BE MADE TO: Farmers & Merchants Bank Grape Bowl Pressbox Fund Att: Safe Deposit Call Box 3000 Lodi, CA 952,121 FOR THOSE WISHING TO MAKE A DONATION IN PERSON, PLEASE GO TO THE: Farmers & Merchants Bank (Main Branch) Safe Deposit Line 12 i W. Pine St. Lodi , CA 1---R]--TT LU1Z AND SOrS D, -.1R1 .\C. 18721 \u1rrn RAY ROAD LODI. CALIF014NI ► 95240 4 -ON -0 March 28,1991 Ron Williamson 125 North Stockton St. Lodi, Ca. 95240 APR I laol Dear Ron, It was nice talking with you last week, lets get together sometime soon for lunch. The fire at the Grape Bowl saddened us all and talking with you about the press box brought back alot of great memories not only as a member of the Flames football team, but as a coach and spectator. As you may know all the Luiz brothers (6) and so far (4) grandsons have participated on that playing field, and our entire family has enjoyed Lodi sports for many years. The loss of our father and husband was very hard for us, but we believe he would be pleased to have the memorial fund be used to renovate the press box at the Grape Bowl. We wish to donate $5000.00 to get this project started so that it may be used at the start of the 1991 season. We will be waiting to hear from you on the above matter. Sincere /` R`andy Luiz,, ois Luiz 2 —Lodi (Co.) News -Sentinel —Thur., March 7,1991 Buck passed on. press box financing By TA UNIA ADAbtEK News -Sentinel staff writer The city does not want to pay for it building it is not going to use. And local high schools cannot pay for something they don't have the money for. Meanwhile, there is nothing but a big hole atop the bleachers at the I.odi Grape Bowl — the city -owned stadium used for high school foot- ball games. 'fhe hole was left in December when vandals ap• parently burned down the old, wooden press box that s tood there. "It's gotten to be a question in administration — whose responsi• bility is it?" Parks and Recreation Director Icon Williamson said. "7'he city doesn't need a press box. If the press box is rebuilt, we'd like to see the school districtinvolved." But according to school officials, the district does not have the money. '"fhe school district is in dire financial straits," said I,eroy Carney, director of secondary in- structional services for I,odi Unified School District. "1Ve can't wait much longer," Carney said. "Football season is starting in September and there's nothing there." Lodi and Tokay high schools rent the Grape Bowl from the city for their home football games, During football season, the press box is used by the game's an, nouncer, both home and visiting coaches and a camera person who Films the action on the field. According to Tokay Iligh School Athletic Director Joanne Katanic, films of the football games are im• portant not just to coaches but to college scouts responsible for spot- ting potential scholarship reci- pients. The filming cannot be done from the bleachers. "It's really something important for our high school teams and coaches to operate like the others," Carney said. "And to operate like the others, they need a press box." Sentiment over who should rebuild the burned out structure varies from high school to high school. "It's on (city) property," Katanic said, adding that she thinks the ci- ty should take a hand in replacing the press box. According to Kirk Evans, ad. ministrative assistant to the city manager, the building — which was only partially burned but had to be completely destroyed — was covered by insurance. The deducti• ble is $25,000. Evans said that the insurance w•il) only cover the portion of the building that was burned and will not replace it. fie is awaiting responses to several bids on the project. "Hight now it doesn't look like we're going to exceed the $25,000," he said. Meanwhile, Lotti High School Athletic Director Pete Saco said he is ready to take the lumps and is hurriedly taking steps to get the press box rebuilt. With the combined efforts of Lodi High Principal Jim Frost and head football coach Jim Sowers, Saco said he is going to call on the community to help with the pro. jest. "I think we're going to hit the .11.11., � I. Steve Virrey of the Parks and Recreation Department stands on the site of the press box whose demolition he supervised. servioo clubs," he said. "And we enough to accomodate coaches and want to draw from the talents of the announcer. The canis ra per uti, people in the community " he said, could film the g:vv- fronn Saco said the new press lx,)x the roof. would only need to be aixxri one• "1Ve need to move un third the size of the vld one — large as pussible, tfouli;h "S;icv saia. -"1 J CITY uF SPRIAI, AIJfCJiT10N TO: FINANCE DIRFACTOR CITY KPONAGER DATE: Innuac y '%1 , 1391 Fi20M: Ron Wi l l.ia nson, Director 1'RQIEC T NL:•23ER• Parks and Recreation Department Request is made for funds to accurplish the follcwing project which was not included in the current budget. Description of Project EstimatcYi Cost Tom, per our conversation and meeting with the school district $ 1,000.00 administration the other day, you directed me to proceed with demolition of the press box at the Grape Bowl. Our low bid was $3,000. We have added a contingency of $1,000 because of unexpected situations that might arise. We have contacted Public Works fo: an ?_Y, ropriate contract form to do this related work and will follow same to is , our on act for services. 1 / Ron Williamson, Director Parks and Recreation Department cc: Tom Peterson Marilyn Field (If you need more space, use additional sheet attach to thisform.) Date of Approval Council Current Budget Contingent Fund S Capital Outlay Reserve $ Utility Outlay Reserve $ Amount Approved City Manager FUND OR ACCOUNT TO BE CHARGED Robert H. Holm, Finance Director Prior Year Reserve $ General Funi Surplus $ Reimbursable Account $ Other: (Specify) Account Number Thomas A. Peterson, City Manager _Submit this form in duplicate to the Finance Director. Distribution after approval will `be as follows: 1) Originating Department Z) Finance Department F SPEALL/TXTF.FRM r MEMORANDUM, City of Lodi, Community Development Department T0: kon Williamson, Parks b Recreation Director FROM: Roger G. Houston, Chief Building Inspector DATE: January 15, 1991 SUBJECT: announcing Booth at the Grape Bowl On January 14, 1991 an inspection was conducted at the Grape Bowl concerning the announcing booth. The following are results of that inspection: 1. The structure is at the end of its useful life span. It is structurally insecure, deteriorated, acid the stairs do not meet today's code. 2. Your department repaired the booth about one year ago to try and squeeze another three to five years out of the structure. 3. Fire has damaged the center section destroying the framing and electrical systems. Whether the structure should be repaired must be based on a comparison of the repair cost to the useful life span remaining. I would recommend that the booth be demolished and a new structure erected that meets today's cosies and standards. RGH:dsg cc: City Manager s /F\ I B1B1T Bi LODI GRAPE BOWL PRESS BOX -UPDATE MARCH 3, 1993 I. Historical Background --Pete Saco 2. Architectural Design --Scott Dasko 3. Financial Picture --Pete Saco 4. Construction Update --Bill Meehleis and Jim Pryor 5. Closing Remarks and Questions --Pete Saco Jim Pryor. -Project Manager Bili Meehleis--Building Contractor Scott Dasko--Architect Steve Virrey--Parks and Recreation Department Ron Wgiiarnson--Director. Parks and Recreation Dept. Doug Frueh»Tokay High School Athletic Director Pete Saco --Lodi High School Athletic Director LODI GRAPE BOWL PRESS BOX STILL NEEDS FUNDSI DONATIONS CAN BE SENT TO: Farmers and Merchants Bank c/o Drape Bowl Pressbox Fund Att: Sate Dep'aslt Call Box 3000 Lodi, CA 96241 T