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Home My WebLink AboutAgenda Report - January 20, 1991os CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Receive Register :,*-a Dated .:anuary 20, 1993 in the Amount of 5:.674,622.77 MEETING DATE: January 20, 19913 PREPARED BY c Firiar,ce D:reztvr RECOMMENDED ACTI.IN: That the City Council receive the attached Register of Clairrs. BACKGROUND INFORNA"I011: Attached is the Register of ClaimF. in the amount of 51,571,622.77 dated January 20, 19y3. FUNDING: As per attached report. D. Flynn Finance Director HDF:ss Attachment APPROVED. /k47 THOMAS A PETERSON 4tyUea Gaper City Manager GGt CC CLA1::. Yc. COUNCIL REPORT January 20, 1993 7: C I TY MANACZR F",: FINANCE DIRECTOR SL Jr"_CT: Certification of claims and authorization to issue checks. Attached is the register of claims to be approved at the regular meeting of the City Council on January 20, 1993. FUND DESCRIPTION CLAIMS CLAIMS PAYROLL INTER TOTAL 12/ 192 TFO-1793 1 TRANSFER DISBURSEMENTS FUND .00 .00 .00 .00 .00 10 GENERAL 144,928.63 123,994.94 469,756.03 30,083.18 708,596.42 10,95 Gewral holding 60,076.50 22.3,842.81 .00 .00 283,919.31 11 Stores Inventory 3,?38.81 10,055.30 .00 446.36 12,847.75 12 Equipment .00 10,372.69 .00 .00 10,372.69 13 Refuse Surcharge Fund .00 .00 .00 .00 .00 16 Electric Utility 31,145.02 20,628.99 69,260.33 16.2.7 121,018.07 16.1 Utility Outlay Reserve 992.43 9,064.79 4,797.79 .00 14,855.01 16-90 Electric Inventory 8,151.26 5,841.52 .00 .00 13,992.78 17 Sewer Utilitv 9,927.15 357,730.04 21,026.55 469.37 388,214.37 17.1 Sewr Utility - Capital Outl 42.28 258.97 .00 .00 301.25 17.2 Waste Water Capital Reserve 1,884.93 246.64 .00 .00 2,131.57 17-90 Sewer Inventory .00 360.42 .00 .00 360.42 8 Water Utility 4,379.70 18,956.30 14,781.75 16,681.20 21,436.55 18.1 Water Utility Capital Outlay 94.70 40.00 1,427.49 .00 1,562.19 13-90 Water Inventory .00 3,219.97 .00 .00 3,219.97 '1 Library 1,866.81 412.96 17,954.00 .00 20,233.77 2I.1 Library Capital Outlay .00 .00 .00 .00 .00 ?? Canp Hutchins .00 .00 .00 .00 .00 23 Asset Seizure Fund .00 .00 .00 .00 .00 ?7.0 LTD -Self Insurance .00 .00 .00 .00 .00 28 Medical Insurance .00 .00 .00 .00 .00 '19 Employee Benefits 5,819.94 .00 .00 .00 5,819.94 30 PL & PD Insurance 225.00 2,384.84 .00 .00 2,609.84 31 Workers Ccnpensation 5,799.38 347.00 .00 .00 6,146.38 32 Gas Tax - 2107 550.97 391.59 .00 942.56 .00 33 Gas Tax - 2106 .00 .00 .00 .00 .00 35 Deferred Compensation Fund .00 .00 .00 .00 .00 36 Gas Tax - 2150 .00 .00 .00 .00 .00 37.0 56300 -Transportation Partner .00 .00 .00 .00 .00 41 Bond Interest & Redemption .00 .00 .00 .00 .00 44.3 1988 State Park Bond Fun -j .00 .00 .00 .00 .00 i R14" DESCRIPTION CLAIMS CLAIMS PAYROLL INTER TOTAL i2./31/92 1/07/93 1/03/93 TRANSFER DISKIRSEJ4ENTS I RJND 45.1 HUD - 1985/1986 .00 .00 .00 .00 .00 45.2 RJD 87-58 .00 .00 .00 .00 .00 45.3 HUD 88-89 .00 .00 .00 .00 .00 I 45.4 HIJD 89-90 .00 .00 145.60 .00 145.60 45.5 HUD - 1990/91.00 .00 .00 .00 .00 45.6 NJD 1991-1992 .00 .00 .00 .00 .00 46 Industrial Way & B'Man Devel .00 .00 .00 .00 .00 47 Industrial Way & B'nen Rd. # .00 .00 .DO .00 .00 48.2 Turner/Cluff Bond Recimption .00 .00 .00 .00 .00 49 UDID Improwm�nts 11,97F.00 .00 .00 .00 11,975.00 6&0.1 IMF WATER FACILITIES .00 .00 .00 .00 .00 60.2 IMF SEWER FACILITIES .GO .00 .00 .00 .00 60.3 IMF STORM FACILITIES .00 .00 .00 .00 .00 f.0.4 IMF STREET FACILITIES .00 .00 .00 .00 .00 60.7 IMF PARKS & REC FACILITIES on 09 .00 .00 .00 60, 11, IMF Gf,�nera i Facilities & Adm G, .00 .00 .00 .00 72 Subdivision Reserves Fund .00 .00 .00 .00 .00 75 Subdivisions .00 .00 .00 .00 .00 120 Cmrunity Center 439.00 191.79 5,483.89 .00 6,114.68 1?t�.I Hutchins Strut Square Capit .00 .00 .00 .00 .00 120.7 Hutchins St Sq Holz Bequest .00 .00 .00 .00 .00 12.1 Capital Outlay Reserve 3,236.34 20,770.67 440.90 .00 24,447.91 l2" Utility Outlay Reserve .00 .00 .00 .00 .00 123 Master Drainage Pram .00 .00 .u) .00 .00 123.1 Master Storm Drain - AB1600 .00 .00 .00 .00 .00 124 Transportation Development A .00 .00 .00 .00 .00 125 Dial-A-Ride 40.00 433.44 9,032.70 .00 9,506.14 126 Federal Urban "D" .00 .00 .00 .00 .00 126.1 Transportation (FAU-SC) .00 .00 .00 .00 .00 I-, Local Trans-Pedestrain/bike .00 .00 .00 .00 .00 134 Hotel & Motel Tax .00 .00 250.80 .00 250.80 140 Reserve - Cost of Labor & Mt .00 .00 .00 .00 .00 141 Fxpendable Trust .00 4,544.36 .00 .00 4,544.36 FINAL TOTALS TOTAL 294,813.85 814,090.03 614,357.83 48,638.94 1,674,622.77 ..J Fk ..r N us w .a CITY OF LODI COUNCIL' COMMUNICATION AGENDA TITLE: Report on procedure for Payment of Claims MEETING DATE: January 20, 1993 PREPARED BY: City Manager RECOMMENDED ACTION: None required. Information only. BACKGROUND INFORMATION: At the regular meeting of December 16, 1992 and January 6, 1993, Councilmember Davenport questioned the manner in which City bills and payroll is made. The City Attorney has prepared memos addressing this issue and they are attached (Exhibit A and B). In an effort to determine what is the generally accepted practice in some other area public agencies, I contacted 10 such agencies. The cities of Tracy, Manteca and Escalon follow a practice identical to the City of Lodi. The others: Stockton, Ripon, Lathrop, Galt, Modesto, Merced and the County of San Joaquin do not put the item on the agenda. In addition to unnecessarily inconveniencing vendors, many of them local, who do business with the City of Lodi by making them wait up to two to three weeks longer for their payment, the City would also lose a considerable portion of its vendor discounts. Some vendors give percentage discounts if they receive payment within a specified period. This loss would be in the area of $3,500 - $4,500 annually. The February 2, 1993 "Shirtsleeve" topic will be a review of various City Council procedural policies. The Council may wish to discuss how this item is to be addressed in the future. FUNDING: None required Respectfully submitted, Thomas A. Peterson City Manager TAP:br Attachments CCCOM700/TXTA.07A n APPROVED: THOMAS A. PETERSON FKyC *d v+o"r City Managw .a. CITY OF LODI MEMORANDUM FROM THE OFFICE OF THE CITY ATTORNEY xxxxxxxxxxxccx.cxcxczaazszxzzzazazaas:aax:xx---- To: The Honorable Mayor and Council Members City Manager Finance Director From: Bob McNatt, City Attorney Date: January 7, 1993 Subject: CONSENT CALENDAR ITEM: "CLAIMS" =xxxxxxxxxxxcaxxxxxaazsaassasazzsass:szassaaxaaaaxxaasaaaaaaxsaaas::saaa SSITUATION On the "Consent" calendar portion of each City Council meeting agenda is an item denominated "Claims". Under this item, the Council is asked to ratify payments previously made for such expenses as payroll, bulk electric power purchases, etc. Concerns have been expressed by Councilmember Davenport that because the Council does not approve these payments in advance, but only ratifies them afterward, the methodology may be illegal. A staff response on this matter has been requested by the Co•-zncil. ANALYSIS Limits on and grants of authority regarding municipal financial affairs are found in various places throughout California law. The cornerstone of municipal authority is Article 11, Section 7 of the California Constitution which grants general authority to cities for all "municipal affairs"; this has been interpreted to include fiscal policies (Cramer v. San DieaQ 330 P.2d 235). other examples of provisions covering municipal fiscal matters include California Constitution Article 13A(1) [limits on property taxes], California Constitution Article 16, Section 18 [debt limits], and Chapter 4 of Division 3 of the California Government Code (commencing with Section 37200) covering municipal financial powers generally. The r..-st relevant statute on this topic is Government Code Section 37208 (cop-,,- attached) which addresses payments for the type of claims at issue herr. This statute clearly provides that payment of claims for payroll and items "conforming to a budget approved by ... the legislative body need not be audited by the legislative body prior to oavment" (emphasis added). Although I don't believe the City Clerk usually "certifies" that the claims conform to an approved budget as referred to in subsection (b) of this statute, our situation may simply be an example of a past Council's exercise of its discretion to modify the statutory plan. Under subsection (c) of this statute, the Council could choose to "ratify" the payments (i.e., approve after the fact) once a year in the form of an audited comprehensive financial report and dispense entirely with having the "Claims" item on each Council agenda. In fact, the City Council now Im Honorable City Cour.—Ll Members, City Manager and Finance Director January 7, 1993 Page Two receives such an annual audit report which includes all the same items previously presented under "Claims". It appears this would satisfy the criteria in subsection (c). CONCLUSIONS AND OPINIONS It is my opinion that the City's present "claims" procedures are legal. I suspect that this item has appeared on the agenda for as long as anyone can recall because some previous Council wanted frequent updates on City expenditures. It does not appear the City is required to have a "Claims" item on each agenda. In doing so, the City appears to be acting within its discretion. I am aware of some cities which do = customarily put such items on Council agendas at all, choosing instead to approve the once•aunual financial audit. Conversely, I have been told that some cities choose to have the Council appro-re all warrants beforehand. I offer no opinion as to the desirability of any of these approaches. Respectfully submitted, C BOB MCNATT City Attorney BM:vc attachment cc: City Clerk CCCLAIMS/TXTA.oly RNMENT FINA111Ci[AL POWERS § 37210 Title 4 Div. 3 § 37208. Payroll warrants or checks; warrants or checks In payment of budgeted demands; audit; ratification and approval (a) Payroll warrants or checks need not be audited by the legislative body prior to payment. Payrolls shall be presented to the legislative body for ratification and approval at the first meeting after delivery of the payroll warrants or checks. (b) Warrants or checks drawn in payment of demands certified or ap- as not inval- proved by the city clerk as conforming to a budget approved by ordinance or payment of resolution of the legislative body need not be audited by the legislative body y for m;scel- prior to payment. forse (1931) (c) Notwithstanding subdivisions (a) and (b), budgeted payrolls and de- mands paid by warrants or checks may be presented to the legislative body for ratification and approval in the form of an audited comprehensive annual financial report. time and (Added by Stats.1949, c. 79, p. 154, § 1. Amended by Stats.1959, c. 1775, p. 4239. § 1; i Stats.1970, c. 261, p. $25. § 2. Stats.1980. c. 770, p. 2286, § 2; Stats.1986. c. 982. § 14.) ,id mayor of Hent for mis- curred in the pies, in addi. -ed expenses, io valid ordi- ,ch payments claimed ex. flcation. AI- acisco (1975) ; or attend - hall certify employees. Historical Note The 1959 amendment added the second para- graph in its present form except as modified by the subsetrxnt three amendments. The 1970 amendment, in the first sentence of the second paragraph. inserted 'or resolution". The 1980 amendment inserted "or checks throughout the section. and, in the second sentence of the second paragraph, substituted "warrants" for 'warrant'. The 1986 amendment inserted subdivision designations; deleted the second sentence of subd. (b) which provided: "Budgeted demands paid by warrant prior to audit by the legislative body shall be presented to the legislative body for ratification and approval at the first meet. ing after delivery of the warrants."; and tdded subd. (c). Derivation: See Derivation under 137206. Forma See West's California Code Forms. Government. § 37209. Transfer of city clerk's duties to director of finance; ordinance The duties imposed upon the city clerk by this article may be transferred to a director of finance when such office has been established and the powers and duties thereof defined by ordinance. Such an ordinance shall require the execution by the director of finance of the bond required of the city clerk by Section 36518 of this Code. (Added by Stats.1955, c. 1754, p. 3242, § 1.) Lbrary References Municipal Corporations 4-170. Sovereign immunity study. 5 Cal. L Rev. C.l.B. Municipal Corporations § 545. Comm. Reports 299, 421 (1%3). § 37210. Newly incorporated cities; issuance of temporary nonnegotla• ble notes; repayment Newly incorporated cities that have not received revenues from property taxes may issue temporary non-negotiable notes bearing Interest at a rate not exceeding 6 percent per annum to pay lawfully incurred current expense3 and 699 CITY OF LODI lt:ad�lSZ!l11L�� 1[i? MEMORANDUM FROM THS OFFICE OF THE CITY ATTORNEY ---- - ----- ------------ -------- To: The Honorable Mayor and Council Members City Manager Finance Director From: Bob McNatt, City Attorney Date: January 13, 1993 Subject: CONSENT CALENDAR "CLAIMS" PROCEDURES �aasoamaeaasomaaaasExomoxoaasaasaasasaas=ass:�a:anaasaseaasassesssass:se This is intended as a supplement to my memo of January 7, 1993 on the above topic. A question has been raised as to the effect of Government Code Section 37202 (attached) on the situation. Although reasonable minds could differ as to the effect of this statute, I don't believe it changes my overall conclusion that Lodi's handling of consent calendar claims items is proper. The specific language contained in Section 37202 which raises the question states "... the legislative body shall approve or reject demands only after such demands have been audited ..." (emphasis added). If that was all the statute said, I would probably agree that State law might require prior approval of all City expenditures or payment of "demands". However, the Section begins by stating "[e]xcept as provided in Section 37208 ..." In my memo of January 7, 1993, it was concluded that Lodi is in compliance under Section 37208. One of the distinctions between these two statutes is that Section 37202 does not refer to payment of demands under a previously -adopted budget. When these two statutes area read together, I believe the logical conclusion is that cities have an option of how they choose to pay their bills. As I have previously said, I am unaware of any State law which requires a city to adopt an annual budget. In such circumstances, I assume that Section 37202, which requires prior Council approval of all demands for :terns which are not contained in a formal budget, would apply. on the other hand, cities could choose under Section 37208 to ratify (after the fact) payments made on demands which conform to a previously -adopted budget. I believe this is the situation in Lodi. Claims Procedures January 13, 1993 Page Two In summary, it is my opinion that if Lodi did not have an adopted budget, the provisions of Section 37202 might apply and Council approval would be required before demands could be paid. However, since to my knowledge all the claims contained in the consent calendar for ratification are done pursuant to an approved budget, Section 37208 would apply. Respectfully submitted, BOB MCNATT City Attorney BM:vc attachment CC: City Clerk CCCLAIMS.2/TXTA.OIV s § 37202 CITY GOVERNMENT j Title 4 § 37202. Demands; audit; submission; certification Except as provided in Section 37208, the legislative body shall approve or reject demands only after such demands have been audited in the manner prescribed by ordinance or resolution. Such audited demands may be sub. mitted separately or a register of audited demands may be submitted to the legislative body for approval or rejection and shall have attached thereto the affidavit of the officer submitting the demands certifying as to the accuracy of the demands and the availability of funds for payment thereof. (Added by Stats. 1949, c. 79, p. 154, § 1. Amended by Stats. 1951. c. 1248, p. 3095. § 1; li Stats.1970, c. 261, p. 525, § 1.) Historical Nota 't As added in 1949, this section read: The 1970 amendment substituted the excep- 'The legislative body shall audit demands." tion at the beginning of the first sentence for The 1951 amendment rewrote the section in "The". its present form, except as modified by the Derivation: See Derivation under § 37201. 1970 amendment. ie Library References Municipal Corporations 4-1012. C.J.S. Municipal Corporations § 2177. WESTLAW Electronic Research : See WESTLAW Electronic Research Guide following the Preface. ! ( Nota of Decisions Actions and proceedings. In general 3 made out and verified by fire chief must pass Demands. In general 1 through the hands of the auditing committee in Mandamus 4 the ordinary course of business. Jackson v. i Nature and effect of determination 2 Wilde (1921) 198 P. 822, 52 C.A. 259. A city is not Precluded, by its allowance of 1. Demands, !n general bills presented for rents accrued under a void g contract. from showing that such bills were in Under Municipal Corporation Act, § 864, excess of #'te reasonable value of the property. �t Stats.1883, pp. 266 et seq., declaring that all Higgins v. City of San Diego (1896) 43 P. 824, "demands" against a city or town of the sixth 118 C. 524, modified in other respects 50 P. { class shall be presented and audited by the 670, 118 C. 524. board of trustees, etc., though the term "de• mande was sufficiently broad to include The action of the trustees of a city on the claims for torts as well as on contracts, yet the presentation of a claim which they have juris. s. purpose of the act being that the claim should diction to hear and determine is a judicial act, ! be audited, which could not apply to claims for and, whether right or wrong, is binding on the torts, the act did not require presentation of a clerk. McConoughey v. Jackson (1894) 35 P. claim for damages for the maintenance of a 863. 101 C. 265. 40 AmSt.R. 53. i nuisance as a condition precedent to the plain- 3. Actions and proceedings, in general G tiffs right to sue thereon. Adams V. city of Modesto (1901) b3 P. 1083, 131 C. 501. The rejection of a claim against the city by its board of examiners does not affect the right 2. future and effect of determination of action against the city on the claim. San Under a city ordinance authorizing the fire Francisco Gas Co. v. City of San Francisco superintendent to grant a fireman leave of ab. (1856) 6 C. 190. sence with pay during a sickness contracted 4. Mandamus while on duty, the determination by the super • intendent that a fireman's sickness was so con- Where petitioner had been erroneously fined ! tracted is conclusive, and the auditing board by city judge under a statute pro 'ding a penal - has no discretion to disallow the fireman's ty for a felony and fine and been paid into city salary during such lease, though the pay roll as treasury, in view of treasurer's restricted right 694 �!f r `1 o: CITY OF LODE COUNCIL COMMUNICATION AGENDA TITLE: Lodi Parks and Recreation Commission Response to Five or Seven Member Board MEETING DATE: January 20, 1993 PREPARED BY: Parks and Recreation Direction RECOMMENDED ACTION: That the Mayor/City Council not increase the Parks and Recreation Commission from five to seven members. BACKGROUND INFORMATION: At the City Council meeting of December 16, 1992, Mayor Pennino suggested that the Parks and Recreation Commission review the possibility of increasing the Commission from five to seven members. (See Exhibit A Council Short Minutes of December 16, 1992 and Exhibit B - Council Communication of December 16, 1992 Meeting.) After a lengthy discussion by the Commission on pros and cons of each number membership, it was the opinion of the entire Commission that there was no major or monumental reason for enlargement of the Commission at this time. (See Exhibit C - Commission Minutes of January 5, 1993.) Mr. Robert Johnson, Chairman of the Parks and Recreation Commission, will be in attendance to additionally discuss the Commission's position on this item should Council want same. FUNDING: No basic change if Commission numbers stay the same. Should two (2) additional members be added, we would encourage the Council to provide enough financial assistance to include the new members to participate in local, C.P.R.S. District and State Conferences, and meetings that pertain to the Parks and Recreation endeavors and business. A figure of $3,000 should then be added to the Parks and Recreation Administrative budget. 7 . Ron Williamson Director Parks and Recreation Department RW:srb Attachment cc: Bob McNatt, City Attorney APPROVED: THOMAS A. PETERSON retyele0 WDar City Manager A Ta SHORT MINUTES r:xr:is? DSCfiMBER 26, 1992 Ai PAGE FIVE 14. The City Council concurred with the following appointments made by Mayor Pennino to various City of Lodi Boards and C%Amissions: Lodi Senior Citizens Commission Joan Rostomily, four-year term expiring December 31, 1996 Michael Nilesen, four-year term expiring December 31, 1996 Personnel Board of _Review Peter Hetzner, four-year term expiring December 31, 1996 Site Plan and Architectural Revizw Committee Donald Kundert, four-year term expiring January 1, 1997 Further, the City Council referred to the Lodi Parks and Recreation Commission for review and recommendation the Mayor's suggestion to increase the size of the Parks and Recreation Commission to seven members. Further, the City Clerk was directed to place this matter on the City Council agenda for the January 20, 1992 meeting. 15. The City Council set a public hearing on January 20, 1993 to consider the appeal of Delta Signs and Crane Service of the Planning Commission's decision regarding signage for Walmart in the area of Kettleman Lane and Lower Sacramento Road. 16. The City Council concurred with the proposal by representatives of the Lodi District Chamber of Commerce regarding formation of an Economic Development Committee. Mayor Pennino indicated that he would like to serve as an "At Large" member and asked the other members of the City Council to advise him if they are interested in serving on this committee. 17. The City Council heard a presentation from California Waste Removal Systems regarding a proposed low-volume collection option and introduced Ordinance No. 1564 entitled, "An Uncodified Urgency Ordinance of the City Council of the City of Lodi Establishing Options for Refuse Collection and Setting Rates for Low -Volume Residential Waste Generators". 18. The City Council set parameters for the Citizens' Advisory Board regarding refuse rates as outlined by staff; however, it determined that the Federal Guidelines presently used by PGS to determine economic hardships be used, and further, any citizen qualifying for exemption would be granted an $8.00 per month rate for use of the 20 gallon low-volume container. 19. There were no ordinances for adoption. 20. The City Council met in closed session regarding the following matters: a) Litigation I. George Stolberg vs City of Lodi I1. Kurt Bush, Jr. City of Lodi r u,. CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Appointments/Reappointments to Various City of Lodi Boards and Commissions MEETING DATE: December 16, 1992 PREPARED BY: City Clerk RECOMMENDED ACTION: That the City Council, by motion action, concur with the Mayor's following appointments/reappointments to various City of Lodi Boards and Commissions and set for the Council meeting of January 6, 1993 the consideration of expanding the Parks and Recreation Commission to seven members. APPOINTS Lodi Senior Citizens Commission Joan Rostomily four-year term expiring December 31, 1996 i Michael Nilssen four-year term expiring December 31, 1996 REAPPOIN21MM Personnel Board of Review Peter Hetzner four-year term expiring January 17, 1997 Site Plan and Architectural Review Cca mittee Donald Kundert four-year term expiring January 1, 1997 Recreation Commission Set for the Council meeting of January 6, 1993, the consideration of expanding the Parks and Recreation Commission to seven members. BACKGROUND INFORMATION: At the November 18, 1992 City Council meeting, the City Clerk was directed to post for these expiring terms. The activities of the Recreation Commission are getting larger because of the si and depth of the territory we serve. ' The responsibilities of the Parks a Recreation Commission are more diverse today than they were years ago. APPROVED: THOMAS A. PETERSON r�Yclwvaw City Msnapsr CC.1 4poi atments /Reappointments to various Boards and Commissions December 16, 1992 Page Two Seventy percent of the applications I received were for the Parks and Recreation Commission. This indicates a lot of interest from the citizens in the Lcdi area. Everyone of the applicants interviewed could serve on this commission and would do a good job. The activities of this commission are getting too big for a five member commission. Because of this interest, I would like Council concurrence to put on the January 6, 1993 agenda, the possibility of expanding the Parks and Recreation Commission to seven members. FUNDING: None required Phillip A. Pennino Mayor, City of Lodi By Alice ft. Reimche City Clerk AMR/jmp COUNCO78/TXTA.02J/COUNCOM Date: Dezember 14, 1992 To: Fellow Council Members From: Phillip Punnino Re: Various Commissions and Boards At the November 18th City Council Meeting, the Council directed the City Clerk to post the upcomming vacancies of the Boards and Commissions. Since that time 15 individuals have put in applications for appointment. During this past week I have met with each individual to discuss the board and commission they applied for. The meeting toke about 1/2 hour each and centered around the goals and objectives of the commission, and their vision for the future of that particuliar commission or board. After careful consideration I would like Council concurrence on the following appointments: Senior Citizens Commission: Mrs. Joan Rostomily Mr. Michael Nilssen Personnel Board of Review: Mr. Peter Hetzner (reappointment) Site Plan and Architectural Review Committee: Mr. Donald Kundert (reappointment) Parks and Recreation Commission: The activities of this commission is getting Larger because of the size and depth of the territory we serve. The responsibilities of the Parks and the Recresation are more diverse today then they were years ago. Seventy percent of the applications I received were for the Parks and Recreation Commission. This indicates slot of interest from the citizens in the Lodi Area. Everyone of the applicants interviewed could serve on this commission and do a good job. The activities of this commission are getting too big fora five member commission. Because of this interest, I would like council concurrence to put on the next agenda (January 6, 1993) the possibility of expanding the Parks and Recreation Commission to seven members. eT Speaking on behalf of the request: Mark Rowlands, 1431 Cardinal St., Lodi, CA (Club member) Speaking against the request: Sharon Hughes Donna Phillips Richard Draeger Again, Commissioner Casalegno suggested that perhaps this issue should be opened up to the public for more comments. Commissioner Wall inquired if any fees have been established for the two events. Superintendent Field said the question of fees has not been addressed. Commissioner Melby's concern is not to discriminate by not allowing this club to race their boats. On a motion by Commissioner Melby and a second by Ed Wall, the Commission approved the request of the Remote Control Boat Club to hold two weekend events at Lodi Lake during 1993. Ayes - Commissioners Melby and Wall (2) Noes - Commissioners Casalegno and Johnson (2) Motion died On motion by Commissioner Johnson and second by Elvera Melby, the Commission approved the Remote Control Boat Club to hold one weekend racing event at Lodi Lake Park on May 1 and 2, 1993. Ayes - Commissioners Johnson, Melby, Casalegno, Wall Motion carried 4 - 0 As questions regarding noise levels were introduced at tonight's meeting, the Commission recommends that at some future time additional noise studies be made. It was suggested that these tests be done the weekend of the races in 1993. Club Commodore, Rod Snoddy, is in agreement. C. Request by City Council Exoandina Parks and Recreation Commission from Five to Seven Members - The Commission discussed the pros and cons of Council request, and on motion by Commissioner Wall and second by. Bob Casalegno, the Commission recommends to retain the current Commission to five members. Ayes - Commissioners, Wall, Casalegno, Johnson, Melby Motion carried 4 - 0 -4- 12:.34 UL*4:.R4 HNE, =Ec_S_L =b --,, HNNORANDUR .......... .Ws.ae... TO: R Wwt Jobnson,jj Chairman -Varks'and"ltacreratioa Commission FRAM: Philip A. Peaaino, Mayor LUTA: December 30, 1992 SOSJ: Possible expansion of Parka and Recreation Cow Lasion IV. ?i L ?JZ - As you are aware, the terms of two members of the Darks and Recreation caweissioan are up at the end of this month. In an effort to fill those positions, an announcement was made in the newspaper and applications were taken from those interested in serving on the commission. I must say that I was impressed by the number of applicants. A totel of eleven individuals applied. These eleven tincluding the two current members) were each interviewed for approximately one-half :-Lour. At the end of those interviews I realized there ware, a lot of people who could add' a great deal to the scope of the Parks and Recreation program for Lodi_ In that regard, i requested of the City Council at our December 16 meeting that we consider wWwRling the Parke and Recreation Counission to seven members. As the City of Lodi and the area that the Parka and Recreation Department services expands. I believe there is a need to broaden the coemission, The Parks and Recreation Commission plays a key role in the overall City organization. I note that two other key commissions, the Planning Co.mmiseion and the Senior Citizens Commission both have seven wenbers. At your January meeting would you please discuss the pros and cons to this possible expansion? I would appreciate a response so it Can be put on the agenda for the City Council meeting of January 20. Phillip A. Perlin. Mayor PAP:br c: City Manager Parks and Recreation Director CCC0K689/TXTA.07A JAWi(3-1993 11:29 c'0`-4 -_--4+='52i L - 2 P. 02 r- C11Y COUNCIL {111.1P A PENNING, Mayor FA(: K A "K.10(:.K Mayen Pm Tempore R.AY G DAVENPORT 1,TEPHFN I MANN IOHNR (Randv)SNIDER CITY OF LODI CITY FiALL.221 WEST PINI SiREF) P O BOX S(106 tC)(.)I. CA1IFORNIA')W41 1910 1209).114-',614 /Ax12091 t NMS January 21, 1993 Mr. Bob Johnson Chairperson Lodi Parks and Recreation Commission 2311 Midvale Road Lodi, California 95240 Dear Bob: 1110:MfS A PETERSON City ,Manager IENNIFER M PERRIN City C'ler6 8011 McNATT C. *IV Allorrwv At the City Council meeting of January 20, 1993, the City Council heard the matter regarding the possible expansion of the Lodi Parks and Recreation Commission from five to seven members as suggested by Mayor Pennino in his memo to you dated December 30, 1992. Following discussion of this matter, the City Council, by a 4 -1 vote, determined it would take no further action on the matter. If you have any questions regarding the matter, please feel free to contact our office. JMP very truly yours, �rlM�tj e ifer jd Perrin City Clerk k- 4 CITY OF LODI COUNCIL COMMUNICATION c�ers � AGENDA TITLE: Resignation of Steve Scott from the Lodi Parks and Recreat--on Connnission MEETING DATE: January 20, 1993 PREPARED BY: City Clerk RECOMMENDED ACTION: Information only. BACKGROUND INFORMATION: Attached you will find a copy of the letter of resignation which was received from Lodi Parks and Recreation Commissioner Steve Scott. Mr. Scott has served on the barks and Recreation Commission since December 1988 and his term was due to expire on December 31, 1992. Council will recall that the City Clerk was directed to post for this expiring term at the City Council meeting of November 18, 1993. It is with regret that we accept Mr. Scott' resignation. FUNDING: None required. �Ltl 1t t ,7n-nif M. Perrin City dark JMP COUNCO65/TXTA.02J/COUNCOM APPROVED.__ -- THOMAS A. PETERSON wyZ Paver City Manager w-� r I ' i' ':IEE.J' CTY r:,.- I_[:::: January 3, 1993 Lodi City Council Mayor Phil Pennino: It is with regret that I have, for personal reasons, decided to terminate my position on the Lodi Parks and Recreation Commission, effective immediately. I leave the Commission with a sense of accomplishment and gratitude. Lodi Parks and Recreation will continue to be an interest of mine and a source of my support. I wish the Commission well in future endeavors. Sincerely, Steve Scott 0�1