HomeMy WebLinkAboutAgenda Report - January 6, 1993� OR
CITY OF L,O D I � COUNCIL COMMUNICATION
AGENDA TITLE: Contract Change Order - Hale Park Improvements, 208 E. Locust Street
MEETING DATE: January 6, 1993
PREPARED BY: Public Works Director
RECOMMENDED ACTION: This item is for information only. No action is required.
BACKGROUND INFORMATION: This information is being given to the City Council
in accordance with the Contract Change Order policy
approved by Resolution 85-72. One of the requirements of
this policy is that we inform the City Council of all
change orders where the total change orders exceed 1,25,000. In addition, the
Council asked that staff provide an update as to the status of the project and the
problem with the playground surface.
Change Order
The attached contract change order, approved by the City Manager, was in tho amount
of $29,256, which is 6.4a of the contract. The work includes additional fill needed
because the sidewalk grades were raised to avoid cutting into the root systems of
the trees. Revisions tc the irrigation system were made to irrigate the area west
of the project. This portion of the park was planned for a future parking lot.
However, this improvement is probably many years in the future. The project, as
designed, would have left this area without a means of watering, even by hand. The
change order extended the irrigation system and turf seeding into this area. A deep -
root watering system was also installed to irrigate the existing sycamore trees in
the park.
Status
BRCO Constructors estimates that the work in Hale Park can be completed in less than
two months. The remainder of the project involves placing the surfacing material in
the playground and par course areas and installing the landscaping and turfing in
the rest of the park. The two-month time frame is reasonable unless extreme cold
temperatures or heavy rains prohibit seeding. The contract includes a 90 -day turf
and irrigation system maintenance period which will run beyond the contract wor0 ng
days. Including the late3t change order, the contract working days allowed ended in
early December. Although there will be additional non -working day adjustments
allowed for weather, it appears there will be liquidated damages charged on this
contract. The damages specified in the contract are $230 per day. However,
resolution of the following item may involve granting additional working days due to
the time lost.
APPROVED �_l_ _ ------------- t�
THOMAS A PETERSON ecyt ea naoer
City Manager
CC-,
CCCOHALE/TXTW.02" (CO.COM? December 29, 1992
Contract Change
January 6, 1993
Page 2
Order - Hale Park Improvements, 208 E. Locust Street
Playground Surface
The plans call for.the playground surface material to be "Fibar", installed per the
manufacturers.., recommendationez. Fibar is the trade name of a patented wood chip and
fabric system which includes an extended warranty and $10,000,000 product liability
coverage. The contractor feels the contract is not explicit in its requirements
and that if the City insists on Fibar, he will file a claim for an additional
$11,000. He is in the process of submitting an alternative. As of this writing
(December 29, 1992), the matter has not been resolved. Assuming the issue can be
resolved in early January, the work should be completed by the end of March 1993.
At that point, the walk and play areas will be available for use.
FUNDING: Originally Budgeted: $524,394
Budgeted Fund: Community Development Block Grant Fund
Contract Amount: $507,362 (includes change orders)
'1�
Jac L. Ronsko
lic Works Director
Prepared by Wesley K. Fujitani, Senior Civil Engineer
JLR/WKF/lm
Attachmant
cc: BRCO Constructors
CCCOHALE/TXTW.02M (CO.COM) December 30, 1992
CITY OF LODI
PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO. 3
Sheet 1 of 1
Date -pec. 79W7 �
Account No. 45b- 790.0—
PROJECT: HALE PARK IMPROVEMENTS
CONTRACTOR: BRCO Constructors, Inc.
You are directed to make the following changes or do the following work not included
in the Plans and Specifications on this contract.
---------------------------------------------
Description of work to be done, estimate of quantities, and prices to be paid.
Specify whether additional work, is at contract price, agreed price, or force
account. Unless otherwise stated, rotes for rental of equipment cover only such
time as equipment is actually used and no allowance will be made for idle time.
1. Turf and irrigate future oarking Tot area
2. Revise sprinkler head installation
3. Import, grade and compact areas affected
by revised sidewalk grades
4. Increase basketball court width by 18 inches
Agreed upon price S 5,500
Agreed upon price 1,266
Agreed upon price 16,560
Agreed upon price 780
5. Install deep root watering system around trees Agreed upon price $ 5,150
PERCENT OF
CONTRACT
Original Contract Price $ 458,000
Total Cost of This Change Order NOT TO EXCEED $-- w 6.4%
Previous Change Orders S-
Tota1 Cost of All Change Orders to Date Ste- 10.82
Contract Price, including all Change Orders, will be: 5 507,362
Time of completion will be adjusted as follows: Add 20 working days
__________�'► Date 1Z -to -9Z
_-_- ,._--_---___-
Submitted by
Approval Recommend - ! Datrt -ss
Approv Publ ' 4lor s irector�-�- Date
Appr , .L-1 M ger if over arrgei- o or each or $25, tot I s
((.•(( \' Date i.
nomas A. Peterson
The underl9itjt:Mat+ost►actor, having carefully considered the change proposed, agrees,
if this proposal is approved, to provide all equipment, furnish all materials, except
as otherwise noted above, perform all services, necessary for the work above specified,
and accept as full payment the prices shown above.
ACCEPTED: Date Contractor
By Title
If the Contractor does not sign acceptance of this order, the Contractor should refer to
Section 4-1.03A of the Standard Specifications regarding filing a written protest within
the specified time.
hah
To:
From:
Date:
1/1.6/x_3
42C -C/"
MEMORANDUM, City of Lodi, Public Works Department
City Council
City Manager
Public Works Director
February 1, 1993
Subject: Status of Hale Park Improvement Project
n� 6t `Hct+►
J'/
The purpose of this memo is to report on the status of the Hale Park project as
requested at the City Council meeting on January 6, 1993.
The following dates highlight the critical dates of this project:
3/11/92 Contract bids were received and opened for this
project
3/18/92 City Council awarded the contract to BRCO
Constructors of Sacramento.
4/21/92 First working day for the project.
&92 BRCO and its subcontractors were clearing and
grubbing the site, doing off-site concrete work and
on-site grading.
6-92-8/92 Work was done on the recreation building, the park
lighting system and the on-site walkways.
9/92 The basketball court was paved and fencing was
installed around the sports areas.
10/92 The recreation building was completed and work was
started on the playground equipment and the
irrigation system.
11/92 Minimal work done on the project.
At the end of October, BRCO Constructors submitted a request to substitute the
playground chips called for in the specifications with chips supplied by another
manufacturer, Artesia Sawdust. During this time, there were discussions on
what benerits the City would receive with the proposed substitution. The
specifications specified Fibar wood chips as the playground surfacing material.
The installation of a Fibar system included additional benefits to the City, such
as warranties for performance and biological degradation and a certificate of
insurance in the amount of 510,000,000 for product liability.
Statusof Hale Park improvement Project
February 1, 1993
Page 2
In reviewing BRCO's substitution, we wanted to be sure that the Artesia Sawdust
product provided the same coverage as the Fibar system. A meeting was held
on January Z7, 1993, with representatives from BRCO, A-1 Fencing and
Playgrounds, and members of the City staff and it was decided that the City
would accept the Artesia Sawdust product with a one-year performance
warranty, a three-year biological degradation warranty, and a certificate of
insurance in the amount of $2,000,000 for product liability. The insurance
coverage was not as great as the coverage provided by Fibar but it did name the
City of Lodi as an additional insured which is something that Fibar's certificate of
insurance did not do. According to City Attorney McNatt, the City of Lodi would
accept a $2,000,000 certificate of insurance with the City of Lodi named as an
additional insured in lieu of a larger certificate of insurance without the City's.
name on the certificate. BRCO Constructors was then given permission to order
the Artesia Sawdust playground chips and have it installed. This installation
started Friday, January 29, 1993, and should be completed the early part nf next
week.
A question was also raised during the Council meeting regarding working days
and how they are established. A copy of a working day statement from the Hale
Park project is attached. It is standard practice to start counting working days 15
days after the Mayor signs the contract. Working days are not assessed for
weekends, holidays, and inclement weather. If the contractor does additional
work not included in the c:riginal scope of work, he is issued a change order and
given added time for the new work BRCO's working day statement originally
showed a completion date of October 15, 1992. This date took into account all
weekends and holidays between the first working day and the 120 working days
allowed in the contract. Because of additional time from change orders and non-
working days caused by weather, the completion date for the park has been
extended.
J do . t?onsko
P Works Director
J1lm
Attachment
cc: Parks and Recreation Director
Community Development Block Grant Coordinator
Virginia Lahr
HALFSTAT.DOC
City of Lodi
Working Day Statement
1 Pn%4= Ha/s Park Improvements
Conaacton BRCO Constructors
--1
To Contractor: r
The following statement shows the number of working days Raport 439
charged to your contract for the dates shown.
1 Working Oav-No
j Non -Working Wont Done on
Working Day Caused Controlling
Date Day j Weather / conditions affecting work Ow by Weather { Operation
11111931 Mon iFardy cloutiv, cool
1 j 1
Tues Partly cloudy, coal
& rain ! I 11
1/1 W531 Wed (Rain & BiUw—ers
1
Thur j , COO
I 11 s dZ31 Fri I Partly cloudy, Cool
71 Showers { 11
1 sat
Sun
i
Osys this week: I 1 ♦) 1
Dm preNarstv reported: 1 1721 t 1 1 33
Total dm to data:1731 151 34
Days Approved
Time Extensions CCO Numbers CCO Ocher
Contract Approval Data: 412/92
COMPUTATION OF EXTENDED DATE FOR COMPLE ON
Oays this report:
Days previously reported: 3SI
Total days to data: 351
Ntatfber I Ntrmbored
of Days Date Data
1. First working day
2. Working days specified in contract
3. COMPUTED DATE FOR COMPLETION 6f aY days workable)
4. ToW time extension days approved to data
S. Total non-working days to date
S. Sub Total pines 4 + 51
7. EXTENDED DATE FOR COMPLETION pines 3 + 6)
S. Revised worsting days for contract (Cries 2 + 4)
9. Total working days to date
10. WORKING DAYS REMAINING (Gmo 8 - 9)
• 4121192
792 1-4121192
120 &beMrQsgtgtx.
912 l 1018192
35
15
50 i��irotid .... .
962 12/16/92
155 IRliiarb tirt+arssar�Jtt tJ4
L 172x
Controlling Operation(s): Playground equipement, irrigation system, planting, fibar placement
Remarks:" Additional working days pending on contract change orders.
The Contractor will be allowed fifteen 415) days in which
to protest in writing the Correctness of the statement:
otherwise the statement shall be deemed to have been
accepted by the Contractor as correct.
111W93
inspector Oat&
/' 1-- 1118/93
suer. nginser a e
HALE.79. XLS