HomeMy WebLinkAboutAgenda Report - January 6, 1993 (55)or
CITY OF LODE
COUNCIL COMMUNICATION
AGENDA TITLE: Review •Town Hall" Meetings Schedule
MEETING DATE: January 6, 1993
PREPARED BY: City Maiager
RECEND ED ACTION: That the City Council review the available "Torn
Hall, dates and take action as deemed appropriate.
BACKGROUND INPORMUTION: In the agenda packet for the regular. meeting of
December 16, 1993, the City Council received a
proposal prepared by City Councilmember Snider
recommending a series of "Town Hall" meetings to hear
presentations by the various operating departments and boards and commissions
where applicable, as part of the budget review process for the 1993-94 fiscal
year. It is important that the schedule for these meetings be established as
quickly as possible. Attached (Exhibit A) is a listing of dates on which the
Carnegie Forum is available for such meetings. As the City Council is aware,
in addition to regularly scheduled and special meetings of the City Council,
the Forum also serves as the location for meetings of the Planning Ccamission,
Harks and Recreation Commission and Citizen Awareness groups. In addition,
there are some other mid -week meetings of other organizations and groups both
in and oat of the City which all, or same of the Councilmembers may wish to
attend. These include, for example, the Cities -County of San Joaquin
Association meeting which is to be held in Lodi Thursday, January 14, and the
quarterly meeting of the Central Valley Division, League of California Cities,
schetJ.,,j for Thursday, January 21 in Waterford. There will also be
Cities -County of San Joaquin Associations meetings on Thursdays in the months of
February and March. In addition, Citizen Awareness group meetings, conducted
annually by the Police Department, are scheduled to start Thursday, February 4,
and will be held each Thursday evening thereafter for the next few months.
B@Cause of several Conflicting events, and the Citizen Awareness group
meetings, Thursdays would appear to be out. The annual Chamber of Commerce
dinner will be held Friday, January 15. To minimize public confusion regarding
the scheduling of these meetings, it is recommended that they be held on the
same one or two days of each week.
A
APPROVED.
THOMAS A. PETERSON Wyc w wpW
City Mans9w
M
Review "Town Hall" Meetings Schedule
January 6, 1993
Page Two
if we limit the length of these meetings to an hour and one half, or two hours
maximum as suggested, it may be necessary to hold as many as 12-14 meetings.
There are eight operating departments. These are Police, Fire, Public Works,
Electric Utility, Parks and Recreation, Finance, Community Development and the
Library. Iublic Works, because of the scope and complexity of this department,
will require at least two sessions and perhaps three. Parks and Recreation may
require two (one for Parks and one for Recreation). One session would be
needed for the offices of City Manager, City Attorney and City Clerk. Another
session will be needed for the Community Center (Hutchins Street Square) and
Personnel. it may be possible to squeeze some of these meetings together, but
it will still be difficult to get the number much below ten. The process will
thus take us through the month of March.
The staff stands ready to assist the City Council in the development of this
schedule.
FUNDING: None required
Respectfully submitted,
Thomas A. Peterson
City Manager
TAP:br
Attachment
CCCOM687/TXTA.07A
POSSIBLE "TOWN HALL" MEETING DATES
SSD ON CARNEGIE FORUM AVAILABILITY
=a=xaaxmxaaaaaxax xaaaasaaaaxxxxamaaxxxasaxaxa=xaxaxxaxxxxxxxxxx=x=xxax_
Mondays Tuesdays Wednesdays Thursday Fridays
--------------- -------------------------------- ---------------- --------------
January
18
January 12
January 13 January 28
January 22
February
1
January 19
January 27 -
January 29
March
1
January 26
February 24 -
February 19
March
15
February 9
March 10 -
February 26
March
29
February 16
March 24
March 5
_
February 23
March 31 -
March 12
-
March 9
_ _
March 19
-
March 16
_ _
March 26
_
March 23
-
-
_
March 30
-
-
x�x� -_ ��-.x
axa3�
=x=xaaaa x aax xxa xaa=xxxxaxa axaxax xaxaxxxa.a ax ax a saaxaxaxxxox=asaaxaaasa
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CCCOM687/TXTA.07A
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