HomeMy WebLinkAboutAgenda Report - January 6, 1993 (75)+ a 1
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COUNCIL COMMUNICATION
CITY OF LODI
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Ac,i.NDA TITLE: Approve Class Specification for City Clerk.
MEETING DATE: January 6, 1993
PREPARED BY: Joanne Narloch, Personnel Director
RECOMMENDED ACTION: Approve Class Specification for City Clerk
BACKGROUND INFORMATION: This Class Specific'cion has been developed
for the newly appointed City Clerk.
FUNDING: None.
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AP°ROVED — T1 -u2 •
THOMAS A. PETERSON
City Manager
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Joanne M. Narloch
Personnel Director
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RESOLUTION NO. 93-u2
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING CLASS SPECIFICATIONS
FOR THE CITY CLERK
RESOLVED, that the Lodi City Council does hereby approve the
class specifications for the City Clerk, attached hereto as Exhibit A.
Dated: January 6, 1993
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I hereby certify that Resolution No. 93-02 was passed and adopted
by the Lodi City Council in a regular meeting held January 6, 1993 by
the following vote:
Ayes: Council Members - Davenport, Mann, Sieglock, Snider
and Pennino (Mayor)
Noes: Council Members - None
Absent: Council Members - None
Alice M. Reithche
City Clerk
93-02
RES93J2/TXTA.02J
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CITY OF LODI January, 1993
CITY CLERK
DEFINITION;
Under policy direction of the City Council, plans, organizes, coordinates and directs the
operations of the City Clerk's department; serves as Clerk of the City Council and Secretary
of the Lodi Public Improvement Corporation, the Lodi Industrial Development Authority and
the Personnel Board of Review; administers municipal elections; provides policy guidance
awl expert professional assistance to City departments and the citizens of the community in
area3 of responsibility; perforans related duties as required.
DISTINGUISHING CHARACTERISTICS:
This position is responsible for the preparation of City Council meeting agendas, packets and
minutes, custody, maintenance and indexing of official city records, enforcement of laws
pertaining to public records; administering legal procedures required for Assessment
Districts, annexations and reorganizations, street and easement vacations, etc; and performs
duties required by the City Clerk as set forth by state statute.
EXAMPLES OF DUTIES:
Duties may include, but are not !United to, the foll-hwing:
Plans, organizes, coordinates and directs the work of the City Clerk's department• prepares
and administers the department's budget; develops and directs the implementation of
goals, objectives, policies, procedures and work standards for the department.
Works closely with the City Manager, City Council, department management and other
public and private entities in providing information and services.
Analyzes and enforces regulations pertaining to public records, municipal elections, campaign
financing and contlict of interest.
Attends City Council meetings and is responsible for the documentation, maintenance, and
dissemination of council actions including minutes, ordinances, resolutions and
contracts.
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CITY OF LODI
CITY CLERK Page 2 of 3
EXAMPLES OF DUTIES: (continued)
Receives and processes initiative and referendum petitions; directs City-wide conflict of
interest and campaign financing programs and serves as Filing Officer for campaign
disclosure statements and Statements of Economic Interest.
Attends and records closed sessions of the City Council.
Plans, organizes and directs the conduct of municipal elections, in accordance with state and
local election and campaign financing laws.
Plans, organizes, assigns, directs, evaluates and reviews the work of assigned staff, selects
assigned personnel and provides for their training and professional development.
Prepares a variety of reports and shares signatory power for City contract administration,
memoranda for submission to the City Manager, City Council and other agencies.
Confers with and provides expert professional assistance to members of City departments in
areas of responsibility and appears in court as required.
Represents the City in meetings with representatives of governmental agencies, business,
professional and community agencies and the public.
Monitors and maintains current knowledge of developments related to City Clerk matters;
evaluates their impact upon City operations and recommends and implements policy
and procedural improvements.
MINIMUM OUALIFICATIONS:
Knowledee of:
Principles and practices of administrative management, including records management and
systems analysis and implementation.
Ordinances and codes pertaining to records management, the conduct of municipal elections,
City Council appeals and the Brown Act.
Administrative principles and methods including goal setting, program development and
implementation, budgeting, staffing, and work standards development.
Principles and practices of effective employee supervision and department -level management.
Principles and practices of contract development, administration and evaluation.
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CITY OF LODI
CITY CLERK Page 3 of 3
Ability to:
Plan, organize, assign, direct, review and evaluate departmental staff and activities.
Select, motivate, and evaluate staff and provide for their training and professional
development.
Analyze and interpret complex legal documents and contracts and administrative procedures
and regulations.
Develop and implement goals, objectives, policies, procedures, work standards and internal
controls.
Prepare clear, concise and complete general meeting minutes, documentation, and other
reports and correspondence.
Plan, organize and coordinate effective municipal elections.
Prepare and present organized and accurate oral reports.
Exercise sound, independent judgment within general policy guidelines.
Establish and maintain effective working relationships with City departments, City Council,
other public, private entities and citizen groups and the public.
Other Reauirements:
Must be willing to attend meetings outside of normal working hours.
Certification as a municipal clerk is desirable.
EDUCATION AND EXPERIENCE:
Ar.y combination equivalent to experience and education that would likely provide the
required knowledge and abilities would be qualifying. A typical combination is:
Education:
Equivalent to two years of college or possession of an A.A. degree with major coursework in
public administration, public policy or a closely related field.
Experience:
Three years increasingly responsible office administration experience which has included
records manage:nent, and the interpretation of laws and ordinances. Experience as outlined
above may be substituted for the college education on a year -for -year basis.
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