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Home My WebLink AboutAgenda Report - January 6, 1993 (72)os c CITY OF LODE COUNCIL COMMUNICATION Ctrs w�`� AGENDA TITLE: Purchase of Polemount Transformers MEETING DATE: January 6, 1993 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the purchase of various sizes of polemount transformers to the two responsible bidders whose proposals and equipment met City of Lodi specifications, and whose transformers yielded the lowest overall lifecycle costs in each rating category: Westin house Electric SuERIZ Co., Concord, CA ea Z5KVA 120/240V Circuit -protected $ 1,907.17 12 ea 50KVA 120/240V Circuit -protected 10,525.02 6 ea 37.5KVA 120/240V Conventional 3,251.89 9 ea 50KVA 120/240V Conventional 7,020.99 Subtotal M 76M Kuhlman Transformers, Versailles, KY 12 ea ircuit- rotected E 9,813.87 Total, all sizes $32,5197P BACKGROUND INFORMATION: On November 4, 1992, the City Council approved specifi- cations and authorized advertisement for bids for 27 circuit -protected, and 15 conventional, polemount trans- formers of various ratings. On December 15, 1992, bids were opened, and total life -cycle costs were eval- uated. Life -cycle costs are the combined total of purchase price plus cost of operation based on estimated power loss during the projected life of the trans- former. Proposals are also evaluai,;d on the basis of compliance with equipment and bid specifications; failure to comply with both may lead to disqualification of the bid. A summary of the bid evaluation is attached. These transformers will be installed as replacements for PCB -contaminated units, and to replenish the Department's inventory. (continued on Page 2) APPROVED: _" " ( THOMAS A. PETERSON racycled paper l City Manager CC -1 Purchase of Polemount Transformers January b, 1993 Page 2 FUNDING: Funds for this purchase are available in the Electric Utility Department's operating fund. Henry J. Rice, Electric Utility Director cc: Assistant Electric Utility Director Electrical Engineer Prepared by Joel Harris, Purchasing Officer RESOLUTION NO. 93-Oo saxaxx xaaaxaazsaxasaax A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE BID FOR THE PURCHASE OF VARIOUS SIZES OF POLEMOUNT TRANSFORMERS FOR THE ELECTRIC UTILITY DEPARTMENT aa=aassasaazzaszzszaszaasaaasaaaaaacaaasassaassxzaxaasaaaszazasaasxaaxa WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on December 15, 1992 at 11:00 a.m. for the bid for the purchase of various sizes of polemount transformers for the Electric Utility Department, described in the specifications therefor approved by the City Council on November 4, 1992; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as shown on Exhibit A; and WHER"S, the City Manager recommends that award of the bid for be made to the two responsible bidders w'.�se proposals and equipment met City specifications, and whose transformers yielded the lowest overall life -cycle costs in each rating category, to wit: Westinghouse Electric Sunvly Co.. Concord. -CA 3 ea 25KVA 120/240V Circuit -protected $ 1,907.17 12 ea 50KVA 120/240V Circuit -protected 10,525.02 6 ea 37.SKVA 120/240V Conventional 3,251.89 9 ea 50KVA 120/240V Conventional 7.020.99 $22,705.07 Kuhlman Transformers Versailles KY 12 ea 37.5KVA 120/240V Circuit -Protected $ 9,813.87 Total, all sizes $32,518.94 NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that award of bid for the above-described polemount transformers be and the same is hereby awarded to the two above-described responsible bidders, in the total amount of $32,518.94. Dated: January 6, 1993 aaxaaa ansa=aasaaaaaaasaaxaxaaxaxaaaaaaaxsaxaxa_axa==xaxaxsxaxaaaaaaasas: Resolution 93-06 Page Two I hereby certify that Resolution No. 93-06 was passed and adopted by the City Council of the City of Lodi in a regular meeting held January 6, 1993 by the following vote: Ayes: Council Members - Davenport, Mann, Sieglock, Snider and Pennino (Mayor) Noes: Council Members - None Absent: Council Members - None Alice M. Re' the City Clerk 93-06 RES9306/TXTA.02J ,Awk� • ��Il�7luunu u %� BID EVALUATION - POLEMOUNT TRANSFORMERS BIDS OPENED DECEMBER 15, 1992 (AMOUNTS SHOWN ARE BID AMOUNT / LIFE -CYCLE COST) BIDDER QTY/RATING/DESCRIPTION WESTINGHOUSE KUHLMAN GEN. ELECT. ------------------------------------------------------------(1)---- Circuit-Protected ea 240V $ 1,907.17/ $ 1,810.20/ $ 2,285.38/ 4,691.17 4,876.20 4,679.38 12 ea 37.5KVA 120/240V 12 ea 50KVA 120/240V Conventional 6 ea 37.5KYA 120/240V 9 ea 50KVA 120/240V Footnotes: $ 9,115.65/ S 9,813.87/ $11,611.14/ 35,347.65(2) 25,725.87 25,315.14 $10,525.02/ $10,033.68/ $13,770.45/ 30,157.02 34,153.68 30,810.45 S 3,251.89/ $ 4,176.39/ S 5,314.23/ 10,871.89 11,760.39 11,842.23 $ 7,020.99/ $ 6,448.84/ $ 9,697.50/ 20,916.99 22,288.84 21,703.50 (1) General Electric's proposal- included terms and conditions which, among other things, (a) modified the method by which actual transformer losses would be calculated for penalty purposes, a modification in GE's favor, (b) placed risk of loss or damage of the transformers during shipment on the City of Lodi (bid specifications require bidder assume that risk), and (c) dictated that matters relating to any order placed pursuant to the bid, including any legal action the City may be required to take, be governed by laws of the State of New York. A subsequent retraction of its standard terms and conditions which were in conflict with the City's bid specifications was submitted after the bid opening by a GE representative who may not be authorized under the terms and conditions to make such a retraction. General Electric's bid must therefore be deemed non-responsive and subject to disqualification. (2) Westinghouse Electric's 37.5KVA unit height of 47" exceeds specified equip- ment height maximum of 45".