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Home My WebLink AboutAgenda Report - April 21, 1993 (74)40 4� CITY OF LO D I COUNCIL COMMUNICATION AGENDA TITLE: Purchase of Police Patrol Vehicles MEETING DATE: April 21, 1993 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council direct the City Attorney to write a resolution to purchase three police patrol sedans from either Downtown Ford of Sacramento. California, the low bidder whr was awarded the contract from the State of California. Offiro of Procurement, or from Geweke Ford, the local dealer, and then adopt said resolution, and authorize the purchase and installation of emergency equipment for those same three vehicles. BACKGROUND INFORMATION: Three police patrol sedans were included in the 1992/93 fiscal year budget. The patrol vehicle we now use is the Ford Crown Victoria four -door sedan, CNP Special Service Vehicle. On March 5, 1993, bids were opened by the State of California, Department of General Services, Office of Procurement, for the CHP Special Service Vehicle, Class E. The low bidder was Downtown Ford with a base price of $13,564 each. The car is the Crown Victoria four -door sedan. With the options that the City of Lodi needs to match with the patrol vehicles already in service, the total cost per vehicle, if purchased through Downtown Ford, is $16,859.02, including tax. Geweke Ford, the local dealer for the Ford Crown Victoria, can obtain the identical vehicles, including options, at a cost of $16,961.47 per vehicle. including tax. San Joaquin County is purchasing their 1993 Crown Victorias through Geweke Ford without going through the formal bid process. The Council should consider the 1% local sales tax credit of $157.42 per car. The manufacturer's deadline for placing an order is April 28, 1993, whether purchased through the Office of Procurement (Downtown Ford) or Geweke Ford, so an immediate decision by the Council is necessary. Additionally, because the Dodge Diplomats we used for ten years are no longer in production, there are emergency equipment costs of $4,193 per car necessary to equip each car for service; i.e., back seat, protective screen, shotgun rack, radio rack, push bumper, etc. This equipment will not be installed by either Downtown Ford or Geweke Ford; it was included in the 12 Equipment Fund account budget number listed below. APPROVED `? -r 0VAs_X I St! rETR76 N x,cNa wo« City Manager Cc -1 CPOLICEI/TXTW.02M (CO.COM) April 15, 1993 Purchase of Police Patrol Vehicles April 21, 1993 Page 2 The Police Vehicle Committee's recommendation is that the Council authorize the ordering of three 1993 Ford Crown Victoria four -door sedans, plus options to meet the State of California specifications, from either Geweke Ford or Downtown Ford, and that the Council also approve an additional $12,580 for purchase and installation of safety and emergency equipment, lights, sirens, etc., as necessary to completely equip the cars, and adopt the appropriate resolution for the purchase., Downtown, Ford (State contract) Geweke Ford $ 16,859 per car $ 16,961 per car x 3 cars x 3 cars $ 577 S 5U,885 +12,580 emergency equipment +12,580 emergency equipment + 780 repair and parts manuals + 780 repair and parts manuals $ 63,937 TOTAL $ 64,243 TOTAL 472 sales tax credit $ 63,771 NET TOTAL FUNDING: Equipment Fund (3 cars), 12.0-012.08 L Yv� ('ja4 L. Ronsko Pu is Works Director Prepared by Dennis J. Callahan, Building and Equipment Maintenance Superintendent JLR/DJC/]m cc: City Attorney Purchasing Officer Captain Hansen Building and Equipment Maintenance Superintendent CPOLICEI/TXTW.02M (CO.COM) April 15, 1993 r CIN OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Purchase of Police Patrol Vehicles MEETING DATE: April 21, 1993 PREPARED BY: Public Works Director RECOMiENDED ACTION: That the City Council adopt the, attached resolution to purchase three police patrol sedans from Downtown Ford of Sacramento, California, the lewr bidder. who was awarded the contract from the State of Cali% rnia, Office of Procurement. BACKGROUND INFORMATION: Three police patrol se.ians were included in the 1992/93 fiscal year budget. The patrol vehicle we now use is the Ford Crown Victoria four -door sedan, CNP Special Servict Vehicle, On parch 5. 1993, bids were opened by the State of California, Department of Genera: Services, reme Office of Procunt, for the CHP Special Service Vehicle, Class EThe low bidder was Downtown Ford with a base i price of $13,S64 each. The car s the Crown Victoria four -door sedan. The manufacturer's deadline for placing an order through the Office of Procurement is April 28, 1993. Because the Dodge Diplomats we used for ten years are no longer in production, there are additional emergency equipment costs of 54,193 per car necessary to equip each car for service; i.e., back seat, protective screen, shotgun rack, radio rack. push bumper, etc. The Police Vehicle Coxrmmittee's recow*ndation at this time is that the Council authorize the ordering of three 1993 Ford Crown Victoria four -door sedans, plus options to meet the State of California specifications, at a cost per vehicle of 517,110. and that the Council also approve an additional S12,580 for purchase and installation of safety end emergency equipment. lights. sirens, etc., as necessary to completely equip the cars. S 17,110 per car x 3 cars S 5T;M +12,580 emergency equipment + 780 repair and parts manuals S 6 6 TOTAL APPROVED �i THOMAS A. PETERSON Krya p City Manager J CPOLICEI/TXTW.02M (CO.COM) April 14, 1993 CC -1 r Purchase of Police Patrol Vehicles April 21, 1993 Page 2 FUNDING: Equipment Fund (3 cars), 12.0-012.08 6ack Ronsko P Works Director Prepared by Dennis J. Callahan, Building and Equipment Maintenance Superintendent JLR/DJC/lm Attachment cc: Purchasing Officer Captain Hansen Building and Equipment Maintenance Superintendent City Attorney April 14, 1993 CPOLICEI/TXTW.02M (CO -COM) RESOLUTION NO. 93-48 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE BID FOR THE PURCHASE OF THREE POLICE PATROL SEDANS FOR THE LODI POLICE DEPARTMENT WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with bids for purchases of supplies, services or equipment when it is in the best interests of the City to do so; and WHEREAS, the City has received two proposals for the purchase of three 1993 Ford Crown Victoria four -door sedans, plus options to meet the State of California specifications: One bid from Downtown Ford of Sacramento, California, the low bidder in bids opened by the State Department of General Services, Office of Procurement, and one bid from Geweke Ford, a Lodi automobile dealer; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: Downtown For (State contract? $ 16,859 per car x 3 car $ 50,577 + 780 repair and parts manuals $ 51,357 TOTAL Geweke Ford S 16,961 per car x 3 cars $ 50,883 + 780 repair and parts manuals $ 51,663 TOTAL 472 1t local sales tax credit $ 51,191 NET TOTAL WHEREAS, the City Manager and the Police Vehicle Committee recommend that award of the bid for said three police patrol sedans be made to Geweke Ford, Lodi, which firm's bid is the lowest when considering the It local sales tax credit; NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that award of bid for said three police patrol sedans be and the same is hereby awarded to Geweke Ford, Lodi, the low bidder when considering the 1W local sales tax credit, in the net total amount of $51,191. Dated: April 21, 1993 RES9348/TXTA.02J r.+ Resolution 93-4o Page Two I hereby certify that Resolution No. 93-48 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 21, 1993 by the following vote: Ayes: Council Members - Davenport, Sieglock, Snider, and Pennino (Mayor) Noes: Council Members - None Absent: Council Members - None Abstain: Council Members - Mann f/� ennifM�errin City Clerk RBS9348/TIXTA.02J If RESOLUTION NO. 93-50 --------------------- A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE PURCHASE AND INSTALLATION OF EMERGENCY EQUIPMENT FOR THREE POLICE PATROL SEDANS WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with bids for purchases of supplies, services or equipment when it is in the best interests of the City to do so; and WHEREAS, the Lodi City Council on April 21, 1993 approved the purchase of three 1993 Ford Crown Victoria four -door police patrol sedans for the Lodi Police Department; and WHEREAS, safety and emergency equipment is required to equip each vehicle for service, consisting of back seats, protective screens, shotgun racks, radio racks, push bumpers, sirens, lights, etc., at a cost of $4,193 per vehicle, or a total amount of $12,580 for three vehicles; NOW, THEREFORE. BE IT RESOLVED, that the Lodi City Council hereby approves the award for purchase and installation of said emergency and safety equipment to River City Installation Specialists, Sacramento, and further approves the allocation of $12,580 to cover the costs of such purchase and installation. Dated: April 21, 1993 I hereby certify that Resolution No. 93-50 was passed and adopted by the Lodi City Council in a regular meeting held April 21, 1993 by the following vote: Ayes: Council Members - Mann, Sieglock, Snider and Pennino (Mayor) Noes: Council Members - Davenport Absent: Council Members - None �fe Perrin City Clerk RES9350/TXTA.02J 93-50