HomeMy WebLinkAboutAgenda Report - April 7, 1993 (105)� OR
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Award Contract for Purchase of Dial -A -Ride Radio System
MEETING DATE: April 7, 1993
PREPARED BY: Assistant City Manager
RECOMMENDED ACTION: That the City Council award a contract to Lagorio
Communications for the purchase, programming,
installation and maintenance of the Dial -A -Ride radio
system.
BACKGROUND: The City has been operating the Dial -A -Ride program
since September 1992. Because the radio syetem from
City Cab Company was not compatible with the City's
system, staff recommended that the City purchase a new
radio system which would be compatible with other departments in the City, and
not pursue purchasing City Cab's old system. Based on this recommendation, the
City mailed Requests for Proposals (RFPs) to the following vendors:
Lagorio Communications Sunrise Communications
2771 East French Camp Road 6364 South Lindbergh Street
Manteca, CA 95336 Stockton, CA 95206
Motorola Communications Nor -Cal Communications
1830 Field Avenue 9594 East Kettleman Lane
Stockton, CA 95203 Lodi, CA 95240
McGee Communications
P. O. Box 8750
Stockton, CA 85208
Two vendors responded with proposals to the City of Lodi:
Lagorio Communications $19,261
Motorola Communications $26,374
APPROVE_- i h _: -_ — ---- - - C�
THOMAS A. PETERSON eryc;ea Pape,
City Manager
JGRADIO/TXTA.01V CC -1
Award Contract for Purchase of Dial -A -Ride Radio System
April 7, 1993
Page Two
The RFP included the purchase of 13 mobile radios, one base station, a portable
radio with a charger and case, one antenna and cable. In addition, the
programming, installation, and maintenance of the radios was included along
with annual transmission charges for the repeater. Both vendors proposed
equipment manufactured by Motorola.
FUNDING: Transportation Development Act funds.
Respectfully submitted,
-001&x,....
rry L. Glenn
Assistant City Manager
Prepared by Janet S. Keeter, Administrative Assistant to the City Manager
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CITY OF LODi DAVE 4/7/93
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GE.Marc VE MDS Mobile
$ 620.00
8,060.00
Mobile Antennas 1
45.00
585.00
GE Marc VE MDS Control
Station
920.00
920.00
GE Marc VE PCS Portable
w/Charger and Case
1,200.00
1,200.00
Base Station Antenna
94.00
94.00
Total Equipmen
0,859.OU
Tax
841.57
Installation
1,840.00
Repeater Rent @ $8.per unit
1 Year
1,344.00
Maintenance Contract
9 Month
819.00
TOTAL FIRST YEAR COST
5,703.57
Respectfully Submitted,
Jim Mellinger
President
I NUI: C. I F 'V UY LUJ 1 PLhC;NF15 I t #,i 10: 20,J LU 643 �, MR 11 19`M 11 : 1 W T'1 :4416 FAIL,
REQUEST FOR PROPOSALS
COMMUNICATIONS SYSTEM
FOR CITY OF LODI
DIAL-A-RIUL PROGRAM
The City of Lodi invites proposals from qualified suppliers to furnish, pro-
gram, deliver and install a radio system for the City's Dial -A -Ride intracity
public transportation program.
The designated system consists of 13 mobile radios, one hand-held portable
radio, one desk charger, one desk set with multi -call alert page capability,
and one control station. The range for radio coverage is the City limits
and the community of Woodbridge, or approximately 12 square milts. The
Dial -A --Ride program operates approximately 12 hours a day, six days a week.
the radio system will operate on an existing trunked system licensed by
Lagorio Communications operating from Bear Mountain. The radios must be
capable of subgrouping to facilitate communications among various
departments. APCO l6b public safety capability is a desirable system
element which will allow for future applications.
The desired system should consist of, but not be limited to, the following
features:
Priority level definition in a multi -channel environment
Selective addressing
Privacy channeling
Alert paging with no external equipment
Quick call capability
99% coverage of Lodi/Woodbridge area
98% assured airtime access
failure code backup guarantee
Busy que and call-back
Vendors offering a system comRarable to the 80OMhz Trunked System now in use
in the City of Lodi, incorpora he features listed above, giving effec-
t
ive tive coverage throughout -the previously described geographical area. and
having APCO l6b capabilities, are invited to submit a proposal to furnish,
program, deliver and install such a system for the City of Lodi.
Suppliers submitting proposals must have demonstrable knowledge and experi-
ence with tru0.ed systems applications. Additionally, each proposal must
include a list of professional references citing successful installations.
The deadli:.e for submitting proposals is 3:00 p.m. Tuesday, March 9, 1993.
Questions regarding this project may he directed to Janet S. Keeter,
Administrative Assistant to the City Manager, at telephone number (209)
333-6700.
Joel C. Harris
Purchasing Officer
City of Lodi
t'p:d;—L1-1�+J*1 11: 1.4 1.: 1'. OF L.Uli( F'UKIa I # _6 P. C12
RESOLUTION NO. 93-43
A RESOLUTION OF THE LODI CITY COUNCIL
REJECTING ALL BIDS RECEIVED FOR THE CONTRACT FOR PURCHASE OF
DIAL -A -RIDE RADIO SYSTEM AND AUTHORIZING READVERTISEMENT FOR BIDS
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WHEREAS, on November 18, 1992, the City Council approved
specifications and authorized the advertisement for Requests for
Proposals (RFPs) for the purchase, programming, installation and
maintenance of a Dial -A -Ride radio system. Said RFPs were received and
publicly opened on March 9, 1993 at 3:00 p.m.; and
WHEREAS, two vendors responded with proposals which have been
compared, checked, and tabulated and a report thereof filed with the
City Manager as follows:
Bidder Amount of Bid
Lagorio Communications $19,261.00
Manteca, CA 95336
Motorola Communications $26,374.00
Stockton, CA 95203
WHEREAS, one vendor has contested the RFP, stating that they
believe it to be exclusionary;
NOW, THEREFORE, BE 1T RESOLVED by the Lodi City Council that all
bids received are hereby rejected due to one vendor's contesting of the
RFP; and
BE IT FURTHER RESOLVED, that staff is hereby directed by the City
Council to revise the RFP's and readvertise for RFP's for the purchase,
programming, installation and maintenance of a Dial -A -Ride radio system.
Dated: April 7, 1993
------xxcxxxxxasaaacc=xaaxxxxxcx=x=xa=ccaxc==axccxxxaccc----aaa--------
I hereby certify that Resolution No. 93-43 was passed and adopted
by the City Council of the City of Lodi in a regular meeting held
April 7, !993, by the following vote:
Ayes: Council Members - Davenport, Mann, Sieglock, Snider
and Pennino (Mayor)
Noes: Council Members - None
Absent: Council Members - None
n r `-
ennifei',fM. Perrin
City C19rk
93-43
RES9343/TXTA.02J