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HomeMy WebLinkAboutAgenda Report - March 17, 1993 (69)j of d CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Report Regarding Budget Formats MEETING DATE: March 17, 1993 PREPARED BY: Assistant City Manager RECOMMENDATION: That the City Council review the attached and take action as deemed appropriate. BACKGROUND: Staff has been asked to obtain budgets from other cities. The purpose of the request was not made clear, so a thorough evaluation by staff is impossible. Staff obtained copies of budgets from the cities of Sacramento, Milpitas, La Mesa, Tracy, Antioch, Manteca, and Merced (attached). For illustration purposes only, the specific budgets of the building inspection function are presented for the Council's review. It takes very little effort to come to the conclusion that the differences in budget presentation is the amount of detail presented in the dicu.Tent. We have the data to present the budget in any format the Council desires. To this point, we have not collected specific workload performance indicators for every department, but do have enough historical data to even be able to do that. If the City Council would like us to change the format, we will be glad to do so_ However, Council should be aware that, depending upon the degree of change, the process could take some time. If the City Council is interested in pursuing tais, staff would be interested to be informed as to what information currently is provided that is too broad or too narrow; the degree of detail it wishes to receive; and if there is information it wishes to have included or eliminated. Your individual critiques would be appreciated. I am ready to spend time with you individually or collectively to discuss this subject. FUNDING: Unknown. Respectfully submitted, Z) ^-- J rry L. Glenn ssistant City Manager attachments - APPROVED - %--L't_=-. THOMAS A. PETERSON City Man, -Ig. - %4 .ectc;-n paper C: PLANNING AND DEVELOPMENT Description BVnMING INSPECTIONS The Building Inspections Division's primary mission is to ensure that construction in the City complies with various codes, local ordinances and project conditions. In addition, the Division responds to citizen complaints and resolves substandard housing and dangerous buildings cases. Specific activities include: Building Inspections Administration, which provides direction and coordinates the activities of various division sections; Commercial Plan Checldng, which reviews commercial construction plans for compliance with applicable codes; Permit Services, which reviews residential plans for code compliance and coordinates the processing and tracking of all permits; Field Inspections, which conducts on-site inspections of buildings under construction for compliance with various codes and conditions; and, Housing and Dangerous Buildings, which enforces the City's Housing Code and Dangerous Building Code. t _ C - 109 - `- CURRENT PROPOSED APPROVED PROPOSED APPROVED YEAR ------- YEAR 1 ................. YEAR 1 YEAR 2 ................. YEAR 2 COST SUN1ARY: EMPLOYEE SERVICES 4,073 4,240 4,250 4,443 4,571 SERVICES i SUPPLIES 966 599 599 602 602 EWIPIIENT 2 O. 0 0 0 DEBT SERVICE 0 0 0 0 0 CIP/GRANT OFFSET 0 ------ 0 ------ 0 ------ 0 ------ 0 ------ TOTAL COST 5,061 ------ 4,539 ------ 4,849 ------ 5,04S ------ 5,173 ------ FUNDING SUMMARY: GENERAL FUND 41981 4,759 4,769 4,%5 5,093 OTNER SOURCES 80 ------ 80 ------ 80 ------ 80 ------ 80 TOTAL FUNDING 5,061 ...... 4,539 ...... 4,849 ...... 5,045 ...... ------- . 5,173 ...... The Building Inspections Division's primary mission is to ensure that construction in the City complies with various codes, local ordinances and project conditions. In addition, the Division responds to citizen complaints and resolves substandard housing and dangerous buildings cases. Specific activities include: Building Inspections Administration, which provides direction and coordinates the activities of various division sections; Commercial Plan Checldng, which reviews commercial construction plans for compliance with applicable codes; Permit Services, which reviews residential plans for code compliance and coordinates the processing and tracking of all permits; Field Inspections, which conducts on-site inspections of buildings under construction for compliance with various codes and conditions; and, Housing and Dangerous Buildings, which enforces the City's Housing Code and Dangerous Building Code. t _ C - 109 - `- ANNING AND DEVELOPMENT Summary of Changes in Staffing and Costs: <-------STAFFING (FTE) ------3, 271 CIRRENT APPROVED APPROVED 963 YEAR YEAR 1 YEAR 2 INSPECTIONS ADMINISTRATION ------- 4.00 ------------------ 3.00 3.00 COMMERCIAL PLAN CNECK 12.50 12.50 12.50 BUILDING AND MOUSING 37.00 37.00 37.00 PERMIT SERVICES 20.50 20.50 20.50 MOUSING DANGEROUS BUILDINGS 9.00 9.00 ........ 9.CO ........ DIVSION TOTAL ....... 83.00 82.00 92.00 INCREASE (DECREASE) 0.003, .00 was WELDING INSPECTIONS DIVISION <------COST (S IN 000)-----3, CURRENT APPROVED APPROVED YEAR YEAR 1 YEAR 2 311 271 283 1.143 925 963 2,297 2.231 2.285 779 att 1.009 531 611 633 ....... 5,061 ........ 4.849 ........ 5.173 ,4123, 4324 Provosed Budget Year 1 (1991-92) Reductions: o A reduction of one clerical position in the administrative section is proposed. Year 2 11992-93) Reductions: o The reduction listed in Year 1 (1991-92) will continue through Year 2 (1992-93). The proposed reduction will will limit the administrative support to the other functions with the Building Inspections Division. Year 1 (1991-92) Increases: o An increase of $50,000 is proposed to fund costs associated with the Housing relocation program. Year 2 (1992-93) Increases: o The increase proposed for Year 1 is included as well as cost of living salary adjustments. C - 109 - PLANNING AND DEVELOPMENT BUILDING INSPECTIONS o The Approved Budget includes adjustments for final labor costs and distribution of approved augmentations between budget categories. o Continued development of the Automated Permits System will require the continued allocation of resources. o The projected slowdown in construction activity has allowed the transfer of resources to provide for an expanded Housing Program. When construction activity picks up these resources will have to be withdrawn diminishing the Housing Program's effectiveness. o The projected slowdown in construction has allowed the transfer of resources to implement the environmental mitigation monitoring program and expand inspections for planning entitlement conditions. When construction activity picks up these resources will have to be withdrawn. o Workload fluctuations and the ability to match workload with resources continues to represent a budgetary and workload problem. 1 91 Higlights o The activities of the Permit Services Section have been expanded to include environmental mitigation monitoring and inspections for planning entitlement conditions. o The Sign Program has been transferred from the Neighborhood Services Division to the Permit Services Section. o The new automated cashiering system was upgraded. o Development has continued on the automated permit management system. o Resources we: a transferred to facilitate the expansion of the Housing Program and the Relocation Ordinance was passed and implemented. C- 110 - UNNING AND DEVELOPMENT BUHMING INSPECTIONS DIVISION o Staff levels were reduced (with unfilled positions) and use of contracted plan check funds was limited in response to the declining workload. o A new fee schedule was prepared to achieve full cost recovery for Division operations. o The High Rise Ordinance was developed. .:ITY OF MILPI77tS 1992-93 FINAL BUDGET FOR THE 1992 WO -YEAR FINANCIAL PLAN ORGANIZATIONAL UNIT: 530 Building Inspection 1991.92 SERVICE LEVEL APPROVED SERVICE LEVEL Expenditures: $1.011.344 Expenditures: 51,011,3 t DEPARTMENT: Community Development PERSONNEL t PERSONNEL Full Time Part -Tune Other Full Time Part -Time Other AMENDMENT REQUESTED: El YES Q NO 12 12 Building Insoector 6 DESCRIBE THE CURRENT OPERATIONS: The Building Inspectors review and approve building plans; issue permits; inspect construction in- progress for compliance with City and State codes; inspect for changes in occupancy; participate in housing and City building programs; administer code enforcement service request program: maintain an emergency response inspection program and advise the construction industry and the general public in building code matters. WHAT CHANGE IS PROPOSED? The current service level is recommended. BENEFITS/CONSEOUENCES: Basic building code compliance will be maintained through a program of plan review, permit issuance and building inspection. Inquiries at the public counter receive a response in a timely manner and all plan check problems are property addressed. FUNDS REOUIRED AUTHORIZED POSITIONS Full Time Part -Time Other Salaries & Benefits 844,601 Chief Building OMicial t Servr.es 8 Supplies 83,025 Senior Building Ins.nector 1 Capital Outlay 83.718 Electrical Inspector 1 Building Insoector 6 Total $1 011 344 Senior Plan Check Engineer Plan Check Engineer t 1 NEW POSITIONS REOUESTED Office Specialist t MAJOR EOUIPME"T REOUESTED TOTALPERSONNEL 12 Y,ORKLOAD/PERFORMANCE INDICATORS 1990-91 1991.92 1992.93 1993.94 Building permits issued 1,534 1,454 1,400 1,400 Sub permits issued 2,700 2,600 2.300 2.300 t Building inspections performed 53,546 60.293 60,000 60,000 :P CE LEVEL NL. _ -�IATI` F" �cCGL1MF*1ni D. hone 1992-93 FINAL BUDGET FOR THE I W'.-'•'TtNO-YEAR FINANCIAL PLAN 3J 1992-93 1992-93 1992-93 1993.94 EXPENDITURE DESCRIPTIONS Current Service Amendment Approved Amendment Level Bfsuqstel� SALARIES 411100 - Fun -time Wages 644,759 644,759 411200 - Parmime Wages 10,000 10.000 411300 - Overtime Pay 14,000 14,000 412260 - Car Mowance 3,600 3,600 413100 - Reti erner NI -PERS 93,426 93.426 413200 - Group Insurance 63.240 63,240 413300 - Medicare, Employers Contribution 5.493 5,493 413400 - OASDI, Employer's Contribution 620 620 413500 - Workers Compensation 9,463 9,463 SERVICES AND SUPPLIES Subtotal $844,601 5844,601 422100 - Equipment Charges 19,425 19,425 423100 -Office Supplies 4,800 4,800 423400 - Health a Safety Equipment 1,500 1,500 425100 - Professional Services 27,550 27,550 425320 - Strong Motion Fees 20,000 20,000 428100 - Memberships b Meetings 7.150 7,150 428200 - Training Seminars 2.600 2.600 CAPITAL OUTLAY Subtotal $83,025 583,025 454100 -Office Fumavre 3 Equipment 2,000 2,000 456100 - Electronic Equipment 1,000 1,000 499999 - Capital Improvement Projects 80,718 80,718 Suototal $89.718 $83,718 TOTAL EXPENDITURES $1,011,344 $1,011,344 SOURCE OF FUNDING Salaries Services b Supplies Capital Outlay Total General Fund (010) 802,371 78,949 12,650 893,970 Street Fund (020) Municipal Improvement Bond Fund (240) Park Fund (320) 2,100 2,100 Water (400) 25,338 2,446 90 27,874 Sewer (450) 16,892 1,630 60 18,582 Equipment Management Fund (500) Agency (600) Redevebpmenl (900) 68,818 68,818 j TOTAL_ FUN,-f�lG $844,601 $83,025 $83,718 $1,011,344 3J CITY OF LA tiLSA Annual Budget BUILDING INSP -[ION DIVISION MISc,TON STATEMENT To provide efficient and responsive permit, plan check, inspection and code . . enforcement services to ensure the health and safety of La Mesa's citizens. A professional program will be provided that remains up to date, and that continues to be accessible and oriented to effective problem solving with a team approach. EXPLANATION OF CHANGES, FY 1991-92 TO FY 1992-93 o la FY 92-93, the full cost recovery rate cf the building inspection program, as established by the City Council, will not be attained because of limited permit and construction activities. KEY _OBJF TC IVES 1. Implement and enhance the Customer Service Program with the primary focus on quality and quantity services of plan review and building inspection. 2. Develop and implement a comprehensive computer-based permit system. 3. Complete the inspection program of mobilehame parks in accordance with the State approved inspection schedule. 4. Establish a workable file and follow-up on complaints and routine correspondence, utilizing the capability of the computer-based permit system. 5. Establish policies and procedures on the subJeccs of "Special Inspection" and "Grading Inspections". BUDGET ACTUAL ACTUAL FINAL BUDGET 1990-91 1991-92 1992-93 SALARIES $ 191,692 $ 276,797 $ 229,840 FRINGE BENEFITS 60,599 86,049 75,800 PERSONAL EXPENSES 2.711 2.350 2,):0 MATERIALS, SUPPLIES b SERVICES 26,018 16,251 22,710 CAPITAL OUTLAY 7.229 0 0 DEBT SERVICE 0 0 0 TOTAL $ 288.249 $ 381.447 $ 331,270 EXPLANATION OF CHANGES, FY 1991-92 TO FY 1992-93 o la FY 92-93, the full cost recovery rate cf the building inspection program, as established by the City Council, will not be attained because of limited permit and construction activities. KEY _OBJF TC IVES 1. Implement and enhance the Customer Service Program with the primary focus on quality and quantity services of plan review and building inspection. 2. Develop and implement a comprehensive computer-based permit system. 3. Complete the inspection program of mobilehame parks in accordance with the State approved inspection schedule. 4. Establish a workable file and follow-up on complaints and routine correspondence, utilizing the capability of the computer-based permit system. 5. Establish policies and procedures on the subJeccs of "Special Inspection" and "Grading Inspections". r Cary of La Mesa C BUILDING INSPECTION DIVISION TOTAL, ALL PROGRAMS 5.25 ; 331,270 REGULAR TOTAL PROGRAM DESCRIPTION POSITIONS ESTIMATE` 1. AOMINISTRATTON — Supervise and coordinate divisional personnel, 0.25 $ 15,790 functions and activities. 2. PERMIT SERVICES — Accept, process and issue the various permits 1.00 $ 63,100 4 in conjunction with building construction activities. 3. PLAN CHECK SERVICE — Review and approve building plans to ensure 1.00 $ 63.100 compliance with all applicable City and State building regulations. d. CONSTRUCTION INSPECTION SERVICE — Inspect building construction 2.00 $ 126,180 during various construction stages to ensure compliance with the Y approved plans and all building standards. 5. BUILDING CODE COMPLIANCE — Address, investigate and resolve the 0.50 $ 31,560 violations of City's Building Standards. 6. PUBLIC INFORMATION — Provide information on permit process. 0.25 $ 15,770 building code requirements. and permit status. Compile construction activities reports. 7. CODE DEVELOPMENT AND IMPLEMENTATION — Represent the City and 0.25 $ 15,770 participate in the development of building code requirements at both local and State level. Educate and train division personnel on the implementation of new code requirements. TOTAL, ALL PROGRAMS 5.25 ; 331,270 Annual Budget BUDGET COMPARISONS 001-149 BUILDING INSPECTION DIVISION 26,015 23,650 16,251 22,710 1992-93 FINAL 5581 LAND 0 1990-91 1991-92 1991-92 1992-93 6582 BUILDINGS versus ACCTDESCRIPTION ...................-.,r................................. 0 ACTUAL BUDGET W ............ ACTUAL .... ....,. FINAL ...... .................... 1991-92 GUDG-' 6101 REGULAR SALARIES 189,946 277,520 275,892 228.;40 w ' 17.5- 6102 PART TINE/TEMP SALARIES 0 0 0 0 . 0.0 6103 OVERTIME 1,746 1,600 247 0 w 10G.0- 6104 SPECIAL PAY 0 0 658 1.000 w 0.0 Total: SALARIES AND WAGES 191,692 279,120 276,797 229.840 w 17.6- 6205 RETIREMENT 24,388 38,990 36,191 34.440 • 11.6- 6206 SOCIAL SECURITY 14,681 20,730 19,438 16.660 19.6- 6208 CAFETERIA - FLEXNET 16,500 24,300 24,300 19.950 17.9- 6209 LONG TERM DISABILITY *%S 740 850 850 940 10.5 6210 GROUP LIFE INSURANCE 1,010 1,130 1,130 920 18.5- 6211 GROUP LIFE INS - MGMT 180 340 340 110 67.6- 6212 WORKERS' COMP INSURANCE 3.100 3,800 3,800 2,780 26.8- 6213 UNEMPLOYMENT COMP INS 0 0 0 0 " 0.0 Total: FRINGE BENEFITS 60,599 90,140 86,049 75,600 15.9- r 6310 INSURANCE S SURETY BONDS U 0 0 0 w 0.0 6311 TRAVEL/CONFERENCES%MTGS 1.3L4 2,900 1,232 100 ' 96.5- 6312 MEMBERSHIPS AND DUES 525 950 594 820 16.3- 6313 TRAINING 1,022 1.500 524 2,000 33.3 6314 CLOTHING & PERSONAL EXP 0 0 0 0 0.0 Total: PERSONAL EXPENSES 2.711 5,380 2,350 2,920 • 45.7- 6416 OFFICE SUPPLIES 969 1.100 1.071 1.100 0.0 6417 POSTAGE 181 300 277 300 n.0 6418 BOOKS/SUBSCRIPT/PRINTING 1,417 2,000 2.093 1,600 20.0- 6419 DUPLICATING 1,284 1,000 710 1,000 0.0 6420 SPECIAL DEPT SUPPLIES 20 0 0 0 0.0 6421 SMALL TOOLS 187 200 99 200 0.0 6422 ADVERTISING 0 0 0 0 0.0 6433 COMMUNICATIONS 412 500 375 600 20.0 6425 RENTS AND LEASES 307 0 0 0 • 0.0 6426 MAINT OF BLDGS & GROUNDS 0 0 0 0.0 6427 VEHICLE OPERATING SUPPLS 479 700 591 700 • 0.0 6428 VEHICLE MAINTENANCE 279 500 651 550 • 10.0 6429 MILEAGE 969 1,800 2.250 1,800 . 0.0 6430 PROF & SPECIALIZED SVCS 8,174 6,000 1,341 8,000 33.3 6431 MAINT/OPERATION OF EQUIP 1,349 820 593 700 14.6- 6432 CONTRIS - OTHER AGENCIES 0 0 0 0 0.0 6440 DEPRECIATION 3,390 3,960 3.960 3.960 0.0 6450 OTHER CHARGES 6,601 4,770 2,240 2,200 53.8- 6461 UTILITIES -GAS 0 0 0 0 0.0 6462 UTILITIES -ELECTRICITY 0 0 0 0 0.0 6463 UTILITIES -WATER, 0 0 0 0 0.0 Total: MATERIALS, SUPPLIES AND SVCS 26,015 23,650 16,251 22,710 3.9- 5581 LAND 0 0 0 0 0.0 6582 BUILDINGS 0 0 0 0 0.0 6583 ?MFROVEMENTS-NON BLDGS 0 0 0 0 0.0 6584 EQUIPMENT REPLACEMENT 7.229 4,280 0 0 0.0 6585 VEHICLE REPLACEMENT 0 0 0 0 0.0 Total: CAPITAL OUTLAY 7,229 4,280 0 0 100.0- 6691 RETIREMENT OF PRINCIPAL 0 0 0 0 0.0 6692 INTEREST EXPENSE G 0 0 0 ' 0.0 6693 LOAN REPAYMENT 0 0 0 0 0.0 Total: DEBT SERVICE 0 0 0 0 0.0 . s..-•----•------------------------- ....------------......------.........---............................ Teals for 001-149 288,249 402.570 3331,447 331,270 . 17.7- ......>.............................................---............................................,....... - ---- ----- --- 125 CITY OF TRACY srrzss:scsa:asss:ssaaas: aaaasaasaassasss sssauaasss+.a:riasassayssaa:sassasasasassssassasassssa sasssasa>ssssaaas=s_s=sa s=-sa•-=a C!IY OF TRACY PROGRAM PERFORMIJCE BUDGET FY92-93 PROGRAM BUDGET DATA tp-Jun-92 _--=-=_naac==-. sssssasaaaasassasasssaaaaaassassaassrico.ssaszszassasssserasanscsasasaac=c-._o Pi.WRAM; 2332 - Building Inspections FY90-91 FY91-9? FY92-93 Perform field inspx%rtlona on Building and Construction projects PRc3GRAM EXPENDITURES Actual Est in.sttd Appru.r.l to ensure ccyopl lance to adopted codes and ordinances. ___-_____--_-__-.----•---__._.___.. .. _ Personnel Expenses t 303,231 S 208,480 f 21'1,410 Contracted Services 3,625 4,970 27.930 PERFCjR-W4CE COJECTIVES Cm odities 1,815 1,580 2.410 ----------- Internal Charges 41,226 39,370 31,(190 1. To perform 17.070 F»ilding inspections. Othor Payments 0 0 0 To retiord re ults of 17,070 bidding inspections. Total $ 349,897 i 254,400 5 278,040 3. To "w form inspection; within 24 hours of request, Annual % Change 3.87% -27.29% 9.61% FUNDING SOURCES General Fund Taxes = 103,421 1 (377,500)1 (452.060) Fee Revawas 246,476 631,900 730,901 PFF,itn,1•L+1tC;E INDICATORS FY90-91 FY91-92 I FY92-93 Actual Estimated I Projected I Total = 349,897 $ 254,400 1 270, 6.10 1. Active Bldg Sites > > 5,037 > 6,044 EQUIVALENCY FACTOR ACtive PL•-mits > > 5 037 > 6,044 Cost per E(ll $21.83 $15.30 116 16 I Inspecticrt requ sts. > 11,487 > 14,230 > 17,070 ( Annual % Change -4.88% -29.92% 5.67% 4. > > > --- ------- -�......_.._-_-..._-__^-----_--_..---'--------'-------.. 5 > > > PROGRAM STAFFING FY90--91 FY91-92 FY92 91 �c-a;i(1-C40-------- - ----------- Actual Est snot ed Appro+ed 1. Wily Bldg Sites Visited > > 14,226 > 17,070 ------------- Inspcations performed. > 23,585 > 27,000 > 32,400 Regular Po:.itions fiajrs on Inspectioos > > 5,400 > 5,400 Building Ofricial 0.40 0,40 0 4:; 4 > > > Secretary 0.40 0.40 0 40 �. > > > Building Inspector Supervisor 1,00 0.00 0-00 Pra3rarn Revenues (1 000) > $246,4 > $631.9 > $730.9 Building Inspector 5.00 3.00 3.011 > > > tt > > > > > > 10. > > > :oki uCTIViIY--------------^------------- ----- Other Staffing (Full -Ting Equivalents) 1. Cost/inspection > $14.84 > $9.42 > 18.61 ContracL Inspector 0.00 0.00 0.00 > > > Temp Clerk 0.25 0.00 0.00 2. Flogs/in_;pr_ction. > > 0.20 > 0.17 3. Program Revenues as a > > > Total - Full Time EQtlivaltrnts 7.05 3.80 3 00 % of Program Costs > 70.42%> 248.39%> 262.12% EFFF.CTIV04E55-- ----------------- ---------^--------- ---------------------- ------------- 1. % of Inspections performed > > > CCf44ENTARY 2. within 24 hours of request > > > 3. Inspections/Day > 90.71 > 103.85 > 124.62 In FY90-91, program .orkload dropped considerably dwe to ttu dcwiturn 4. Bldg Sites Completed > > > in building and construction activities. Program staffing was reduce] 5. Fermits Closed Out > > > by 3.25 positions. In FY91-92, program workload is expt+Ctc'd to ince iar --------------------------------------- only slightly, while progrwa costs reflect the staffing reduction. ------ P;SOURCES In FY92-93, program workload is expocted to pick up furtlser. As B.:dgeced Positions 7.05 3.80 3.80 approved, program staffing will remain at its current level. Program ExrAxulitures 1349,897 $254,400 $278,840 expenditures reflect an increase in overtime and denolitim costs. c=..s_=_na_== sa.s_ss:case==cis sann:ssa:sasasssc sasaara ....aazcassacsacsaasaaaeaassa.rasasscsam^a:asssssazassasscsassszsas=r sassauss:zsasss>=ssaa=ss_=__ E75 -.c,zzessss.=sszr_sazz¢_sa_zae¢=azsi¢rzzazz-za¢¢aasxazzesaae rrlaaascea es:r. CITY OF TRACY PROGRAM PERFORfMNCE BUDGET FY9� _..--z-_---...Jasaalaa.ui¢. ^K.X,RAM 2333 - Cooe Enforcenent Perform field inr-pex:tions and respond to complaints to enforce codas and ordinance, related to zoning, land -use, and sub -standard d'.el l Ings. -----_..---- -- - 1'ERFOF11+V4Cf' 00JECTiVE5 ------------- i._> 1wrforrn 360 f+eld i115I)CY.Lit>l$ Of allf-Kplf v101at i01S. to inSC•':t for ct'fuplience with ccneliticars of Ot a ..++�t icnaiy 1>nrniits and (EC)A, T•'> rw;oive 90% of 0, viol.nt +cn WW'l ,rt ccxwr act {01. 23 nr,ise u,,lxctirns. rFt.rnr.t•t:.rr.�t IriC+Il:n10Fr; `190-91 FY91-92 I FY92-93 E¢t inUtod Est iv ,ted i P. oJrx:trrl Ccvnpl7ints rrx;eivncl. > 119 > 172 > 206 Ca"J{r4xs ntx+itonxt. > 0 > 88 > 105 F'err..it rev itwm•ri. ? U > ? > > W! _....-.--..----------------•--------••---------••------- I Vio lat icxr.; irrvom;t igated. > 114 > 234 > 2e0 Firocl In.:pcx i0u PerforirKxi > 0 > 300 > 360 1 iwr a1 Inst<Gtiuls > > I > > > > I > > > 7 > > > > > > I 1u- > > > I rt:• r4CTIVITY ---------- - - ------------'-'---------------- 1 . Costs/lns�:t ia• > ERR > $273.33 > $241.67 I 2. Noxa$/ln5p.-Ct ia, > > > I > > > I �. Ccets/vfolaticx, > $656.54 > $350.43 > $310.71 I . fi.;urs/violation > > > I > > > I CI f Cr:I IVFNE35 ----------- ­ ----------------------------- I Violaticx,s resolved. > > > I Cunditials cannlied with. > > > I 3. Vic,latictil<. r•efor-r1X1 to Court > > > •1. fosrxnria,s/Violatloo > > 1.28 > 1.29 ------------------------------------------------------------------ -- I Dud,oted Posit lois 1.40 1.40 1.40 I E..ny,cllturci: 174,845 $82,000 $97,000 I .--..esa_.-.r.-:_-_s:.:¢zs.:az¢szzasazazaasz:aa¢as-¢vznaasaazazzz aasnsazzzaszza E7 {saataaaaaaa=a aafaaaannaaaiCiiQa:iai sazaaza:as ar_szzxac zzszs a=sL:=¢-c�- - -: - !-93 PROGRAM BUDGET DATA 0 Ju',•92 ,aavrazazareanna:azssz: secs:arsaarsnasaw:aoas=ia:nzsxzaz sazanea e-.-=ac-a=l-•--- -_. .. . FY90-91 FY91-9' FY92.91 PROGRAM EXPENDITURES Actual Est ift) t rz) Aoprr Personnel Exponses $ 66,195 f '72.010 E 76."`Q Contracted Services 526 C.xn od i t les 174 1 is Internal Charges 7,850 R.ta9J r ^•J 00we Pay"ents 0 0 u Total $- 74,1145 $ F12.000 1 111.('.1.1 Annual is Ct-wnge 31.764 9.5n} 6' 1c1 FUNDING SCIIRCES General Fund Taxes $ 74 845 $ 6, . )00 1 R 7. !': +; Total $ 74,841i 1 F..2.0h 0 $ EQUIVALENCY FACTOR Cost per EDLI $4,61 14 '') i i ;'•7 Annual % Ch,nge 20 6A '+ 5 It PROGRAM STAFFING FY90-91 Fill- 9.1 FY`12-•13 Actual Est irntt f.f �nnr u'.e•f Regular Positions Building Official 0.20 0.0 0.20 Secretary 0.20 0.20 0 20 Code Enforcement Officer 1.00 1.00 I C0 Senior Administrative Clerk 0.00 O.GO 0.00 Other Staffing (Full -Tine Equivalents) Total - Full Time Equivalents- - - 1.40 - -1.40 1 MWNTARY For FY90-91, program costs reflect the impact of full•ye•,r- ct,flinq of the program. As approved for FY92-93, no program ct-onget are nn. icii.rtt•1. Prcx; :+++ axpenditures reflect added training costs. asSasaanaaiaaaata..=aaaanxat4aaia 6 ixaaieza CITY OF AINT70CH 1992-93 BUDGET PROGRAM DESCRIP77ON AND OBJECHVES FUNI . r Gmend Fund DEPAR77 ENT. Community DetWopment ACTZVHY.- Bm7dirg Services ACTIVITY CODE- DFA GENERAL ACT7VnY DESCRIPTION: The Building Services Division has the responsibility to inspect all structures constructed within the Cay which are not in the public right-of-way. Personnel assigned to Budding Inspection administer the &;dldin& Plumbing, Electrical and Mechanical Codes which are adopted by both the City and the State of California Building Inspection personnel also ensure that the City Building Codes are constantly reviewed for conformance with applicable Federal and State laws. ?he Building Department administers and collects development fees charged by the City, imduding facdi y reserve fees, water storage fees and drainage fees. Included among the other assorted responsibilities assigned to the Building Department arp maintenance of the City's street address system, inspection of all older structures in the City for health and safety hazards, enforcement of State and Federal handicapped requirements, enforcement of State EnerV Conservation : guinements, supply assistance to other departments and divisions of the City and County, including the Riverview Fine Protection District, and County Health Department, Planning Division, and the Engineering Services Division of the City of Antioch OBIECI'IVF.S TO BE ACCOMPLISHED IN 1992-93.- 1. 992-93:1. Relocate Building Department to City Hall complex. 2 Implement URM regulations. 3. implement new federally mandated American Disabilities Act Requirements. 4. Continue to microfilm building permits. 5. Review policies and procedures necessary to incorporate on-going improvements in plan review, inspections and public information e Schedule training sessions to cover technical codes, state regulations and customer services. 7 Organize procedures to incorporate changes required for City department reorganization. 9 76 CITY OF AN770CH 1992-93 BUDGET Activity Code: Building Inspection - DFA (Continued) PROGRAM COSTS REVISED ACTUAL BUDGET 1990-91 1991-92 APPROVED 1992-43 INCREASE/ (DECREASE) Personnel Services 332977 38.5,430 374980 (8.450) Supptiu & Sovku 45,332 27,350 31,870 41520 Capital Outlay 0 0 500 500. Total 374310 412780 409,350 A440) Revenue 745,990 913,000 830000, (tl3,000) Net City Cost 367,680 (500,220) (420,650) 79,570 Change due to reorganization. REVISED ACTUAL BUDGET APPROVED INCREASE/ 1990.91 1991-92 1992-93 (DECREASE) Total Employees 6:00 6.00 5.30 (0.50) ri7 T CITY OP MAN T E:CA PUBLIC WORKS: BUILDING REGULATION & INSPECTION Acct. No. 100-421 1990-91 1991-92 1992--33 Variance USE OF FUNDS Actual Actual Budget Amount Percent Personnel Services Materials, Supplies, & Services Total Budget Staff Regular Total $ 263,395 S 231,150 $ 316,945 $ 85,795 37.12 80,299 77,887 55,400 (22,487) (28.87) $ 343,594 S 309,037 $ 372,345 S 63,308 20.49 Function and Description 5.0 5.0 5.0 5.0 5.0 5.0 The buil0ing regulation and inspection division is responsible for investigating and acting upon all bui'iing and related violations by issuing warnings and citations to individuals responsible for such violations. The division is responsible for all plan checking, code compliance, and structural stability; the issuance of building, plumbing, and electrical permits; all field building inspections; and the enforcement of all building codes and related Ordinances. PUBLIC WORKS: BUILDING REGULAT;ON & INSPECTION Nork Programs Using computer permit system to streamline permit p.*acessing. Emphasis on training of the Uniform Building Code. implement inspection procedures to ensure uniform enforcement. Streamline plan check process by using Fast Track and 48 hour express plan check. Modify the computer permit issuance software to track expiring permits and develop a standard letter writting capacity within the software so that form letters can be sent to property owners and contractors. Continue the training of building inspectors in Title 24 and the Uniform Building Code. Emphasize department training on design and inspection of buildings to resist earthquakes. Continue to improve dialogue between City departments to expedite pian check response. Develop procedures to assist and inform property owners during the plan review and building inspection process. Restructure the department so that individual inspectors are specialized in certain aspects of building inspections. Improve the public image of the department. Work with the building inspection departments of other local jurisd`ctic.ns to find ways to improve the department and to make the department more uniform with other jurisdictions. Attempt to increase the current posted department hours from two hours per day to eight hours per day. M -0*4 E . + CITY OlERC E'D GENERAL FUND 001 EXECUTIVE OFFICER - BUILDING INSPECTION ACCOUNT NO. 0502 Current Budgeted Expenses Personnel Services $326,710 Supplies and Services 45,669 372,379 Financina Sources Refuse Fund $ 7,448 Water Fund 1,862 Wastewater (Main Sewers) Fund 1,862 General Fund - Plan and Specification Checking Fees 47,539 General Fund - Building Permits 242,522 General Fund 71,146 372,379 Personnel Position H Classification 1825 Chief Building/Construction Project Official 1610/11/12 Building Inspector I/II/III 6345 Plan Checker 6200/01 Permit Technician I/II Current Approved .5 .5 3.5 3.5 2 2 1 1 ' GENERAL FUND 001 J., EXECt" VE OFFICER - BUILDING INSPECTION ACCOUNT N0. 0502 04 Overtime for Board of Zoning Adjustment meetings, microfilming, and special inspections 10 Fringe benefits which include Public Employees' Retirement System; Social Security; State Unemployment Insurance; 'Worker's Compensation; disability insurance; health, life, vision and dental insurances; management physicals; vehicle allowance; and compensatory time 11-00 PG&E service for a portion of City Hall building. 12-00 Monthly service charges, Centrex charges, and long distance telephone expenses 13-00 General office postage and mailings for zonin3 and code enforcement and construction seminars 15-00 Ciffice supplies include microfilm supplies, paper, envelopes, letterhead, pens, pencils, and miscellaneous other supplies 16-00 Printing of inspection requests, business cards, permit applications, gas and electric tags, and permit process pamphlets 17-00 Microfilming, jacketing and labeling of construction files 18-00 California Building Officials monthly meetings and Building Trades Code Enforcement Officers meeting 19-00 Mileage to cover reimbursement to employees who use their private vehicle for work 20-00 International Chief Building Officials Plumbing, Mechanical and 'Structural certificate programs and code seminars 22-00 Maintenance for microfiche equipment and one typewriter 23-00 Fuel, parts and labor for vehicles 24-00 International Chief Building_ Officials Membership; International Asseciation of Plumbing and Mechanical Officials; California Building Officials; International Association of Electrical Inspectors; Yosemite Chapter of ICBO; California State Administrative Code, Titles 19, 24, and 25; and construction data information 26-00 Maintenance for five vehicle tiro -way radios and pagers and one base station EXECUTIVE OFFICER - BUILDING INSPECTION (Continued) 27-00 Small tools such as levels, rulers, tapes, testers, flashlights, and other equipment for pian checking and inspections 28-00 Foul weather jackets 29-00 A portion of the copier maintenance and supplies, and I.C.B.O. research reports 30-00 General liability and automobile casualty insurance 32-00 Funds for accumvlation of scheduled vehicle replacement 1103-633-43-01 Vehicle Renovation (from Fleet Management Fund) Equip. No. Year Estimated Cost E-4 1983 Sedan $ 450 11 I ACCOUNT NO. 0502 EXECUTIVE OFFICER - BUILDING INSPECTION ACTUAL BUDGETED REQUESTED PERSONNEL SERVICES 1990-91 1991-92 . 1992-93 01-00 Salaries 209,427 191.003 232,8^ 03-00 'Nages – 04 Other Pay --- - 2,107 4,1f* 3,180 10 Fringe Benefits 77.107, 87.8621 90.688 SUBTOTAL 1 288,641 1 283,0181 326,710 SUPPLIES & SERVICES 11-00 Utilities 4.629 8.793 jl_ 5.945 12-00 Telephone 13-00 Postage 14-00. Advertising 15-00 Office Supplies 16-00 Printing -17-00 Professional Sc „rices 18 -00 --Travel and Meetings 19-00 Car Allowance-- Mileage 20-00 Training Expense 21-00 Rents and Leases 22-00 Olfice Equipment 0 & M 21-00 Vehicle O&M 24-00 Subscriptions, Dues 25-00 Building, Facility 0 & M 26-00 Other Equipment 0 & M 27-00 Small Tools, Shop & Field Supplies 28-00 Satety Clothing & Equipment 29-00 Other Material, Supplies & Services 30-00 Insurance, Surety Bond 32-00 Vehicle Replacement Charge 3.813 3,905 3,906 372 336 6.960 1.938 2,515 2,183 1.080 3,494 17.197 28.818 8,588 1.292 2.421 2,458 1,765 --.-55 - 2,696 451 1,539 4,82e 567 7,771 1,086 1,316 172---------- 570 2,515 3,830 6.7005,744 3,696 ------621- 4,135 5,234 ---- 5.489 834 852 1,506 425 290 150 150 1,919 5.364 ----- ----- - 1,101 4,482 2,398 SUBTOTAL 62.748 77,620 -:5,669 INTERDEPARTMENTAL DIRECT SERVICE COST DEBT SERVICE ACQUISITIONS 811 2,982 CAPITAL IMPROVEMENTS I GRAND T01 AL F 352.2001 363.620 I 372.379