HomeMy WebLinkAboutAgenda Report - March 17, 1993 (69)j of
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CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Report Regarding Budget Formats
MEETING DATE: March 17, 1993
PREPARED BY: Assistant City Manager
RECOMMENDATION: That the City Council review the attached and take action
as deemed appropriate.
BACKGROUND: Staff has been asked to obtain budgets from other cities.
The purpose of the request was not made clear, so a
thorough evaluation by staff is impossible.
Staff obtained copies of budgets from the cities of Sacramento, Milpitas, La
Mesa, Tracy, Antioch, Manteca, and Merced (attached). For illustration
purposes only, the specific budgets of the building inspection function are
presented for the Council's review.
It takes very little effort to come to the conclusion that the differences in
budget presentation is the amount of detail presented in the dicu.Tent.
We have the data to present the budget in any format the Council desires. To
this point, we have not collected specific workload performance indicators for
every department, but do have enough historical data to even be able to do that.
If the City Council would like us to change the format, we will be glad to do
so_ However, Council should be aware that, depending upon the degree of
change, the process could take some time.
If the City Council is interested in pursuing tais, staff would be interested
to be informed as to what information currently is provided that is too broad
or too narrow; the degree of detail it wishes to receive; and if there is
information it wishes to have included or eliminated. Your individual
critiques would be appreciated. I am ready to spend time with you individually
or collectively to discuss this subject.
FUNDING: Unknown.
Respectfully submitted,
Z) ^--
J rry L. Glenn
ssistant City Manager
attachments -
APPROVED - %--L't_=-.
THOMAS A. PETERSON
City Man, -Ig. -
%4
.ectc;-n paper
C:
PLANNING AND DEVELOPMENT
Description
BVnMING INSPECTIONS
The Building Inspections Division's primary mission is to ensure that construction in the
City complies with various codes, local ordinances and project conditions. In addition, the
Division responds to citizen complaints and resolves substandard housing and dangerous
buildings cases. Specific activities include: Building Inspections Administration, which provides
direction and coordinates the activities of various division sections; Commercial Plan Checldng,
which reviews commercial construction plans for compliance with applicable codes; Permit
Services, which reviews residential plans for code compliance and coordinates the processing
and tracking of all permits; Field Inspections, which conducts on-site inspections of buildings
under construction for compliance with various codes and conditions; and, Housing and
Dangerous Buildings, which enforces the City's Housing Code and Dangerous Building Code.
t _
C - 109 - `-
CURRENT
PROPOSED APPROVED
PROPOSED APPROVED
YEAR
-------
YEAR 1
.................
YEAR 1
YEAR 2
.................
YEAR 2
COST SUN1ARY:
EMPLOYEE SERVICES
4,073
4,240
4,250
4,443
4,571
SERVICES i SUPPLIES
966
599
599
602
602
EWIPIIENT
2
O.
0
0
0
DEBT SERVICE
0
0
0
0
0
CIP/GRANT OFFSET
0
------
0
------
0
------
0
------
0
------
TOTAL COST
5,061
------
4,539
------
4,849
------
5,04S
------
5,173
------
FUNDING SUMMARY:
GENERAL FUND
41981
4,759
4,769
4,%5
5,093
OTNER SOURCES
80
------
80
------
80
------
80
------
80
TOTAL FUNDING
5,061
......
4,539
......
4,849
......
5,045
......
------- .
5,173
......
The Building Inspections Division's primary mission is to ensure that construction in the
City complies with various codes, local ordinances and project conditions. In addition, the
Division responds to citizen complaints and resolves substandard housing and dangerous
buildings cases. Specific activities include: Building Inspections Administration, which provides
direction and coordinates the activities of various division sections; Commercial Plan Checldng,
which reviews commercial construction plans for compliance with applicable codes; Permit
Services, which reviews residential plans for code compliance and coordinates the processing
and tracking of all permits; Field Inspections, which conducts on-site inspections of buildings
under construction for compliance with various codes and conditions; and, Housing and
Dangerous Buildings, which enforces the City's Housing Code and Dangerous Building Code.
t _
C - 109 - `-
ANNING AND DEVELOPMENT
Summary of Changes in Staffing and Costs:
<-------STAFFING (FTE) ------3,
271
CIRRENT
APPROVED
APPROVED
963
YEAR
YEAR 1
YEAR 2
INSPECTIONS ADMINISTRATION
-------
4.00
------------------
3.00
3.00
COMMERCIAL PLAN CNECK
12.50
12.50
12.50
BUILDING AND MOUSING
37.00
37.00
37.00
PERMIT SERVICES
20.50
20.50
20.50
MOUSING DANGEROUS BUILDINGS
9.00
9.00
........
9.CO
........
DIVSION TOTAL
.......
83.00
82.00
92.00
INCREASE (DECREASE)
0.003,
.00
was
WELDING INSPECTIONS DIVISION
<------COST (S IN 000)-----3,
CURRENT APPROVED APPROVED
YEAR YEAR 1 YEAR 2
311
271
283
1.143
925
963
2,297
2.231
2.285
779
att
1.009
531
611
633
.......
5,061
........
4.849
........
5.173
,4123, 4324
Provosed Budget
Year 1 (1991-92) Reductions:
o A reduction of one clerical position in the administrative section is proposed.
Year 2 11992-93) Reductions:
o The reduction listed in Year 1 (1991-92) will continue through Year 2 (1992-93).
The proposed reduction will will limit the administrative support to the other functions
with the Building Inspections Division.
Year 1 (1991-92) Increases:
o An increase of $50,000 is proposed to fund costs associated with the Housing
relocation program.
Year 2 (1992-93) Increases:
o The increase proposed for Year 1 is included as well as cost of living salary
adjustments.
C - 109 -
PLANNING AND DEVELOPMENT
BUILDING INSPECTIONS
o The Approved Budget includes adjustments for final labor costs and distribution of
approved augmentations between budget categories.
o Continued development of the Automated Permits System will require the continued
allocation of resources.
o The projected slowdown in construction activity has allowed the transfer of
resources to provide for an expanded Housing Program. When construction activity
picks up these resources will have to be withdrawn diminishing the Housing
Program's effectiveness.
o The projected slowdown in construction has allowed the transfer of resources to
implement the environmental mitigation monitoring program and expand inspections
for planning entitlement conditions. When construction activity picks up these
resources will have to be withdrawn.
o Workload fluctuations and the ability to match workload with resources continues
to represent a budgetary and workload problem.
1 91 Higlights
o The activities of the Permit Services Section have been expanded to include
environmental mitigation monitoring and inspections for planning entitlement
conditions.
o The Sign Program has been transferred from the Neighborhood Services Division
to the Permit Services Section.
o The new automated cashiering system was upgraded.
o Development has continued on the automated permit management system.
o Resources we: a transferred to facilitate the expansion of the Housing Program and
the Relocation Ordinance was passed and implemented.
C- 110 -
UNNING AND DEVELOPMENT BUHMING INSPECTIONS DIVISION
o Staff levels were reduced (with unfilled positions) and use of contracted plan check
funds was limited in response to the declining workload.
o A new fee schedule was prepared to achieve full cost recovery for Division
operations.
o The High Rise Ordinance was developed.
.:ITY OF MILPI77tS
1992-93 FINAL BUDGET FOR THE 1992 WO -YEAR FINANCIAL PLAN
ORGANIZATIONAL UNIT: 530
Building Inspection
1991.92 SERVICE LEVEL
APPROVED SERVICE LEVEL
Expenditures: $1.011.344
Expenditures: 51,011,3 t
DEPARTMENT:
Community Development
PERSONNEL
t
PERSONNEL
Full Time
Part -Tune
Other
Full Time
Part -Time
Other
AMENDMENT REQUESTED: El YES Q NO
12
12
Building Insoector
6
DESCRIBE THE CURRENT OPERATIONS: The Building Inspectors review and approve building plans; issue permits; inspect
construction in- progress for compliance with City and State codes; inspect for changes in occupancy; participate in housing and City
building programs; administer code enforcement service request program: maintain an emergency response inspection program and
advise the construction industry and the general public in building code matters.
WHAT CHANGE IS PROPOSED? The current service level is recommended.
BENEFITS/CONSEOUENCES: Basic building code compliance will be maintained through a program of plan review, permit issuance and
building inspection. Inquiries at the public counter receive a response in a timely manner and all plan check problems are property
addressed.
FUNDS REOUIRED
AUTHORIZED POSITIONS
Full Time
Part -Time
Other
Salaries & Benefits 844,601
Chief Building OMicial
t
Servr.es 8 Supplies 83,025
Senior Building Ins.nector
1
Capital Outlay 83.718
Electrical Inspector
1
Building Insoector
6
Total $1 011 344
Senior Plan Check Engineer
Plan Check Engineer
t
1
NEW POSITIONS REOUESTED
Office Specialist
t
MAJOR EOUIPME"T REOUESTED
TOTALPERSONNEL
12
Y,ORKLOAD/PERFORMANCE INDICATORS
1990-91
1991.92
1992.93
1993.94
Building permits issued
1,534
1,454
1,400
1,400
Sub permits issued
2,700
2,600
2.300
2.300
t Building inspections performed
53,546
60.293
60,000
60,000
:P CE LEVEL NL. _ -�IATI` F" �cCGL1MF*1ni D. hone
1992-93 FINAL BUDGET FOR THE I W'.-'•'TtNO-YEAR FINANCIAL PLAN
3J
1992-93
1992-93
1992-93
1993.94
EXPENDITURE DESCRIPTIONS
Current
Service
Amendment
Approved
Amendment
Level
Bfsuqstel�
SALARIES
411100 - Fun -time Wages
644,759
644,759
411200 - Parmime Wages
10,000
10.000
411300 - Overtime Pay
14,000
14,000
412260 - Car Mowance
3,600
3,600
413100 - Reti erner NI -PERS
93,426
93.426
413200 - Group Insurance
63.240
63,240
413300 - Medicare, Employers Contribution
5.493
5,493
413400 - OASDI, Employer's Contribution
620
620
413500 - Workers Compensation
9,463
9,463
SERVICES AND SUPPLIES Subtotal
$844,601
5844,601
422100 - Equipment Charges
19,425
19,425
423100 -Office Supplies
4,800
4,800
423400 - Health a Safety Equipment
1,500
1,500
425100 - Professional Services
27,550
27,550
425320 - Strong Motion Fees
20,000
20,000
428100 - Memberships b Meetings
7.150
7,150
428200 - Training Seminars
2.600
2.600
CAPITAL OUTLAY Subtotal
$83,025
583,025
454100 -Office Fumavre 3 Equipment
2,000
2,000
456100 - Electronic Equipment
1,000
1,000
499999 - Capital Improvement Projects
80,718
80,718
Suototal
$89.718
$83,718
TOTAL EXPENDITURES
$1,011,344
$1,011,344
SOURCE OF FUNDING
Salaries
Services b Supplies
Capital Outlay
Total
General Fund (010)
802,371
78,949
12,650
893,970
Street Fund (020)
Municipal Improvement Bond Fund (240)
Park Fund (320)
2,100
2,100
Water (400)
25,338
2,446
90
27,874
Sewer (450)
16,892
1,630
60
18,582
Equipment Management Fund (500)
Agency (600)
Redevebpmenl (900)
68,818
68,818
j TOTAL_ FUN,-f�lG
$844,601
$83,025
$83,718
$1,011,344
3J
CITY OF LA tiLSA Annual Budget
BUILDING INSP -[ION DIVISION
MISc,TON STATEMENT To provide efficient and responsive permit, plan check, inspection and code . .
enforcement services to ensure the health and safety of La Mesa's citizens. A professional program
will be provided that remains up to date, and that continues to be accessible and oriented to
effective problem solving with a team approach.
EXPLANATION OF CHANGES, FY 1991-92 TO FY 1992-93
o la FY 92-93, the full cost recovery rate cf the building inspection program, as established
by the City Council, will not be attained because of limited permit and construction activities.
KEY _OBJF TC IVES
1. Implement and enhance the Customer Service Program with the primary focus on quality and
quantity services of plan review and building inspection.
2. Develop and implement a comprehensive computer-based permit system.
3. Complete the inspection program of mobilehame parks in accordance with the State approved
inspection schedule.
4. Establish a workable file and follow-up on complaints and routine correspondence, utilizing the
capability of the computer-based permit system.
5. Establish policies and procedures on the subJeccs of "Special Inspection" and "Grading
Inspections".
BUDGET
ACTUAL
ACTUAL
FINAL BUDGET
1990-91
1991-92
1992-93
SALARIES
$ 191,692
$ 276,797
$ 229,840
FRINGE BENEFITS
60,599
86,049
75,800
PERSONAL EXPENSES
2.711
2.350
2,):0
MATERIALS, SUPPLIES b SERVICES
26,018
16,251
22,710
CAPITAL OUTLAY
7.229
0
0
DEBT SERVICE
0
0
0
TOTAL
$ 288.249
$ 381.447
$ 331,270
EXPLANATION OF CHANGES, FY 1991-92 TO FY 1992-93
o la FY 92-93, the full cost recovery rate cf the building inspection program, as established
by the City Council, will not be attained because of limited permit and construction activities.
KEY _OBJF TC IVES
1. Implement and enhance the Customer Service Program with the primary focus on quality and
quantity services of plan review and building inspection.
2. Develop and implement a comprehensive computer-based permit system.
3. Complete the inspection program of mobilehame parks in accordance with the State approved
inspection schedule.
4. Establish a workable file and follow-up on complaints and routine correspondence, utilizing the
capability of the computer-based permit system.
5. Establish policies and procedures on the subJeccs of "Special Inspection" and "Grading
Inspections".
r
Cary of La Mesa
C
BUILDING INSPECTION DIVISION
TOTAL, ALL PROGRAMS 5.25 ; 331,270
REGULAR
TOTAL
PROGRAM
DESCRIPTION
POSITIONS
ESTIMATE`
1.
AOMINISTRATTON — Supervise and coordinate divisional personnel,
0.25
$
15,790
functions and activities.
2.
PERMIT SERVICES — Accept, process and issue the various permits
1.00
$
63,100 4
in conjunction with building construction activities.
3.
PLAN CHECK SERVICE — Review and approve building plans to ensure
1.00
$
63.100
compliance with all applicable City and State building
regulations.
d.
CONSTRUCTION INSPECTION SERVICE — Inspect building construction
2.00
$
126,180
during various construction stages to ensure compliance with the
Y
approved plans and all building standards.
5.
BUILDING CODE COMPLIANCE — Address, investigate and resolve the
0.50
$
31,560
violations of City's Building Standards.
6.
PUBLIC INFORMATION — Provide information on permit process.
0.25
$
15,770
building code requirements. and permit status. Compile
construction activities reports.
7.
CODE DEVELOPMENT AND IMPLEMENTATION — Represent the City and
0.25
$
15,770
participate in the development of building code requirements at
both local and State level. Educate and train division
personnel on the implementation of new code requirements.
TOTAL, ALL PROGRAMS 5.25 ; 331,270
Annual Budget
BUDGET COMPARISONS
001-149 BUILDING INSPECTION DIVISION
26,015
23,650
16,251
22,710
1992-93 FINAL
5581 LAND
0
1990-91
1991-92
1991-92
1992-93
6582 BUILDINGS
versus
ACCTDESCRIPTION
...................-.,r.................................
0
ACTUAL
BUDGET
W ............
ACTUAL
.... ....,.
FINAL
...... ....................
1991-92 GUDG-'
6101
REGULAR SALARIES
189,946
277,520
275,892
228.;40
w
'
17.5-
6102
PART TINE/TEMP SALARIES
0
0
0
0
.
0.0
6103
OVERTIME
1,746
1,600
247
0
w
10G.0-
6104
SPECIAL PAY
0
0
658
1.000
w
0.0
Total:
SALARIES AND WAGES
191,692
279,120
276,797
229.840
w
17.6-
6205
RETIREMENT
24,388
38,990
36,191
34.440
•
11.6-
6206
SOCIAL SECURITY
14,681
20,730
19,438
16.660
19.6-
6208
CAFETERIA - FLEXNET
16,500
24,300
24,300
19.950
17.9-
6209
LONG TERM DISABILITY *%S
740
850
850
940
10.5
6210
GROUP LIFE INSURANCE
1,010
1,130
1,130
920
18.5-
6211
GROUP LIFE INS - MGMT
180
340
340
110
67.6-
6212
WORKERS' COMP INSURANCE
3.100
3,800
3,800
2,780
26.8-
6213
UNEMPLOYMENT COMP INS
0
0
0
0
"
0.0
Total:
FRINGE BENEFITS
60,599
90,140
86,049
75,600
15.9- r
6310
INSURANCE S SURETY BONDS
U
0
0
0
w
0.0
6311
TRAVEL/CONFERENCES%MTGS
1.3L4
2,900
1,232
100
'
96.5-
6312
MEMBERSHIPS AND DUES
525
950
594
820
16.3-
6313
TRAINING
1,022
1.500
524
2,000
33.3
6314
CLOTHING & PERSONAL EXP
0
0
0
0
0.0
Total:
PERSONAL EXPENSES
2.711
5,380
2,350
2,920
•
45.7-
6416
OFFICE SUPPLIES
969
1.100
1.071
1.100
0.0
6417
POSTAGE
181
300
277
300
n.0
6418
BOOKS/SUBSCRIPT/PRINTING
1,417
2,000
2.093
1,600
20.0-
6419
DUPLICATING
1,284
1,000
710
1,000
0.0
6420
SPECIAL DEPT SUPPLIES
20
0
0
0
0.0
6421
SMALL TOOLS
187
200
99
200
0.0
6422
ADVERTISING
0
0
0
0
0.0
6433
COMMUNICATIONS
412
500
375
600
20.0
6425
RENTS AND LEASES
307
0
0
0
•
0.0
6426
MAINT OF BLDGS & GROUNDS
0
0
0
0.0
6427
VEHICLE OPERATING SUPPLS
479
700
591
700
•
0.0
6428
VEHICLE MAINTENANCE
279
500
651
550
•
10.0
6429
MILEAGE
969
1,800
2.250
1,800
.
0.0
6430
PROF & SPECIALIZED SVCS
8,174
6,000
1,341
8,000
33.3
6431
MAINT/OPERATION OF EQUIP
1,349
820
593
700
14.6-
6432
CONTRIS - OTHER AGENCIES
0
0
0
0
0.0
6440
DEPRECIATION
3,390
3,960
3.960
3.960
0.0
6450
OTHER CHARGES
6,601
4,770
2,240
2,200
53.8-
6461
UTILITIES -GAS
0
0
0
0
0.0
6462
UTILITIES -ELECTRICITY
0
0
0
0
0.0
6463
UTILITIES -WATER,
0
0
0
0
0.0
Total: MATERIALS, SUPPLIES AND SVCS
26,015
23,650
16,251
22,710
3.9-
5581 LAND
0
0
0
0
0.0
6582 BUILDINGS
0
0
0
0
0.0
6583 ?MFROVEMENTS-NON BLDGS
0
0
0
0
0.0
6584 EQUIPMENT REPLACEMENT
7.229
4,280
0
0
0.0
6585 VEHICLE REPLACEMENT
0
0
0
0
0.0
Total: CAPITAL OUTLAY
7,229
4,280
0
0
100.0-
6691 RETIREMENT OF PRINCIPAL
0
0
0
0
0.0
6692 INTEREST EXPENSE
G
0
0
0 '
0.0
6693 LOAN REPAYMENT
0
0
0
0
0.0
Total: DEBT SERVICE 0 0 0 0 0.0
. s..-•----•------------------------- ....------------......------.........---............................
Teals for 001-149 288,249 402.570 3331,447 331,270 . 17.7-
......>.............................................---............................................,.......
- ---- ----- --- 125
CITY OF TRACY
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s=-sa•-=a
C!IY OF TRACY PROGRAM PERFORMIJCE BUDGET
FY92-93 PROGRAM BUDGET DATA
tp-Jun-92
_--=-=_naac==-. sssssasaaaasassasasssaaaaaassassaassrico.ssaszszassasssserasanscsasasaac=c-._o
Pi.WRAM; 2332 - Building Inspections
FY90-91 FY91-9?
FY92-93
Perform field inspx%rtlona on Building and Construction projects
PRc3GRAM EXPENDITURES Actual Est in.sttd
Appru.r.l
to ensure ccyopl lance to adopted codes and ordinances.
___-_____--_-__-.----•---__._.___..
.. _
Personnel Expenses t 303,231 S 208,480 f
21'1,410
Contracted Services 3,625 4,970
27.930
PERFCjR-W4CE COJECTIVES
Cm odities 1,815 1,580
2.410
-----------
Internal Charges 41,226 39,370
31,(190
1. To perform 17.070 F»ilding inspections.
Othor Payments 0 0
0
To retiord re ults of 17,070 bidding inspections.
Total $ 349,897 i 254,400 5
278,040
3. To "w form inspection; within 24 hours of request,
Annual % Change 3.87% -27.29%
9.61%
FUNDING SOURCES
General Fund Taxes = 103,421 1 (377,500)1
(452.060)
Fee Revawas 246,476 631,900
730,901
PFF,itn,1•L+1tC;E INDICATORS FY90-91 FY91-92 I
FY92-93
Actual Estimated I
Projected
I Total = 349,897 $ 254,400 1
270, 6.10
1. Active Bldg Sites > > 5,037 >
6,044
EQUIVALENCY FACTOR
ACtive PL•-mits > > 5 037 >
6,044
Cost per E(ll $21.83 $15.30
116 16
I Inspecticrt requ sts. > 11,487 > 14,230 >
17,070
( Annual % Change -4.88% -29.92%
5.67%
4. > > >
--- ------- -�......_.._-_-..._-__^-----_--_..---'--------'-------..
5 > > >
PROGRAM STAFFING FY90--91 FY91-92
FY92 91
�c-a;i(1-C40-------- - -----------
Actual Est snot ed
Appro+ed
1. Wily Bldg Sites Visited > > 14,226 >
17,070
-------------
Inspcations performed. > 23,585 > 27,000 >
32,400
Regular Po:.itions
fiajrs on Inspectioos > > 5,400 >
5,400
Building Ofricial 0.40 0,40
0 4:;
4 > > >
Secretary 0.40 0.40
0 40
�. > > >
Building Inspector Supervisor 1,00 0.00
0-00
Pra3rarn Revenues (1 000) > $246,4 > $631.9 >
$730.9
Building Inspector 5.00 3.00
3.011
> > >
tt > > >
> > >
10. > > >
:oki uCTIViIY--------------^-------------
-----
Other Staffing (Full -Ting Equivalents)
1. Cost/inspection > $14.84 > $9.42 >
18.61
ContracL Inspector 0.00 0.00
0.00
> > >
Temp Clerk 0.25 0.00
0.00
2. Flogs/in_;pr_ction. > > 0.20 >
0.17
3. Program Revenues as a > > >
Total - Full Time EQtlivaltrnts 7.05 3.80
3 00
% of Program Costs > 70.42%> 248.39%>
262.12%
EFFF.CTIV04E55-- -----------------
---------^--------- ---------------------- -------------
1. % of Inspections performed > > >
CCf44ENTARY
2. within 24 hours of request > > >
3. Inspections/Day > 90.71 > 103.85 >
124.62
In FY90-91, program .orkload dropped considerably dwe to ttu dcwiturn
4. Bldg Sites Completed > > >
in building and construction activities. Program staffing was reduce]
5. Fermits Closed Out > > >
by 3.25 positions. In FY91-92, program workload is expt+Ctc'd to ince iar
---------------------------------------
only slightly, while progrwa costs reflect the staffing reduction.
------
P;SOURCES
In FY92-93, program workload is expocted to pick up furtlser.
As
B.:dgeced Positions 7.05 3.80
3.80
approved, program staffing will remain at its current level.
Program
ExrAxulitures 1349,897 $254,400
$278,840
expenditures reflect an increase in overtime and denolitim costs.
c=..s_=_na_== sa.s_ss:case==cis sann:ssa:sasasssc sasaara ....aazcassacsacsaasaaaeaassa.rasasscsam^a:asssssazassasscsassszsas=r
sassauss:zsasss>=ssaa=ss_=__
E75
-.c,zzessss.=sszr_sazz¢_sa_zae¢=azsi¢rzzazz-za¢¢aasxazzesaae rrlaaascea es:r.
CITY OF TRACY PROGRAM PERFORfMNCE BUDGET FY9�
_..--z-_---...Jasaalaa.ui¢.
^K.X,RAM 2333 - Cooe Enforcenent
Perform field inr-pex:tions and respond to complaints to enforce
codas and ordinance, related to zoning, land -use, and sub -standard
d'.el l Ings.
-----_..---- -- - 1'ERFOF11+V4Cf' 00JECTiVE5
-------------
i._> 1wrforrn 360 f+eld i115I)CY.Lit>l$ Of allf-Kplf v101at i01S.
to inSC•':t for ct'fuplience with ccneliticars of
Ot a ..++�t icnaiy 1>nrniits and (EC)A,
T•'> rw;oive 90% of 0, viol.nt +cn WW'l ,rt ccxwr act {01.
23 nr,ise u,,lxctirns.
rFt.rnr.t•t:.rr.�t IriC+Il:n10Fr; `190-91 FY91-92 I FY92-93
E¢t inUtod Est iv ,ted i P. oJrx:trrl
Ccvnpl7ints rrx;eivncl. > 119 > 172 > 206
Ca"J{r4xs ntx+itonxt. > 0 > 88 > 105
F'err..it rev itwm•ri. ? U > ?
> >
W! _....-.--..----------------•--------••---------••------- I
Vio lat icxr.; irrvom;t igated. > 114 > 234 > 2e0
Firocl In.:pcx i0u PerforirKxi > 0 > 300 > 360 1
iwr a1 Inst<Gtiuls > > I
> >
> > I
> > >
7 > > >
> > > I
1u- > > > I
rt:• r4CTIVITY ---------- - - ------------'-'----------------
1 . Costs/lns�:t ia• > ERR > $273.33 > $241.67 I
2. Noxa$/ln5p.-Ct ia, > > > I
> > > I
�. Ccets/vfolaticx, > $656.54 > $350.43 > $310.71 I
. fi.;urs/violation > > > I
> > > I
CI f Cr:I IVFNE35 ----------- -----------------------------
I Violaticx,s resolved. > > > I
Cunditials cannlied with. > > > I
3. Vic,latictil<. r•efor-r1X1 to Court > > >
•1. fosrxnria,s/Violatloo > > 1.28 > 1.29
------------------------------------------------------------------ -- I
Dud,oted Posit lois 1.40 1.40 1.40 I
E..ny,cllturci: 174,845 $82,000 $97,000 I
.--..esa_.-.r.-:_-_s:.:¢zs.:az¢szzasazazaasz:aa¢as-¢vznaasaazazzz aasnsazzzaszza
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{saataaaaaaa=a aafaaaannaaaiCiiQa:iai sazaaza:as ar_szzxac zzszs a=sL:=¢-c�-
- -: -
!-93 PROGRAM BUDGET DATA
0 Ju',•92
,aavrazazareanna:azssz: secs:arsaarsnasaw:aoas=ia:nzsxzaz sazanea e-.-=ac-a=l-•---
-_. .. .
FY90-91
FY91-9'
FY92.91
PROGRAM EXPENDITURES
Actual
Est ift) t rz)
Aoprr
Personnel Exponses $
66,195 f
'72.010 E
76."`Q
Contracted Services
526
C.xn od i t les
174
1 is
Internal Charges
7,850
R.ta9J
r ^•J
00we Pay"ents
0
0
u
Total $-
74,1145 $
F12.000 1
111.('.1.1
Annual is Ct-wnge
31.764
9.5n}
6' 1c1
FUNDING SCIIRCES
General Fund Taxes $
74 845 $
6, . )00 1
R 7. !': +;
Total $
74,841i 1
F..2.0h 0 $
EQUIVALENCY FACTOR
Cost per EDLI
$4,61
14 '')
i i ;'•7
Annual % Ch,nge
20 6A
'+ 5 It
PROGRAM STAFFING
FY90-91
Fill- 9.1
FY`12-•13
Actual
Est irntt f.f
�nnr u'.e•f
Regular Positions
Building Official
0.20
0.0
0.20
Secretary
0.20
0.20
0 20
Code Enforcement Officer
1.00
1.00
I C0
Senior Administrative Clerk
0.00
O.GO
0.00
Other Staffing (Full -Tine Equivalents)
Total - Full Time Equivalents- -
- 1.40
- -1.40
1
MWNTARY
For FY90-91, program costs reflect the
impact of full•ye•,r- ct,flinq
of the program.
As approved for FY92-93, no program ct-onget are nn. icii.rtt•1.
Prcx; :+++
axpenditures reflect added training costs.
asSasaanaaiaaaata..=aaaanxat4aaia
6
ixaaieza
CITY OF AINT70CH
1992-93 BUDGET
PROGRAM DESCRIP77ON AND OBJECHVES
FUNI . r Gmend Fund
DEPAR77 ENT. Community DetWopment
ACTZVHY.- Bm7dirg Services
ACTIVITY CODE- DFA
GENERAL ACT7VnY DESCRIPTION:
The Building Services Division has the responsibility to inspect all structures constructed within
the Cay which are not in the public right-of-way. Personnel assigned to Budding Inspection
administer the &;dldin& Plumbing, Electrical and Mechanical Codes which are adopted by both
the City and the State of California Building Inspection personnel also ensure that the City
Building Codes are constantly reviewed for conformance with applicable Federal and State laws.
?he Building Department administers and collects development fees charged by the City,
imduding facdi y reserve fees, water storage fees and drainage fees. Included among the other
assorted responsibilities assigned to the Building Department arp maintenance of the City's street
address system, inspection of all older structures in the City for health and safety hazards,
enforcement of State and Federal handicapped requirements, enforcement of State EnerV
Conservation : guinements, supply assistance to other departments and divisions of the City and
County, including the Riverview Fine Protection District, and County Health Department,
Planning Division, and the Engineering Services Division of the City of Antioch
OBIECI'IVF.S TO BE ACCOMPLISHED IN 1992-93.-
1.
992-93:1. Relocate Building Department to City Hall complex.
2 Implement URM regulations.
3. implement new federally mandated American Disabilities Act Requirements.
4. Continue to microfilm building permits.
5. Review policies and procedures necessary to incorporate on-going improvements in plan
review, inspections and public information
e Schedule training sessions to cover technical codes, state regulations and customer services.
7 Organize procedures to incorporate changes required for City department reorganization. 9
76
CITY OF AN770CH
1992-93 BUDGET
Activity Code: Building Inspection - DFA (Continued)
PROGRAM COSTS
REVISED
ACTUAL BUDGET
1990-91 1991-92
APPROVED
1992-43
INCREASE/
(DECREASE)
Personnel Services
332977 38.5,430
374980
(8.450)
Supptiu & Sovku
45,332 27,350
31,870
41520
Capital Outlay
0 0
500
500.
Total
374310 412780
409,350
A440)
Revenue
745,990 913,000
830000,
(tl3,000)
Net City Cost
367,680 (500,220)
(420,650)
79,570
Change due to reorganization.
REVISED
ACTUAL BUDGET
APPROVED INCREASE/
1990.91 1991-92
1992-93 (DECREASE)
Total Employees 6:00 6.00
5.30 (0.50)
ri7
T CITY OP MAN T E:CA
PUBLIC WORKS: BUILDING REGULATION & INSPECTION
Acct. No.
100-421
1990-91 1991-92 1992--33 Variance
USE OF FUNDS Actual Actual Budget Amount Percent
Personnel
Services
Materials,
Supplies,
& Services
Total Budget
Staff
Regular
Total
$ 263,395 S 231,150 $ 316,945 $ 85,795 37.12
80,299
77,887
55,400
(22,487)
(28.87)
$ 343,594 S
309,037 $
372,345 S
63,308
20.49
Function and Description
5.0
5.0
5.0
5.0
5.0
5.0
The buil0ing regulation and inspection division is responsible for investigating and acting
upon all bui'iing and related violations by issuing warnings and citations to individuals
responsible for such violations. The division is responsible for all plan checking, code
compliance, and structural stability; the issuance of building, plumbing, and electrical
permits; all field building inspections; and the enforcement of all building codes and
related Ordinances.
PUBLIC WORKS: BUILDING REGULAT;ON & INSPECTION
Nork Programs
Using computer permit system to streamline permit p.*acessing.
Emphasis on training of the Uniform Building Code.
implement inspection procedures to ensure uniform enforcement.
Streamline plan check process by using Fast Track and 48 hour express plan check.
Modify the computer permit issuance software to track expiring permits and develop a
standard letter writting capacity within the software so that form letters can be
sent to property owners and contractors.
Continue the training of building inspectors in Title 24 and the Uniform Building Code.
Emphasize department training on design and inspection of buildings to resist
earthquakes.
Continue to improve dialogue between City departments to expedite pian check
response.
Develop procedures to assist and inform property owners during the plan review and
building inspection process.
Restructure the department so that individual inspectors are specialized in certain
aspects of building inspections.
Improve the public image of the department.
Work with the building inspection departments of other local jurisd`ctic.ns to find
ways to improve the department and to make the department more uniform with other
jurisdictions.
Attempt to increase the current posted department hours from two hours per day to
eight hours per day.
M
-0*4 E .
+ CITY OlERC E'D
GENERAL FUND 001
EXECUTIVE OFFICER - BUILDING INSPECTION ACCOUNT NO. 0502
Current Budgeted Expenses
Personnel Services $326,710
Supplies and Services 45,669
372,379
Financina Sources
Refuse Fund $ 7,448
Water Fund 1,862
Wastewater (Main Sewers) Fund 1,862
General Fund - Plan and Specification Checking Fees 47,539
General Fund - Building Permits 242,522
General Fund 71,146
372,379
Personnel
Position H Classification
1825 Chief Building/Construction
Project Official
1610/11/12 Building Inspector I/II/III
6345 Plan Checker
6200/01 Permit Technician I/II
Current Approved
.5 .5
3.5 3.5
2 2
1 1
' GENERAL FUND 001
J.,
EXECt" VE OFFICER - BUILDING INSPECTION ACCOUNT N0. 0502
04
Overtime for Board of Zoning Adjustment meetings, microfilming, and
special inspections
10
Fringe benefits which include Public Employees' Retirement System;
Social Security; State Unemployment Insurance; 'Worker's Compensation;
disability insurance; health, life, vision and dental insurances;
management physicals; vehicle allowance; and compensatory time
11-00
PG&E service for a portion of City Hall building.
12-00
Monthly service charges, Centrex charges, and long distance telephone
expenses
13-00
General office postage and mailings for zonin3 and code enforcement
and construction seminars
15-00
Ciffice supplies include microfilm supplies, paper, envelopes,
letterhead, pens, pencils, and miscellaneous other supplies
16-00
Printing of inspection requests, business cards, permit applications,
gas and electric tags, and permit process pamphlets
17-00
Microfilming, jacketing and labeling of construction files
18-00
California Building Officials monthly meetings and Building Trades
Code Enforcement Officers meeting
19-00
Mileage to cover reimbursement to employees who use their private
vehicle for work
20-00
International Chief Building Officials Plumbing, Mechanical and
'Structural certificate programs and code seminars
22-00
Maintenance for microfiche equipment and one typewriter
23-00
Fuel, parts and labor for vehicles
24-00
International Chief Building_ Officials Membership; International
Asseciation of Plumbing and Mechanical Officials; California Building
Officials; International Association of Electrical Inspectors;
Yosemite Chapter of ICBO; California State Administrative Code,
Titles 19, 24, and 25; and construction data information
26-00
Maintenance for five vehicle tiro -way radios and pagers and one base
station
EXECUTIVE OFFICER - BUILDING INSPECTION (Continued)
27-00 Small tools such as levels, rulers, tapes, testers, flashlights, and
other equipment for pian checking and inspections
28-00 Foul weather jackets
29-00 A portion of the copier maintenance and supplies, and I.C.B.O.
research reports
30-00 General liability and automobile casualty insurance
32-00 Funds for accumvlation of scheduled vehicle replacement
1103-633-43-01 Vehicle Renovation (from Fleet Management Fund)
Equip. No. Year Estimated Cost
E-4 1983 Sedan $ 450
11
I
ACCOUNT NO. 0502
EXECUTIVE OFFICER - BUILDING INSPECTION
ACTUAL BUDGETED REQUESTED
PERSONNEL SERVICES 1990-91 1991-92 . 1992-93
01-00 Salaries 209,427 191.003 232,8^
03-00 'Nages –
04 Other Pay --- - 2,107 4,1f* 3,180
10 Fringe Benefits 77.107, 87.8621 90.688
SUBTOTAL 1 288,641 1 283,0181 326,710
SUPPLIES & SERVICES
11-00 Utilities
4.629 8.793 jl_ 5.945
12-00 Telephone
13-00 Postage
14-00. Advertising
15-00 Office Supplies
16-00 Printing
-17-00 Professional Sc „rices
18 -00 --Travel and Meetings
19-00 Car Allowance-- Mileage
20-00 Training Expense
21-00 Rents and Leases
22-00 Olfice Equipment 0 & M
21-00 Vehicle O&M
24-00 Subscriptions, Dues
25-00 Building, Facility 0 & M
26-00 Other Equipment 0 & M
27-00 Small Tools, Shop & Field Supplies
28-00 Satety Clothing & Equipment
29-00 Other Material, Supplies & Services
30-00 Insurance, Surety Bond
32-00 Vehicle Replacement Charge
3.813
3,905
3,906
372
336
6.960
1.938
2,515
2,183
1.080
3,494
17.197
28.818
8,588
1.292
2.421
2,458
1,765
--.-55 -
2,696
451
1,539
4,82e
567
7,771
1,086
1,316
172----------
570
2,515
3,830
6.7005,744
3,696
------621-
4,135
5,234
----
5.489
834
852
1,506
425
290
150
150
1,919
5.364
----- ----- -
1,101
4,482
2,398
SUBTOTAL 62.748 77,620 -:5,669
INTERDEPARTMENTAL DIRECT SERVICE COST
DEBT SERVICE
ACQUISITIONS 811 2,982
CAPITAL IMPROVEMENTS I
GRAND T01 AL F 352.2001 363.620 I 372.379