HomeMy WebLinkAboutAgenda Report - March 17, 1993 (61)Y
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MEMORANDUM, City of Lodi, Public Works Department
To: City Council
City Manager
From: Public Works Director
Date: March 17, 1993
Subject: Status of Hale Park Improvements Project
The purpose of this memo is to report on the status of the Hale Park project as
requested at the City Council Meeting of March 3, 1993.
The following dates highlight the critical points of this project:
3/11192 Contract bids for project 'eceived and opened.
3/18/92 City Council awarded contract to °RCO Construc!ors. Inc.,
At the end of October, BRCO Constructors submitted a request to substitute the
playground chips called for in the specifications with chips supplied b! another
manufacturer, Artesia Sawdust. During this time, there were discussions on
what `)enefits the City would receive with the proposed substitution. The
specifications specified Fibar wood chips as the playground surfacing material.
The installation of a Fibar system included additional benefits to the City, such
as warranties for performance and biological degradation and a certificate of
insurance in the amount of $10,OGO,000 for product liability.
In reviewing BRCO's substitution, we wanted to be sure that the Artesia Sawdust
product provided the same cove'age as the Fibar system. A meeting was held
of Sacramento.
4/21/92
First working day for project.
5/92
BRCO and its subcontractors were clearing and grubbing
the site, doing off-site concrete work and on-site grading.
6/92-8/92
Work done on the recreation building, the park lighting
system, and on-site walkways.
9/92
Basketball court paved and fencing installed around the
sport areas.
10/92
Recreation building completed and work started on
playground equipment and irrigation system.
11/92
Minimal work done on the project.
At the end of October, BRCO Constructors submitted a request to substitute the
playground chips called for in the specifications with chips supplied b! another
manufacturer, Artesia Sawdust. During this time, there were discussions on
what `)enefits the City would receive with the proposed substitution. The
specifications specified Fibar wood chips as the playground surfacing material.
The installation of a Fibar system included additional benefits to the City, such
as warranties for performance and biological degradation and a certificate of
insurance in the amount of $10,OGO,000 for product liability.
In reviewing BRCO's substitution, we wanted to be sure that the Artesia Sawdust
product provided the same cove'age as the Fibar system. A meeting was held
Status of Hale Park improvements Project
March 17, 1993
Page 2
on January 21, 1993, with representatives from BRCO, A-1 Fence and
Playground Equipment, and members of the City staff. From this meeting, it was
decided that the City would accept the Artesia Sawdust product with a one-year
perrormarce warranty, a three-year biological degradation warranty, and a
certificate of insurance in the amount of $2,000,000 for product liability. The
insurance rl.)verage was not as great as the coverage provided by Fibar, but it
did name the City of Lodi as an additional insured, something Fibaes certificate
of insuraoce did not do. City Attorney McNatt advised the City accept the
$2,000,000 certificate of insurance with the City of Lodi named as an additional
insured in lieu of accepting the larger certificate of insurance without the City's
name_ BRCO Constructors was then given permission to -order the Artesia
Sawdust playground chips and have it installed. This installation started Friday,
January 23, 1993, and was completed February 10, 1993.
A question was also raised at the January 6,1993, Council Meeting regarding
working days and how they are established. It is standard practice to start
counting working days 15 days after the Mayor signs the contract. Working days
are not assessed for weekends, holidays, and inclement weather. If the
contractor does additional work not included in the original scope of work, he is
issued a change order and given added time for the new work. BRCO's working
day statement originally showed a completion date of October 15, 1992. This
date took into account all weekends and holidays between the first working day
and the 120 working days allowed in the contract. Because of time added from
change orders and non working days caused by weather, the completion date
for the park was extended to February 1, 1993.
Recent Work Done in Hale Park:
1/29/93 Wood chips delivered to Park. Geotextile fabric placed in
the playground and par course areas.
2/1-2/10/93 Wood chips spread.
2/3-2/5/93 BRCO's subcontractor, Restroom Facilities, addressed
punch list items in the recreation building.
2/11/93 Park sign and mowstrip installed at the corner of Elm
Street and Stockton Street.
STATS DOC
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Status of Hale Park wiprovements Project
March 17, 1993
Page 3
On Monday, March 8,1993, BRCO and the City met in the Park to discuss
change order items end the project schedule for the remainder of the
construction. The status of the fencing was also discussed to see whether it
could be removed or relocated to allow the use of the playground equipment.
BRCO didn't want to relocate the fence if their landscaper would have his work
completed within a couple of weeks.
BRCO's schedule at the time of the March 8 meeting was to have the Park
weeds sprayed on Thursday, March 11, and the landscaper starting work on
Monday, March 15. The herbicide applicator was not able to spray the weeds
until Saturday, March 13, and the landscaper is now waiting for the chemicals to
take effect before he starts his work. This normally takes five to seven days.
The landscaper now feels that the fence should be in place for at least three
weeks after seeding to allow the seeds to germinate. BRCO has indicated that
one fence panel could be removed to allow the public use of the playground. A
sign would also be posted to notify the public that the playground equipment is
available for use but that the Park would be closed again if pedestrian traffic on
the turf areas causes a problem for the landscaper.
The contractor's schedule for the completion of the project is as follows:
3/13/93 Spraying of weeds completed.
3/22-3126/93 Prepare soil and seed.
4/16/93 Remove fence.
5/5/93 Council accepts project. (At the time of acceptance, the
City will still retain 10% of the contract amount which
includes money for landscape maintenance.)
7/16/93 End of 90 -day maintenance period.
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P ' Works Director
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Attachment
cc: Parks and Recreation Director
Community Development Block Grant Coordinator
Virginia Lahr
Tony Canton
BRCO Constructors. Inc
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