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HomeMy WebLinkAboutAgenda Report - March 17, 1993 (65)r o. CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Proposed Ratification of Bylaws for the East Side Task Force MEETING DATE: March 17, 1993 PREPARED BY: City Attorney RECOMMENDED ACTION: Council consideration and possible ratification of attached Bylaws for the East Side Task Force. BACKGROUND: At the February 17, 1993 meeting of the City Council, staff was directed to assist in the organization of the East Side Task Force. Pursuant to those directions, the attached Bylaws have been drafted. They are similar in substance to the Bylaws for the Gang Task Force. Under this document, the membership of the East Side Task Force would be open to anyone who owns property, lives, or operates a business on the East side. The area affected would be bounded by Sacramento Street, Turner Road, Highway 99, and Kettleman Lane. The Board of Directors for the East Side Task Force would be comprised of 15 members including the 3 original organizers, Virginia Snyder, John Young, and Virginia Lahr. Original appointees would serve staggered 3 -year terms. Five of the 15 would serve for a full 3 -year term, five for a 2 -year term, and five for a 1 -year term. The original determination as to which member served which length of term would be determined by lot. As originally impaneled, it is proposed that Virginia Snyder serve as President, John Young as First Vice President, and Virginia Lahr as Second Vica President. They would serve for an initial term of i year, at which time the Board membership would hold an election for future officers. FUNDING: Unknown. Respectfully submitted, Bob McNatt City Attorney APPROVED: THOMAS A. PETERSON wyciea paper City Manager EASTTFCC/TXTA.01V CC.1 BYLAWS OF THE LODI EAST SIDE TASK FORCE ARTICLE I ORGANIZATION SECTION 1. Under the auspices of the City of Lodi, there is hereby created the Lodi East Side Task Force. ARTICLE II PURPOSES ,SECTION 1. GENERAL PURPOSE The East Side Task Force is organized and created for the purposes of maintaining and improving the quality of life and the appearance of Lodi's East side, by the coordinated efforts of a broad spectrum of the community. The "East side" shall refer to that area generally bounded by Sacramento Street on the west, Highway 99 on the east, Turner Road on the north, and Kettleman Lane on the south. SECTION 2. SPECIFIC GOALS/PURPOSES A) To combat illegal drugs, prostitution, and other crimes by such measures as cooperation with or establishment of groups such as Crime Stoppers or Neighborhood Watch. B) To eliminate blight and encourage the maintenance, improvement, or rehabilitation of property on Lodi's East side with the cooperation of residents, property owners, business and government. C) To encourage compliance with building, housing, fire, and other health and safety laws, and local property maintenance ordinances by East side property owners and residents. D) To cooralnate with churches, civic and community groups, and other community based organizations to educate and inform the public on ways of achieving these goals, and to keep the public informed of the efforts. E) To work with the business community to encourage a healthy business climate on the East side. ARTICLE III MEMBERSHIP SECTION 1. GENERAL MEnSRSHIP General membership shall be open to all persons who are property owners or residents of the East side, or who operate businesses there. SECTION 2. BOARD OF DIRECTORS The Board of Directors shall consist of fifteen (15) persons, appointed by the City Council with the recommendation of the Board of Directors. Officers on the Board shall serve three (3) year terms, commencing March 1, 1993. Of the initial fifteen appointees, five (5) shall serve three (3) year terms, five (5) shall serve two (2) year terms, and five (5) shall serve one (1) year terms. Of the original appointees, the appointees serving three (3) year, two (2) year, and one (1) year terms shall be chosen by lot. Thereafter, appointees shall serve full terms except upon resignation or earlier removal under these Bylaws. SECTION 3. There may be as many subcommittees as deemed necessary by the Board to accomplish any specific goal to be achieved by the Task Force. -2- ARTICLE IV OFFICERS SECTION 1. EXECUTIVE OFFICERS The Executive Officers shall consist of a President, First Vice President, and Second Vice President_ These three officers may appoint a Secretary and/or Treasurer. The initial President shall be Virginia Snyder, First Vice President John Young, and Second Vice President Virginia Lahr. New officers shall be elected by the Board annually at the first meeting in March. SECTION 2. The President shall serve as spokesperson for the Task Force and liaison with the Lodi City Council. SECTION 3. ATTENDANCE Any officer or Board of Directors member who misses three (3) consecutive meetings without the consent of the Board shall be deemed to have vacated the office. ARTICLE IV FINANCIAL MATTERS SECTION I. REVENGES All revenues of the Task Force shall be administered through a trust bank account, to be monitored by the City of Lodi and into which all donations, gifts, or other revenues raised by the Task Force shall be placed. All expenditures must be approved by a majority vote of the Board, subject to City Council overview. SECTION 2. AUDITING The trust fund account for the Task Force shall be audited as part of the City's regular annual audit. -3- ARTICLE V TERM OF EXISTENCE/DISSOLUTION SECTION 1. CONTINUOUS OPERATION The East Side Task Force shall continue and be permanent until dissolved by action of the City Council or the Task Force Board of Directors. ARTICLE VI BARD PROCEDURES Eight (8) Board Members shall constitute a quorum and may conduct business at any regular meeting. A majority of those present may act by affirmative vote. No proxy voting is allowed. SECTION 2. PROCEDURES The Board of Directors shall be subject to and conduct meetings under the procedural rules of debate adopted by the City Council in Resolution 93-35. SECTION 3. MEETINGS The Board shall meet (weekly? monthly?) on the day of each , at a location to be determined by the Board, and open to the public. All meetings shall be subject to the provisions of the Ralph M. Brown Act (Government Code Section 54950 et seq.). SECTION 4. All external communications to the public or media shall be through or authorized by the President, or in his/her absence, by the Chair. 4- ARTICLE VII AMENDMENTS SECTION 1. These Bylaws shall constitute the empowering documents for the East Side Task Force and may be revised by the City Council or a majority vote of the Board of Directors, at a regular meeting previously announced for that purpose, subject to ratification by the Lodi City Council. ADOPTED BY MAJORITY VOTE OF THE BOARD OF DIRECTORS ON 1993. APPROVED AS TO FORM BOB MCNATT CITY ATTORNEY EASTTF /TXTA. 01V PRESIDENT -5- 412 E. Oak St. Lodi, Ca. 95240 March 1, 1993 - Ms. Jennifer Perrin, City Clerk City of Lodi P.O. Box 3006 Lodi, Ca. 95241-1910 Dear Jennifer: Enclosed is a proposed meeting agenda for the Eastside Improvement Committee. Unless you feel changes should be made, would you please post on public bulletin boards? Also, we'd like to request that the eastside task force be placed on the City Council agenda for March 17. We want to report back to the council. Additionally, we intend to request funding from block grant monies for one additional Code Enforcement officer to handle housing and ugly ordinance complaints. According to Mr. Jim Schroeder, his department now has approximately three hundred backlogged complaints. Since we plan a vigorous outreach program to instruct citizens on how to effectively complain about code violations, nothing will happen without sufficient city staff to process the complaints. Could you please distribute copies of this letter to the City Council, City Manager, City Attorney, and Community Services Director? We want to keep them informed of our actions and ask for their advice and suggestions. The cooperation we've received from city staff and the public has been tremendous. It's apparent there is a genuine desire among Lodi's citizens to address some of our problems before they get any worse. Jennifer, we appreciate your efficiency and helpfulness. Sincerely, Virginia Snyder I!1 Eastside Improvement Committee r -t A G E N D A EASTSIDE IMPROVEMENT COMMITTEE Thursday, March 11, 1993 Loel Community Senior Center Time: 6:30 P.M. 105 S. Washington Street Lodi A. Introduction of Mayor's Blue Ribbon Committee B. Acknowledgements and announcements C. Explanation of Committee structure 1. Distribution of interest forms D. Treasurer's Report E. Donations from the public F. Request to Lodi City Council to fund an additional code enforcement officer from block grant monies to handle eastside housing complaints and ugly ordinance complaints. G. Explanation of ugly ordinance Eric Veerkamp, Assistant Planner, City of Lodi. H. Explanation of complaint procedure Jim Seimers, Code Enforcement Officer, City of Lodi. I. Comments by the public THE TIME ALLOWED FOR COMMENTS BY THE PUBLIC IS LIMITED TO FIVE MINUTES. J. Adjournment. THIS MEETING IS OPEN TO THE PUBLIC