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Home My WebLink AboutAgenda Report - October 16, 2002 E-09O CITY OF LODI COUNCIL i i LL �t�FOF4 AGENDA TITLE: Adopt resolution awarding the contract for installation of streetlights on Streetlight Completion Project Phase III to Clayborn Contracting Group, Inc. ($662,259.00) (EUD) MEETING DATE: October 16, 2002 SUBMITTED BY: Electric Utility Director RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for installation of streetlights on Streetlight Completion Project Phase III to the low bidder, Clayborn Contracting Group, Inc., Auburn, CA, in the amount of $662,259.00. BACKGROUND INFORMATION: On September 17, 2002, eight bids were received and opened for this project. The bid results are tabulated below: BIDDER AMOUNT Clayborn Contracting Group, Inc., Auburn, CA $662,259.00 Royal Electric Co., Sacramento, CA 705,075.00 Kinnan Engineering, Inc., Camas Valley, OR 738,851.09 Pacific Excavation, Inc., Elk Grove, CA 789,300.00 Golden State Utility Co., Turlock, CA 834,011.00 Steiny and Company, Inc., Vallejo, CA 840,600.00 Collins Electrical Company, Inc., Stockton, CA 945,000.00 Underground Construction Co., Inc., Benicia, CA 1,127,174.00 This project will install 287 streetlights in the north central area of the City. The involved streets are shown on the attached map. It is estimated that the Streetlight Completion Project, when completed, will have installed 1,000 - 1,200 lights over a period of 3 - 5 years. A total of 430 lights will have been installed when Phase III is completed. Plans and Specifications for this phase of the project were approved by the City Council at the meeting of August 21, 2002. FUNDING: Business Unit # 161672 Streetlight Completion Project. Funding Approval: - 1) Vicky M hie, Finance Directory 1112 wl— Vallow Electric Utility Director PREPARED BY: Hans Hansen, Manager, Engineering and Operations ANV/HH/Ist Attach. (1) c: City Attorney, Public Works Director, Purchasing Officer APPROVED: H. Dlxon Flynn - ity Manager I L TURNER z L:7) PAI M I ¢ �J I a I IU EKA I I I I ZU I I I I I�I STREETLIGHT COMPLETION PROJECT Phase III = CONCRETE STANDARDS ® = STEEL STANDARDS F RESOLUTION NO. 2002-210 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR INSTALLATION OF STREETLIGHTS UNDER STREETLIGHT COMPLETION PROJECT PHASE III WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council sealed bids were received and publicly opened September 17, 2002 at 11:00 a.m. for installation of streetlights under Streetlight Completion Project Phase III, described in the specifications therefore approved by the City Council on August 21, 2002; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: BIDDER/LOCATION AMOUNT Cla bom Contracting Group, Inc. Auburn, CA $ 662 259.00 Royal Electric Co. Sacramento CA 705 075.00 Kinnan Engineering,Inc. Camas Valley,OR $ 738 851.09 Pacific Excavation Inc. Elk Grove CA $ 789 300.00 Golden State Utility Company, Turlock CA 834 011.00 Steiny and Company, Inc. Valle'o CA $ 840,600. 0 Collins Electrical Company, Inc. Stockton CA 945 000.00 Underground Construction Co. Inc. Benicia CA $1,127,174.00 WHEREAS, the City Manager recommends awarding the contract for the installation of streetlights under Streetlight Completion Project Phase III, to Clayborn Contracting Group, Inc., of Auburn, California. NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby award the contract for the installation of streetlights under Streetlight Completion Project Phase III, to Claybom Contracting Group, Inc., of Auburn, California, in the amount of $662,259.00 Dated: October 16, 2002 ---------------------------------------------------------------------- ---------------------------------------------------------------------- I hereby certify that Resolution No. 2002-210 was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 16, 2002, by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and Mayor Pennino NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk 2002-210 CITY COUNCIL PHILLIP A. PENNINO, Mayor SUSAN HITCHCOCK Mayor Pro Tempore EMILY HOWARD KEITH LAND ALAN S. NAKANISHI RECEIVED OCT 1 7 2002 Cit Clerk Cityyof Lodi CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209)333-6762 FAX (209) 333-6839 October 17, 2002 Mr. David G. Gove, President Clayborn Contracting Group Inc 10556 Combie Road Auburn CA 95602-8909 Re: Streetlight Completion Project — Phase III H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney SUSAN J.BLACKSTON City Clerk At the City Council meeting of October 16, 2002, your firm was awarded the contract for Streetlight Completion Project - Phase III in the amount of $662,259.00. The bids received for the project are tabulated below: BIDDER AMOUNT Cla born Contracting Group, Inc., Auburn, CA $662,259.00 Royal Electric Co., Sacramento, CA 705,075.00 Kinnan Engineering, Inc., Camas Valley, OR 738,851.09 Pacific Excavation, Inc., Elk Grove, CA 789,300.00 Golden State Utility Co., Turlock, CA 834,011.00 Steiny and Company, Inc., Vallejo, CA 840,600.00 Collins Electrical Company, Inc., Stockton, CA 945,000.00 Underground Construction Co., Inc., Benicia, CA 1,127,174.00 At this time various documents need to be completed and/or provided by you in order to finalize the Contract for this project. Therefore, enclosed with this letter you will find: Contract, 3 copies. Please execute each copy on page 4.4 under CONTRACTOR and return the three copies to the City for execution. The effective date of this contract will be the date the City executes the Contract. Contract Surety Bonds (Labor and Materials, Faithful Performance) 1 copy of each. Please have these bonds completed and submitted with the Contract. See section 2.900 of "Information to Bidders". The bonds must be executed on the forms enclosed with this letter in addition to any other documents your Surety Company may wish to supply. The "California All -Purpose Acknowledgment" must also be completed for each Bond. Award Notice.doc October 17, 2002 Insurance Certificate Please provide and include the insurance certificates with the Contract, as required per section 2.1100 and 2.1200 of "Information to Bidders". The "Certificate Holder's" address should be City of Lodi, 221 West Pine, Lodi, California, 95240. Please return all documents to: Hans Hansen, Manager, Engineering and Operations City of Lodi, Electric Utility Department 1331 South Ham Lane Lodi CA 95242-3995 Upon execution of the contract a pre construction meeting will be scheduled at the Electric Utility Service Center, 1331 S. Ham Lane, Lodi, CA. Please indicate the name or names of the individual(s) in your organization we should contact regarding the specific date and time of the pre construction meeting. A copy of the "Plans and Specifications" for this project has been enclosed for your reference. Upon execution of the contract by the City your Bid Bond will be returned. Should you have any questions, please do not hesitate to contact me at (209) 333-6769. Ae'r ZKr Hans Hansen / Manager, Engineering and Operations Enclosures c: Electric Utility Director City Clerk Purchasing Officer Award Notice.doc CITY COUNCIL PHILLIP A. PENNINO, Mayor SUSAN HITCHCOCK Mayor Pro Tempore EMILY HOWARD KEITH LAND ALAN S. NAKANISHI Mr Robert Osborne Royal Electric Company 3131 52nd Avenue Sacramento CA 95823 CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209)333-6762 FAX (209) 339-6839 October 17, 2002 Re: Streetlight Completion Project — Phase I I I H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney SUSAN J. BLACKSTON City Clerk At the City Council meeting of October 16, 2002, the City Council awarded the bid referenced above to Clayborn Contracting Group Inc., Auburn, CA, the lowest responsible bidder. The bids received for this project are tabulated below: Bidder Amount ($) Cla born Contracting Group Inc., Auburn, CA 662,259.00 Royal Electric Company, Sacramento, CA 705,075.00 Kinnan Engineering Inc., Camas Valley, OR 738,852.00 Pacific Excavation Inc., Elk Grove, CA 789,300.00 Golden State Utility Company, Turlock, CA 834,011.00 Steiny and Company, Vallejo, CA 840,600.00 Collins Electrical Company Inc., Stockton, CA 945,000.00 Underground Construction Company, Benicia, CA 1,127,174.00 The bid bond you submitted with your bid proposal will be returned to you once the contract for this project has been executed, expected within 30 days. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. �t� Hans Hansw Manager, Engineering and Operations c: Electric Utility Director City Clerk Purchasing Officer Award Notice 1.doc CITY COUNCIL PHILLIP A. PENNING, Mayor SUSAN HITCHCOCK Mayor Pro Tempore EMILY HOWARD KEITH LAND ALAN S. NAKANISHI Mr Keith Kinnan Kinnan Engineering Inc 320 Baldwin Road Camas Valley OR 97416 CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209)333-6762 FAX (209) 339-6839 October 17, 2002 Re: Streetlight Completion Project -Phase III H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney SUSAN J. BLACKSTON City Clerk At the City Council meeting of October 16, 2002, the City Council awarded the bid referenced above to Clayborn Contracting Group Inc., CA, the lowest responsible bidder. The bids received for this project are tabulated below: Bidder Amount ($) Cla born Contracting Group Inc., Auburn, CA 662,259.00 Royal Electric Company, Sacramento, CA 705,075.00 Kinnan Engineering Inc., Camas Valley, OR 738,852.00 Pacific Excavation Inc., Elk Grove, CA 789,300.00 Golden State Utility Company, Turlock, CA 834,011.00 Steiny and Company, Vallejo, CA 840,600.00 Collins Electrical Company Inc., Stockton, CA 945,000.00 Underground Construction Company, Benicia, CA 1,127,174.00 The bidder's guarantee you submitted with your bid is herewith returned to you. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. 4J leo,�e�Hans Hans Manager, Engineering and Operations Enclosure (1) c: Electric Utility Director City Clerk Purchasing Officer FAUSEMENGOd Spee\STREETLIGHT 31Award NoticeZdoc CITY COUNCIL PHILLIP A. PENNINO, Mayor SUSAN HITCHCOCK Mayor Pro Tempore EMILY HOWARD KEITH LAND ALAN S. NAKANISHI Prescilla Gastelum Pacific Excavation Inc 9701 Dino Drive Suite 110 Elk Grove CA 95624 CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209)333-6762 FAX (209) 339-6839 October 17, 2002 Re: Streetlight Completion Project -Phase III H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney SUSAN J. BLACKSTON City Clerk At the City Council meeting of October 16, 2002, the City Council awarded the bid referenced above to Claybom Contracting Group Inc., CA, the lowest responsible bidder. The bids received for this project are tabulated below: Bidder Amount ($) Cla born Contracting Group Inc., Auburn, CA 662,259.00 Royal Electric Company, Sacramento, CA 705,075.00 Kinnan Engineering Inc., Camas Valley, OR 738,852.00 Pacific Excavation Inc., Elk Grove, CA 789,300.00 Golden State Utility Company, Turlock, CA 834,011.00 Steiny and Company, Vallejo, CA 840,600.00 Collins Electrical Company Inc., Stockton, CA 945,000.00 Underground Construction Company, Benicia, CA 1,127,174.00 The bidder's guarantee you submitted with your bid is herewith returned to you. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. i'Cu��J �%4trr� Hans Hansen Manager, Engineering and Operations Enclosure (1) c: Electric Utility Director City Clerk Purchasing Officer F:IUSERIENG18id SpecskSTREETLIGHT TAward NoGce2a.doc CITY COUNCIL PHILLIP A. PENNINO, Mayor SUSAN HITCHCOCK Mayor Pro Tempore EMILY HOWARD KEITH LAND ALAN S. NAKANISHI Gary Schmidt Golden State Utility Company 2007 West Tuolumne Road Turlock CA 95380 CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209)333-6762 FAX (209) 339-6839 October 17, 2002 Re: Streetlight Completion Project -Phase III H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney SUSAN J.BLACKSTON City Clerk At the City Council meeting of October 16, 2002, the City Council awarded the bid referenced above to Clayborn Contracting Group Inc., CA, the lowest responsible bidder. The bids received for this project are tabulated below: Bidder Amount ($) Cla born Contracting Group Inc., Auburn, CA 662,259.00 Royal Electric Company, Sacramento, CA 705,075.00 Kinnan Engineering Inc., Camas Valley, OR 738,852.00 Pacific Excavation Inc., Elk Grove, CA 789,300.00 Golden State Utility Company, Turlock, CA 834,011.00 Steiny and Company, Vallejo, CA 840,600.00 Collins Electrical Company Inc., Stockton, CA 945,000.00 Underground Construction Company, Benicia, CA 1,127,174.00 The bidder's guarantee you submitted with your bid is herewith returned to you. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. IAf Hans Hansen Manager, Engineering and Operations Enclosure (1) c: Electric Utility Director City Clerk Purchasing Officer F:\USERIENG\Bid SpeWSTREETLIGHT 3Wward Nobce2f.doc CITY COUNCIL PHILLIP A, PENNINO, Mayor SUSAN HITCHCOCK Mayor Pro Tempore EMILY HOWARD KEITH LAND ALAN S. NAKANISHI Susan Steiny Steiny and Company Inc 27 Sheridan Street Vallejo CA 94590 CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209) 333-6762 FAX (209) 339-6839 October 17, 2002 Re: Streetlight Completion Project -Phase III H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney SUSAN J. BLACKSTON City Clerk At the City Council meeting of October 16, 2002, the City Council awarded the bid referenced above to Clayborn Contracting Group Inc., CA, the lowest responsible bidder. The bids received for this project are tabulated below: Bidder Amount ($) Cla born Contracting Group Inc., Auburn, CA 662,259.00 Royal Electric Company, Sacramento, CA 705,075.00 Kinnan Engineering Inc., Camas Valley, OR 738,852.00 Pacific Excavation Inc., Elk Grove, CA 789,300.00 Golden State Utility Company, Turlock, CA 834,011.00 Steiny and Company, Vallejo, CA 840,600.00 Collins Electrical Company Inc., Stockton, CA 945,000.00 Underground Construction Company, Benicia, CA 1,127,174.00 The bidder's guarantee you submitted with your bid is herewith returned to you. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. 4'r 4 Hans HansW Manager, Engineering and Operations Enclosure (1) c: Electric Utility Director City Clerk Purchasing Officer F:%USERIENG%Bid SperMSTREETLIGHT 31Award Nolice2b.doc CITY COUNCIL CITY OF LO D I H. DIXON CityFLYNN City Manager PHILLIP A. PENNINO, Mayor SUSAN HITCHCOCK Mayor Pro Tempore EMILY HOWARD KEITH LAND ALAN S. NAKANISHI ELECTRIC UTILITY DEPARTMENT Philip J Asbomo Collins Electrical Company Inc 611, West Fremont Street Stockton CA 95203 ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209) 333-6762 FAX (209) 339-6839 October 17, 2002 Re: Streetlight Completion Project -Phase III RANDALL A. HAYS City Attorney SUSAN J. BLACKSTON City Clerk At the City Council meeting of October 16, 2002, the City Council awarded the bid referenced above to Clayborn Contracting Group Inc., CA, the lowest responsible bidder. The bids received for this project are tabulated below: Bidder Amount ($) Cla born Contracting Group Inc., Auburn, CA 662,259.00 Royal Electric Company, Sacramento, CA 705,075.00 Kinnan Engineering Inc., Camas Valley, OR 738,852.00 Pacific Excavation Inc., Elk Grove, CA 789,300.00 Golden State Utility Company, Turlock, CA 834,011.00 Steiny and Company, Vallejo, CA 840,600.00 Collins Electrical Company Inc., Stockton, CA 945,000.00 Underground Construction Company, Benicia, CA 1,127,174.00 The bidder's guarantee you submitted with your bid is herewith returned to you. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. ans HanW Manager, Engineering and Operations Enclosure (1) c: Electric Utility Director City Clerk Purchasing Officer FAUSERIENGNBid Specs\STREETLIGHT 3%Award Notice2c.doc CITY COUNCIL PHILLIP A. PENNING, Mayor SUSAN HITCHCOCK Mayor Pro Tempore EMILY HOWARD KEITH LAND ALAN S. NAKANISHI Chris Ronco Underground Construction Co 5145 Industrial Way Benicia CA 94510 CITY OF LODI ELECTRIC UTILITY DEPARTMENT ALAN N. VALLOW, DIRECTOR 1331 S HAM LANE LODI, CALIFORNIA 95242-3995 (209)333-6762 FAX (209) 339-6839 October 17, 2002 Re: Streetlight Completion Project -Phase III H. DIXON FLYNN City Manager RANDALL A. HAYS City Attorney SUSAN J.BLACKSTON City Clerk At the City Council meeting of October 16, 2002, the City Council awarded the bid referenced above to Clayborn Contracting Group Inc., CA, the lowest responsible bidder. The bids received for this project are tabulated below: Bidder Amount ($) Cla born Contracting Group Inc., Auburn, CA 662,259.00 Royal Electric Company, Sacramento, CA 705,075.00 Kinnan Engineering Inc., Camas Valley, OR 738,852.00 Pacific Excavation Inc., Elk Grove, CA 789,300.00 Golden State Utility Company, Turlock, CA 834,011.00 Steiny and Company, Vallejo, CA 840,600.00 Collins Electrical Company Inc., Stockton, CA 945,000.00 Underground Construction Company, Benicia, CA 1,127,174.00 The bidder's guarantee you submitted with your bid is herewith returned to you. The City of Lodi wishes to thank you for your interest in this project, and assures you that we welcome proposals from you in the future. 440" Hans Hans Manager, Engineering and Operations Enclosure (1) c: Electric Utility Director City Clerk Purchasing Officer FAUSER\ENGOd SpecSWREETLIGHT 3Vlward NoBce2d.doc