HomeMy WebLinkAboutAgenda Report - October 16, 2002 E-14CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Accept Improvements Under Contract for Asbestos Abatement, 100 East Pine Street;
Notification of Contract Change Orders; and Adopt a Resolution Appropriating $20,880
Additional Funds for the Project
MEETING DATE: October 16, 2002
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council accept the improvements under the "Asbestos Abatement,
100 East Pine Street " contract. Also, in accordance with the Contract Change
Order Policy, the City Council is being informed of change orders approved by the
City Manager for this project, and requested to adopt a resolution appropriating
$20,880 additional funds for the project.
BACKGROUND INFORMATION: The project was awarded to R.B. Construction, Inc., of Fremont, on
May 21, 2002, in the amount of $12,670. The contract has been completed
in substantial conformance with the plans and specifications approved by
the City Council.
The contract completion date was September 23, 2002,and the actual completion date was August 30, 2002. The
final contract price was $35,880. The difference between the contract amount and the final contract price is mainly
due to three change orders totaling $23,210. Detailed below is a description of work for Contract Change Orders
No. 1 through 3.
Change Order No. 1 - This change order is for performing additional sampling on flooring and paneling, and
performing additional abatement on roofing, flooring, and wall paneling. ($2,155)
Change Order No. 2 - This change order covers the cost of removing and disposing of additional 9" x 9" flooring tile,
and removing and disposing of asbestos -containing tape joint compound and sheetrock from the entire first floor,
and scraping tape joint compound from the basement ceiling. ($13,770)
Change Order No. 3 - This change order is to remove all insulation, HVAC vents with asbestos -laden over spray, all
sheet rock from basement walls, ceiling, bathroom and stairwell, all construction debris, and to re -vacuum wall
cavities after insulation was removed. ($7,285)
More detailed descriptions and backup information for these Change Orders is available in the Public Works Department.
Following acceptance by the City Council, the City Engineer will file a Notice of Completion with the County
Recorder's office.
FUNDING: Contract Amount:
Requested Additional Appropriation
Funding Available:
Prepared by Dennis J. Callahan, Fleet and Facilities Manager
RCP/DC/Im
cc: Randy Hays, City Attorney
Joel Harris, Purchasing Officer
Dennis Lewis, Lodi Adopt -A -Child Foundation
Dennis Callahan, Fleet and Facilities Manager
Mark Zollo, Facilities Supervisor
APPROVED:
H.
$35,880
Continciency Fund $20,880 ($1 ,000 previously appropriated)
Vick INIVAthie, Finance Direc or
1,
Richard C. Prima. r.
Public Works Director
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CACCEPTASBESTOSRMVL 10/07/02
RESOLUTION NO. 2002-198
A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING IMPROVEMENTS
UNDER THE CONTRACT FOR ASBESTOS ABATEMENT, 100 EAST PINE STREET,
FURTHER PROVIDING NOTIFICATION OF CONTRACT CHANGE ORDERS,
AND APPROPRIATING ADDITIONAL FUNDS FOR THIS PROJECT, AND
FURTHER AUTHORZING AND DIRECTING THE CITY ENGINEER TO FILE
A NOTICE OF COMPLETION WITH THE COUNTY RECORDER
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lodi does hereby
accept the improvements under the contract for the Asbestos Abatement, 100 East Pine Street; and
BE IT FURTHER RESOLVED, that pursuant to the Contract Change Order Policy, the City
Council is hereby informed of the change orders approved by the City Manager, as shown as follows:
Change Order No. 1 — This change order is for performing additional sampling on flooring
and paneling, and performing additional abatement on roofing, flooring, and wall paneling
($2,155.00).
Change Order No. 2 — This change order covers the cost of removing and disposing of
additional 9" x 9" flooring tile, and removing and disposing of asbestos -containing tape
joint compound and sheetrock from the entire first floor, and scraping tape joint
compound from the basement ceiling ($13,770.00).
Change Order No. 3 — This change order is to remove all insulation, HVAC vents with
asbestos -laden over spray, all sheetrock from basement walls, ceiling, bathroom and
stairwell, all construction debris, and to re -vacuum wall cavities after insulation was
removed ($7,285.00).
BE IT FURTHER RESOLVED, that funds in the amount of $20,880.00 is hereby appropriated
from the Contingency Fund for the contract change orders.
BE IT FURTHER RESOLVED, that the City Engineer is hereby authorized and directed to file a
Notice of Completion with the County Recorder's office.
Dated: October 16, 2002
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I hereby certify that Resolution No. 2002-198 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held October 16, 2002, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J.BLACKSTON
City Clerk
2002-198
CITY COUNCIL
PHILLIP A. PENNINO, Mayor
SUSAN HITCHCOCK
Mayor Pro Tempore
EMILY HOWARD
KEITH LAND
ALAN S. NAKANISHI
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI. CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\lwww.ludi.gov
October 9, 2002
Dennis E. Lewis, President
Lodi Adopt -A -Child Foundation
P. O. Box 2479
Lodi, CA 95241
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
RANDALL A. HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Accept Improvements Under Contract for Asbestos Abatement,
100 East Pine Street, Notification of Contract Change Orders; and
Adopt a Resolution Appropriating Funds for the Project and Accept
Improvements Under Contract for Reroof Project, 100 East Pine Street
(New Shanghai Building)
Enclosed is a copy of background information on two items on the City Council
agenda of Wednesday, October 16, 2002. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
Both items are on the consent calendar. Consent calendar items are usually not
discussed unless a Council Member requests discussion. The public is given an
opportunity to address items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Biackston, City Clerk, at 333-6702.
If you have any questions about the items themselves, please call Dennis Callahan at
333-6800, ext. 2690.
YRichard C. Prima, Jr.
Public Works Director
RC,Pllrn
Enclosure
cc: City Clerk
NCACCEPTASBESTOSRMVL