HomeMy WebLinkAboutAgenda Report - November 6, 2002 I-07CITY OF LODI COUNCIL COMMUNICATION
,
AGENDA TITLE: Adopt Resolution Approving City Council Appointee Evaluation Policy And
Procedure
MEETING DATE: November 6, 2002
PREPARED BY: City Clerk
RECOMMENDED ACTION: That the City Council adopt the attached resolution approving the City
Council Appointee Evaluation Policy and Procedure.
BACKGROUND INFORMATION: In an effort to standardize the process of conducting annual Council
Appointee (i.e. City Manager, City Attorney, and City Clerk)
evaluations, an Administrative Policy and Procedure has been
developed (Exhibit A), based on the method used during the most
recent Council Appointee evaluations.
The purpose of City Council Appointee evaluations is to: 1) motivate Appointees to work at their highest
capacity by jointly establishing job standards and objectives, review progress toward achieving those
results, and subsequently plan the Appointee's future development; 2) determine an Appointee's
performance level to assist in making appraisals for merit pay increases and disciplinary actions; and 3) to
serve as a means of communication between City Council and the Appointee.
The attached policy recommends that performance evaluations be conducted annually before the
members of the City Council over the course of two Closed Session meetings and sets forth the steps to
be followed in implementing the policy.
FUNDING: None required.
SJB/jmp
A
Susan J. Blackston
City Clerk
m
APPROVED: ZD Zai i
H. Dixon Flynn -- City Manager
e
lk
T .
RESOLUTION NO. 2002-224
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING CITY COUNCIL APPOINTEE EVALUATION
POLICY AND PROCEDURE
WHEREAS, in an effort to standardize the process of conducting annual Council
Appointee (i.e. City Manager, City Attomey, and City Clerk) evaluations, an
Administrative Policy and Procedure has been developed, based on the method used
during the most recent Council Appointee evaluations; and
WHEREAS, the purpose of City Council Appointee evaluations is to 1) motivate
Appointees t o work a t t heir h ighest capacity by jointly establishing job standards and
objectives, review progress toward achieving those results, and subsequently plan the
Appointee's future development; 2) determine an Appointee's performance level to
assist in making appraisals for merit pay increases and disciplinary actions; and 3) to
serve as a means of communication between City Council and the Appointee; and
WHEREAS, the attached policy marked Exhibit A recommends that performance
evaluations be conducted annually before the members of the City Council over the
course of two Closed Session meetings and sets forth the steps to be followed in
implementing the policy.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the City Council Appointee Evaluation Policy and Procedure.
Dated: November 6, 2002
I hereby certify that Resolution No. 2002-224 was passed and adopted by the
City Council of the City of L odi in a r egular m eeting held November 6, 2 002, b y t he
following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-224
CITY OF LODI
ADMINISTRATIVE POLICY AND PROCEDURE MANUAL
SUBJECT EVALUATIONS, COUNCIL APPOINTEES
Policy •
DATE ISSUED November 6, 2002
SECTION E
SECTION 1: PURPOSE
The purpose of Council Appointee evaluations is to: 1)
motivate Appointees to work at their highest capacity by jointly establishing job
standards and objectives, review progress toward achpeving those results, and
subsequently plan the Appointee's future development; 2) determine an Appointee's
performance level to assist in making appraisals for merit pay increases and disciplinary
actions; and 3) to serve as a means of communication between City Council and the
Appointee.
SECTION 2' ADMINISTRATION
An Appointee's evaluation shall be conducted annually
before the members of the Lodi City Council over the course of two City Council Closed
Session meetings.
Performance evaluation forms for Appointees shall be
completed by each Council Member and the results compiled into a summary document.
In addition, performance evaluations may be conducted at
other specified intervals, or at any time, at the discretion of the City Council.
(EXHIBIT A)
SUBJECT
DATE ISSUED
SECTION
CITY OF LODI
ADMINISTRATIVE POLICY AND PROCEDURE MANUAL
EVALUATIONS, COUNCIL APPOINTEES
Procedure
November 6, 2002
E
SECTION 1: PURPOSE
The purpose of this procedure is to describe the steps to
be followed in implementing the City's policy on Council Appointee evaluations.
SECTION 2: PROCEDURE
A. Each Appointee will appear before the City Council
in a Closed Session meeting to: 1) provide a synopsis of the past year, and 2) discuss
the next twelve months' goals, objectives, and concerns, as well as how the City Council
can assist in achieving these goals.
B. Prior to the next subject Closed Session meeting,
each Council Member will complete a performance evaluation form on each Appointee
and submit it to a designated Council Member, or to the Appointee, for the purpose of
compiling the results.
C. At the subject Closed Session meeting, the City
Council members will meet as a body to: 1) evaluate the evaluation form summary;
2) review wage and benefit comparisons; and 3) discuss appropriate action.
D. Each Appointee will then appear before the City
Council individually to discuss and review the evaluation form results and Council's
actions, if any.
E. At the completion of the Closed Session meeting,
the City Council will retum to Open Session and disclose any reportable action taken by
the City Council.
completed annually.
F. Appointee performance evaluations should be
(EXHIBIT A)