HomeMy WebLinkAboutAgenda Report - August 21, 2002 E-06AGENDA TITLE: Adopt Resolution Approving the Memorandum of Understanding between the City of Lodi
and San Joaquin Council of Governments Regarding Future Transit Planning and
Programming, and Authorizing the City Manager to Execute the Agreement
MEETING DATE: August 21, 2002
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving the Memorandum of
Understanding (MOU) between the City of Lodi and the San Joaquin Council of
Governments (SJCOG) regarding future Transit Planning and Programming, and
authorizing the City Manager to execute the agreement.
BACKGROUND INFORMATION: Asa designated urban area that receives federal funding for the delivery of
transit services, a Memorandum of Understanding between the City of Lodi
and the Metropolitan Planning Organization (San Joaquin Council of
Governments) is necessary.
Per Section 450.310, 23 CFR Ch. 1 (4-1-02 Edition) Metropolitan Planning Organization (MPO): Agreements,
Paragraph (b), under this federal legislation states, "There shall be an agreement between the MPO and
operators of publicly owned transit services which specifies cooperative procedures for carrying out
transportation planning (including corridor and subarea studies) and programming as required by this subpart."
Furthermore, Section 450.312 Paragraph (a) states, "The MPO in cooperation with the State and with operators
of publicly owned transit services shall be responsible for carrying out the metropolitan transportation planning
process. The MPO, State and transit operator(s) shall cooperatively determine their mutual responsibilities in
the conduct of the planning process, including corridor refinement studies, described in 450.310 through
450.318. They shall cooperatively develop the unified planning work program, transportation plan, and
transportation improvement program specified in 450.314 through 450.318. In addition, the development of the
plan and TIP shall be coordinated with other providers of transportation, e.g., sponsors of regional airports,
maritime port operators, rail freight operators, etc."
In fiscal year 2001, the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA)
conducted a certification review of the metropolitan planning process for SJCOG. The certification report highly
recommended that an MOU be developed between the transit operators. In addition, the recommendations
stressed the need to prepare short-range transit plans for the use of development of sound financial and
operation decisions in the transportation planning and programming process.
FUNDING: None required for this action.
2g
Richard C. Prima, r.
Public Works Direc r
Prepared by Tiff ani M. Fink, Transportation Manager
RCP/TMF/lm
Attachment
cc: Randy Hays , City Attorney
Julia Greene- SJCOG Executive Director
APPROVED:
H. Dix n Flynn -- —City Manager
CSJCOGMOU 08/12/02
MEMORANDUM OF UNDERSTANDING
BETWEEN THE
SAN JOAQUIN COUNCIL OF GOVERNMENTS
AND
CITY OF LODI
"Regarding the Coordination of Ongoing Transit Planning and Programming Federal Funds that
,Vupport the Ongoing and Future Deployvnent of Transit Services by the City of Lodi':
This Memorandum of Understanding (MOU) is entered into between the SAN JOAQUIN COUNCIL OF
GOVERNMENTS, hereinafter referred to as (SJCOG), and the CITY OF LODI, hereinafter referred to as
(Lodi), a public transit operator, as of this _ day of August 2002. The purpose of this MOU is to:
1) Foster a cooperative and mutually beneficial working relationship between SJCOG and Lodi for
the provision of comprehensive, effective, and coordinated transit -planning on behalf of the Lodi
Grapeline public transportation system; and,
2) Delineate the transit planning responsibilities in coordination with the State of California for the
purpose of programming federal funds within the SJCOG Federal Transportation Improvement
Program (FTIP).
WITNESSES THAT:
WHEREAS; with the incorporation of Lodi as a General Law city on December 6, 1906; and,
YYHF.REAS, Lodi as an urbanized area, is a public transportation provider that applies for and receives
Federal Transit Administration (FTA) 5307 funding for capital, operating, and planning assistance for the
delivery of mass transportation; and,
WHEREAS; all powers of the City are vested in the City Council, which is empowered to perform all
duties of and obligations of the City as imposed by State law; and,
WHEREAS, SJCOG is a joint powers agency, created in 1968 by the County of San Joaquin and the cities
of Stockton, Lodi, Manteca, Tracy, Ripon, and Escalon. In 1991, the newly incorporated City of Lathrop
signed onto the Joint Powers Agreement; and,
WHEREAS, SJCOG is the Regional Transportation Planning Agency (RTPA) and the Metropolitan
Planning Agency (MPO), for San Joaquin County and,
WHEREAS, SJCOG has developed a committee structure that advises the SJCOG Board on all planning
and policy questions. These committees include the Technical Advisory Committee (TAC), the
Management and Finance Committee (M&FC), the Citizens Advisory Committee (CAC), and the Social
Services Transportation Advisory Committee (SSTAC); and,
WHEREAS, the Federal Transportation Equity Act for the 21' Century (TEA -21) requires MPOs to work
cooperatively with public transit operators to develop Regional Transportation Plans (RTPs) and
Transportation Improvement Programs (TIPS) for urbanized areas. These plans and programs are
intended to further the national interest to encourage and promote the safe and efficient management,
operation, and development of surface transportation systems. These systems should serve the mobility
of people and freight, and foster economic growth and development within and through urbanized areas,
while minimizing transportation -related fuel consumption and air pollution.
NOW, THEREFORE, in consideration of the mutual benefits to the parties hereto, and in consideration of
the covenants and conditions herein contained, the parties agrees as follows:
SECTION 1: Cooperative Relationship
1.1 Communication
SJCOG and Lodi rely upon a cooperative relationship to foster comprehensive regional transit planning
which feeds directly into State and national planning. A critical component of this relationship involves
open and productive communication, which leads to setting project priorities and federal funding needs.
SJCOG is required to update the FTIP every even numbered year. The need to ensure responsive
communication between the two parties is imperative in order to meet this federal programming mandate.
The Executive Director of SJCOG and the City Manager of Lodi are the primary individuals responsible
for ensuring that the provisions specified in this MOU are followed through.
1.2 Representation on SJCOG Board and Committees
Lodi shall:
a) Designate a representative and alternate from the Lodi City Council to represent Lodi as a member
on the SJCOG Board of Directors.
b) Appoint two (2) representatives and alternate to serve as a voting member of the SJCOG
Technical Advisory Committee.
C) Appoint, by the SJCOG Board representative from the City of Lodi, one (1) citizen representative
to serve as a voting member of the SJCOG Citizens Advisory Committee.
d) Appoint one (1) representative and alternate to serve as a voting member of the SJCOG Social
Services Transportation Advisory Committee.
SECTION 2: Transit Planning
2.1 Short -Range Transit Plan
By July 1, 2003, in accordance with the planning regulations and FTA guidance, Lodi will prepare a five
(5) year Short -Range Transit Plan to support sound financial and operational decision-making in the
transit planning and programming process. Consistent with the Short -Range Transit Plan, Lodi will
provide a draft list of projects for federal transit funding. The list shall:
a) Identify and describe the scope of the specific projects which respond to ongoing and increased
transit demands. These needs are to include Americans with Disabilities Act (ADA) and
Transportation Control Measure (TCM) type and sufficient detail (design, concept, and scope) to
permit air quality conformity analysis performed by SJCOG.
b) Qualitatively and quantitatively support basis the project that responds to the transit needs.
C) Identify the amount and type of federal and non-federal funds required supporting the projects for
each year represented in the plan. In addition, this plan needs to include all discretionary funding
estimates for the FTIP,
2
2.2 Long -Range Transit Plan
In conjunction with the Short -Range Transit Plan, Lodi will develop a Long -Range Transit Plan, The
Plan should assess the transportation needs of Lodi and sets forth improvements necessary to address
those needs over a twenty (20) year period and updated every five (5) years consistent with the Short
Range Transit Plan.
In accordance with the planning regulations and FTA guidance, the Plan at a minimum should address the
following:
a) Existing transit framework.
b) Trends and projections.
C) Market framework.
d) System improvement strategies with time frames.
e) Resource/funding framework.
f) Public Participation Process.
2.3 Planning Assistance
SJCOG shall provide input into the development of Lodi's transit planning documents for example, the
Long -Range Plan Update, Short -Range Transit Plan, High Capacity Transit Corridor Alternative
Analysis, and Clean Air Option for Transit Vehicles Update. In addition, SJCOG will work cooperatively
with and support Lodi in its efforts to generate planning and forecasting information needed to establish
and maintain the Short and Long -Range Transit Plans. This includes, but is not limited to, the following:
a) Obtain and analyze data from various sources to develop concrete demographic, growth, and use
assumptions for the purpose of transit forecasting and development.
b) Assist in securing funds to conduct transit demand studies and in-depth analysis.
C) Assist Lodi in obtaining state and federal funding of projects consistent with the SJCOG RTP.
2.4 FTIP Programming Criteria
As part of the FTIP updating process, projects are programmed on behalf of all transit providers receiving
federal funds into the FTIP. Consensus by all stakeholders involved regarding the criteria used for the
programming of federal funds within the SJCOG FTIP is essential. SJCOG and Lodi agree to employ the
following selection criteria to establish priorities for transit funding:
a) Project purpose and need.
b) Anticipated benefits.
C) Degree in which project will improve transit accessibility,
d) Degree in which project will improve transit on time performance.
e) Air quality benefits.
f) Overall cost effectiveness.
g) Leveraging other funding sources.
2.5 Regional Planning
SJCOG will provide a forum wherein the development of public transit service in the Region will be
accomplished. As part of the coordinated regional transportation system, SJCOG will promote the
continuing, cooperative, and consistent planning of the transportation system in the City of Lodi and its
relationship with the regional and interregional transit network.
SJCOG will be responsible for the development of regional planning documents such as the RTP, the
Regional Transit Systems Plan, and the Analysis and Determination of Unmet Transit Needs. Lodi will
provide input into the development of these regional planning documents.
As a critical part of the regional planning process, Lodi will assist SJCOG with efforts to achieve regional
goals including the attainment of federal air quality standards.
2.6 Applications for Transit Funding
Lodi will prepare applications to FTA for transit funding. Lodi will submit draft applications to SJCOG
prior to submittal to FTA. SJCOG will review the accuracy of application, consistency of projects with
FTIP programming, and prepare a letter of concurrence if information is accurate. Lodi's applications for
federal funding shall be consistent with the SJCOG Regional Transportation Plan. Lodi shall work with
SJCOG to develop consistent funding requests from all potential transit funding sources.
SECTION 3: FTIP Project Monitoring & Maintenance
3.1 Progress Reporting
SJCOG will be responsible for tracking the overall progress of all projects in the FTIP. A mid -year report
will be produced for the SJCOG Board of Directors review that identifies those transit projects that have
been obligated and those that are behind schedule. In addition, as per the TEA -21, SJCOG will produce
an annual listings of projects for which federal fiends have been obligated in the proceeding year and will
ensure that it is made available for public review.
Lodi will assist SJCOG's effort to track the overall progress of FTIP projects by submitting quarterly
reports that address the status of each project receiving federal funds. At a minimum, the quarterly report
will include:
a) Identification and correlate projects to individual categories as identified in the FTIP (e.g.,
Operations, Planning, Capital Purchase, Facility Maintenance, Planning).
b) Document the stage of project deployment.
C) If project is behind schedule, the reasons for the delay.
d) Status of amount of federal obligated, received, and used to support project.
e) Identify the need for FTIP amendment.
In addition to monitoring project deployment, Lodi will provide SJCOG with a copy of all
documents/products produced as an end result from all planning activities exercised thirty (30) days after
the end of each fiscal year. These results will be used by SJCOG to ensure that 5307 funds were used
accordingly as per FTA's request.
3.2 FTIP Amendments
SJCOG's Executive Director will exercise the authority delegated to process minor administrative
amendments, involving for example, changes in the project scope, shifting of federal funds between
project phases within the triennial element of the FTIP.
As a part of the quarterly progress report, or sooner if required, Lodi will alert SJCOG as to the need for
amending the FTIP. In general, reasons for FTIP amendment includes e.g., funding shortfalls, delays in
project deployment, and/or new projects that need to be included to the document. Other controls may
need to be established to foster consistent communication to ensure the FTIP is amended in a timely
fashion.
SECTION 4: MOU Amendment
This MOU may be may be amended by the written consent of both parties.
SECTION 5: MOU Termination
Either party upon thirty (30) days written notification to the other may terminate this MOU.
SECTION 6: Authorization of MOU
By signature, we agree that the responsibilities outlined in this MOU foster healthy collaboration for the
purpose of fostering transit planning and programming federal funds within the SJCOG Federal
Transportation Improvement Program.
DIXON FLYNN
Lodi City Manager
APPROVE AS TO FORM:
Date JULIA E. GREENE Date
SJCOG Executive Director
RANDALL A. HAYS Date
City Attorney, City of Lodi
5
RESOLUTION NO. 2002-176
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
THE MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY OF LODI AND THE SAN JOAQUIN COUNCIL OF
GOVERNMENTS REGARDING FUTURE TRANSIT PLANNING
AND PROGRAMMING, AND FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE THE AGREEMENT
ON BEHALF OF THE CITY OF LODI
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the Memorandum of Understanding between the City of Lodi and the San
Joaquin Council of Governments regarding future Transit Planning and Programming; and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the City
Manager to execute the Memorandum of Understanding on behalf of the City of Lodi.
Dated: August 21, 2002
I hereby certify that Resolution No. 2002-176 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 21, 2002, by the following
vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
_ ori► � 1
SUSAN J. BLACKSTON
City Clerk
2002-176
CITY COUNCIL
PHILLIP A. PENNINO, Mayor
SUSAN HITCHCOCK
Mayor Pro Tempore
EMILY HOWARD
KEITH LAND
ALAN S. NAKANISHI
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
August 15, 2002
Ms. Julia Greene, Executive Director
San Joaquin Council of Governments
6 S. EI Dorado St., Ste. 400
Stockton, CA 95202
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
RANDALL A. HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Adopt Resolution Approving the Memorandum of Understanding between
the City of Lodi and San Joaquin Council of Governments Regarding Future
Transit Planning and Programming, and Authorizing the City Manager to
Execute the Agreement
Enclosed is a copy of background information on an item on the City Council
agenda of Wednesday, August 21, 2002. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at 333-6702.
If you have any questions about the item itself, please call Tiffani Fink,
Transportation Manager, at 333-6800, ext. 2678.
Richard C. Prima, Jr.
Public Works Director
RCP/lm
Enclosure
cc: City Clerk
NCSJCOGMOU