HomeMy WebLinkAboutAgenda Report - August 7, 2002 I-02AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Approve Contract Amendment No. 1 to Professional
Services Contract with Mark Thomas and Company for Additional Services for Lower Sacramento Road
(Harney Lane to Kettleman Lane) Project Design and Environmental Services ($77,314)
MEETING DATE: August 7, 2002
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the City Manager to approve the requested
Contract Amendment No. 1 for Lower Sacramento Road Project design and environmental
work for $77,314 which would result in a total revised appropriation of $396,854 for preliminary
engineering, environmental review, design, and limited construction services.
BACKGROUND INFORMATION: City Council awarded the project contract to Mark Thomas and Company on
February 7, 2001, and appropriated a not -to -exceed amount of $319,540 for the
preliminary engineering, environmental review, design and limited construction services.
At that time, $1,855,500 in State Transportation Improvement Program (STIP) funds had
been reserved for the project through San Joaquin Council of Governments.
This year, the City was awarded an additional $1,000,000 in STIP funding for the project. The estimated total project cost is
now $3,460,000 of which $2,855,500 are STIP funds and $528,000 are local match funds. At this time, the local match funds
are Regional Streets Impact Mitigation Fees and Measure K.
Presently, staff is cooperatively pursuing, with property owners' consent, a greater Lower Sacramento Road widening than
initially envisioned. Staff is discussing with property owners on the west side of Lower Sacramento Road the no -cost
dedication of street easements sufficient to fully construct the ultimate 20 -foot center median, four travel lanes, bike lanes
and shoulder. Additional frontage improvements will be required in the future when the fronting properties develop.
Additional field surveys and preparation of legal plats and descriptions are required to implement the dedication. Contract
Amendment No. 1 adds these services to the professional services contract.
In addition, unrelated to the above, requirements imposed by the Federal Highway Administration have expanded the extent
and scope of the environmental review and technical studies thereby requiring inventory and evaluation of architectural
features, analyses and documentation of "Logical Termini" criteria and preparation of an Initial Study and Environmental
Assessment. In addition, Community Impact Assessment and Relocation Impact reports may be required to conform to
National Environmental Policy Act (NEPA) requirements that apply due to the federal funding on the project. Contract
Amendment No. 1 includes the services required to supply this additional information and prepare the necessary reports and
submittals.
These and other factors will delay delivery of the project to fiscal year 2002/03. Caltrans has approved a sufficient time
extension of the project authorization to February 2004. The recommended Contract Amendment No. 1 does cover the
added project management services commensurate with extending the project completion. With City Council approval,
Contract Amendment No. 1 would result in total fees appropriated for this project not to exceed $396,854.
Staff recommends City Council adopt a resolution authorizing the City Manager to execute Contract Amendment No. 1 with
Mark Thomas and Company for professional services and appropriate funding for the project.
FUNDING: Requested Appropriation: Regional Street act Mi i tion Fees $77,314
Richard C. Prima,
Public Works Director
Prepared by F. Wally Sandelin, City Engineer
cc: Randy Hays, City Attorney
Chris Rockway, Mark Thomas & Company
APPROVED:
Flynn -- City Manager
CCC01 MT&C v 07/26/02
CITY OF LODI LOWER SACRAMENTO RD.
HARNEY TO KETTLEMAN
PUBLIC WORKS DEPARIi FENT EXHIBIT
M:10PEN1EXHIBITS102X029.dwg, 08/01/2002 08:24:40 AM, kgaither
RESOLUTION NO. 2002-172
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES CONTRACT WITH MARK THOMAS &
COMPANY, INC., FOR ADDITIONAL SERVICES FOR LOWER
SACRAMENTO ROAD (HARNEY LANE TO KETTLEMAN LANE)
PROJECT DESIGN AND ENVIRONMENTAL SERVICES, AND
FURTHER APPROPRIATING ADDITIONAL FUNDS FOR THIS WORK
WHEREAS, the City Council awarded the project contract to Mark Thomas and
Company on February 7, 2001, and appropriated a not -to -exceed amount of $319,540.00
for the preliminary engineering, environmental review, design, and limited construction
services; and
WHEREAS, at that time, $1,855,500.00 in State Transportation Improvement
Program (STIP) funds had been reserved for the project through the San Joaquin Council
of Governments; and
WHEREAS, the City has been awarded an additional $1,000,000.00 in STIP
funding for this project in 2002, bringing the estimated total project cost to $3,460,000.00,
of which $2,855,500.00 are STIP funds and $528,000.00 are local match funds; and
WHEREAS, at this time, the local match funds are Regional Streets Impact
Mitigation Fees and Measure K; and
WHEREAS, staff is cooperatively pursuing, with property owners' consent, a
greater Lower Sacramento Road widening than initially envisioned. Staff is discussing
with property owners on the west side of Lower Sacramento Road the no -cost dedication
of street easements sufficient to fully construct the ultimate 20 -foot center median, four
travel lanes, bike lanes and shoulder. Additional frontage improvements will be required in
the future when the fronting properties develop. Additional field surveys and preparation
of legal plats and descriptions are required to implement the dedication. Contract
Amendment No. 1 adds these services to the professional services contract; and
WHEREAS, in addition, unrelated to the above, requirements imposed by the
Federal Highway Administration have expanded the extent and scope of the environmental
review and technical studies thereby requiring inventory and evaluation of architectural
features, analyses and documentation of "Logical Termini" criteria and preparation of an
Initial Study and Environmental Assessment. In addition, Community Impact Assessment
and Relocation Impact reports may be required to conform to National Environmental Policy
Act (NEPA) requirements that apply due to the federal funding on the project. Contract
Amendment No. 1 includes the services required to supply this additional information and
prepare the necessary reports and submittals; and
WHEREAS, these and other factors will delay delivery of the project to fiscal year
2002/03. Caltrans has approved a sufficient time extension of the project authorization to
February 2004. The recommended Contract Amendment No. 1 does cover the added
project management services commensurate with extending the project completion. With
City Council approval, Contract Amendment No. 1 would result in total fees appropriated for
this project not to exceed $396,854.00; and
WHEREAS, staff recommends City Council adopt a resolution authorizing the City
Manager to execute Contract Amendment No. 1 with Mark Thomas and Company for
professional services and appropriate funding for the project.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
authorize the City Manager to execute Contract Amendment No. 1 to Professional Services
Contract with Mark Thomas & Company, Inc., for additional services for Lower Sacramento
Road (Harney Lane to Kettleman Lane) Project Design and Environmental Services; and
BE IT FURTHER RESOLVED that additional funds in the amount of $77,314.00 be
appropriated for this project from the Regional Street Impact Mitigation Fees.
Dated: August 7, 2002
I hereby certify that Resolution No. 2002-172 was passed and adopted by the
Lodi City Council in a regular meeting held August 7, 2002 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLA�KSTON
City Clerk
2002-172