HomeMy WebLinkAboutAgenda Report - September 18, 2002 E-07CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution authorizing the appropriation of an additional $15,200 for costs
associated with providing temporary office facilities and other associated costs not
originally anticipated such as electric, data and phone hookups as well as providing
for handicap access to the current Animal Shelter.
DATE: September 18, 2002
PREPARED BY: Captain David J. Main
RECOMMENDED ACTION: That the Lodi City Council appropriate an additional $15,200.00 for costs not
anticipated for providing temporary office facilities for the current Animal
Shelter.
BACKGROUND INFORMATION: In August of 2001 the City Council adopted a resolution authorizing
the City Manager to enter into a lease agreement to rent temporary
office facilities for Animal Services at the Animal Shelter. The amount
authorized was $41,000.00.
While the temporary offices have been provided, there are associated costs that were not anticipated or
higher than originally anticipated. $16,000.00 was originally appropriated for office systems furniture,
however the actual cost was $20,104.18, resulting in a cost overrun of $4,104.18.
$865.00 was appropriated for providing electrical, phone and dial hook ups. The actual cost for providing
these services dramatically exceeded our earlier projection. This resulted in a cost overrun of $6,260.79.
Providing handicap access to the temporary offices was not anticipated. The cost to provide handicap
access and making it City Code compliant was $4,750.00.
FUNDING: General Fund (Capital) $15,200.00
" r
Jerry J dam
Chief of Police
cc: City Attorney
APPROVED:
H. Don Flynn -- City Manager,
RESOLUTION NO. 2002-190
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
APPROPRIATION OF ADDITIONAL FUNDS TO COVER COSTS
ASSOCIATED WITH PROVIDING TEMPORARY OFFICE
FACILITIES AND OTHER MISCELLANEOUS COSTS FOR
THE CURRENT ANIMAL SHELTER
WHEREAS, in August 2001, the Lodi City Council authorized the City Manager to enter into
a lease agreement to rent temporary office facilities for the Animal Shelter; and
WHEREAS, at that time the City Council appropriated $41,000.00 for the lease of the
temporary office facility, and for the purchase of office systems furniture and some additional
equipment; and
WHEREAS, costs for office systems furniture and providing electrical, data, and telephone
hookups were higher than originally anticipated, with a deficit amount of $10,364.97; and
WHEREAS, additional costs for providing handicap access to the temporary offices were not
anticipated and an additional cost of $4,750.00 was expended to make this facility code compliant;
and
WHEREAS, staff recommends that the City Council appropriate additional funds in the
amount of $15,200.00 to cover the costs mentioned above.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby appropriates an
additional $15,200.00 to cover costs associated with the Animal Shelter temporary office facilities.
Dated: September 18, 2002
I hereby certify that Resolution No. 2002-190 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held September 18, 2002, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-190