HomeMy WebLinkAboutAgenda Report - July 17, 2002 E-04AGENDA TITLE: Adopt Resolution reallocating unused CDBG Funds from various completed or
cancelled projects to active projects.
MEETING DATE: July 17, 2002
PREPARED BY: Community Development Director
RECOMMENDED ACTION: That the City Council adopt a Resolution authorizing the
reallocation of CDBG Funds from several completed or cancelled
CDBG projects to already approved Parks and Recreation Projects.
BACKGROUND INFORMATION: We have identified several CDBG projects that have either been
completed or cancelled and have an unused balance remaining
that need to be reallocated. Those funds can be used for the
following Parks & Recreation projects which are either underway
and need additional funding for completion or were previously approved and lack all the necessary
funding for the project to start.
Project 99-05 Hale Park Court Resurfacing, which converts the unused tennis courts at Hale Park to
basketball courts, will receive an additional $9,350.00 from the following project:
Project 97-1.4 Recreation Office Remodel ($ 9,350.00)
The contract amount of $26,756 for the Hale Park Court Resurfacing project was over the original
allocated amount of $20,000.00 and this reallocation is necessary to cover that additional amount. No
change orders were made for this project. The Council awarded this contract to the Thompson Group at
the November 21, 2001 regular meeting.
Project 01-03 Armory Park ADA Bleacher, which is the installation of handicap accessible bleachers,
will receive an additional $37,313.21 from the following projects:
Project 97-1.1 City Park ADA Improvements ($34,124.00)
Project 97-16 Van Buskirk Park Remodel ($ 3,189.21)
The Engineer's estimate for the Armory Park ADA Bleacher project was $50,000.00 which was based on
the installation of new bleachers which were installed two years ago at the Softball Complex. The lowest
bid received was in the amount of $83,570 and Council awarded a contract in that amount to Benton
Fence at the November 21, 2001 regular meeting.
APPROVED:
Een Flynn -- City Manager
CDBG Reallocation.doc 07111/02
Project 99-04 Eastside Park Improvement, which will be for a major renovation of the Lawrence Park
Playground, will receive an additional $107,278 from the following projects:
Project 99-14 Facade Assistance Program ($93,104.00)
Project 97-1.3 Lodi Lake Beach Feature ($ 71.00)
Project 97-1.6 Blakely Park Improvements ($14,103.00)
Additional funds are needed to fund this project as initial funding was expended on the other Parks and
Recreation project. The Parks Division has completed construction documents for this project and will be
asking for council's approval for the bidding process in August 2002.
The Facade Assistance Program, which will provide a substantial amount of the funding for this project,
was a Community Development Department project which was cancelled due to the lengthy
environmental review that would be necessary for each proposed improvement project.
All other funding being reallocated to these three projects are from Parks and Recreation projects which
have been completed.
FUNDING: Projects Receiving Reallocation:
99-05 Hale Park Court Resurfacing (Account No. 455776)
01-03 Armory Park ADA Bleacher (Account No. 457103)
99-04 Eastside Park Improvement (Account No. 455775)
Projects Being Reallocated:
97-1.4 Recreation Office Remodel (Account No. 453764)
97-1.1 City Park ADA Improvements (Account No. 453761)
97-1.3 Lodi Lake Beach Feature (Account No. 453763)
97-1.6 Blakely Park Improvements (Account No. 453766)
97-16 Van Buskirk Park Remodel (Account No. 453768)
rsR Conrad artlam
`Community Development Director
Prepared by Joseph Wood, Community Improvement Manager
KB/jw
c: Vicky McAthie, Finance Director
Roger Baltz, Parks & Recreation Director
Odette Bondoc, Accountant I
Steve Dutra, Parks Superintendent
Jon Moore, SJ County Community Development
Karen Stevens, SJ County Community Development
CDBG Reallocation.doc
E-4 -114
COUNCIL COMMUNICATION
0
AGENDA TITLE: Adopt Resolution reallocating unused CDBG Funds from various completed or
cancelled projects to active projects.
MEETING DATE: JUIy 17, 2002
PREPARED BY: Community Development Director
RECOMMENDED ACTION: That the City Council adopt a Resolution authorizing the
reallocation of CDBG Funds from several completed or cancelled
CDBG projects to already approved Parks and Recreation Projects.
BACKGROUND INFORMATION: We have identified several CDBG projects that have either been
completed or cancelled and have an unused balance remaining
that need to be reallocated. Those funds can be used for the
following Parks & Recreation projects which are either underway
and need additional funding for completion or were previously approved and lack all the necessary
funding for the project to start.
Project 99-05 Hale Park Court Resurfacing, which converts the unused tennis courts at Hale Park to
basketball courts, will receive an additional $9,782.86 from the following project:
Project 97-1.1 City Park ADA Improvements ($9,782.86)
The contract amount of .$26,756 for the Hale Park Court Resurfacing project was over the original
allocated amount of $20,000.00 and this reallocation is necessary to cover that additional amount. No
change orders were made for this project. The Council awarded this contract to the Thompson Group at
the November 21, 2001 regular meeting.
Project 01-03 Armory Park ADA Bleacher, which is the installation of handicap accessible bleachers,
will receive an additional $37,313.21 from the following projects:
Project 99-14 Fagade Assistance Program ($34,124.00)
Project 97-16 Van Buskirk Park Remodel ($ 3,189.21)
The Engineer's estimate for the Armory Park ADA Bleacher project was $50,000.00 which was based on
the installation of new bleachers which were installed two years ago at the Softball Complex. The lowest
bid received was in the amount of $83,570 and Council awarded a contract in that amount to Benton
Fence at the November 21, 2001 regular meeting.
APPROVED:
H. Dixon Flynn -- City Manager
CDBG Reallocation.doc 07/15/02
Project 99-04 Eastside Park Improvement, which will be for a major renovation of the Lawrence Park
Playground, will receive an additional $73,154.00 from the following projects:
Project 99-14 Facade Assistance Program ($58,980.00)
Project 97-1.3 Lodi Lake Beach Feature ($ 71.00)
Project 97-1.6 Blakely Park Improvements ($14,103.00)
Additional funds are needed to fund this project as initial funding was expended on the other Parks and
Recreation project. The Parks Division has completed construction documents for this project and will be
asking for council's approval for the bidding process in August 2002.
The Facade Assistance Program, which will provide a substantial amount of the funding for this project,
was a Community Development Department project which was cancelled due to the lengthy
environmental review that would be necessary for each proposed improvement project.
All other funding being reallocated to these three projects are from Parks and Recreation projects which
have been completed.
FUNDING: Projects Receiving Reallocation:
99-05 Hale Park Court Resurfacing (Account No. 455776)
01-03 Armory Park ADA Bleacher (Account No. 457103)
99-04 Eastside Park Improvement (Account No. 455775)
Projects Being Reallocated:
97-1.1
City Park ADA Improvements
(Account No. 453761)
97-1.3
Lodi Lake Beach Feature
(Account No. 453763)
97-1.6
Blakely Park Improvements
(Account No. 453766)
97-16
Van Buskirk Park Remodel
(Account No. 453768)
99-14
Facade Assistance Program
(Account No. 455511)
i ��
Konradt Bartlam
Community Development Director
Prepared by Joseph Wood, Community Improvement Manager
KBrjw
c: Vicky McAthie, Finance Director
Roger Baltz, Parks & Recreation Director
Odette Bondoc, Accountant I
Steve Dutra, Parks Superintendent
Jon Moore, SJ County Community Development
Karen Stevens, SJ County Community Development
CDBG Reallocation.doc
RESOLUTION NO. 2002-154
A RESOLUTION OF THE LODI CITY COUNCIL REALLOCATING
UNUSED COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS FROM VARIOUS COMPLETED OR CANCELED
PROJECTS TO ACTIVE PROJECTS
WHEREAS, the City Council of the City of Lodi has been made aware of the need to
reallocate unused Community Development Block Grant (CDBG) and HOME funds from
previous years to facilitate the expedited use of those funds; and
WHEREAS, staff recommends that the City Council approve the reallocation of
$9,782.86 in CDBG funds from the City Park ADA Improvement Project No. 97-1.1 to the Hale
Park Court Resurfacing Project No. 99-05; and
WHEREAS, staff recommends that the City Council approve the reallocation of a total of
$37,313.21 in CDBG funds from the following projects, $34,124.00 from Fagade Assistance
Program Project No. 99-14, and $3,189.21 from Van Buskirk Park Remodel Project No. 97-16,
to the Armory Park ADA Bleacher Project No. 01-03; and
WHEREAS, staff recommends that the City Council approve the reallocation of a total of
$73,154.00 in CDBG funds from the following projects, $58,980.00 from Facade Assistance
Program Project No. 99-14, $71.00 from the Lodi Lake Beach Feature Project No. 97-1.3, and
$14,103.00 from the Blakely Park Improvement Project No. 97-1.6, to the Eastside Park
Improvement - Lawrence Park Playground Project No. 99-04.
NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of Lodi does
hereby recommend the aforementioned reallocations of CDBG funds to the Hale Park Court
Resurfacing Project, the Armory Park ADA Bleacher Project, and the Eastside Park
Improvement - Lawrence Park Playground Project.
Dated: July 17, 2002
-------------------
-------------------
I hereby certify that Resolution No. 2002-154 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 17, 2002, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and Mayor
Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-154