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Home My WebLink AboutAgenda Report - June 19, 2002 H-04CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Monthly Protocol Account Report MEETING DATE: June 19, 2002 PREPARED BY: City Clerk RECOMMENDED ACTION: None required, information only. BACKGROUND INFORMATION: The City Council, at its meeting of July 19, 2000, adopted Resolution No. 2000-126 approving a policy relating to the City's "Protocol Account." As a part of this policy, it was directed that a monthly itemized report of the "Protocol Account" be provided to the City Council. Attached please find the cumulative report through May 31, 2002. FUNDING: None required. SJBfjmp Attachment Susan J. Blackston City Clerk APPROVED: H. Dixon Flynn -- City Manager PROTOCOL ACCOUNT SUMMARY Cumulative Report July 1, 2001 through May 31, 2002 Date Vendor Description Amount Balance Starting Bal. $22, 000. 07117/01 Lodi Flower Hank Glaves Memorial 328.95 Service Wreath (purchased by the City Manager's Office 07/25/01 Lodi Library Fundraiser Dinner 9/29/01— 400.00 Foundation Table for eight (expenditure directed by City Manager) 08/03101 Staples 8/23 Volunteer Recognition 96.65 Dinner— Program Paper 08/03/01 Arthur's Party World 8/23 Volunteer Recognition 23.65 Dinner—Shredded Iridescent Paper for Table Decoration 08/08/01 Village Flowers Funeral Arrangement for 60.15 Tony Goehrin 's father 08/08101 Staples 8/23 Volunteer Recognition 29.51 Dinner— Invitation Paper 08/13101 Ross 8/23 Volunteer Recognition 15.01 Dinner— Grape Plates x 4 for Registration Table 08/17/01 Port City Floral 8/23 Volunteer Recognition 72.00 Wholesale Dinner— Grapes / Table Decorations 08/18/01 Michael's 8/23 Volunteer Recognition 24.09 Dinner— Foil Doilies for Table Decorations 08/21101 Village Flowers Get Well Arrangement for 44.03 Police Partner Margie Buck 08/21101 Port City Floral 8/23 Volunteer Recognition 94.70 Wholesale Dinner— Grapes / Table Decorations 08/23101 Hutchins Street 8/23 Volunteer Recognition 180.00 Square Dinner— Security, 3 guards x 4.5 hrs. 08/23/01 Gary's Signs Two City Council reusable 339.55 banners for Grape Festival Parade Vehicle 08/23/01 Village Flowers 8/23 Volunteer Recognition 97.78 Dinner— Head Table Floral Arran ement 08/23/01 A Touch of Mesquite 8/23 Volunteer Recognition 1,225.00 Dinner — Catering Service ' -931.00 Balance of Cost (38 guests of (Note: Paid $4,287.50 honorees pd) advance on 6/28/01) Bal. $294.00 Page 1 of 4 08/23/01 Lodi Visitor's Center 8/23 Volunteer Recognition 79.55 Dinner— Guest Speaker Gift 08/24/01 * Deposit to Protocol 8/23 Volunteer Recognition +931.00 Account Dinner— 38 Guests of Honorees x $24.50 09/06/01 Carrot Top Industries 250 U.S. Flags for Grape 90.00 Festival Parade 09/07/01 Walgreens 8/23 Volunteer Recognition 15.00 Dinner — Candy for re istration desk 09/24/01 Lakewood Drugs City of Lodi Afghan — Gift to 60.15 thank Sister City for preliminary arrangements toward visit that was canceled also sent wine 09/24/01 Mail Boxes, etc. Packaging for gift to Japan 22.16 09/24/01 U.S. Post Office Mailing package to Japan 56.55 10/03/01 Village Flowers Funeral arrangement for 60.15 family of Gerald Hughes 10/04/01 Costco Refreshments for 9/19 Lodi 146.64 Lake Phase I Dedication 10/04/01 Guiffra's Rental of tables and chairs 136.00 for 9/19 Lodi Lake Phase 1 Dedication 10/05/01 Smart & Final Table coverings & candy for 47.84 9/30 Celebration on Central Event 11/13/01 Longs Town Hall meeting 129.43 10125/01—Water experts guest s eskers gifts 11/20/01 Gary's Signs Two 3x5' reusable vehicle 339.55 banners for Mayor 11/20/01 Wine Country 12/5/01 City Council annual 850.00 Catering reorganization reception 11/21/01 Sweet Express 50% advance for 12/2101 350.00 Katzakian Park Dedication catering service 11/26/01 Travis Catering 12/12/01 annual employee 809.48 recognition holiday open house — catering service 11/27/01 Lasting Impressions Outgoing Mayor and 202.15 Community Service Awards 12/06/01 Touch of Mesquite 11/29/01 Special City Council 829.90 (Catering Services) Luncheon meeting with Senator Poochi ian 12/11/01 Staples 12/02/01 Katzakian Park 18.45 (reimbursement to Dedication — film, batteries, Jennifer Pinnell) invitations 12/11/01 Sweet Express 12/02/01 Katzakian Park 375.62 Dedication — Balance of catering service 12/11/01 Longs 12/5/01 City Council annual 15.01 reorganization reception — two candles and wreaths Page 2 of 4 12/11101 Rollin in Dough 12/12/01 annual employee 183.00 recognition; off-site facility employees (19 dozen cookies 12/11/01 Gallery Cards City employee Christmas 472.63 cards from Council 12/27/01 Lakewood Liquors Ice for 1215/01 City Council 5.00 (reimbursement to annual reorganization Jackie Taylor) reception 01110102 Rollin in Dough Refreshments for 01110/02 20.50 Business Council of San Joaquin County -- Smart Growth Task Force meeting at HSS 01/09/02 St. Christopher Donation on behalf of Galt 50.00 Catholic Church Bldg. Mayor Tony Gore — family requested in lieu of flowers (from Council at request of Mayor Pennino 01110/02 Longs (reimbursement to Ice for 01/10102 Business 7.00 Myrna Wetzel) Council of San Joaquin County -- Smart Growth Task Force meeting at HSS; and sympathy card 02/01/02 City of Lodi (Finance Four (4) City pens, given as 52.68 Dept.) favors related to 2-2-02 CVW auction dinner 02/11/02 Guild Cleaners Dry cleaning of table linens 56.03 for 2-2-02 CVW auction dinner 02/13/02 Janet Hamilton Mileage reimbursement (150 54.75 miles) related to 2-2-02 CVW auction dinner 02/13/02 Albertson's, Wal- plastic bags, candles, 132.51 Mart, Target, Raley's, flowers, garment rental, misc. Tuxedos (reimbursement decorations and favors related to 2-2-02 CVW to Janet Hamilton) auction dinner 02/19/02 City of Lodi (Finance Five (5) City cups, Five (5) 81.55 Dept.) City pens related to 2-23-02 General Mills auction dinner 02/26/02 City of Lodi Sampler Gift Box for New 25.00 (Community Center York Firefighter visit 03/06/02 Elite Sedan Winery Tour for New York 275.00 Firefi hter visit 03/06/02 Mail Boxes, etc. Packing materials/shipping 204.83 ifts for New York Firefighter 03/08/02 Guild Cleaners Dry cleaning tablecloths 53.15 related to 2-23-02 General Mills auction dinner 03/08/02 Hazel's 2 Ig, trays appetizers 20.43 related to 2-2-02 CVW auction dinner Page 3 of 4 03/08/02 Hazel's 2 Ig. trays appetizers 20.43 related to 2-23-02 General Mills auction dinner 03/08/02 Janet Hamilton Mileage (199) reimbursement 72.64 related to 2-23-02 General Mills auction dinner 03/08/02 Food For Less Liquor related to 2-23-02 50.00 General Mills auction dinner 03108/02 Longs Decorations 15.48 related to 2-23-02 General Mills auction dinner 03/08/02 Uniformity Linen rental 52.74 related to 2-23-02 General Mills auction dinner 03/08/02 Tuxedos Garment rental 35.00 related to 2-23-02 General Mills auction dinner 03/08/02 Woodbridge Winery Wine 14.33 related to 2-23-02 General Mills auction dinner 03/20/02 Giuffra's Party Rental Chair covers, sashes, 56.65 napkins, glasses related to 2-2-02 CVW auction dinner 03/20/02 Guiffra's Party Rental Chair covers, sashes, 54.40 napkins, glasses related to 2-23-02 General Mills auction dinner 03/27/02 Paper Direct Proclamation paper 103.91 03/28/02 Longs Bows for gift boxes 2.48 04/01/02 Carrot ToD Industries #500 us Flags 180.00 04/01/02 Lakewood Drugs Gifts (Lodi afghan & wind 80.70 chimes) for New York FF visit 04/29102 Wine & Roses Lodging and refreshments for 448.49 New York Firefighter visit 05/10/02 Carrot Top Industries Patriotic decorations for 60.00 05/10/02 U.S. Toy Company 05/13/02 Staples Miscellaneous supplies for 64.65 Council booth at Celebration on Central event 5-19-02 05/13/02 Arthur's Party Store Patriotic themed bowls and 20.42 platters for Council booth at Celebration on Central 5-19-02 05/13/02 Safeway Candy for Council booth at 17.23 Celebration on Central 5-19-02 05/13/02 Guiffra's Table skirting clips 5.17 �fE '{ 13 ,g i €[� l A 1; E 1, # ; # } E ��,, 3 i E ,, ��li� I '�°,I 1, Totat Expenditures: Ending Bal g $12.104 Tem 8 � 3��1 ii#iNaad€ .P i Ef Y S 91895.24) Page 4 of 4