HomeMy WebLinkAboutAgenda Report - June 19, 2002 E-14s
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CITY OF LODI COUNCIL COMMUNICATION
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AGENDA TITLE: Authorize Funds From the Protocol Account For The City Council To Host a
Reception Honoring Citizen Volunteer Service And Retirements On Various Boards
And Commissions (Approximately $5,500 / $22.22 per person)
MEETING DATE: June 19, 2002
PREPARED BY: City Clerk
RECOMMENDED ACTION: That the City Council, pursuant to Resolution No. 2000-126, authorize
funds from the Protocol Account and direct the City Clerk to
coordinate the Council -hosted reception honoring citizen volunteer
service and retirements on all City boards and commissions.
BACKGROUND INFORMATION: For more than 10 years the City Clerk's Office has coordinated an
annual event hosted by the Lodi City Council to extend its
appreciation to the members of this community who volunteer their
time and talents toward serving as a member of a Council -appointed
board or commission. Over the years, with the incorporation of many additional volunteer groups in the
community, this event has increased to a number now approaching 400 individuals. In addition to the
boards and commissions members, the event now includes volunteers from the following groups and
Council -appointed task forces:
• Animal Friends Connection
• Animal Shelter Task Force
• Animal Shelter Volunteers
• Boosters of Boys and Girls
Sports
• Friends of the Library
• Library Board
• Library Foundation Board
• Hutchins Street Square
Foundation
• Lodi Lake Docents
• Lodi Sports Foundation
• Veteran's Day / Plaza Project
Advisory Committee
• Police Chaplains
• Police Partners
• Swimming Pool Task Force
It is estimated that the individuals comprising these boards, commissions, committees, task forces, etc.,
have volunteered well in excess of 45,000 hours during the past twelve months to assist the City and the
Council in its efforts to conduct business, provide safety, and ensure recreational opportunities for
members of this community, and are in great part responsible for "enhancing the quality of life for Lodi
residents."
The proposed format for this year's event will be a reception at the Wine & Roses outdoor pavilion. The
event is tentatively scheduled for Thursday, August 15, 2002 from 5:30 p.m. to 7:00 p.m.
APPROVED: 14
H. Dixo Flvnn -- Ci Manaaer
Authorize Funds From the Protocol Account For The City Council To Host Reception Honoring Citizen Volunteer Service And Retirements On
Various Boards And Commissions (Approximately $5,475)
June 19, 2002
Page Two
Below is an estimate of the costs related to this event:
20 retirement awards for board and commission members $ 225
In-house invitation & program stationary $ 275
Wine & Roses Event *Estimate $22.22 per person x 225 = $5,000
(*includes appetizers, wine, beverages, rentals)
Total Estimate = $5,500
FUNDING: $5,500 from Protocol Account 100120
Vicky K46Athie, Finance Director
Susan J. Blackston
City Clerk