HomeMy WebLinkAboutAgenda Report - June 19, 2002 E-08'� CITY OF LODI COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt resolution authorizing renewal of IBM Operating System software for
AS400 from Logical Design, Inc., of Rancho Cordova, CA. ($15,033) (ISD)
MEETING DATE: June 19, 2002
PREPARED BY: Information Systems Manager
RECOMMENDED ACTION: That the City Council authorize the renewal of the operating system software
for the City's IBM AS400 computer.
BACKGROUND INFORMATION: The heart of any computer is its operating system. It is the foundational
software upon which all other applications and utilities operate. In a nutshell, without an operating system installed a
computer will not work.
The City's IBM AS400 computer operating system is licensed annually through IBM. Last year the cost of the license
was approximately $17,630. According to IBM, the price to renew this license will increase by 25 percent ($4,407),
effective July 1, 2002. However, the City may renew the license at the old rate if it is done before July 1, 2002.
Logical Design, Inc. is a vendor/partner with IBM and the City may purchase the license renewal through them. If the
City buys the renewal before July 1, 2002 the cost will be $15,033, which includes a one month credit for early
purchase. If the renewal is done after that date the price will be $20,500.
Staff is recommending selection of Logical Design, Inc. for the software license in the amount of $15,033.
There is no alternative to renewing the software license so long as the City uses the AS400 computer.
FUNDING:
FUNDING AVAILABLE:
YZ , �;�Vicky M thie, Finan
APPROVED:
ISD DATA PROCESSING SOFTWARE- 100412.7313 ($15,033.00)
Steve M nn, I rmation stems Manager
Dixon Flvnn -- C
May 22, 2002
Mr. Steve Mann
City of Lodi
smann(a,lodi. F4ov
Dear Mr. Mann,
Thank you for the opportunity to present "City of Lodi" with an IBM
Software Subscription.
As stated in the letter, effective July 1, 2002, IBM is announcing a 25%
increase in the price of IBM Software Subscription.
Option 1— One year Software Subscription
Ordered before July 1, 2002 $ 155,033.00
Includes one month credit
Option 2 — One year Software Subscription
Ordered after July 1, 2002 $ 20,500.00
Please do not hesitate to call with any questions or concerns.
Sincerely,
Pamela Keely
Pamela Keely
Marketing Representative
P.O. Box 3128 • Rancho Cordova, CA 95741 • (916) 638-2322 Fax (916) 638-0422
RESOLUTION NO. 2002-139
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE RENEWAL OF IBM OPERATING
SYSTEM SOFTWARE FOR THE AS400
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to do so;
and
WHEREAS, the City's IBM AS400 computer operating system is licensed annually
through IBM; and
WHEREAS, the cost of the license in 2001 was approximately $17,630.00, and
according to IBM, the price to renew this license will increase by 25 percent effective July 1,
2002; and
WHEREAS, Logical Design, Inc., is a vendor/partner with IBM and the City may
purchase the license renewal through them, and if the City buys the renewal prior to July 1,
2002 the cost will be $15,033.00, which includes a one-month credit for early purchase. After
July 1, 2002 the cost will be $20,500.00.
WHEREAS, staff recommends purchasing the license renewal through Logical Design,
Inc., of Rancho Cordova, CA, prior to July 1, 2002 at the cost of $15,033.00.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
authorize renewal of the IBM operating system software license through Logical Design, Inc., of
Rancho Cordova, CA, in the amount of $15,033.00.
Dated: June 19, 2002
I hereby certify that Resolution No. 2002-139 was passed and adopted by the Lodi City
Council in a regular meeting held June 19, 2002 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and Mayor
Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-139