HomeMy WebLinkAboutAgenda Report - June 19, 2002 E-06AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for Various Street Maintenance
Activities, Fiscal Year 2002/03, and Adopt a Resolution Authorizing Award by the City Manager
MEETING DATE: June 19, 2002
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council approve specifications and authorize advertisement for bids for
various street maintenance activities, fiscal year 2002/03, and adopt a resolution
authorizing award of the bids by the City Manager.
BACKGROUND INFORMATION: In the past, the Street Division has submitted multiple Council Communications
for the various street maintenance projects performed throughout the fiscal year.
In order to simplify the process, we are submitting all the requests in one Council
Communication.
The following materials, contract services, and equipment rentals are needed to perform our annual street
maintenance programs. This preventative maintenance effort is guided by our pavement management system and is
consistent with years past.
Asphalt and slurry are items that will need to go to formal bid. In order to simplify the process, it is requested that the
City Manager be given the authority to award the contracts after the bidding process. Approximately 4,000 tons of
asphalt materials, at an estimated cost of $144,000, will be needed for pavement repairs and the thin overlay program.
This year's slurry seal program covers an area of approximately 1,300,000 square feet at an estimated cost of
$103,000, which is done by a contractor.
Asphalt rejuvenating agent (Reclamite), pavement grinder rental, and trucking services wilt be dealt with on an
informal bid basis as the individual costs will be less than $5,000 per event. This will allow us to obtain services from
multiple sources on an as -needed basis rather than relying on one provider for the entire season. The proposed
operating budget has sufficient funds to cover these items. The specifications are on file in the Public Works
Department at the Municipal Service Center.
FUNDING: The money for these projects will be coming from the Street Operating Budget in the proposed 2002/03
operating budget.
Combined Estimate: $247,000
Budgeted: 2002/03 fiscal year
0ai
Richard C. Prima, J .
Public Works Director
Prepared by Curt J. Juran, Streets Contract Administrator
RCP/GMB/CJ/dsg
cc: Randy Hays, City Attorney
George M. Bradley, Street Superintendent
Curt Juran, Streets Contract Administrator
APPROVED:
H. Dixon Flynn -- ity Manager
C:lwindowslTEMP1000 Combined Street Maint Projects.doc 06/06/02
RESOLUTION NO. 2002-127
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS
FOR VARIOUS STREET MAINTENANCE ACTIVITIES, FISCAL YEAR
2002/2003, AND FURTHER AUTHORIZING THE CITY MANAGER
TO AWARD BIDS
WHEREAS, in the past the Street Division has submitted numerous street maintenance
projects individually to the City Council for award; and
WHEREAS, in an effort to simplify the process, staff hereby submits all requests for
approval of specifications, authorization for advertisement of bids for Various Street
Maintenance Activities, Fiscal Year 2002/2003, and further requests that the City Manager be
authorized to award the bids, thus alleviating the necessity to bring each award back to the City
Council for approval; and
WHEREAS, the following items are needed to complete the street maintenance
programs for the 2002/2003 fiscal year and will need to be bid:
1. Asphalt Materials
2. Slurry Seal Program
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lodi does
hereby approve the specifications, authorizes advertisement for bids for Various Street
Maintenance Activities, Fiscal Year 2002/2003, and further authorizes the City Manager to
award the bids.
June 19, 2002
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I hereby certify that Resolution No. 2002-127 was passed and adopted by the Lodi City
Council in a regular meeting held June 19, 2002 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, and Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BCKSTON
City Clerk
2002-127