HomeMy WebLinkAboutAgenda Report - June 5, 2002 I-01CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt a Resolution Ratifying the San Joaquin Council of Governments' Annual
Financial Plan Implementation for Fiscal Year 2002/03
MEETING DATE: June 5, 2002
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution ratifying the 2002/03 Annual
Financial Plan (AFP) for the San Joaquin County Council of Governments
(COG).
BACKGROUND INFORMATION: Attached is a summary of COG's AFP for fiscal year 2002/03.
The COG Board adopted the AFP on March 28, 2002. Pursuant to
COG's Joint Powers Agreement, the budget is to be ratified by the
City of Lodi following adoption by the COG Board.
Staff would like to acknowledge both the importance of the work COG performs and the significant and
excellent assistance their staff provides in delivering transportation projects in the City and the entire County.
FUNDING: Not applicable. �ib
Richard C. Prim r.
Public Works Director
Prepared by Rebecca Areida, Management Analyst
RCP/RA/lm
Attachment
cc: Randy Hays, City Attorney
Steve Dial, Dir. of Adm./Chief Financial Officer, COG
APPROVED:
/ W Dixoln Flynn -- "City Manager
COGANNFINPLN 05/24/02
C E V
A IN COUNCIL OF GOVERNMENT E
SAN JO QU
6 South El Dorado St., Suite 400 • Stockton, California 95202 APR Z 9 2002
yCITY OF L
PjC
209.468.3913 • 209.468.1084 (fitx)
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uvcuro. cjcog. org
April 26, 2002
Michael P. Rectucria
(: 11A1R11.A.
Mr. Dixon Flynn
J,cekSieglork
City of Lodi
CICF CHAIRMAN
P.O. Box 3006
Julia F. Greene
Lodi, CA 95241-1910
F%EI:CTIVE DIRECTOR
AlemberAgenc'1e' Dear Mr, Flynn:
CI'1'IE5 OF
F. 11:A1.1.\.
1AHIR111.1 Enclosed is a summary of the San Joaquin Council of Governments' Annual
1.11111• Financial Plan (AFP) for Fiscal Year 2002-2003. The Board unanimously
MA.IFC., adopted the Plan on March 28, 2002. A copy of the adopting resolution is
R[1.0."
\r0(:KrO.. enclosed. Pursuant to SJCOG's Joint Powers Agreement, following adoption
RAI:Y• of the budget by the SJCOG Board, it is to be delivered to member agencies
for ratification by each governing body. Therefore, I request that you place
'1. t. (.Ol'ti'1'Y OF
SAN JOAQUIN SJCOG's Annual Financial Plan for Fiscal Year 2002-2003 on a forthcoming
agenda prior to June 30, 2002 for your Council's approval.
The Annual Financial Plan implements the FY 2002-20030verall Work
Program (OWP) which will be adopted in its final form by the SJCOG Board
on May 23, 2002.
The enclosed summary identifies revenues and expenditures anticipated for
the year including both operating and pass-through revenues and
expenditures. Pass-through are funds over which SJCOG has fiduciary
responsibility such as Transportation Development Act, TEA -21 and the
majority of Measure K funds. The summary compares the FY 2002-2003
budget with the FY 2001-2002 amended budget and actual expenditures for
FY 2000-2001.
The following assumptions are incorporated in the budget:
1. Work will not begin and expenses will not be incurred unless
anticipated revenues sources that are attained i.e., Air District grants,
Freeway Service Patrol, etc.
2. We anticipate being fully staffed for the entire fiscal year, therefore the
Salaries and Benefits cost category is fully funded.
3. The SJCOG Board approved a pool not to exceed $104, 000 to be
used for "Pay for Performance" raises based upon annual evaluations
by the Executive Director.
Mr. Dixon Flynn
April 26, 2002
Page 2
LINE ITEMS WITH SIGNIFICANT CHANGE
Salaries and Benefits group increases 5.6%. No additional positions have been
approved.
Services and Supplies increases 1.7
1. Office Expenses decreases 0.2%.
2. Memberships increases 6.0% due to costs to maintain memberships with
various organizations.
3. Transportation, Travel & Training is increases 7.4%. This is the first increase in
3 years.
4. Publications and Legal Notices decreases 2.3%.
5. Insurance is budgeted to increase 15.1 %. SJCOG has been told by its insurers
these premiums are going up.
6. Building Maintenance increases 0.9%.
7. Rents -Structures and Grounds increases 0.4%.
8. Professional Services decreases by 86.3%. The reflects the conclusion of a
number of planning projects.
9. Fixed Assets increases 10.0% in anticipation of acquiring office furniture and
computer hardware.
Overall, the budget decreases nearly 51,000,000 or 23.8% from $5,233,584 to
$4,226,052
SJCOG staff would be pleased to appear before your policymakers to answer any
questions they might have regarding this matter. We request ratification prior to June
30, 2002.
Please let me know when this will be appearing before the Council. If you have any
questions regarding this matter, don't hesitate to contact me at 468-3913.
Thank you for your assistance.
Z
rely,
STEVE DIAL
Director of Administration/Chief Financial Officer
Enclosure
San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Adopted March 28, 2002
CHAIR
Mike Restuccia, Councilmember, City of Ripon
VICE -CHAIR
Jack Sieglock, Supervisor, County of San Joaquin
BOARD OF DIRECTORS
Chairman Victor Mow
Mayor Dan Bilbrey
Councilmember David Ennis
Councilmember Gloryanna Rhodes
Mayor Phillip Pennino
Councilmember John Harris
Mayor Gary Podesto
Councilmember Gary Giovanetti
County of San Joaquin
City of Tracy
City of Escalon
City of Lathrop
City of Lodi
City of Manteca
City of Stockton
City of Stockton
EX OFFICIO DIRECTORS
Mark Leja Caltrans District 10
Duane Isetti San Joaquin Regional
Transit District
Robert Kavanaugh Port of Stockton
SUBMITTED BY:
Julia E. Greene
Executive Director
Steve Dial
Director of Administration/
Chief Financial Officer
San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2002103
Adopted March 28, 2002
Over Expenditures (Operating)
FY 2000-2001
FY 2001-02
FY 2002-03
%
REVENUES
Actual
Amend. 1 1124
Adopted 3128102
Change
Federal Grants
$1,063,003
$2,560,733
$1,791,360
-42.9%
State Grants
$884,933
$720,551
$602,224
-19.6%
Local
51,856,582
$1,902,300
$1,792,500
-6.1%
Interest
$97,577
$0
$40,000
0.0%
Other
$0
550,000
$0
0.0%
SJCOG OPERATING REVENUES
$3,902,095
$5,233,584
$4,226,084
-23.8%
Federal Pass -Through
$54,226,000
$54,226,000
S30,500,000
-77.8%
State Pass -Through
$1,026,986
$1,689,939
$1,139,756
-48.3%
Local Pass -Through
$60,714,365
$52,210,000
553,003,000
1.5%
Commercial Paper
$75.000,000
$89,000,000
$89,000,000
0.0%
TOTAL SJCOG REVENUE
$194,869,446
$202,359,523
$177,868,840
-13.8%
EXPENDITURES
Salaries & Benefits
$1,695,713
$1,873,442
$1,984,852
5.6%
Services & Supplies
$597,455
$807,176
$821,500
1.7%
Office Expense
$214,594
5238,500
$238,000
-0.2%
Communications
$21,771
$36,100
$36,100
0.0%
Memberships
$22,333
$28,200
$30,000
6.0%
Maintenance - Equipment
$10,942
$26,000
$26,000
0.0%
Rents & Leases - Equipment
$107,631
$134,400
$134,400
0.0%
Transportation,Trave I & Training
$79,301
$92,600
$100,000
7.4%
Allocated Service Cost
$6,023
$13,000
$13,000
0.0%
Publications & Legal Notices
$17,189
$22,500
522,000
-2.3%
Insurance
$23,438
$29,700
$35,000
15.1%
Building Maintenance
515,575
$21,800
$22,000
0.9%
Rents - Structures & Grounds
578,658
$164,376
$165,000
0.4%
Professional Services
$1,574,827
$2,458,171
$1,319,200
-86.3%
Fixed Assets
$14,955
$90,500
$100,500
10.0%
Unallocated/Reserve
$19,145
54,295
$0
0.0%
SJCOG OPERATING EXPENDITURES
$3,902,095
$5,233,584
$4,226,052
-23.8%
Pass -Through
$174,731,040
$197,125,939
$173,642,756
-13.5%
TOTAL SJCOG EXPENDITURES
$194,869,446
$202,359,523
$177,868,840
-13.8%
Excess (Deficit) Revenues
($0)
$0
$32
Over Expenditures (Operating)
RESOLUTION
SAN JOAQUIN COUNCIL OF GOVERNMENTS
R-02-31
RESOLUTION APPROVING THE ADOPTION OF FY 2002-2003
ANNUAL FINANCIAL PLAN
FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS
WHEREAS, annually the San Joaquin Council of Governments acting as the Metropolitan
Planning Agency, and the Regional Transportation Planning Agency for San Joaquin County adopts an
Annual Financial Plan detailing proposed expenditures for the fiscal year; and
WHEREAS, the Annual Financial Plan is constrained by the resources available, to carry out and
fund the work scheduled in the fiscal year.
NOW THEREFORE BE IT RESOLVED that the San Joaquin Council of Governments does hereby
approve the fiscal year 2002/2003 Annual Financial Plan and forward such to its member governments
for their review and ratification.
PASSED AND ADOPTED this 28`h day of March 2002 by the following vote of the San Joaquin
Council of Governments, to wit:
AYES: Mayor Bilbrey, Councilman Giovanetti, Councilman Griffith,
Councilman Harris, Mayor Pennino, Mayor Podesto,
Supervisor Sieglock, Chairman Restuccia
NOES: None
ABSENT: Councilman Ennis, Supervisor Mow
IMHA4ELP. RESTUCCIA
Chairman
RESOLUTION NO. 2002-123
A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING
THE SAN JOAQUIN COUNCIL OF GOVERNMENTS (SJCOG)
2002/2003 ANNUAL FINANCIAL PLAN
WHEREAS, the San Joaquin Council of Governments (SJCOG) has approved
its Fiscal Year 2002103 Budget by adopting Resolution No. R-02-31 as shown on the
attached marked Exhibit A; and
WHEREAS, the San Joaquin Council of Governments (SJCOG) is required to
forward such Resolution to its member Governments for their review and ratification.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
ratifies the 2002103 Annual Financial Plan for the San Joaquin Council of Governments
(SJCOG).
Dated: June 5, 2002
I hereby certify that Resolution No. 2002-123 was passed and adopted by the
Lodi City Council in a regular meeting held June 5, 2002 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-123
x�.
EXHIBIT
RESOLUTION
SAN JOAQUIN COUNCIL OF GOVERNMENTS
R-02-31
RESOLUTION APPROVING THE ADOPTION OF FY 2002-2003
ANNUAL FINANCIAL PLAN
FOR THE SAN JOAQUN COUNCIL OF GOVERNMENTS
WHEREAS, annually the San Joaquin Council of Governments acting as the Metropolitan
Planning Agency, and the Regional Transportation Planning Agency for San Joaquin County adopts an
Annual Financial Plan detailing proposed expenditures for the fiscal year ; and
WHEREAS, the Annual Financial Plan is constrained by the resources available, to carry out and
Rind the work scheduled in the fiscal year.
NOW THEREFORE BJ IT RESOLVED that the San Joaquin Council of Governments does hereby
approve the fiscal year 2002/2003 Annual Financial Plan and forward such to its member govemrnents
for their review and ratification.
PASSED AND ADOPTED this 28" day of March 2002 by the following vote of the San Joaquin
Council of Governments, to wit:
AYES: Mayor Bilbrey, Councilman Giovanetti, Councilman Griffith,
Councilman Harris, Mayor Pennino, Mayor Podesto,
Supervisor Sieglock, Chairman Restuccia
NOES: None
ABSENT: Councilman Ennis, Supervisor Mow
IMAZ2LP. RESTUCCIA
Chairman
CITY COUNCIL
PHILLIP A. PENNING, Mayor
SUSAN HITCHCOCK
Mayor Pro Tempore
EMILY HOWARD
KEITH LAND
ALAN S. NAKANISHI
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
May 29, 2002
Mr. Steve Dial
Director of Administration/Chief Financial Officer
San Joaquin Council of Governments
6 South EI Dorado Street, Suite 400
Stockton, CA 95202
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
RANDALL A. HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Adopt a Resolution Ratifying the San Joaquin Council of Governments'
Annual Financial Plan Implementation for Fiscal Year 2002/03
Enclosed is a copy of background information on an item on the City Council
agenda of Wednesday, June 5, 2002. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the regular calendar for Council discussion. Please plan to attend, or
have a staff member attend, to give the Council a brief presentation. Please fill out a
speaker's card (available at the Carnegie Forum immediately prior to the start of the
meeting) and give it to the City Clerk. If you have any questions about communicating
with the Council, please contact Susan Blackston, City Clerk, at 333-6702.
If you have any questions about the item itself, please call Rebecca Areida,
Management Analyst, at 333-6800, ext. 2658.
Rchard C. Prima, Jr.
Public Works Director
RCP/Im
Enclosure
cc: City Clerk/
NCOGANNFINPLN