HomeMy WebLinkAboutAgenda Report - June 5, 2002 E-06' CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt resolution authorizing the purchase of a replacement uninterruptible
power supply unit for Information Systems Division Data Center from Carr
Electric, of Stockton ($16,110.09) (IS)
MEETING DATE: June 5, 2002
PREPARED BY: Information Systems Manager
RECOMMENDED ACTION: That the City Council adopt a Resolution authorizing the purchase of a
Liebert Nfinity uninterruptible power supply (UPS) from Carr Electric to
replace the City's existing unit.
BACKGROUND INFORMATION: The City of Lodi owns and operates an AS400 mid-range computer, in
addition to several other critical pieces of computer equipment in the ISD
data center (Finance Building). These hardware devices depend upon an
uninterrupted flow of electricity in order to operate and to preserve the
integrity of data files.
These computer components receive electricity through an uninterruptible power supply unit (UPS). A UPS system
protects computer equipment by supplying a continuous stream of power (for a period of about 30 minutes) even when
the electricity goes out, or is momentarily interrupted. Without a UPS system, the City's AS400 computer and other
related hardware devices would experience a "hard shutdown" in the event of a power outage. Such an event may
severely damage hardware components and computer files.
The City was recently advised that replacement parts are no longer available for its present UPS unit, which is about 8
years old. In addition, a maintenance contract may no longer be available for the unit because of its age. While the
present unit has been reliable, it is only a matter of time before the unit will cease to function. With no replacement
parts or service contract available, the City would be "rolling the dice" to continue to rely upon such a unit.
There appears to be no suitable alternative to buying a new replacement unit.
This purchase is not being competitively bid for the following reasons: Replacement of this unit is of an urgent nature
since it is no longer covered by warranty, or a service contract, and parts are no longer available for it. The Liebert unit
is compatible with our system and the proposed system is the next generation of our present UPS unit. Finally, Liebert
is the recognized leader in UPS equipment. No other manufacturer has the same reputation or respect in the industry.
FUNDING: ISD PC REPLACEMENT FUND - 123001.7715 ($16,110.09)
Vicky McA hie
Finance Director Steve Mann, orma' Systems Hager
APPROVED:
H. Dixdn Flynn -- -Citf Manager
CARR 4P
ELECTRIC
Complete Electrical Service
City of Lodi
Finance Department
221 W. Pine Street
P.O. Box 3006
Lodi, California 95241-1910
Attn: Mr. Steve Mann
Re: Liebert Nfinity UPS Installation
Dear Mr. Mann:
May 10, 2002
We are pleased to provide our quotation for a Liebert Nfinity UPS and installation. As a Liebert
installing reseller, Precision Environmental has requested that we quote the system and
installation to you as a turn key installation.
PROPRIETARY STATEMENT
Note: The below is proprietary information and is presented for review by the owner only.
Release to third parties is prohibited without the express consent of Carr Electric.
SCOPE
• Install either a 4 or 8 KVA Liebert Nfinity on-line UPS per attached specifications sheets.
• Temporarily relocate existing UPS to the left of the existing UPS to allow placement of new
UPS in the same location.
• Wire existing UPS to facility electrical panel with new 208V, single-phase circuit.
• Provide start-up service.
• Assist in transfer of critical loads to new UPS.
Demo out existing UPS, wiring, and remove UPS from site.
3750 Wilcox Road . Stockton, CA 95215-2467 • (209) 931-5910 FAX: 931-0643 . Lic. 388146
City of Lodi - Proposal
May 10, 2002
Page 2 of 2
COSTS
A. Installation
Material, Equipment
Labor
A. Sub Total
B. Nfinity UPS
1. 4 KVA
or
2. 8 KVA
$ 1,283.00
2,160.00
$ 3,443.00
$ 9,477.00 + Tax
$11,756.00 + Tax
If, after review of the above, you have any questions, please give me a call. Thank you for the
opportunity to quote this job, and be of service to your department.
Yours truly,
Richard A. Carr
President
RAC/ep
Enclosures
cc: File
JAPROPOSALSTity of Lodi - Finance Department 5-10-02.doc
Liebert
Precision Envirorrtental & Power, Inc
4995 Golden Foothill parkway
EI Dorado Hills, CA 95762
FAX: 916.933.9146
PH: 916.933.9321
COMPANY: City of Lodi PROPOSAL #: 000232904
ATTN: Richard Carr PAGES: 1
FAX: DATE: May 7, 2002
FROM: JOE DINIZ
PROJECT: CITY OF LODI
We are pleased to provide our quotation for the following Liebert System:
One (1) Liebert Nfinity Model N104SO212600 4 kVA/2.8 kW with 15 minutes backup time.
System FeatureWAccessories:
• On-line design with a sine wave output
• N+x parallel redundancy to provide a fault tolerant network of power protection for continuous
systems availability
• input and output noise suppression and Isolation frame
Main input breaker
• Casters and leveling feet
• 3-5 hour battery recharge time
• Fault tolerant microprocessor -based control and monitoring
• Low voltage distortion output inverter
Flame-retardant, valve regulated batteries
• User interface module provides a mimic diagram of power flow
• LCD display provides access to: digital metering, event logging, user programmable set points (low
battery alarm, battery test, autorestart delay).
• All modules are hot-swappable to provide maximum system availability
Optional Equipment:
Services Include:
• Start-up expands the Winity warranty to include remedial onsite labor for the full two year warranty
period and provides the customer with a guaranteed 6 hour on-site response for emergency service.
Start-up includes one aite trip within the United States and Canada by a Liebert LGS customer
engineer after the UPS has been installed.
Liebert
Precision Enviromental S Power, Inc
4995 Golden Foothill Parkway
EI Dorado Hills. CA 95762
FAX: 916.933.9146
PH: 916.933.9321
COMPANY:
City of Lodi PROPOSAL #: 000232904
ATTN:
Richard Carr PAGES: 1
FAX:
DATE: May 7, 2002
FROM:
JOE DINIZ
PROJECT:
CITY OF LODI
We are pleased to provide our quotation for the following Liebert System:
One (1) Liebert Nfinity Model N10SSO412600 a kVAKS kW with 15 minutes backup time.
System FeatureslAccessories:
• On-line design with a sine wave output
• N+x parallel redundancy to provide a fault tolerant network of power protection for continuous
systems availability
• Input and output noise suppression and Isolation frame
• Main input breaker
• Casters and leveling feet
• 3-5 hour battery recharge time
• Fault tolerant microprocessor -based control and monitoring
• Low voltage -distortion output inverter
• Flame-retardant, valve regulated batteries
• User interface module provides a mimic diagram of power flow
• LCD display provides access to: digital metering, event logging, user programmable set points (low
battery alarm, battery test. autorestart delay).
• All modules are hot-swappable to provide maximum system availability
Optional Equipment:
Services Include:
• Start-up expands the Nflnity warranty to include remedial onsite labor for the full two year warranty
period and provides the customer with a guaranteed 6 hour onsite response for ernergency service.
Start-up includes one site trip within the United States and Canada by a Liebert LGS customer
engineer after the UPS has been installed.
RESOLUTION NO. 2002-114
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
PURCHASE OF UNINTERRUPTIBLE POWER SUPPLY UNIT FOR
INFORMATION SYSTEMS DIVISION (ISD) DATA CENTER
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to do so;
and
WHEREAS, the City of Lodi owns and operates an AS400 mid-range computer, in
addition to several other critical pieces of computer equipment in the ISD data center; and
WHEREAS, these hardware devices depend upon an uninterrupted power supply unit
(UPS) that maintains the flow of electricity in order to operate and to preserve the integrity of
data files; and
WHEREAS, staff was recently advised that replacement parts for the present UPS unit
are no longer available, and a maintenance agreement may no longer be available because of
the age of the unit; and
WHEREAS, staff therefore recommends purchase of a Liebert Nfinity uninterruptible
power supply unit from Carr Electric, of Stockton, to replace the City's existing unit.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does
hereby authorize the purchase of a Liebert Nfinity uninterruptible power supply unit from Carr
Electric, of Stockton, to replace the City's existing unit, in the amount of $16,110.09.
Dated: June 5, 2002
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I hereby certify that the foregoing is a true and correct copy of Resolution No. 2002-114,
which was duly and regularly passed and adopted by the City Council of the City of Lodi in a
regular meeting held June 5, 2002 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and Mayor
Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLA�STON
City Clerk
2002-114